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SYSTEM OVERVIEWMANAGE, MAINTAIN, COMMUNICATE AND AUTOMATE ALL OF YOUR HR-RELATED ACTIVITIES
One System. Infinite Possibilities.
SYSTEM OVERVIEWTHE MOST COMPLETE AND AFFORDABLE WEB-BASED SOLUTION FOR HR PROCESS MANAGEMENT AND PAYROLL
One System. Infinite Possibilities.
Table of ContentsIntroduction 3BenefitsoftheInfinityHRSystem 3ModulesandFeaturesApplicantTrackingSystem 4EmploymentScreeningsandSolutions 4BenefitsManagement 5OpenEnrollmentPackages 5Employee Portal 6EZPay 7EZSync 7PerformanceManagement 8Surveys 8WellnessCampaigns 8Time&Attendance 9ExpenseTracking 9TimeOffTracking 9WorkflowManagement 10WorkflowIntegrationWithInfinityHREZSign 10AdvancedReporting 10AcumaticaIntegration 11NetSuiteIntegration 11Sage100&300Integration 11AffordableCareAct(ACA)EmployerReporting 12ProfessionalServices 12
InfinitySoftwareSolutionsprovidesthemostcompleteandaffordableweb-basedsolutionforHRprocessmanagementandpayrollforsmallandmid-sizecompanies,insurancebrokersandthird-partyadministrators.
Our marriage of technological expertise and years of HRprocessmanagementandpayrollexperienceprovidesourclientswithabettersolutionforhumancapitalmanagementatanextremelycompetitiveprice.
InfinityHRistheflagshipproductofInfinitySoftware Solutions, demonstrating thecompany’s ability to combine businessknow-howandtechnologyintothebesthuman capital management solutioncurrentlyonthemarket.
Benefits of the InfinityHR System• InfinityHRisasecureweb-based HRManagementSystemthatprovides comprehensiveHRandpayroll functionalitytoadiverseclientbase.• Systemarchitectureconsistsofthree portals(enterprise,administrative, employee)thatallowforvariousparent-child relationshipsandgranularemployeepermissionlevels.• Configurableemployeeandmanagerself-serviceoptions thataretailoredtomeettheneedsoftheenduser.• Establishedintegrationswithmultiplethird-partyvendorsandoutsidetechnologyplatforms.• RobustreportingsuitethatincludesACAcompliance,200+standardreports,acustomreportwriter,andelectronic deliveryofbenefitdatatocarriers.
WorkflowManagementWorkflow
ManagementApplicant Tracking
Applicant Tracking
Applicant Applicant Tracking
BenefitsManagement
BenefitsManagement
EmployeePortal
EmployeePortal
EmployeeEmployeePortal
ReportingReporting
PayrollPayroll
Performance ManagementPerformance Management
Time &AttendanceTime &
Attendance
Time OffTrackingTime OffTrackingTime OffTime OffTracking
Wellness CampaignsWellness Campaigns
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InfinityHR’sApplicantTrackingmoduleprovidesforasimpleyetpowerfulmechanismformanagingandautomatingtheentireapplicantandtalentacquisitionprocess.
TheApplicantTrackingSystem(ATS)providesacentralizedandstreamlinedprocessforcreatingjobrequisitions,customizationofjob-specificquestions,andanout-of-the-boxrecruitingportal,whichcanbeeasilylinkedtoanorganization’sexistingwebsiteorfrommostexternaljobboards.
FindingandretainingthehighestqualitytalenthasalwaysbeenapriorityforHRdepartments.Butsincetoday’scandidatepoolislargerthanever,itcanbeoverwhelmingtosortthroughthefloodofresumesandidentifythetopperformers.
WithInfinityHR,poweredbyAurico,you’llneverhavetoworrythatimportantdetailsareembellishedormissing,orthatyou’repursuingthewrongpeople.OurpartnershipwithAuricooffersourclientsafullrangeofbackgroundscreeningservicestohelpyoumanageyourstaffingandperformanceneedsthroughoutthehiringprocess.
Applicant Tracking System
Employment Screenings & Solutions
The ATS module provides the flexibility you look for, such as:• Referralsourcetracking• Customizableemailtemplatestocommunicatewiththeapplicantthroughoutthehiringprocess• Workflowintegration• EEOReporting
Our screening programs are configured for you and can be activated and viewed directly within InfinityHR:• Backgroundcheckswithactionableinformation.• Detailedfeedbackfrompreviousemployersand
supervisors.• Drugtestingwithpaperorelectronicchainsofcustody.
• Proactive,solutions-focusedservice.• Customizedweb-basedreportdelivery.• Comprehensive,country-specificinternational
reports.
OurApplicantTrackingSystemisnowintegratedwithZipRecruiter.Reachtherightcandidatesandmakethebesthiringdecisionswithsingle-clickpostingsto100+leadingjobnetworksand20millionjobseekersthroughZipRecruiter’semailjobalertprogram.
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TheInfinityHRBenefitsManagementmoduleprovidesadministratorstheabilitytooverseebenefitsandapplydeductionstoemployeerecordsalongwiththecapabilitytoallowemployeeinputontheseelections.
Key Benefits of the Benefit Management Module:• Connectsemployees,administrators,carriersand
payrollthroughonecentralsystemthatcanbeaccessedanytimeviatheWeb.
• Employeescancompare,analyzeandcheckplancostspriortoenrollment.
• Employeescanprintconsolidatedbenefitstatementsatanytime.
• Rules-basedeligibilityengine.• Reconcilepremiumbills.• Providesstate-of-the-artsecurityforyourdata.• Allowsforeasyapprovalandmanagementofemployeebenefits.• Benefitsdataisautomaticallyexportedtoyourcarriersandpayroll.
Benefits Management
Let InfinityHR Assist You With Open EnrollmentInfinityHR'sOpenEnrollmentpackagesareavailabletohelpdeployyourOpenEnrollmenteffectively.
TheGoldPackageisdesignedforthosethataremakingonetotwoplanchangestotheirupcomingbenefits.ThispackageallowsyoutohaveanInfinityHRrepresentativeconfigurethemajorityoftheupcomingopenenrollmentonbehalfoftheircompanyandrevieweverythingforaccuracybeforeyouropenenrollmentbegins.ThispackagealsoprovidesrolloveranddeliveryofEDIfiles.
GoldPackage
module providesbenefits andwith the
Key Benefits of the Benefit Management Module:carriers
can
check
benefit
your data.management of
your
providesand apply
the capability to
Key Benefits of the Benefit Management Module:carriers and
be
data.of employee benefits.your carriers and payroll.
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ThePlatinumPackageisdesignedforthosethathaveseveralplanchangestotheirupcomingbenefits.ThispackageallowsyoutohaveanInfinityHRrepresentativecompletetheentiresetupoftheireventonbehalfoftheircompanyandrevieweverythingforaccuracybeforeyouropenenrollmentbegins.ThispackagealsoprovidesrolloveranddeliveryofEDIfilesaswellasonefreeEDIcarrierfile.
PlatinumPackage
InfinityHR’sEmployeePortalmakesitconvenientforyouremployeestomanagetheirbenefitsandotherHR-relatedinformationinreal-timethroughonecentralweb-basedsystemthattheycanaccessfromanywhereatanytime.TheEmployeePortalispartofourintegratedsystemthatconnectsemployees,managers,administrators,carriersandpayroll.
• EmployeescanenrollinorchangeallaspectsoftheirbenefitsandotherHR-relatedinformationthemselves.
• Allowsemployeestocompare,analyzeandcheckplancostspriortobenefitsenrollment.
• ProvidesemployeeswithabenefitsummarystatementaftertheyenrollinorchangetheirbenefitsaswellasallowsemployeestoviewthevalueoftheircompensationpackagewithPersonalizedTotalCompensationStatements.
• TheemployeeportalallowsemployeestogothroughthereviewprocessbyutilizingourPerformanceManagementmodule.Employeescanrevisittheirgoalsthroughouttheyearthroughtheirportal.
• EmployeescansubmitbenefitandHR-relatedchangeselectronicallyforreviewandapprovalusingourworkflowfeature.
• GivesemployeesaccesstopertinentcompanyandbenefitsinformationviatheInformationLinksandDocumentssections.
• EmployeescaneasilyrequesttimeoffandcompletetimesheetsthroughourTimeandAttendancemodule.
Easily configurable to include the features and content most
relevant to your company.
Employee Portal
The Direct Deposit Change Event allows employees to make changes to theirdirect deposit record within the Employee Portal
• Allowsemployeesentertheirowndemographicinformation,includingemergencycontacts,directdeposit,federalandstatetaxesandmuchmore.
• Iseasilyconfigurabletoincludethefeaturesandcontentmostrelevanttoyourcompany.• Isquickandsimpleforemployeestonavigatethrough.
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TheInfinityHREZPayproductallowsforcompaniestotakeaclientthroughourrobustpayrollplatformviatheInfinityHREZPaypayrollsystem.
InfinityHREZPayisaframeworkforconnectingtheHRISApplicationandapayrollproviderinordertoprovideanintegratedandseamlessHRandPayrollexperience.ThroughInfinityHREZPay,payrolldatamanaged,added,updated,ordeletedviatheHRISApplicationissaveddirectlytothepayrollprovider,avoidinganyduplicationofdataentry,whileprovidingtheabilitytoprocesspayrollfromwithintheHRISApplication.
Key Features of InfinityHR EZPay:
InfinityHR EZPay
• AbilitytoprocesspayrollformultiplepayrollcompaniesfromwithintheInfinityHRapplication
• Accesstostandardbatchreports• Variousbatchandpayroll-levelcontrols(configurable
payentrygrid,timeimportcapability,multiplechecks)• Employeecheckpreviews• Detailedpayrollentrycapabilityacrossallapplicable
deductions,earnings,andtaxcodes• Basicanddetailedviewsallowingadministratorseasy
accesstocriticalpayrolldatawhileprocessing.• AutomatedgenerationofpaystubsandW2's
• Abilitytocreateandprintmanualchecksin-house• Checkcalculator• Timeimportfunctionality• Paycheckoverrides(taxfrequencies,blockearnings/
deductioncodes,blockdirectdeposits)• Unlimiteddeductionearningtaxcodes• Agencypayableswithcheckdeliveryoptions• AbilitytoprocesspayrollformultipleEIN's• SeamlessflowofdatawithInfinityHR.Changesmadeto
recordsupdatesHRandPayroll
InfinityHREZSyncisaframeworkforconnectingInfinityHRtoanexternalapplicationsothatdata,managedthroughInfinityHR,canautomaticallyupdatetotheconnectedapplication.InfinityHREZSyncisdesignedasthenextgenerationofInfinityHR'smiddlewaretechnologyandincludestheabilitytosynchronizedatainreal-timebetweentheHRISApplicationandthepayrollprovider.
Key Features of InfinityHR EZSync:
InfinityHR EZSync
• EfficientdataloadutilitiestopullemployeeandpayrolldatadirectlyintotheInfinityHRapplication,makingimplementationofnewgroupsabreeze
• Real-timedatasynchronizationofemployeerecords,suchasdemographics,compensationratesandtransactions,directdeposit,deductionsandtaxes(federal,state,local)
• EnhanceddatavalidationtoensureaccuracyofdatabetweenInfinityHRandpayroll
• Dataaudittools• Configurabledatasynchronizationsettings• One-to-manymappingrelationshipsallowingsyncing
ofdatafromasingleHRaccounttomultiplepayrollcompanies
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ThePerformanceManagementmodulesupportsorganizationsinrecordingtheirjobdescriptions,employeetraining,andannualreviewsinoneconvenientlocation.Withwell-definedpositionsandtrainingmodules,organizationscanconductobjectivereviewswhereemployeesareevaluatedbydirectaswellasdownstreammanagers.Employeepersonalgoalsarealsopartofthemoduleandcanbeapprovedordenieddependingonthescopeoftheposition.PerformanceManagementdatacanbeusedtoevaluateemployeesformeritincreasesincompensationand/ormodifiedpositionclassifications.
TheSurveyManagementfeaturemakesiteasytocreateapackagedonlinesurveythatcanbeeasilycompletedbyyouremployeesthroughthesystem.
Key Features of the Survey Management module:• Createcustomizableemployeesurveysthatincludeanonymous submissionandscoredassessments.• TailoroneofthemanytemplatesintheSurveyLibrary,ordesignan entirelynewsurveywithaprofessionallook andfeel.
• Trackinreal-timewhichemployeeshave completedthesurvey,andsendremindersto thosewhohaven't.
• Standardizedprofessionalsurveyreportsinclude summaryreports,graphicalreports,anddetail reports.
ThesystemcantracktheoverallwellnessforemployeesthroughtheWellnessCampaignsmodule.WellnessCampaignsprovidetheabilitytocreateandtotrackvariousWellnessmetricsattheemployeelevelinordertopromotepositivewell-beingwithinyourorganization.OnebenefitofaWellnessCampaigncanbehealthieremployeesthatcanleadtolowerpremiumcostfortheorganization.
Performance Management
Surveys Wellness Campaigns
ThePerformanceManagementmoduleincludesReviews,Training,andPositionssetup.TrainingandPositionscanbeincorporatedintoarevieworusedasstand-alonefeatures.
Key Features of the Performance Management module:• DefinecorporateobjectivesandlinktoemployeeKeyPerformanceIndicators(KPI's).• EmployeesandManagerscompleteperformancereviewsdirectlythroughtheEmployeePortal.• Definepositioncontrolfactors:positiondescriptions,trainingprofile,skillprofile,andperformancegoals.• Tracktrainingandcertificationprogramswithanautomatedrenewalprocess.• Easilyidentifytrendsinemployeebehaviorsandperformance.
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InfinityHR’sTimeandAttendancefeatureallowsyouremployeestoentertheirtimeandmanagerstoapproveitthroughtheEmployeePortal.InfinityHRthenelectronicallyroutesthedatatoyourpayrollprovider.
Managingeverydaybusinessexpensescanbeatimeconsuming,manualprocess.Secure,cloud-basedexpensereportingisthemostefficientandsmartwaytotrackexpenseswithoutreceiptsorspreadsheets.
Ourflexibleexpensetrackingandmanagementtoolallowsyoutotrackandcontrolbusinesscostswithafullviewintoexpensesandemployeereimbursementsforyourbusiness.
UsetheInfinityHRExpenseManagementfeaturetomanagereportsasastandalonemodule,orintegratewiththeTime&AttendancemoduleofourHRISapplication.
Expense TrackingTheTimeOffTrackingfeatureprovidesforasimple,yetpowerful,mechanismtodefinehowemployeesshouldearn“TimeOff”andthentracktheusageofthat“TimeOff”byemployees.Ingeneral,theTimeOfftrackingfeatureprovidesthefollowingfunctionality:
• AutomaticallycalculatesavailableTimeOffforeachemployee.Thiscanbeeitherthrough“accrualbased”rulesorthroughannualawardedunits.
• AllowsemployeestorequestTimeOffthroughtheEmployeePortal.Employeerequestswillbeautomaticallyroutedtotheappropriatemanagerforapproval.
• AllowsemployeestoviewbalancesandaccrualtransactionsthroughtheirEmployeePortal.
• AllowsManagerstoviewpendingrequestsandtakeappropriateactiononthoserequestsbyutilizingvarietyofbuilt-intools.
• AllowsAdministratorstheabilitytoquicklyconfigureReporting/RoutingHierarchies.
• ProvidesareportingdashboardtoAdministratorstotracktrendsintheirTimeOffdataandanalyzehowTimeOffisbeingutilizedbyemployees.
Time Off Tracking
Time & Attendancethe Employee Portal. InfinityHR then electronically
• Flexibleentryassignmentsallowtimedatatobecapturedthroughpunchesintheemployeeportal,integrationwithaphysicaltimeclock,timesheets,andakiosksetup.
• Employeeidentificationmethodsinclude4-digitpin,cardswipe,andfingerprintscan.
• ManagerscanreviewandapprovetimeforemployeesdirectlythroughtheEmployeePortal.Settingscanalsobeconfiguredtoempowermanagerswithvarioustimedata.
• Expensereportingavailable.• Extensivepayperiodreporting.
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Manyemployersrelyonefficientprocessflowaspartof theirHRtoolkit.TheWorkflowManagementmoduleprovidesasimplebutpowerfulmechanismfortracking tasksastheyprogressfromoneemployeetoanother.Workflowsprovideimprovedefficiency,standardizationofworkingmethods,andstreamliningresponsibilities.
Benefits of using Workflow Management:•Workflowcanbetriggeredautomaticallywhenanevent occursinthesystem.•Workflowcanincludeasmanystepsandasmany resourcesasneededtofullymanageanentireprocess.• Emailscanbetriggeredonasetscheduletoremindyour resourcestheyhaveasteptocompleteintheprocess.• Youmayattachdocumentstotheworkflows.
InfinityHR EZSign offers many features and benefits:• Savedocumentstobeusedinmultipleworkflows.• SecurelystoreyoursigneddocumentsintheHRIS applicationanddesignatewherethedocumentation willbesaved.• Createadditionalpasswordsecurityfordigital signatures.• Saveyouruserstimebysettingupdocumentswith prefilleddata.Youevenhavetheabilitytoadd additionaltextorrequiredinformationtoprefilled formsthatwasnottherepreviously.• Havepeaceofmindknowingdigitalsignatures capturedarelegallycompliant• Access,signandsendimportantdocumentsonthego, fromanybrowseroryourmobiledevice.
Workflow Integration with InfinityHR EZSign
Workflow Management
Advanced ReportingInfinityHRoffersalibraryofreportsthatmakesaccessingandanalyzinginformationfromwithinthesystemsimpleandconvenientforyou.
Standard Reports• Hundredsofreportsavailableacrossall modules• Standardpre-builtreports• One-clickaccess• ExportabletoPDForMSExcelformat
Advanced Reports• Electronicallycreateanddelivertocarriers benefitfilesinHIPAA834format• Establishedrelationshipswith300+carriers• Customreportwritingwizard• Recurringschedulefunctionalitytoautomate reportingfunctions• Viewafullhistoryofallexports
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IntegratingInfinityHREZSigncanfurthersimplifyyourprocessbyusingprefilledformsandcollectingdigital
signaturesforyourdocumentswithintheInfinityHRWorkflowManagementmodule.
ViewourInfinityHREZSignfeaturevideohere.
Acumatica Integration InfinityHRhascreatedanintegrationwithAcumaticawhichallowsasinglepointofentryforemployeedatatobeupdatedinreal-time.
Ourseamlessintegrationiseasytouseandmakesitconvenienttomanageemployeedatawithouttheneedforduplicatedataentry.
Theintegrationincludesthefollowingfeatures:• SystemutilitiesloadcompanylevelfieldsfromAcumaticaintotheInfinityHRapplication.Thesefieldsallowfora
quickandaccuratemeansofimplementingyourclientsontheInfinityHRapplication.• SystemutilitiesloademployeelevelfieldsfromAcumaticaintotheInfinityHRapplication• OncetheintegrationisestablishedbetweenInfinityHRandAcumatica,dataispushedbackinreal-timetothe
Acumaticaplatformandupdatesnewhires,changesindemographicsandterminations
TheintegrationwillallowAcumaticausersaccesstoInfinityHR’scoreHRfunctionsandmodules.
Sage 100 &300 Integrations
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InfinityHRhascreatedanintegrationwithNetSuite,whichallowsasinglepointofentryfor employeedatatobeupdatedinreal-time.
Ourseamlessintegrationiseasytouseandmakesitconvenienttomanageemployeedatawithouttheneedforduplicatedataentry.
Theintegrationincludesthefollowingfeatures:• Systemutilitiestoloadcompanylevelfields
fromNetSuiteintotheInfinityHRapplication.ThesefieldsallowforaquickandaccuratemeansofimplementingNetSuiteclientsontheInfinityHRapplication.
• SystemutilitiestoloademployeelevelfieldsfromNetSuiteintotheInfinityHRapplication
• OncetheintegrationisestablishedbetweenInfinityHRandNetSuite,dataispushedbackinreal-timetotheNetSuiteplatformandupdatesnewhires,changesindemographicsandterminations.
TheintegrationwillallowNetSuiteusersaccesstoInfinityHR’scoreHRfunctionsandmodules.
NetSuite IntegrationInfinityHRhasthreeintegrationswithSageplatforms:
TheSage 100 ERPintegrationisanautomateddatafeedthatallowsfortheimportofspecificdata
originatingintheInfinityHRapplicationtoflowintotheSage100ERPapplication.
TheSage 100 ContractorintegrationisautomatedviawebserviceintegrationandallowsfortheimportofspecificdataoriginatingintheInfinityHRapplicationtoflowintotheSage100Contractorapplication.
TheSage 300integrationisanautomateddatafeedthatallowsfortheimportofspecificdataoriginatingintheInfinityHRapplicationtoflowintotheSage300application.
Forallthreeintegrations,ourautomationprocessiseasytouseandmakesitconvenienttomanagethefollowingdatawithouttheneedforduplicatedataentry:
ViewourAcumaticaintegrationvideohere.
ViewourNetSuiteintegrationhere.
• Newhires• Changesindemographics• Terminations• Compensationchanges
• Benefitdeductions• Paystubs• Directdeposit
InfinityHRhascreatedadynamicmodulewiththethoughtofretainingtimewhileescapingthehassleofaburdensomeintegration.OurACAmoduleusesyouralreadyexistingdatatoanalyzeemployees,downtotheirbenefits,compensationanddemographicstoeffortlesslyproduceandtransmitall1094sand1095stoyourstaffandIRS,leavingyourHRteamfreetofocusontheircoreresponsibilities.
Affordable Care Act (ACA) Employer Reporting
Professional ServicesWhetheryouarelookingforadditionalhelpforyournextOpenEnrollmentorcreatingnewworkflowstoinitiatenewefficiencies,younowhaveaccesstothedeepexpertiseofourProductConsultants.Ourextensiveexperienceandknow-howenablesustobringindustrybestpracticestoyourorganization anddrivemeasurablebusinessresults.
YoucanleveragethecapabilitiesofoursubjectmatterexpertsatanystageofyourInfinityHRlifecycle.Ourportfolioisdesignedtoallowyoutoengageus for a specific project needor as an end-to-endoffering for completeoversight.
Professional services we offer:• SystemConfigurationandDesign• DataConversionandIntegrationServices• End-UserTraining• Support
OurreportingpackageincludesthefollowingservicesandfeaturesthatcanhelpyoumeettheACArequirements:
• Alerts• Abilitytoofferemployeescoverageattheclickofabutton• FTE/ALEforecasting• PersonalizedACAprofiles• E-Filing• Easyaccessforemployees• MultipleEINreporting• 1094/1095B/Cgeneration
InfinityHRiscertifiedbytheNationalAssociationHealthUnderwritersasanexpertinthe PatientProtectionandAffordableCareAct(PPACA).We'llhelpyoubetterunderstandthe ACAreportingrequirementsandguideyouthroughtheprocessoffilingyourformstothe.IRSandsendingcopiestoyouremployees
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