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DEPARTMENT PROCESS AND PROCEDURE MANUAL Contractors EHS Induction Guidelines

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CONTRACTORS EHS INDUCTION

GUIDELINES

1. INTRODUCTION AND SCOPE: .............................................................................. 5

2. DEFINITIONS: ......................................................................................................... 5

3. EHS RESPONSIBILITIES: .................................................................................... 10

3.1 KU REPRESENTATIVES/PROJECT OFFICER: .................................................. 10

3.2 PRINCIPAL CONTRACTOR: ................................................................................ 10

3.3 CONTRACTORS (INCLUDING SUBCONTRACTORS):....................................... 11

4. GUIDELINE: .......................................................................................................... 11

4.1 Contract classification: ............................................................................... 11

4.2 Contractor evaluation: ................................................................................ 12

4.3 Contract specifications: .............................................................................. 12

4.4 Contractor induction: .................................................................................. 12

4.4.1 Induction: ................................................................................................ 12 4.4.2 Contract employees or sub-contractors: ................................................. 13 4.4.3 Contractor induction guide: ..................................................................... 13

4.5 Monitoring contractors:............................................................................... 13

4.5.1 EHS Management plans:........................................................................ 14 4.5.2 Safe Work Method Statements: .............................................................. 14 4.5.3 Inspections and site walks: ..................................................................... 15 4.5.4 Contractor Performance Monitoring: ...................................................... 15

4.6 Permit to Work: .......................................................................................... 15

4.6.1 Fire Alarm Isolation: ............................................................................... 15 4.6.2 Hot Work: ............................................................................................... 16 4.6.3 Energy Isolation: ..................................................................................... 16 4.6.4 Roof Access: .......................................................................................... 16 4.6.5 Confined Space: ..................................................................................... 16

4.7 Restricted Access Areas: ........................................................................... 16

4.8 Emergencies: ............................................................................................. 16

4.8.1 Emergency Evacuation Procedures: ...................................................... 17 4.8.2 Emergency Contact Phone Numbers: .................................................... 17

4.9 Injuries, Illnesses and Incidents: ................................................................ 17




4.10 Hours of Work: ........................................................................................... 18

4.11 Before Commencing Work: ........................................................................ 18

4.12 Environmental Management Plan: ............................................................. 18

4.13 Certificates of Competency: ....................................................................... 18

4.14 Personal Protective Clothing and Equipment: ............................................ 19

4.15 Equipment, Plant and Tools: ...................................................................... 19

4.15.1 Electrical Equipment: .......................................................................... 19 4.15.2 Machine Guarding and Hand Tools: ................................................... 19 4.15.3 Lasers: ................................................................................................ 20 4.15.4 Explosive Power Tools:....................................................................... 20 4.15.5 Mobile Mechanical Plant: .................................................................... 20 4.15.6 Compressed Air Equipment: ............................................................... 21

4.16 Welding: ..................................................................................................... 21

4.17 Laboratories: .............................................................................................. 22

4.18 High Voltage Substations: .......................................................................... 23

4.19 Asbestos and Confined Spaces: ................................................................ 23

4.20 Interruption of Services: ............................................................................. 23

4.21 ‘Danger’ and ‘Out of Service’ Tags: ........................................................... 23

4.22 Isolation of Building Fire Protection Equipment:......................................... 24

4.23 Barricades and Fencing: ............................................................................ 24

4.24 Working on Roofs: ..................................................................................... 24

4.25 Ladder, Harness Use, scaffolds and platforms: ......................................... 26

4.26 Facade/Gutter Cleaning: ............................................................................ 27

4.27 Electrical Work: .......................................................................................... 28

4.28 Plumbing, Drainage and Gas Fitting: ......................................................... 29

4.29 Excavation Work: ....................................................................................... 29

4.30 Hot Work: ................................................................................................... 29

4.31 Movement and Storage of Materials: ......................................................... 30

4.32 Rubbish: ..................................................................................................... 30

4.33 Waste Management: .................................................................................. 31

4.34 Water Conservation, Erosion and Sediment Control: ................................. 32

4.35 Pollution: .................................................................................................... 33

4.36 Dust: .......................................................................................................... 33

4.37 Hazardous Chemicals: ............................................................................... 33

4.37.1 Solvents: ............................................................................................. 34 4.38 Noise Pollution: .......................................................................................... 34

4.39 Chemical Spill: ........................................................................................... 34

4.40 Vehicle Access: .......................................................................................... 34

4.40.1 Entry Permits: ..................................................................................... 35 4.40.2 Contractor Parking: ............................................................................. 35 4.40.3 Speed Limits: ...................................................................................... 35

4.41 Contractor non-compliance: ....................................................................... 35




4.42 Contractor incident management: .............................................................. 36

4.42.1 Injuries and incidents: ......................................................................... 36 4.42.2 Notifiable incidents: ............................................................................. 36

5. ACKNOWLEDGEMENTS:..................................................................................... 37




Title of Document : Contractors EHS Induction Guidelines

Document No. : KU – FD – EHS –GID – 14

Issue No. : 01

Issue Date : 19/11/2012

Revision No. :

Revision Date :

Activity Name / Designation Signature Date

Prepared by Roberto Macahig

EHS Assistant

04/09/2012

Reviewed / Updated by Belal Irshaid H&S Manager

07/10/2012

Approval & Issue by Ahmed Sherif

Facilities Management Director

19/11/2012




1. Introduction and Scope:

This guideline is designed to give contractors information on the Khalifa University’s

(KU) Contractor system Management and provide specific rules when working on

campus. By reading and understanding this guideline, everyone working within

University sites will be able to play their role in maintaining a safe workplace.

The key purpose of this guide is to advise:

EHS obligations under the Decree 42 of 2009 and other EHS Laws and

Regulations.

Identification, assessment and control of hazards relevant to the KU.

Any relevant operational issues in the management of contractors.

The KU EHS Section has prepared this guideline in order to assist contractors to

work safely on KU sites and abide by KU requirements relating to people and

property.

The contractor has full responsibility with regards to:

Identification and implementation of all applicable requirements from

workplace health and safety legislation and the environment in relation to their

work;

Comprehension of the full extent of the University and the contractors legal

obligations; and

Implementation of all necessary measures to fully protect and ensure the

safety of all persons working on, or near the contractor’s site of work.

Further information about legal requirements can be obtained from the University’s

Environment, Health and Safety Section.

2. Definitions:

Construction work:

Any work carried out in connection with the

construction, alteration, conversion, fitting-out and

commissioning, renovation, repair, maintenance,

refurbishment, demolition, and decommissioning or

dismantling of a structure.

In context of the above definition it also includes:

Any installation or testing carried out,

The removal of any product or waste resulting from

demolition,

The prefabrication or testing of elements, at a place

specifically established for the construction work, for

use in construction work,

The assembly or disassembly of prefabricated




elements forming part of a structure,

The installation, testing or maintenance of an

essential service in relation to a structure,

Any work connected with an excavation,

Any work connected construction site preparation

(including landscaping)

Any work that is carried out on, under or near water,

including work on buoys and obstructions to

navigation.

Meaning of “high risk

construction work”:

means construction work that:

Involves a risk of a person falling more than 2

metres, or

Is carried out on a telecommunication tower, or

Involves demolition of an element of a structure that

is load-bearing or otherwise related to the physical

integrity of the structure, or

Involves, or is likely to involve, the disturbance of

asbestos, or

Involves structural alterations or repairs that require

temporary support to prevent collapse, or

Is carried out in or near a confined space, or

Is carried out in or near: a shaft or trench with an

excavated depth greater than 1.5 metres, or a

tunnel, or

Involves the use of explosives, or

Is carried out on or near pressurized gas distribution

mains or piping, or

Is carried out on or near chemical, fuel or refrigerant

lines, or

Is carried out on or near energized electrical

installations or services, or

Is carried out in an area that may have a

contaminated or flammable atmosphere, or

Involves tilt-up or precast concrete, or

Is carried out on, in or adjacent to a road, railway,

shipping lane or other traffic corridor that is in use

by traffic other than pedestrians, or

Is carried out in an area at a workplace in which

there is any movement of powered mobile plant, or

Is carried out in an area in which there are artificial

extremes of temperature, or




Is carried out in or near water or other liquid that

involves a risk of drowning, or

Involves diving work.

Contractor: A person or company(s), including sub-contractors,

who are engaged by the university to perform work,

carry out a service or provide labor hire.

Induction: A formal process of providing information on safety

requirements prior to commencement of work

Major Contract: Contracted works are classified as major if they pose a

significant risk of serious injury or illness. Major

contracts may involve (but are not limited to) the

following activities:

Construction work;

Working in or near confined spaces and trenches

(>1.5M deep) and tunnels;

Working at a height greater than 2 meters;

Working with asbestos;

Working on or near pressurized piping;

Electrical work;

On or near chemical, fuel or refrigerant lines;

Manual handling;

Installation, use or maintenance of plant or

equipment;

Hazardous processes including spray painting,

abrasive blasting, welding, electroplating, molten

metal and lead processes and lead risk work;

Entry to a laboratory or restricted access area;

Working with explosives

Working on telecommunications towers

Structural alterations or repairs that require

temporary support to prevent collapse

Diving for construction purposes

Demolition

Works involving tilt-up or precast concrete,

Where there is a risk of drowning

Where artificial extremes of temperature could be

present

Working on or near powered mobile plant

Working out on, in or adjacent to a road, railway,

shipping lane or other traffic corridor that is in use

by traffic other than pedestrians,




Working in an area that may have a contaminated

or flammable atmosphere and use of subcontractors

in any of the above.

The above list is not exhaustive; other contracted

works may also be classified as major if significant risk

is identified at the conclusion of a risk assessment.

Minor contract: Contracts which sit outside the scope of a major

contract, due to size, expenditure or absence of ‘high

risk’ activities.

EHS Management

Plan:

Documentation from the contractor which outlines how

EHS will be managed for the contract. It includes:

A statement of responsibilities listing the names,

positions and responsibilities of all persons who will

have specific responsibilities on the site for EHS;

Details of the arrangements for ensuring

compliance with the requirements for EHS induction

training;

Details of the arrangements for managing EHS

incidents, including the identity of and contact

details for the person(s) who will be available to

prevent, prepare for, respond to and recover from

EHS incidents;

Any site safety rules and details of the

arrangements for ensuring all persons at the place

of work (whether employees or visitors) are aware

of the rules, and

Safe work method statements for all activities

identified as having EHS risks.

Safe Work Method

Statement:

Documentation that:

Describes how the work is to be carried out;

Identifies the work activities assessed as having

safety risks;

Identifies the safety risks;

Describes the control measures that will be applied

to the work activities; includes a description of the

equipment used in the work, the standards or codes

of practice to be complied with and the qualification

and training of the personnel doing the work.

Describes how the control measures are to be

implemented, monitored and reviewed.




Risk Assessment: Is concerned with the prevention of accidents and ill-

health and to identify the environmental impacts. It is

the key to successful management of Environment

health and safety. Generally, regulations are

increasingly moving away from a list of "what to do"

with the trends in legislation now placing greater

emphasis on risk assessments to address the actual

risk rather than the perceived risk. This ensures that

resources are targeted to the areas where they are

most needed and are most effective.

Risk Control Plan: A Risk Control Plan is an action plan that sets out how

the EHS risks identified in a Risk Assessment will be

eliminated or controlled. Risk Control Plans are

developed from risk assessments. Risk Control Plans

may include a list of:

Hazards identified

Risks associated with the hazards identified

Existing risk controls

Proposed short-term controls (including proposed

completion dates)

Proposed medium-term controls (including

proposed completion dates)

Proposed long-term controls (including proposed

completion dates)

Person(s) responsible for implementation of controls

Resources required for implementation of controls

The proposed review date.

Principal Contractor

for Construction

Work:

(a) The principal contractor for construction work is the

person / entity appointed by the developer / client to

manage, supervise and perform the construction work

and:

(b) Is the entity who is in control of the site, site access

and all construction works at the workplace, including

work performed by sub-contractors.

(c) Generally the main construction contractor is

appointed as the principal contractor for the

construction work; and

(d) If the developer / client fails to appoint a principal

contractor to a workplace the developer / client is taken

to be the principal contractor and assume all

obligations of the principal contractor.




Sub-Contractor(s): (a) A Sub Contractor is any contractor on site where

“Construction Work” is taking place who are not the

officially appointed “Principal Contractor”, regardless of

contractual arrangement.

(b) Shall report to and be managed by the principal

contractor.

3. EHS Responsibilities:

3.1 KU Representatives/Project Officer:

A KU Representative responsible for coordinating and managing contract work is to

implement the requirements of this guide as appropriate. At a minimum, a KU

Representative is to:

Assess the competence of contractors to meet any identified EHS requirements

or specifications.

Ensure contractors receive an induction in accordance with this guide, so that

they are aware of KU expectations in regards to EHS.

Inform contractors of any EHS hazards that may exist in the area in which they

are working.

Monitor the performance of the contracted work with regards to working safely,

and initiate corrective action to remedy any deficiencies.

Verifying that contractors have current workers compensation insurance and

public liability insurance and that certificate of currency are provided by the

contractor prior to commencing work.

Undertake contractor management Induction with the EHS Section on the

processes covered by these guidelines.

3.2 Principal Contractor:

Under AD EHS RI - CoP - 53.0 - EHS Management during Construction Work a

Principal Contractor needs to be appointed for a construction project. A construction

project is a project that involves construction work.

Responsibilities of a Principal Contractor include:

Signs are installed and are clearly visible from the outside that show the

Principal Contractor’s name and telephone contact numbers (including after-

hours contact), the location of the site office

Ensure a written EHS management plan is written before work on the project

commences

Take all reasonable steps to obtain copies of safe work method statements

relating to high risk construction work before such work commences

Manage risks associated with the following:




o The storage, movement and disposal of construction materials and waste for

the worksite

o Storage of plant that is not in use

o Traffic in the vicinity of the workplace that may be affected by construction

work

o Essential services at the workplace

Ensure general construction induction training is undertaken by employees,

agents and contractors of the contractor undertaking construction work

Communicate with the University any major EHS issues as they arise, including

all work notifiable events.

3.3 Contractors (including subcontractors):

For types of work where there is a risk to the health and safety of contractors, KU

staff, students or visitors to the University, a risk assessment (or safe work method

statement) must be produced to the KU Representative.

Specifically, under the Regulation, contractors must not commence construction or

demolition work unless they:

Have been provided with a copy of the relevant parts of the EHS management

plan where applicable.

Have undertaken a risk assessment of the work to be carried out and provided

a written safe work method statement to the Principal Contractor, including the

risk assessment.

Have ensured that the contractor and their employees have undertaken general

construction induction training.

Maintain and keep up-to-date safe work method statements.

Provide the Principal Contractor with updated safe work method statements and

other information in relation to hazardous chemicals.

For construction work, a contractor must not commence work unless they have:

Undertaken a risk assessment of the work to be carried out and provided the

Principal Contractor with a written safe work method statement including any

changes made to that statement.

Ensured that they and their workers have undertaken EHS Induction training as

required.

Taken necessary measures to eliminate and/or control the identified hazard.

4. Guideline:

4.1 Contract classification:

Contracts are classified as major or minor depending on legislative requirements

and the level of risk of workplace injury or illness of the operations being conducted.




4.2 Contractor evaluation:

All contractors (minor and major contract) must be evaluated prior to their

engagement, to ensure that they meet the minimum requirements of the University.

Contractors must be evaluated using EHS Contractor Evaluation Checklist.

The organisation being evaluated must demonstrate that there is an EHS system in

place to address the risk(s) associated with the contracted works. The EHS

Contractor Evaluation Checklist lists the minimum requirements for a potential

contractor’s EHS management system.

Assessment of the contractor’s EHS management system is to be conducted by the

University EHS Section supervising the contract or Tender Committee.

Assistance may be sought from the EHS Unit to help assess a contractor’s EHS

management system. Examples of EHS policies, procedures, SWMS/SOP's and

risk assessments relevant to the contract are to be included in the contractor

evaluation as verification of the contractor’s HS system.

Where appropriate, contracts should be procured in compliance with the KU

Procurement Policy and Tendering Procedure (contact Strategic Procurement for

assistance and advice).

4.3 Contract specifications:

When establishing a major contract, specific EHS clauses and requirements should

be identified in the contract documentation (Strategic Procurement can assist with

this). EHS Requirements Checklist for Tenders and Contracts may be used to form

the basis of such contract specifications. These specifications should be included in

the contract documents.

Note: Any proposed Facilities Management construction contracts should be done

using the standard templates and any amendment to a Facilities Management

construction contract template should only be made with Legal Office review and

input.

4.4 Contractor induction:

4.4.1 Induction:

All contractors working at KU must be inducted. Depending on the type of

contract, this may include a number of levels of induction. These may include:

1. A general KU induction.

2. A site specific induction (e.g. The induction outlined in the Laboratory

Clearance Certificate)

3. All persons undertaking construction work must hold an ID CARD Green

labeled EHS general induction for construction work in KU.

https://portal.kustar.ac.ae/facility/ehs/EHS%20Forms%20and%20Checklists/EHS%20Contractor%20Evaluation%20Form.pdf




Contractor EHS induction checklist may be used to record the information relayed

at the site specific induction and retained accordingly. Names of inducted

personnel can be recorded on the Contractor induction register. At the induction

contractors must provide to KU any information relevant to their work that may

affect the health and safety of KU workers, students, visitors and others in the

area.

Contractors required attending local induction involving the areas of the

University in which they will be working at. Local inductions are arranged and

delivered by the KU EHS Officer and may involve local area University personnel

as required.

4.4.2 Contract employees or sub-contractors:

Other contractor employees or sub-contractors which are employed after the

initial local induction are to be inducted by the contractor. Records of this training

are to be recorded using either the contractor’s own induction form or the

University’s form. Records are to be forwarded to the KU EHS Section.

4.4.3 Contractor induction guide:

Induction should include the information provided in:

Contractor induction guide (general) for general contracts

Contractor induction guide (construction) if the contract involves construction

work.

It is the responsibility of the contractor to instruct their employees and any

subcontractors on the information provided in the Contractor Induction

Guidelines.

The contractor is to make their employees available to attend the initial site

specific induction. It is a requirement of the contractor to ensure that any new

employees or subcontractors in their control, who work on the University’s

premises, receive an induction prior to commencement and is recorded

appropriately.

4.5 Monitoring contractors:

Contractors must be monitored throughout the contract. The frequency of the

monitoring will be determined by the risk of the work involved.

Major contracts may be monitored by the following means:

Review of EHS Management Plans

Review of SWMS’s/SOP;s

Conducting inspections and site walks

https://portal.kustar.ac.ae/facility/ehs/EHS%20Forms%20and%20Checklists/Contractor%20EHS%20Induction%20Checklist.pdf

https://portal.kustar.ac.ae/facility/ehs/EHS%20Forms%20and%20Checklists/Contractor%20EHS%20Induction%20Checklist.pdf




Regular meetings with the contractor to discuss HS performance issues

(minutes of these meeting are to be recorded to communicate action items);

Periodic inspection of work activities to verify that safe work method statements

are being implemented;

Completion of EHS Performance Report for Contractors for major contracts

which extend over a period of 1 month;

The review of site inspection records conducted by the contractor;

Monitoring and following up on corrective actions where non-conformances are

identified;

The review of accident and incident reports, third party reports and complaints;

4.5.1 EHS Management plans: Where a contractor has provided an EHS Management Plan, this plan should be

kept up to date by the contractor and periodically reviewed by the University EHS

Section supervising the contract. HS Management Plan Checklist may be used to

determine if the EHS Management Plan meets KU requirements.

This checklist has been developed to aid in the review of project-specific EHS

plans. It is not exhaustive and particular attention should be paid to project-

specific EHS risk areas. Formulation of the project-specific EHS plans should be

based on details of the actual project and ‘generic’ project EHS plans are not

acceptable.

Any contracts extending longer than six months may be audited by the EHS

Section to determine if the EHS Management Plan conforms to KU Standards.

4.5.2 Safe Work Method Statements: Safe work method statements (SWMS)/Standard Operation Procedures (SOPs)

must be provided to the University prior to the commencement of work or a

service where there is a risk to health and safety or the need is identified by the

University.

SWMS’s should be reviewed by the University EHS Section or the Officer

supervising the contract, to ensure that they reflect the nature of the work and

meet legislative requirements. SWMS Checklist may be used to assess the

content of an SWMS. This review should also be undertaken periodically

throughout the life of the contract.

If the work method or any other aspects of the job change for any reason, then a

revised SWMS/SOPs must be submitted by the contractor and reviewed by the

University EHS Section or the Officer supervising the contract.

https://portal.kustar.ac.ae/facility/ehs/EHS%20Forms%20and%20Checklists/Performance%20Report.pdf

https://portal.kustar.ac.ae/facility/ehs/EHS%20Forms%20and%20Checklists/HS%20Management%20Plan%20Checklist.pdf




All SWMS/SOPs used by contractors at KU must be site specific. The use of

generic SWMS is discouraged and the University EHS Section or the Officer

supervising the contract should review the SWMS to ensure that it is consistent

with the work being undertaken.

4.5.3 Inspections and site walks:

Periodic inspections and site walks should be undertaken by the University EHS

Section or the Officer supervising the contract. This may be done using the follow

methods:

Construction Site Inspection checklist*

Follow-up actions for EHS issues should be specified and recorded for

implementation by appropriate persons involved in the project.

*For non-construction contracts, the work method should be assessed against

the information provided in the SWMS/SOPs.

4.5.4 Contractor Performance Monitoring: During the implementation of the contract the KU EHS Officer shall monitor EHS

performance by:

Monitoring the work of contractors to ensure that all legal requirements are

met.

Ensuring regular site inspections are conducted with the contractor.

Advising the contractor on newly identified hazards and risks.

Monitoring and following up on corrective actions where non-conformances

are identified.

The review accident and incident reports, third party reports and complaints

Regular meetings with the contractor and record any EHS performance

issues.

EHS Performance Report for Contractors are similar information is required to be

submitted by the contractor to the KU EHS Officer for all Principal Contractors

with work extending greater than one month in duration.

For other contractors the KU project officer can use the Sub-Contractor Safety

Inspection Checklist. This is not a mandatory process.

4.6 Permit to Work:

4.6.1 Fire Alarm Isolation:

There are instances when fire alarm systems are required to be isolated to

accommodate work without disruption to occupants. Contractors must comply

with the process outlined in Section 4.22 of this guide.

https://portal.kustar.ac.ae/facility/ehs/EHS%20Forms%20and%20Checklists/EHS%20Site%20Inspection%20Checklist.pdf




4.6.2 Hot Work: Hot work (i.e. welding, thermal or oxygen cutting or heating and other related

heat or spark producing operations) requires the issue of a hot work permit prior

to the task commencing. Contractors must comply with the process outlined in

Section 4.30 of this guide.

4.6.3 Energy Isolation: Contractors must comply with Facilities Management Isolation (Danger Tagging

and Lockout) Procedure for any work that involves energy isolation. Refer to

section 4.27.

4.6.4 Roof Access:

Any access to University roofs requires a permit. Specific hazards and risk exist

on roofs and appropriate controls are required to ensure working safely. Refer to

section 4.24.

4.6.5 Confined Space: Entry to an area defined as a confined space shall only occur under an issued

permit. Further information on the University’s Permit to Work System can be

obtained from EHS Section. Refer to section 4.19.

4.7 Restricted Access Areas:

Due to the variety and nature of activities carried out at KU for teaching, research

and development, contractors may come across areas which are unique when

compared to the average workplace. In many cases these areas can be hazardous

and are often designated as restricted areas.

Induction procedures will occur for areas deemed hazardous and contractors shall

not enter restricted access areas until they have had an induction from the KU EHS

Section and/or local personnel. Restricted access areas on University campuses

include but are not restricted to:

Building B – Research Support Facility

Building K – Administration.

Laboratories; including chemical, biological, engineering, radiation or laser

laboratories.

Chemical stores.

High voltage sub stations.

Confined spaces.

Roofs of buildings.

4.8 Emergencies:

Detailed procedures are displayed in all buildings at the Khalifa University

describing the University’s Standard Fire Orders and Emergency Evacuation




Procedures. This signage contains information on assembly points and contact

numbers in case of an emergency.

The University also has Emergency Response Procedures which contain

information on how to deal with a number of emergencies, including the following:

Fire

Chemical spill

Gas leak

Explosion

Bomb threat

Structure collapse

Medical emergency – single or multiple casualties

Traffic accident

Armed robbery, or

Any other incident considered to be an emergency.

4.8.1 Emergency Evacuation Procedures: If you hear a continuous alarm bell or are requested, by a building warden or a

member of staff, to evacuate the building you must:

Leave the building immediately by the nearest exit

Proceed to the assembly area indicated on the evacuation map

Remain in the assembly area until advised the emergency is over

Do not re-enter the building until advised it is safe to do so by a KU Building

Warden or KU Security.

4.8.2 Emergency Contact Phone Numbers: Contractors must immediately notify any emergency to University personnel. This

shall be the case for any contractor works or for dedicated building sites.

In the event of an emergency occurring contractors are to notify:

University Emergency/ Control Room: 02 4018200 (or extension 8200)

University Security: 02 4018100 (or extension 8100)

KU EHS Section: 02 4018056 (or extension 8056)

4.9 Injuries, Illnesses and Incidents:

Any injury, illness or incident occurring from work performed by a contractor shall be

reported to the KU EHS Section.

For serious incidents where medical attention is required KU Security should be

contacted in the first instance on 02 401 8100 as well as the EHS Section on 02 401

8200 or 8056.




4.10 Hours of Work:

Normal hours of work for contractors on KU premises are 5:00pm - 7:00am, Sunday

to Thursday in administrative and teaching areas. Other times may be authorized

through prior arrangement with the KU Project Officer or Representative only.

4.11 Before Commencing Work:

In accordance with the provisions of the AD EHSMS Decree 2009, any contractor or

sub-contractor working on KU buildings or infrastructure is considered as

undertaking construction work.

Therefore:

For construction work the "Principle Contractor" shall prepare and keep up to

date during the course of the work, a site-specific occupational health and

safety plan and have it approved by the EHS Section Officer.

For high-risk construction work, the "Principle Contractor" shall provide safe

work method statement(s) for itself and sub-contractor(s) and have it/them

approved by the EHS Section Officer.

All Contractors are also required to:

Show to the Project Officer that any employee(s), self-employed person(s) or

sub-contractor(s) have a valid EHS General Induction for Construction work in

KU card, and

Provide evidence to the Project Officer that any employee(s), self-employed

person(s) or sub-contractor(s) have completed this KU Contractor Induction as

well as a site-specific EHS induction.

KU may audit contractors or sub-contractor's procedures and certificates at any

time.

4.12 Environmental Management Plan:

For construction work where the cost exceeds 1million AED, the "Contractor" shall

prepare and keep up to date during the course of the work, a site-specific

Environmental Management Plan (EMP) which may be combined with the OHS

Plan. The EMP must be approved by the Project Officer.

KU reserves the right to carry out a "second party" audit of a contractor's EMP.

4.13 Certificates of Competency:

All Contractors and their staff must have relevant Certificates of Competency and or

licenses for the equipment being used or tasks being performed, as required by

Sector Regulatory Authority. That certificate or license must be shown to the

Facilities Management Project Officer and a copy kept on site for presentation if

requested.




4.14 Personal Protective Clothing and Equipment:

Contractors shall supply their employees with all appropriate personal protective

clothing and equipment (PPCE). For example:

Hard hats

Safety boots

Gloves

Safety glasses, and

Clothing

Contractors shall ensure that their employees use and maintain the equipment

correctly, as required by applicable legislation and codes of practice.

Note: that PPCE, while necessary, is the last line of defense for safety. Where-ever

possible, other measures should be considered first, such as:

Substituting for something less hazardous (e.g. using lead-free solder)

Engineering controls (such as machine guarding), or

Administrative controls (such as scheduling noisy work for a time when as few

people are on site as possible).

4.15 Equipment, Plant and Tools:

4.15.1 Electrical Equipment: Unless double insulated, all equipment and appliances that are plugged or direct-

wired shall be connected to an Earth Leakage Circuit Breaker (ELCB).

All equipment and appliances must be tested and tagged by a competent person.

All electrical leads must be:

Tested and tagged by a competent person within the period specified by

Regulation

Always supported off the ground or floors

Only connected to the nearest power outlet

Removed from the power outlet when not in use

Protected if passing under doors or through doorways.

Damaged leads, piggyback plugs and/or double adaptors must not be used.

4.15.2 Machine Guarding and Hand Tools: All hand tools, machinery or other equipment must be operated with effective

guards in accordance with Australian Standards.

Tools that must be checked regularly include tools like:

Picks

Shovels




Axes

Crowbars

Hammers

Spanners, and

Screwdrivers

Use an approved wrist-stop or lanyard to secure a tool if there is a risk of it falling

and injuring people below.

Where damage or defects are present, the tool must not be used.

4.15.3 Lasers: Lasers used must conform to Safety of Laser Products Part 1: Equipment

classification, requirements and user's guide.

Lasers shall only be used with the following precautions:

Operators must have completed a recognized course in laser safety

Up to Class 3A lasers only are to be used on any KU construction site

Ensure that persons do not look directly into the beam

Laser equipment must be positioned so as not to be at eye height in areas

where there may be passers by

Warning signs are erected indicating the use of a laser in the area.

4.15.4 Explosive Power Tools: Explosive powered tools may only be used by operators who hold a certificate

issued by a statutory authority and after the following precautions have been

taken:

Explosive charges for explosive powered tools shall be kept in an approved,

locked box, in a secure place, and

A warning sign displayed and barriers erected at each place the explosive

powered tool is being used.

Suitable PPCE is to be worn when using the explosive powered tool.

4.15.5 Mobile Mechanical Plant: Mobile equipment includes:

Front-end loaders

Dozers

Backhoes, and

Forklifts

When not in use, mobile equipment must:

Have the keys removed

Have blades and buckets lowered onto the ground, and




Be chocked/blocked

All operators are to produce to the Project Officer an appropriate operator's

certificate (or copy) for the plant being operated on request.

No mobile equipment or vehicles are to be parked on slopes.

4.15.6 Compressed Air Equipment:

Compressed Air Equipment refers to equipment such as:

Scabblers

Water/air jets

Impact wrenches, and

Grinding tools.

All compressors must:

Have a current pressure vessel certificate

Be appropriately secured, and

Have their regulators protected from accidental knocks.

Care must be taken when working with compressed air. Remember, if

compressed air enters the blood stream through a break in the skin it can be

fatal. Under no circumstances should a jet of air be directed towards the body of

another person.

4.16 Welding:

Before any welding commences, a Hot Work Permit must be obtained from the EHS

Section Officer.

Appropriate PPCE must be worn. For example:

Aprons

Leather sleeves

Gauntlet gloves

Eye protection, and

It is a requirement that people using electric welders wear insulated footwear when

working in damp areas where the danger of electric shock exists. All electrical

welding cables must be inspected in accordance with Electrical Procedures by a

competent person and maintained in good condition.

Screens shall be erected where there is a danger to co-workers or passersby from

sparks or welding flash.

https://portal.kustar.ac.ae/facility/ehs/EHS%20Forms%20and%20Checklists/Hot%20Work%20Permit.pdf




4.17 Laboratories:

All laboratories contain hazardous materials, either solid, liquid, gas or fume

(aerosols). These materials include:

Radioactive solids

Liquids

Chemicals

Dangerous gases

Animals

Electro-magnetic fields

Biological, infectious and clinical waste, and

Sharps.

Many laboratories have hazards that must not be allowed to escape into the

environment and therefore specific requirements must be met in order to work in

these areas.

You must make sure that the laboratory manager is aware when you arrive and

when you leave the site of the work being undertaken.

Do not move or touch anything in a laboratory that is not part of the scope of your

work. It is the responsibility of the lab manager to ensure that the area is safe and

free of hazards before work commences.

1. Before Working in Laboratories:

Contractors and/or their employees are not to enter laboratories without

permission from the laboratory manager. Permission may be required for each

occasion.

Before you commence work in a hazardous area, obtain a "Laboratory Clearance

Certificate" form, this shall be from the Project Officer and have it completed by

the Laboratory Manager as per Guidelines for Work in Laboratories.

2. Maintenance and Isolation of Fume Cupboards:

Routine maintenance of fume cupboards must be pre-arranged with the lab

manager on each occasion. Fume cupboard or chemical store ventilation can only

be isolated by arrangement with the Project Officer.

Fume cupboard extraction fans shall not be isolated before 'tagging out' all

affected laboratory fume hoods to prevent their use.

Contractors must advise laboratory staff that they are about to start work on a

fume cupboard system.

https://portal.kustar.ac.ae/facility/ehs/EHS%20Forms%20and%20Checklists/Laboratory%20Clearance%20Certificate.pdf

https://portal.kustar.ac.ae/facility/ehs/EHS%20Forms%20and%20Checklists/Laboratory%20Clearance%20Certificate.pdf




4.18 High Voltage Substations: A Contractor needing access to a high voltage substation must obtain a "Permit to

Work in HV Substations on non HV Work" from the Project Officer.

4.19 Asbestos and Confined Spaces:

If Asbestos is found in a building, no work should be carried out in that area and the

Project Officer should be contacted immediately.

No Contractor, their employee(s) or subcontractor shall enter a confined space

unless they:

Obtain a "Confined Space Entry Permit and Risk Assessment form", from the

Project Officer, and

Can produce a certificate of competency for Safe Entry and Working in

Confined Spaces, issued by an accredited training provider

4.20 Interruption of Services:

Adequate notice must be given to the Project Officer when a Contractor's work

involves a requirement to isolate services to all or part of a building. This includes

services like:

Electricity

Gas

Telephone

Communications, and

Water supply

The Project Officer will inform appropriate University staff. Should services be shut-

down accidentally, the Contractor should immediately advise the Project Officer or

Security on 02 4018100.

4.21 ‘Danger’ and ‘Out of Service’ Tags:

Whenever a service or any piece of equipment is isolated, contractors and their staff

shall place a "Danger" or "Isolation" tag(s) on all control switches, valves, main

isolators or key rings.

All tags must display:

Date and time of isolation

Name of person carrying out the isolation

Name of the company

A contact number.

Always remove tags when work has been completed. Never remove another

person's isolation tag.

https://portal.kustar.ac.ae/facility/ehs/EHS%20Forms%20and%20Checklists/Electrical%20Work%20Permit%20Form.pdf

https://portal.kustar.ac.ae/facility/ehs/EHS%20Forms%20and%20Checklists/Electrical%20Work%20Permit%20Form.pdf

https://portal.kustar.ac.ae/facility/ehs/EHS%20Forms%20and%20Checklists/Confined%20Space%20Entry%20Permit.pdf

https://portal.kustar.ac.ae/facility/ehs/EHS%20Forms%20and%20Checklists/Risk%20Assessment%20Form.pdf




4.22 Isolation of Building Fire Protection Equipment:

Many areas of KU are covered by automatic fire detection and alarm systems. If the

work involves any of the following, Contractors must ensure that fire alarms are

temporarily isolated by arranging this with the Project Officer:

Dust

Vibration

Moisture

Aerosol sprays

Fumes, or

Mechanical damage to detection equipment.

This must be done by 5:00pm the day prior to commencing work.

The process for a contractor to arrange for fire isolation in a building is outlined

below:

Determine the appropriate procedure for the work to be completed;

Determine the need to isolate the fire management system, i.e. smoke, or dust

generation;

If no isolation is required, commence the job following EHS procedures;

If isolation is required, the contractor is required to complete a KU work permit

and risk assessment;

On approval from the maintenance supervisor the contractor is required to

satisfy the requirements prior to commencing work. Part of this is confirming the

isolation is in place with Security (x8100), prior to commencing work;

The contractor must also advise maintenance supervisor when the work is

complete and confirm that the area is re-activated.

If you fail to notify the Project Officer of the need to isolate an alarm, you will be

warning for any unnecessary false alarm.

4.23 Barricades and Fencing:

Contractors must supply and erect any necessary barricades, fencing and lighting to

ensure the safety of all persons on and around the work-site and those passing by.

Care must be taken to regularly check and secure the barricades and fences;

particularly whenever contract staff leaves the work area.

4.24 Working on Roofs:

The following minimum requirements should be reflected in the Safe Work Method

Statement. These must be met to access and work on roofs.

The roof must be structurally sound before a person walks on or places a load

on a roof

The roof is not too steep or slippery to access




Roof areas are kept tidy and clean

Rubbish is regularly removed

All stored items are secured appropriately

The Project Officer is aware of personnel present or working on the roof and the

expected time frame for return.

Do not:

o Store or stack materials where they interfere with access to work

o Access or work on a roof unless trained appropriately

o Access roofs in adverse weather conditions such as wind, rain or

thunderstorms, or

o Store or stack materials within 2 metres of the edge of the roof.

1. Roof Access:

A safe and satisfactory means of access should be used to reach a roof, particularly

when other roofs need to be crossed to reach an area for work. Where fixed or

permanent access is not available, it may be necessary to use temporary access

such as mobile work platforms or ladders.

Make sure that appropriate PPCE is worn at all times.

2. Handling Materials and Tools on and Around Roofs:

Measures adopted for safely handling materials and tools on and around roofs

should be reflected in the Safe Work Method Statement, and should make sure that:

Manual handling is minimized while working on roofs

Awkward or heavy loads are always craned to the roof by appropriately trained

personnel

Lift boxes and cages are provided to prevent items from falling

To minimize the risk of falling objects injuring a person a combination of the

following control measures should be adopted:

Containment sheeting

Toe boards

Lanyards secured to tools

Exclusion zones

Hoardings

Catch platforms

Signs and warning devices

Barricades, and

Traffic controllers

The following measures should also be adopted for safely handing materials around

roofs and should be reflected in the Safe Work Method Statement:




If the only option is using a rope to lift tools or small sized materials on to and

off roofs, a rail or some type of restraining device shall be provided to keep the

personnel loading onto the roof away from the roof's edge, and

Areas where materials are being lifted and loaded on and off roofs should be

barricaded. Make sure there are no personnel in the loading area.

Tools or materials must not be carried while climbing up and down ladders.

3. Prevention of Falls:

If work is to be carried out within 2 metres of an edge of a roof where any person

could fall 2 metres or more, provision must be made to prevent persons falling.

Work should only be carried after complying with the Code of Practice for Safe work

on roofs.

The preferred method is safety mesh and guardrails. Other available methods

include:

Individual fall arrest systems

Scaffolding

Safety nets

Elevated work platforms, or

A combination of these methods.

The selected method is to be determined by the work being undertaken. On steep

pitched roofs a roof ladder may also have to be used. Guard railing is not

appropriate for pitches exceeding 45 degrees.

4.25 Ladder, Harness Use, scaffolds and platforms:

No domestic ladders are to be used on KU campuses. Industrial ladders shall be

designed, constructed, used and maintained in accordance with AD EHS RI - CoP -

37.0 – Ladders.

The appropriate ladder should always be selected for the task. For example,

NEVER use a metal ladder for electrical work. Ladder Inspection Checklist may be

used to determine if the Ladder meets KU requirements.

When working at heights where no other protection is available, a full parachute

safety harness conforming to UAE Standards must be worn and secured to approve

fixing devices. Contractors and their employee(s) must have a certificate of

competency in the use of a safety harness before access to roofs is granted.

1. Using Portable Ladders:

When using portable ladders:

NEVER climb higher than the third rung from the top of the ladder

https://portal.kustar.ac.ae/facility/ehs/EHS%20Forms%20and%20Checklists/Ladder%20Inspection%20Checklist.pdf




Make sure the ladder is adequately supported at the base and firmly attached

where possible

NEVER 'walk' a ladder while standing on it

One ladder, one person

Have three limbs on the ladder at all times

Always wear fully enclosed slip resistant footwear, and

If being used in a thoroughfare or where the danger of a collision with the ladder

exists, the area around the ladder must be barricaded.

Ladders must not be used on working platforms or to support a working platform.

2. Scaffolds and Platforms:

Make sure a Safe Work Method Statement has been completed before erecting,

using and dismantling scaffolding or a power operated mobile work platform.

All scaffolding and working platforms, suspended or not, must conform to statutory,

AD EHS RI - CoP - 26.0 – Scaffolding requirements and may only be erected by an

individual with an appropriate certificate of competency.

Please note mobile scaffolds should not be moved while personnel are on the

scaffold.

4.26 Facade/Gutter Cleaning:

When cleaning façade or gutters:

Tie or secure any tools being used so they are not able to fall

Always use harness points or safety systems

Do not over-extend or over-reach during cleaning

Only vacuum type machines shall be used to clean gutters and the operator

must wear appropriate PPCE

Overhanging trees should be reported to Facilities Management to ensure less

build up in gutters, and

Note difficulties, damaged gutters or any other unsafe conditions and report

back to the Project Officer

A full Risk Assessment and Method Statement should be available. This should

outline any potential hazards in doing the activity and must detail how the job

will be carried out.

A Permit to Work document must also be obtained from the Building

Administration/ Maintenance Office.

All safety devices must be operating correctly e.g. stops, override switches, and

brakes.

All control buttons (including emergency buttons) and switches are functioning

correctly and can control the cradle properly.




Check for any physical signs of wear or damage of the equipment.

Cradle, tracks or runways should be free from any signs of extensive corrosion.

Designated safe anchorage points are provided on the cradle.

All electrical connectors are secured.

There should be no naked or exposed electrical wiring.

All tracks or runways are not kinked or damaged.

Supporting ropes are reeved correctly into winding drum and over all pulleys.

All ropes are secured correctly at anchor ends.

The floor of the cradle is not damaged when viewed from above and below.

Check all guard rails by applying a short, sharp pull on them from the outside of

the cradle. Edge protection must have toe boards and material should not fall

from or through the cradle’s base.

For articulated equipment, check if all connecting pins are in place.

Cradle should run smoothly and that there are no faults along the cable. This is

done by carrying out a number of ascents and descents prior to starting work. If

there is any doubt about its mechanical integrity, DO NOT USE IT!

Consider the weather conditions and DO NOT OPERATE if the wind speed is

too high and/or not go beyond manufacturer’s recommendation e.g. 25km/hr.

4.27 Electrical Work:

Prior to the commencement of any electrical work on any KU campus and property,

all electrical contractors are to provide to the Project Officer, documentary evidence

of a current Electrical Contractor's License, as well as licenses held by contractor

staff.

All contractors carrying out electrical work must comply strictly with the AD EHS RI -

CoP - 15.0 - Electrical Safety, and be familiar with and adhere to the Codes of

Practice:

Electrical Safety on Construction Sites;

Temporary Electrical Systems; and

Competency Requirements for Working with Electrical Systems.

Contractors engaged to carry out work on high voltage installations must possess a

High Voltage Operators Certificate, issued from an energy supply authority, and

must also undergo specific KU High Voltage Induction training.

1. Distribution Boards and Completion of Electrical Work:

All distribution boards (DB) must have up-to-date circuit schedules. Contractors

must update schedules whenever any alterations are made.

For major changes, the contractor will be supplied with a file in EXCEL format by

the Project Officer. The contractor must update the spread sheet and return the file




to the Project Officer. The contractor must also provide a hard copy fitted in the

holder in the DB.

Minor changes are to be advised to the Project Officer. The changes will be made

and the contractor will be provided with an updated hard copy to be installed in the

DB holder.

At the completion of all electrical work, contractors are to submit a completed

"Notification of Work Certificate" to the Project Officer.

4.28 Plumbing, Drainage and Gas Fitting:

Prior to the commencement of any plumbing, drainage or gas fitting work on any

campus or property, all plumbing contractors are to provide to the KU Project Officer

documentary evidence of a current license as well as licenses held by contractor

staff and or sub-contractors.

Permits are to be obtained from the relevant authority and a copy provided to the

Procurement Department.

Never install gas equipment beneath air intake vents.

After completion of the work, where required, the Contractor shall arrange

inspections by the relevant supply authority and provide certificates of compliance

to the Project Officer.

4.29 Excavation Work:

All excavations and trenches shall comply with AD EHS RI - CoP - 29.0 –

Excavation.

Before carrying out any excavation work, the Contractor shall:

Seek approval from the Project Officer

Obtain a drawing of the site services from the Project Officer

Ensure excavation is appropriately fenced off at all times.

On completion of the excavation work, the Contractor shall return drawings to the

Project Officer with any changes to services marked on those drawings.

4.30 Hot Work:

Hot work (i.e. welding, thermal or oxygen cutting or heating and other related heat

or spark producing operations) requires the issue of a hot work permit prior to the

task commencing.

Hot work may only occur in the designated location as written on the permit. Hot

work permits are issued for work that is non-routine and/or the type of work is not




normally performed in the specified location. University areas designated for hot

work (such as a workshop e.g. engineering) do not require the issue of a permit.

How work must be completed in accordance with the provisions specified in the hot

work permit. Where hot work is to be conducted in laboratory areas, the laboratory

manager or supervisor is to be contacted.

A Hot Work Permit must be completed prior to commencing any hot work such as

welding, brazing or paint removal by heat gun or burner. Adequate fire extinguishers

must be present.

The Contractor must also ensure that fire alarms are isolated.

4.31 Movement and Storage of Materials:

Contractors are not to use public space or lifts to store or transport materials, unless

prior approval has been granted by the Project Officer. Contractors shall pay

particular attention to ensure access is available at all times for the physically

impaired.

Nothing is to be stored in fire escapes. Fire escapes must never be chocked open.

Storage of items must never prevent access and egress to buildings.

4.32 Rubbish:

Rubbish must be removed progressively by Contractor(s) at their own expense.

Contractors are not permitted to use KU bins or skips to transport or deposit

rubbish.

Under no circumstances are contractors to dump rubbish on vacant land on the KU

campuses or properties. The disposal and washing out of excess concrete from

trucks is not permitted on KU campuses or properties.

The disposal of paints or residue from cleaning and painting equipment is not

permitted on KU campuses or properties as this poses an environmental risk.

1. Site Tidiness and Recycling:

The work-site and surrounding area shall be kept clean and tidy and any safety or

fire hazards removed promptly, for example:

Oily rags

Flammable materials, and

Garbage.

Keep in mind other safety actions such as:

Replacing lids and caps on containers;

Wiping up spills;

https://portal.kustar.ac.ae/facility/ehs/EHS%20Forms%20and%20Checklists/Hot%20Work%20Permit.pdf




Removing or bending over nails or bolts; and

Progressively removing other dangerous protruding objects.

KU collects recyclable containers in the same bin with general rubbish. Recyclable

containers are separated and recovered off-site.

4.33 Waste Management:

KU expects Contractors and their employees to identify waste minimization options

at the start of each project consistent with state government legislation.

At most work sites, industrial rubbish skip is required but only for materials that

cannot be re-used or recycled. Contractors must ensure that rubbish does not blow

away, or spill from the skip.

You are legally responsible to ensure your waste is disposed of in the correct

manner.

Contractors shall not use KU rubbish bins/recycling bins/skips to deposit

construction and demolition waste and are expected to maximize recovery of

construction and demolition waste for reuse or recycling.

Contaminated Waste, Asbestos and Refrigerant Gases (CFCs):

Never dispose of contaminated waste in KU rubbish or recycling bins. This is not

only unlawful but it also presents a great risk to the health and safety of cleaning

staff.

Asbestos must only be removed by a licensed contractor.

Refrigerant gases (CFCs):

Must be collected in specially sealed cylinders by a licensed disposal company

Must not be released into the atmosphere.

Chemical Waste:

When handling chemical waste:

Contract a licensed waste disposal company to remove from site

Store in original packaging and ensure that lids are sealed, and

Never pour chemicals down the sink, onto the ground, or into a storm water

drain

PCBs:

If polychlorinated biphenyls (PCBs) are encountered in fittings or are spilt, it is the

Contractor's responsibility to clean up the spill safely and dispose of any PCB waste

using a licensed waste removal company.




Contractors servicing transformers, where PCB is contained in the waste oil, must:

Store this oil in special containers, and

Have these containers collected and disposed of by a licensed waste removal

company

Never pour oils down the sink, onto the ground, or into a storm water drain.

Contaminated Soils:

Soil may become contaminated with:

Oil

Asbestos

Cyanide

Heavy metals, or

Any other toxic material.

The Project Officer must be informed of any incidence of soil contamination.

A licensed waste disposal contractor should be engaged to collect contaminated

soil in an approved container. Do not remove any contaminated soil from KU

campuses or properties without authorization from the Project Officer.

Protection of Landscaped Areas:

All flora and fauna is valued very highly, and Contractors are asked to respect the

campus ecology when on the grounds.

If any work is likely to disturb landscaping or grassed areas, the Contractor must

advise the Project Officer a minimum of one week prior to the intended

commencement of the work.

Every effort must be made to avoid disturbing trees as well as landscaped and

grassed areas. Where negligent work results in damage to these areas, the cost of

rectifying the damage will be recovered from the Contractor.

Never light a fire on University grounds. In general, it is against the law to burn-off.

4.34 Water Conservation, Erosion and Sediment Control:

It is against the law to place any material other than clean water in a position where

it is likely to leak, fall or be blown into any drain or gutter that is used to receive

rainwater.

Before work starts, erosion and sediment controls must be installed when it is

possible that work on KU grounds will cause erosion or sediment losses.




1. Bore Water:

Please also note that only bore water should be used for such purposes as:

Site shed toilet flushing

Washing down

Street cleaning

Trench compaction

Pipe cleaning, and

Testing.

Due to its low PH level, bore water is not recommended for use in concrete.

Drinking water is only to be used for human consumption and ablutions.

4.35 Pollution:

To help control pollution:

Suitable erosion and sediment controls must be installed around work sites to

keep the footpath and gutters free of litter, soil and sand at all times

Litter, leaves and anything else must not be swept into drains or gutters

Rubbish bins must be kept covered, and

Clean-up kits for spills should be kept on site.

4.36 Dust:

Dust can cause health problems for workers and others on KU campus and

properties. If a work-site is generating dust:

That dust must be contained within that work-site

Materials and stockpiles that generate dust should be covered

Sweepings should be placed into a bag or box before being put into a skip to

prevent dust from becoming airborne when the bin is emptied, and

Face masks and respirators should be worn to protect your health as

necessary.

4.37 Hazardous Chemicals:

There are a large range of hazardous chemicals, stored and used on University

sites. Contractors should be aware of this and check with relevant staff in the

various departments to ensure that the workplace is safe and, if necessary are

removed or made safe before work commences.

Contractors who bring hazardous chemicals or dangerous goods onto University

premises are required to have the following:

A copy of the current safety data sheet;

A copy of the risk assessment relating to use(s) of the hazardous chemical;

Work procedures required for safe storage, use and disposal;

Training details of those required to use the chemical.




4.37.1 Solvents: Many chemicals release polluting vapors when bottles are open.

When using solvents:

Care must be taken so that vapors do not escape into the surrounding area or

air intake vents

Always seal solvent containers with a tight lid, and

Use water-based or biodegradable strippers and cleaners wherever possible.

4.38 Noise Pollution:

The physical environment of KU campus needs to remain conducive to learning and

research at all times.

Machinery noise shall be controlled by fitting noise suppressors and by regular

maintenance.

Noisy work and noisy truck movements shall be scheduled to minimize

disruption.

Radios and other loud outdoor music are not permitted on KU grounds.

PPCE must be worn by Contractors and their employees.

4.39 Chemical Spill:

In the event of a chemical spill, contain the spill if it is safe to do so, and:

Prevent further spillage

Follow MSDS information, and

Block storm water drain inlet.

Report the spill by informing the Project Officer immediately, or if urgent, call

Security on 02 4018100 (24 hours).

When cleaning up a chemical spill:

Clean up as quickly as possible and reduce the risk of pollution running off the

site

Never wash chemicals down the drain or pour chemicals onto the ground, and

Absorbent material used to contain the spill must be disposed of off-site by the

contractor.

4.40 Vehicle Access:

Contractors should be aware that the KU campus car parks and related areas roads

are under the KU Rules. All vehicles entering campuses must park in accordance

with the restricted parking area conditions and posted directions.

Restricted parking area conditions apply 7 days a week, 24 hours a day. Permit and

access conditions apply Sunday to Thursday from 8.00am to 7.00pm.




4.40.1 Entry Permits: KU Entry Permits only provide access for vehicles that are required for essential

service activities on job sites or activity being carried out.

4.40.2 Contractor Parking: Contractors may access parking using visitor parking permits or a work zone

permit, which can be obtained through the KU Representative or Facilities

Management Department.

4.40.3 Speed Limits: Speed limits on Campus roads are posted. These limits must be carefully

observed remembering that you are driving in a pedestrian precinct.

Contractors must ensure that their employees operate vehicles with caution in

high pedestrian activity areas. In high pedestrian activity areas (particularly the

duck pond area) vehicles are required to:

Observe posted speed limits;

Operate the vehicle hazard lights, to alert pedestrians of the moving vehicle;

and

Give way to pedestrians;

Tailgating on all KU roads is prohibited;

Park within marked visitor spot;

Not obstruct the gate and emergency vehicle access; and

Not drive onto pavers in front of building entrances or on pedestrian pavement

around the front of the campus.

Where necessary, particularly when a vehicle is reversing, if a second employee

is present, they should alight from the vehicle and act as an observer aiding the

driver to avoid a collision with pedestrians. Reversing a vehicle in a pedestrian

area should be avoided where an observer is not available.

4.41 Contractor non-compliance:

If during the execution of a contract, if a contractor or sub-contractor is in breach of

any condition of contract or any EHS requirements, the process set out in the

contract for managing such breaches should be followed exactly (all work with

regards to that activity shall be suspended until the matter can be resolved).

Where a major breach of safety is identified then the University Project Officer

supervising the contract or an EHS Section representative may suspend work until

the breach is rectified. Work cannot recommence until the University Project Officer

supervising the contract or the EHS Section is satisfied that adequate risk controls

are in place to avoid risk of injury.




Poor EHS performance, including one-off instances or continuous breaches of EHS

requirements, can lead to the termination of a contract and failure of not being

awarded any further contract work.

Note: Penalties for breaches and stop work clauses must be included in contract

documentation to ensure this is enforceable.

4.42 Contractor incident management:

4.42.1 Injuries and incidents:

Where an injury has occurred to a contractor’s employee or subcontractor in

relation to contracted works performed at the University, the University EHS

Section Officer supervising the contract must be informed within 48 hours (unless

it is a notifiable incident under the EHS Regulations, in which case it must be

reported to both the University and Sector Regulatory Authority - ADEC

immediately). Any injury received by a contractor whilst undertaking work for the

University is to be reported to the University EHS Section or the Officer

supervising the contract and recorded on the online hazard reporting system or

forwarded to the EHS Section using the Incident Report form.

Contractors may call upon University Security on 02 4018100 or 02 4018200 (in

emergencies) to provide first aid assistance if required.

4.42.2 Notifiable incidents: In the instance of a notifiable incident, the contractor shall contact University

Security on 02 4018100 or 02 4018200 in the first instance to preserve the scene

of the accident and request emergency services.

In the event of a serious incident involving the contractor’s staff, the contractor

must complete an investigation into the incident and forward this to the University

EHS Section or the Officer supervising the contract. Where an incident occurs

that involves injury or potential for injury to a KU staff member, student, tenant or

other affiliate then a joint investigation should be undertaken by both KU and the

contractor.

It is the contractor’s responsibility to notify EHS Section of any notifiable incident

involving their employees or subcontractors, within the required timeframes.

Any inspection or correspondence relating to a University contract should be

reported to the University EHS Section immediately. Corrective actions resulting

from any inspection shall be reported by the contractor to the University EHS

Section in writing.

https://portal.kustar.ac.ae/facility/ehs/EHS%20Forms%20and%20Checklists/Incident%20Report%20Form.pdf




5. Acknowledgements:

Abu Dhabi Environment, Health and Safety Management System (AD

EHSMS RF) - CoP- 01 Hazardous Material.


EHSMS RF) - CoP - 2.0 - Personal Protective Equipment.


EHSMS RF) - CoP - 3.0 - Occupational Noise.


EHSMS RF) - CoP- 6.0 Emergency Management Requirements.


EHSMS RF) - CoP- 7.0 Fire Prevention, Planning and Control.


EHSMS RF) - CoP- 14.0 Manual Handling and Ergonomics.


EHSMS RF) - CoP - 15.0 - Electrical Safety.


EHSMS RF) - CoP - 21.0 - Permit to Work.


EHSMS RF) - CoP - 22.0 - Barricading of Hazards.


EHSMS RF) - CoP - 23.0 - Working at Heights.


EHSMS RF) - CoP - 24.0 - Tag-out - Lock-out.


EHSMS RF) - CoP - 26.0 – Scaffolding.


EHSMS RF) - CoP - 27.0 - Confined Spaces.


EHSMS RF) - CoP - 28.0 - Hot Work Operations.


EHSMS RF) - CoP - 34.0 - Safe Use of Lifting Equipment and Lifting

Accessories.


EHSMS RF) - CoP - 35.0 - Portable Power Tools.


EHSMS RF) - CoP - 36.0 - Plant and Equipment.


EHSMS RF) - CoP - 37.0 – Ladders.


EHSMS RF) - CoP - 47.0 - Machine Guarding





EHSMS RF) - CoP- 49.0 Compressed Gas and Air.


EHSMS RF) - CoP - 53.0 - EHS Management During Construction Work.


EHSMS RF) - CoP - 53.1 - EHS Construction Management Plan.


EHSMS RF) - CoP - 54.0 - Waste Management.


EHSMS RF) - CoP - 55.0 - Environmental Management.




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Documents

CONTRACTORS EHS INDUCTION GUIDELINES - … PROCESS AND PROCEDURE MANUAL Contractors EHS Induction Guidelines ... The prefabrication or testing of ... A statement of responsibilities