Induction Procedure

Catholic Safety, Health & Welfare South Australia

SA Catholic Church Safety Manual Page 1 of 12 SECTOR

Policy Title INDUCTION AND TRAINING Document No. 13

Date Approved

Version 2

Review Date

Induction & Training Flowchart

All new employees are inducted prior to

commencement of work or within one week.

Conduct training needs analysis (in consultation with

employees)

Implement the programmed training

Record the training

Install back-up system/training

ID non attendees

Evaluate the training

Develop a training program

Responsible Officers are sufficiently trained to ensure

that they can fulfill their obligations regarding

OHS&W



1. POLICY

The purpose of this procedure is to describe the minimum requirements for the provision of information, induction, and training for employees.

2. SCOPE This procedure applies to all employees.

3. RELATED DOCUMENTS & FORMS OHS&W Induction Checklist Document No. 13a

OHS&W Training Needs Analysis Document No. 13b

Record of Training Attendance Document No. 13c

Training Program Document No. 13d

Training Review Document No. 13e

4. DETAILED PROCEDURE 4.1 Worksite Responsibilities

Parish Priest/Principal/Manager The Parish Priest/Principal/Manager is responsible for:

providing a new employee with an induction including OHS&W prior to commencement of work (or within the 1st week);

providing suitable and adequate assistance in the performance of any task not previously undertaken by the employee e.g. employees just entering the workforce, re-training, etc. Assistance will be determined according to the nature and degree of risk;

ensuring that all employees receive suitable and adequate information, instruction and training for any task they may be required to perform at work;

identifying any hazardous tasks, and where applicable risk assessments are conducted and employees trained in the control measures outlined in the risk assessment;

developing and maintaining a training program; reviewing on an annual basis the training needs analysis for the organisation. Training should be integrated into existing training programs, or with other training requirements/needs.

Information, instruction and training will be provided in a language that is appropriate to the relevant employee.

Employee Responsibilities All employees must participate in appropriate induction, training and awareness sessions.

4.2 When to Conduct Training The amount of information, instruction and training required, will be assessed according to the nature of the risks.

Information, instruction and training provided will be reviewed and revised with regards to risks, changes in legislation, policy and procedure reviews.



At a minimum, information, instruction and training will be provided:

at induction; prior to any changes in the workplace that may affect the health & safety of

employees;

when new risk control measures are introduced or are changed; when safe operating procedures are developed or changed; whenever new plant or substances are purchased; whenever legislation changes.

4.3 Induction All new employees will be inducted to the worksite prior to the commencement of work (or within 1 week of commencement).

The OHS&W Induction Checklist Document No. 13a is the minimum requirement for induction and can be included in site specific requirements.

4.4 Training Needs Training needs will be determined according to the nature of the risk associated with the tasks the employee is required to perform. Training needs will be reviewed and revised annually in consultation with employees.

A Training Needs Analysis will be conducted in consultation with employees and will be based on:

an assessment of level of risk to the employee; legislative requirements; identified compulsory training (Education Sector Training Needs Analysis). Training needs will also consider an individuals personal growth and future development. Training needs will be identified for each employee annually and this may or may not result in training being required.

Training needs may be identified through:

employee competency relating to risk control measures; key responsibilities e.g. supervision; new employees; performance management process; staff surveys; outcomes of incident/injury reports; safe operating procedures; legislative requirements; outcomes of audits. Document No. 13b can be used for developing a training needs analysis.



4.5 Training Program Following the training needs analysis a training a program will be developed with training needs prioritised based on risk. Identified training will be implemented within reasonable timeframes.

All employees are expected to attend and participate in training identified in the training program.

4.6 Training Evaluation Training will be evaluated for effectiveness. Training Review Document No. 13e can be used for this purpose.

4.7 Records Records of all training received or provided must be kept (for a period of 5 years from last entry). Documents will include:

training needs analysis; training program; record of training attendance; training reviews. The following documents can be used for record keeping purposes:

OHS&W Induction Checklist Document No. 13a; Record of Training Attendance Document No. 13c; Training Program Document No. 13d; Training Review Document No. 13e.

5. TRAINING All employees will be briefed/trained in the requirements of this Procedure during induction and when implemented or amended.

Employees will be trained (where applicable) in any risk assessments and/or safe operating procedures developed as a result of this Procedure.

6. REVIEW AND AUDIT Compliance with this procedure will be audited according to the internal OHS&W Audit Document No. 7 and the CCES Audit Policy.

This document shall be reviewed within two years of the date of issue. Changes in legislation, Catholic Church Policy may necessitate earlier review and subsequent.



OCCUPATIONAL HEALTH, SAFETY & WELFARE EMPLOYEE OHS&W INDUCTION CHECKLIST

1. The location of the Catholic Church Safety Manual and outline of content.

2. The Organisations OHS&W Policy.

3. Health & safety consultation and communication process.

4. The communication of suggestions for improving OHS&W.

5. Hazard reporting procedure including location of forms.

6. Incident/Injury/near miss reporting procedure including location of forms.

7. Location and basic use of first-aid facilities and names of first-aiders.

8. Provision use and replacement of personal protective equipment.

9. Location and use of fire fighting equipment.

10. Emergency procedures, including emergency exits and equipment.

11. Security procedures.

12. Arrangements for Workers Compensation and Rehabilitation

13. Any relevant safe operating procedures.

14. Any other relevant OHS&W policies and procedures

15. Reporting health or medical treatment that may affect safe performance of duties

16. Information on hazards present in the workplace and the controls in place

17. Hazard specific training e.g. manual handling, hazardous substances,

18. plant, voice

Employees name: ....................................................................

Employee's signature: ................................................................

Employees commencement date: ............. /................ /...........

Person Conducting Induction:......................................................

Signature

Date of Induction: ................./ ................ / .................



TASK INSTRUCTION To be used for planning and recording employee instruction in safe working procedures and other identified needs.

Task/Safe Working Procedure/Rules Planned Date Date

Instructed Initials

1. / / / /

2. / / / /

3. / / / /

4. / / / /

5. / / / /

6. / / / /

7. / / / /

8. / / / /

9. / / / /

10. / / / /

11. / / / /

12. / / / /

13. / / / /

14. / / / /

15. / / / /


SA Catholic Church Safety Manual Page 7 of 12

Training Needs Analysis

I

n

d

u

c

t

i

o

n

R

e

s

p

o

n

s

i

b

l

e

O

f

f

i

c

e

r

G

e

n

e

r

a

l

O

H

S

&

W

A

w

a

r

e

n

e

s

s

K

e

y

C

o

m

m

i

t

t

e

e

s

S

e

n

i

o

r

F

i

r

s

t

A

i

d

C

e

r

t

i

f

i

c

a

t

e

S

t

r

e

s

s

M

a

n

a

g

e

m

e

n

t

H

a

z

a

r

d

o

u

s

S

u

b

s

t

a

n

c

e

s

P

l

a

n

t

C

o

n

f

l

i

c

t

R

e

s

o

l

u

t

i

o

n

F

i

r

e

W

a

r

d

e

n

T

r

a

i

n

i

n

g

M

a

n

u

a

l

H

a

n

d

l

i

n

g

Time required (approx) 3 hrs 4 hrs 3 hrs 3 days 2-3 days 2 hrs 2 hrs 2 hrs 2 hrs 2 hrs 2 hrs Time frames 1st week 2 yearly 2 yearly 3 yearly 3 yearly 2 yearly 3 yearly 3 yearly 2 yearly 2 yearly 3 yearly

Parish Priest/Manager #

Line Management # # #

Employees # # #

First Aid Personnel # # # #

Administration Staff # # #

Maintenance Staff # #

OHS&W Key Committee members # # # #

Identified staff # # #

Fire wardens # # #

Compulsory Training # Training as Identified Induction to include the following (at a minimum): Reference to all Policies and Procedures in the Manual including particular reference to manual handling, site specific emergency plans, identification and reporting hazards, smoking, and any site specific hazards/issues. Responsible Officer training to include the following (at a minimum): Legislative overview, contractor management, risk management, consultation, training, auditing, workplace inspections General OH&S Awareness training to include the requirements of the Catholic Church Safety Manual.

SECTOR



Catholic Education S.A. - Training Needs Analysis

I

n

d

u

c

t

i

o

n

R

e

s

p

o

n

s

i

b

l

e

O

f

f

i

c

e

r

G

e

n

e

r

a

l

O

H

S

A

w

a

r

e

n

e

s

s

K

e

y

C

o

m

m

i

t

t

e

e

S

e

n

i

o

r

F

i

r

s

t

A

i

d

S

t

r

e

s

s

M

a

n

a

g

e

m

e

n

t

V

o

i

c

e

M

a

n

a

g

e

m

e

n

t

H

a

z

a

r

d

o

u

s

S

u

b

s

t

a

n

c

e

s

P

l

a

n

t

C

o

n

f

l

i

c

t

R

e

s

o

l

u

t

i

o

n

F

i

r

e

W

a

r

d

e

n

T

r

a

i

n

i

n

g

M

a

n

u

a

l

H

a

n

d

l

i

n

g

Time required (approx) 3 hrs 4 hrs 3 hrs 3 days 2-3 days

2 hrs 2 hrs 2 hrs 2 hrs 2 hrs 2 hrs 2 hrs

Time frames 1st week 2 yearly

2 yearly

3 yearly

3 yearly

2 yearly

2 yearly

3 yearly

3 yearly

2 yearly

2 yearly

3 yearly

Principals #

Positions of Responsibility #

Compulsory training # Training as identified

Teachers # #

Administration # #

First Aid Personnel # # # #

OH&S Key Committee members

# # #

Fire Wardens/Appointed Person/s

# # #

Maintenance staff #

Technical staff #

Induction to include the following (at a minimum): Reference to all Policies and Procedures in the Manual including particular reference to manual handling, site specific emergency plans, identification and reporting hazards, smoking, and any site specific hazards/issues. Responsible Officer training to include the following (at a minimum): Legislative overview, contractor management, risk management, consultation, training. auditing, workplace inspections General OH&S Awareness training to include the requirements of the Catholic Church Safety Manual.

SECTOR



RECORD OF TRAINING ATTENDANCE Worksite: ..........................................................................................................................................

Course Title: ................................................................................................ Date: ....... /....... /.......

Location: ...................................................... Provider: .................................................................

Name of Attendee Signature



SAMPLE TRAINING PROGRAM

Topic/Course

Provider/Facilitator

Date of Training

Completed Y/N

Comments

SECTOR



TRAINING EVALUATION FORM Management is committed to the delivery of high quality training. The information that you provide in this evaluation will assist in the review of the programs objectives, learning experiences, methods used, content and resources. Course Name: .................................................. Date: ...../ ..... / ....... Name (optional):........................................................................................................................ Work Location / Role: ................................................................................................................ 1. Did the course meet your objectives/expectations ? 1 2 3 4 5

No, met none of Yes, met all of my objectives my objectives.

2. The training room was:

1 2 3 4 5

Uncomfortable Comfortable

3. Place a circle around the number you think best describes the course facilitator.

POOR EXCELLENT a) Knowledge of subject 1 2 3 4 5

b) Ability to convey that knowledge. 1 2 3 4 5

c) Ability to maintain interest & involvement 1 2 3 4 5

d) Credibility of experience 1 2 3 4 5

e) Level of enthusiasm 1 2 3 4 5

f) Rating of overall performance 1 2 3 4 5

g) Teaching/Learning methods used effectively 1 2 3 4 5

4. Did you find the course handouts and workshop material to be:

1 2 3 4 5

Uninformative Informative

1 2 3 4 5

Insufficient Sufficient



5. How relevant was the course to your current work requirements?

1 2 3 4 5

Not at all relevant Very Relevant 6. The course in general terms was :

1 2 3 4 5

Dull Stimulating

1 2 3 4 5

Disorganised Organised 1 2 3 4 5

Little opportunity for Ample opportunity for interaction with facilitator interaction with facilitator and other participants. and other participants.

7. What suggestions would you make to improve the course/Any other comments?

Comments: ..........................................................................................................................................

..........................................................................................................................................

..........................................................................................................................................

..........................................................................................................................................

1. POLICY2. SCOPE3. RELATED DOCUMENTS & FORMS4. DETAILED PROCEDURE4.1 Worksite Responsibilities4.2 When to Conduct Training4.3 Induction4.4 Training Needs4.5 Training Program4.6 Training Evaluation4.7 Records

5. TRAINING6. REVIEW AND AUDIT