INDEX

1993

January - December

Boundaries

Review of Parliamentary Constituences in Essex 269 Representation at a Public Inquiry on Boundary

Commission Proposals 328~ European Parliamentary Constituency Boundaries 399,422 Representation at Public Inquiry 5581

Bridlewavs

Proposed Public Bridleway - Spencers Nursery, Hawkwell 179

British Rail

Reduction in Railway Services 106(v),131(iii)British Rail Liaison 320,549

Budset

Capital Programme 1993194 81 Budget Strategy 1993194 256,344 Budget 1992/93 257 Virement - 1993/94 Budget 334 1993194 Budget Overspend 386 1994195 Budget - Development Services 601 1994195 Budget - Leisure Services 599 1994195 Budget - Health & Housing Services 603 1994195 Budget - Policy & Resources 614 SSA Announcement 598 1994195 Estimates 612

Buildinqs

Sale of Hockley Spa, Spa Road, Hockley 22 Mill Hall, Rayleigh - Proposed Erection of Radio Aerial 487

Business

Meeting with Rayleigh Agents 254a,329 Free Car Parking Trial 357

,

Capital Proqramme

Capital Programme 1993194 81

Caravan Sites

Licence No.11 - Lansdowne Caravan Park, Shoeburyness 45 Caravan Site Licences - Fire Safety 114 Stationing of Caravans - Progress Report 449

Car Parking

Car Parking Charges 106(iv),161(i) Car Park at Crown Hill Bingo Hall 139 Websters Way Car Park, Rayleigh - Reopening Old Exit 342 Free Car Parking Trial 329,357,393 Future Policy 562

Cemeteries

Rayleigh Cemetery - Cremation Plot Colour - Notice of Motion 424(ii),445

Closure of Churchyard at St Mary the Virgin, Foulness 489

Chairmans Announcements

ITF - Tree Planting 32 Visit by HRH The Princess Royal, Princess Anne 104 The New Bishop of Bradwell 104 Seminar on Unemployment 32,104 Tree Planting Ceremony - Sweyne Park 104 Hedgerow Planting - Plumberow Mount 104 ETC - Foulnes Island 176 Photographic Competition 32,176 Childrens Hospice Appeal 32,176 Presentation of Two Hour Glasses 176 Southend Civic Banquet 283 Investiture of the British Empire Medal 283 Visit to Haltern for the Schutzenfest 283 New Play Space off Eastwood Road 283 10th Anniversary of the Fair Havens Hospice 283 Warehouse Project 283 Cedar Centre, Rayleigh - Handed to Trustees 356 Dedication of Badgers 356 Festival of Sport - Finals Day 356 999 Spectacular 356 Opening of RAP - Sweyne School 356 Marque for Twinning Association 356 Visit of German Minesweeper Acheron and Geffion 420 Presentation of Plaques 420 Emperor String Quartet and Rayleigh Brass 420 Carers Day 93 Exhibition 420 Rochford Health for All 2000 Action Team 420 Fitzwimarc School - Visits 420 Herr Wessel, Haltern 420 RSPB - Signing of Pledge 509 Civic Service at Hockley 509 Concert for Festive Lights Committee 509 Service at St. Teresa's Church, Ashingdon 509

Graduation Ceremony at Anglia Polytechnic 509 Skateboard Ramp, Rocheway Youth Centre 509

Charses

Community Charge Collection 1990-1993 332 Charges 1994/95 - Development Services 602 Charges 1994/95 - Leisure Services 600 Charges 1994/95 - Health & Housing 604 Charges 1994/95 - Policy & Resources 613

r Citizens Advice Bureau

Rochford CAB - Accommodation 17,158,178,264

Clements Hall Leisure Centre

Cafeteria Refurbishment Phase I & II 272,284,302,309,357 . Energy Conservation Programme - Gas Boilers 303

Proposed 9 Hole Golf Course on Land Adj to Clements Hall Leisure Centre 180,352

Committee Structure

Appointment of Representatives to The Unemployment W.P. 105 Constitution of Appointments Board 145a Constitution of St Clare Meadow Phase II Panel 145b Rename Local Review Board 146 Local Government Review Committee 154(ii)Joint Review Group on District/Parish Relations 154(i)Appointment of Chairman of the Council 1993194 la3 Appointment of Vice Chairman of the Council 1993194 184 Appointment Chairman of Policy & Resources Committee 185 Appointment Chairmans Chaplain 186 Results of District Council election - May 1993 187 Record of Attendances 1992193 188 Appointment of Standing Committees 189 Appointment of Chairmen and Vice Chairmen of Committees

And Panels 190 Dates of Meetings 191 Appointment of Representatives to Outside Bodies 192 Appointment of Member for Disabled 193(i)Appointment of Members - Rochford Sports Council 193(ii)Appointment of Members - Southend Airport Board 193(iii)Group Protocol 194 Local Government Review Committee 254b Relinquish of Seats by Labour Party - Hackney Carriage

And NNDR Panels 255 Nominations to Rayleigh Grange Community Association

And Roach Valley Conservation Zone 255 Nominations for Hackney Carriage and NNDR 284 Rochford Hospital Panel of Members 284 Substitution on Personnel Sub Committee 284 Substitution on Eastern Sports Council 284 Pro Rata Representation on Committees 496,510 Deferment of Remaining Business - Development Services 554

I

Comoulsorv Competitive Tenderinq

Local AuthorityExtensions of

HousingCCT

in England: Voluntary Transfers 12

UnitaryTimetable

Status for

and CCT

CCT within the Council 254f 266

CCT in Housing Management 337

Consultation Documents

Local Government Review - Community Consultation 11 Tenant Involvement And The Right To Manage 43 Department of Transport Consultation Paper on the

. Operation of Local Bus Services Outside London 242 Southend Borough Local Plan - Proposed Modifications 247 DOE - Regional Planning Guidance for the South East 250 The Role and Services of the Single Authority Ass. 336 DOE - UK Strategy for Sustainable Development 402 White Paper on Open Government 403,422 White Paper on Police Reform and Inquiry into

Police Responsibilities and Rewards (The Sheeny Report) 404 Essex Coast - Issues report - Consultation Document 574

Consultations From Neishbourinq Authorities

Southend Borough Council: Applications for The Sports Complex, Francis Sports Ground, Eastern Avenue, Southend on Sea 30,136,277,363

Southend B.C. SOS/92/0111: Extensions to The Rose Inn Public House, Wakering Road, Southend 137

ECC Transport Policies and Programme (TPP20) and Public Transport Plan (PTP16) 1994/95 170

Southend Borough Council: Layout Business Park with Access Road, Land at Fossets Farm, Sutton Road, Southend 172

Castle Point Borough Council - Car Showroom, RayleighWeir Industrial Estate 278

Southend Borough Council - Retail Food Superstore,Eastern Avenue, Southend 315

Southend Borough Council - Journeymans Way, Temple Farm Industrial Estate, Southend 503

Southend Borough Council - Glasshouse, Park Central Nursery, Wakering Road, Southend 504

Essex County Council - Planning Conditions and Details of Proposed Haul Road, Gt. Wakering 505

Contracts

Council Service Contracts 24,33,93,167,178,182 No.1670 - Conversion of Bedsits And Lift Installation,

Francis Cottee Lodge, Rayleigh (Phase I) 47 No.1671 - Cleaning of Public Conveniences 48 Leisure Contract - Equipment 62 No.1644 - Hullbridge Foreshore Revetment Works 76 No.1666 - External Painting Rayleigh Area 1 122(i)No.1667 - External Painting Rayleigh Area 2 122(ii)No.1674 - Maintenance of Central Heating, Hot Water

Services and Air Handling Equipment 122(iii)No.1670 - Replacement Windows-with PVC Units 1993194 12i(ivjNo.1694 - Servicing & Repair of Domestic Gas Appliances 123 NO.1668 - External Painting - Rayleigh Area 3 166(i)No.1669 - External Painting - Rochford & Canewdon 166(ii)

No.1704 - Supply of Wheeled Refuse Containers 224 Approval of Contractors Selected to Tender for Window

& Central Heating Replacement 226 N0.1705,1706,1707,1711 - Replacement of Windows with

PVC-U Units 298a No.1713 - Replacement Heating - Worcester Drive, Rayleigh 298b No.1714 Conversion of bedsits to one bedroom Flats and

Ancillary Works at Pembroke House, Warwick Drive, Rayleigh (Phase I) 410

No.1725 - Combined Heat and Power Unit, Clements Hall Leisure Centre 411

Approval of Contractors selected to tender for the Extension to the Day Centre/CAB Back Lane, Rochford 412

No.1731 - Conversion of Bedsits to one and two bedroom Flats at Frances Cottee Lodge, Clarence Road, Rayleigh - Final Phase 578

Corporate Plan

Corporate Symbol 4b Corporate Plan - Public Consultation 25413 Corporate Plan Consultations to Committees 444,462,472,510,575 Safeguarding Leisure Facilities 479 Approval of Corporate Plan 558ii Taxis and Private Hire Vehicles 5753. Footway Provision and Maintenance 575ii

Councillors

Members Item of Business - Public Utilities 69 Royal Garden Party 107 Former Councillor Dennis Fowler 174 Ward Membership Representation at Meetings 328b Group Leadership Arrangements 330 Notice of Motion - Public Sector Pay Freeze 424(i) ~{CKdb 463

420

Council Prooertv & Premises

Former Staff Association Demountable Accommodation 18 Mill Hall, Rayleigh - Proposed Erection of Radio Aerial 487

Council Tax

Council Tax Bandings 7 Setting the Level of Council Tax 1993/94 103,104 Council Tax Implementation 333 Business Rate and Council Tax - Direct Debiting 392

Crouch Harbour Authority

Essex Boat Show - Burnham on Crouch 66 Houseboat at Paglesham 66 Wallasea Ferry and Floating Hotel 66

Cycle of Meetings

Cycle of Meetings 1993/94 10

Deemed Plannins Consents

Extension to Magnolia Road, Rochford 19 Marylands Avenue, Rochford 19 Malyons Lane, Rochford 19 Land & Pond at Doggetts, Rochford 19 Rochford CAB and Day Centre, Back Lane, Rochford 158 Upgrading of Sheltered Housing Bedsitters ­

Pembroke House, Rochford 295 Websters Way Car Park, Rayleigh 342 Antiques and Craft Market Back Lane Car Park,

Rochford 394 Multi Activity Play Wall, Sweyne Park, Rayleigh 470 Tenants Lounge, Hardwick House, Rayleigh 520

Delegation of Authority

Authorising Other Persons to Accommpany Inspectors - Health & Safety at Work etc. Act 1974 Section 20(2)(c)(i) 113

Authorising to Appoint Temporary Inspectors - Health & Safety at Work etc. Act 1974 Section 19 113

Authority to Withhold Information on Grounds of Commercial Confidentially - Env. Protection Act 1990 Section 22 113

Delegation to the Director of Finance 258 Senior Env. Health Officers 335 Building Act 1984 396 Public Health Act 1936 396 Public Health Act 1936 & 1961 396 Local Government (Misc Provisions) Act 1982 396,437(i)Shops Act 1950 - Appointment of Inspectors 437(ii)Clean Air Act 1993 437(iii)Appearances at Court Hearings 495 Radioactive Substances Act 1993 518

District Plan Working Party

Kenilworth Gardens Allotment Site 226 One Metre Seperation between Dwellings 227 Brays Lane - Informal Public Open Space And

Childrens Play Area 228,232 Notation of Foulness Island 229,236 Purdeys Ind. Est. - Use of Land for Recycling Waste 230 Enclosure of Grass Verges 233(i)Size of Stable Buildings 233(ii)Erection of Aerial Masts 233(iii)Land at Little Wheatleys, Rayleigh 234(i) Upper & Lower Lambricks, Rayleigh 234(ii)Archaeological Sites 235 1991 Census - Receipt of Data 237 Amendments to First Review of Rochford District Local Plan 423 District Plan Inquiry 494 Representations on the Proposed Pre Inquiry Changes to

the Rochford District Local Plan First Review 550 Retail Consultants Report 552 Residual Matters 553

Education

Further Education: Post 16 Education in SE Essex 21 Park School - Joint Use 91

Emplovment

Meeting with Rayleigh Agents 254a Fast Track Procedure - Planning Applications 254b Employment Initiatives - Rochford Training, Sentra

And Youth Training Scheme 488

Environmental Health

Statutory Nuisance Proceedings - Pond Chase Nursery, Folly Lane, Hockley 39,79

Registers of Potentially Contaminated Land 214 Access to Environmental Information - Environmental

Information Regulations 1992 215 Smoking at Work 216 Energy Conservation Bill 217 Warren Spring Laboratory 268 Brown Tail Moth 292 Medical Advisors 296 Review of Proof & Experimental Establishments 446 Firework Safety 517 Radioactive Substances Act 1993 518 Food Hygiene Training 523

Ernie Adcock Trophy

Rochford Athletics Team 54,177 Angling Club 536,557

Essex Structure Plan

Landscape Policies 246 Second Alteration - Panel Report 573

Essex Water Comvany

Essex Water Market Plan 288,357

Financial Matters

Aggregate Credit Limits And Treasury Management 8 Request for Financial Assistance with Litigation Costs

to Easington District Council 149 Cash Incentive Scheme - Supplementary Credit Approval 211 Financial Regulations, Financial Standing Orders 258 Community Charge Collection 1990-1993 332 Local Government Superannuation Scheme 483

Footvaths

Diversion of Footpaths 13 & 14 Sutton - Proposed Leisure Park At Shoplands Hall, Sutton 15

Proposed Byway - Murrells Lane, Hockley to Hullbridge Road 240 Charges for Diversion, Creation And Extinguishment of

Public Rights of Way 241 Footpath 22, Rayleigh - Acquiring Adjacent Land 323 Footway Provision and Maintenance 575ii Rectory Road, Hawkwell 577i

Freiqht House

Freight House, Rochford 273

Fuel

VAT on Fuel Bills 527

-

Grants and Loans

Grant Aid to Outside Bodies 41,53,84,107,345 Grant Aid to CAB's 83,328d Grant Aid to Rochford Sports Council 57,105 Grant Aid to Essex Racial Equality Council 116

151Grant Aid to Eastern Council for Sport & Recreation Grant Aid to National Rescue Training Council 231 Grant Aid to Warehouse Centre 231,253,284 Grant Aid to Antiquarian & History Society 231,253 Grant Aid to Rochford Sports Council 231,253 Grant Aid to Rochford Activities Programme 231,253 Grant Aid to Advisory Committee for the Protection

of the Sea 248 Grant Aid to Rural Community Council 248 Grant Aid to British Trust for Conservation Volunteers 248 Grant For a Trophy - Trainee of the Year Award 254(e) Hockley Community Centre Association - Loans 274 Twinning 492 South East Essex Business Enterprise Agency 561

--

Health

Health Service Matters 480d,526,556 Closure of South Ockendon Hospital 565 Rochford Hospital 480d,576

Junction Box Protection - West Street, Rochford 72 Rochford Outer Bypass 106(iii),131(ii),144,178,324(i1),377,422Town Police Clauses Act 1847 Section 21 Proposed

Closure of Bellingham Lane (Part), Rayleigh 127 Removal of Highway Rights, Land Junction of Appleyard

Avenue and Plumberow Avenue, Hockley 163 ECC Transport Policies And Programme (TPP20) and Public

Transport Plan (PTP16) Consultation Draft 170 County Highways Matters 236 Hockley Parking Review 237,284,456 Hackney Carriage Stand - Spa Road, Hockley 238 Proposed By Way - Murrells Lane, Hockley to Hullbridge

Road, Rayleigh 240,284 High Street, Rayleigh - Proposed Variation to Street

Parking Places and Prohibition of Waiting Orders 454 Traffic Problems (Proposed Crossing) South Street,

Rochford 455 Various Streets, Hockley - Proposed Variation to

Waiting Restrictions 456 Church Road, Rawreth - Width Restrictions 457 Town Police Clauses Act 1847 - Section 21 - Proposed

Temporary Closure of Spa Road (Part), Hockley 460 Pedestrian Footways in Rural Areas 55aii Footway Provision and Maintenance - Corporate Plan 575ii

Horse Riding

Sweyne Park, Rayleigh 5483. Clements Hall, Hawkwell 548ii.i Little Wheatleys, Rayleigh 548iv Murrells Lane, Hockley 548 Plumberow Mount 548 White Hart Lane to Ashingdon - Footpath 7 548

Housinq

Housing and Community Care 38 Housing Rents 1993194 42 Tenant Involvement And The Right to Manage - Consultation

Document 43 Capital Programme 1993/94 81

Gardening Services to Council Tenants 117 Flatted Development, Pearsons Farm, Rayleigh 118,433 London Quadrant Housing Association 119,208 Window Replacement Programme 120 Transfer Incentive Scheme 124,168,212,418,522 Value for Money Audit 1991/92 141,144,178 National Housing & Town Planning Council - Nomination 209,408 Cash Incentive Scheme - Supplementary Credit Approval 211 House Renovation Grants 213.339 Benefit Agency - Service Level Agreement 261 HIPS 1994/95 294

Programme for the Upgrading of Sheltered HousingBedsitters 1993/94 295

Housing Allocations 299 Springboard Housing Ass Ltd - Sangster Court, Church

Road, Rayleigh - Deed of Nomination Rights 338 Housing Benefit Fraud - Service Level Agreement 339 Private Housing Renewal Programmes - Consultation 340 Home Improvement Agency 346 Meals on Wheels Service 414 Council Housing Energy Policy 434 The Leasehold Reform Housing and Urban Development

Act 1993 - Rent ot Mortgage Scheme 443 House Renovation Grants (Breach of Conditions) 448 House Purchase Loan - Variation of Conditions 450 Consultations with Tenants Associations 519 Tenants Lounge - Hardwick House, Rayleigh 520 The Leasehold Reform Housing and Urban Development

Act 1991, Section 106 Exceptions to the Right to Buy 521 Annual Programme of Pre Painting & Decoration Qf Council

Dwellings 1994195 529 Approval of Contractors Selected to Tender for Schedules

of Rates - Electrical Repairs 530 Housing Benefit Customer Survey 559 House Renovation Grants - Waiver of Repayments 560

Insurances

Insurances - Tender Process 267,388 Insurance Cover to Outside Bodies & Organisations 328d

Commoms Registration Act 1965, Commons Registration (New Land) Regulations 1969 - Land Opp. Cagefield Road. Stambridge 68

Council owned Land at Little Wheatleys, Rayleigh 230 Land at Rayleigh Mount 347 Land at Mayfield Avenue, Hullbridge 180,415 Land Adjacent 21 London Hill, Rayleigh 80,579 Rayleigh Grange Village 618

Leisure

Skateboarding Facilities 55,301,471 Eastern Council for Sport and Recreation 56 Rochford Sports Council 57,107,535 Rochford Activities Programme (RAP) 58,107,232 Horse Riding - Permissive Routes 65c Park School - Joint Use 91,107 Rayleigh Town Fair - King Georges Playing Field 156,178 Antiques Fair - Back Lane Car Park, Rochford 285,343 Flying of Model Aircraft 301 Autumn Concert - Emperor String Quartet 308,475 Control of Aircraft Noise 290 Tillingham WayfFyfield Path, Rayleigh 466 Stranger/Danger Signs 467 Multi-Activity Play Wall - Sweyne Park, Rayleigh 470 Forthcoming Events 476 GP Referral Scheme 537 Regional Strategy for Sport & Recreation - Consultation

Draft 538 Firework Safety 517

Licences & Leases

Renewal of Lease at Air Training Corps Centre, Connaught Road, Rayleigh 70

172/.X74 Rochford Garden Way, Rochford 75 Land Used as Car Park at Oxford Parade, Ashingdon Road.

Rochford - Proposed New Licence 322 Land Adj Frances Cottee Lodge, Rayleigh - Proposed

Deed of Grant of Easement 461

Litter

Litter Initiatives 440

Local Government Review

Rochford Hundred Association of Parish Councils 11,154 Local Government Review Committee 154(ii)Local Government Commission 154(iii)Review of Local Government 265,348 Local Government Review Public Relations 354 Report of Working Party on Internal Management 398 Accqlerated Timetable - Nomination of Group Leaders

for ADC Essex Branch of the Reorganisation Working Group 481,510

Schedule of Recommendations from ADC Essex Branch 481 Code of Conduct 481

Local Government Reorganisation 543 Public Awareness and Consultation 544 Review Programme and Procedures 606 Reports and Documentation 607 Essex Districts Consultancy Work 608 Option Generation 609 Public Relations 610

Mansfield Coal Campaiqn

Keep open Local Colljeries 14

Markets

Antiques and Craft Market, Back Lane, Rochford 394

Members Items of Business

Consultation with London Quadrant Housing Association 119

Naming of Streets

Off Stambridge Road "Ash Tree Court" 239 Off Daws Heath Road t*Dobson Closel' 239 Off Clarence Road "Lilian Place" 239

National Non-Domestic Rating

Applications for Mandatory And Discretionary Rate Relief 5,7,33,148,259,391,484

National Non Domestic Rating - Hardship 353,417

National Rivers Authority

Adoption of Hullbridge River Wall 245

Noise

Control of Aircraft Noise 290 Rayleigh Weir Improvement Scheme - Noise 516

Notices of Motion

Junction Box Protection - West Street, Rochford 72 Notice of Motion to ADC on Flood Defences and Recycling 90 Tree Planting loa(i),131(i)Rayleigh Town Centre lOa(ii),161(i),178 Rochford Outer BY Pass 108fiii),131(ii) Car Parking Charges 108 (ivj ,161(ii),178 Reduction in Railway Services 108 (v),l3l(iii) Antique Fairs - Back Lane Car Park 285,343 Public Sector Pay Freeze 424(i)Rayleigh Cemetery - Memorial Vases 424(ii)Outside Bodies Reports to Relevant Committees 511,563

Outside Bodies

Appointments to Outside Bodies 192,331 Rochford & District Abbeyfield Society Ltd 405 RayleighlRochford Divisional Police Liaison

Committee - Reconstitution 407 Notice of Motion - Reports of Outside Bodies 511,563 Rayleigh Grange Community Association 564

Panel Minutes

Personnel Sub 4a,4c,145a,254f,480a,480b Performance Review 4b,aoa,254b,32ad,558ii Group Leaders 4d,80b,145c,254e,328b,383c,48Od,558iv National Non Domestic Ratepayers Consultation Panel de,Roach Valley Conservation Zone Group 65a,132,458 District Plan Working Party 65b,129 Horse Riding Working Party 65c,548 Waste Disposal W.P. 50,65d Hackney Carriage Panel 65e, Asset Management Review Board 80c,145b,180, Unemployment Panel 254a,480c Emergency Panel 254c,383b,558iii Joint Review Group 254d Leisure Liaison Working Party 304,473 Parliamentary Boundary Sub-Committee 32aa,32ac,55ai St. Clare Meadow Phase II Panel 383a Appointments Board 145a,384

Parish Constables

Developing their Role 400,422

Parish Matters

Sale of Hockley Spa, Spa Road, Hockley 22 Parish Representation at Site Visits 101 District & Parish Liaison Meeting 153 Joint Review Group on District/Parish Relations 154(i),254dHockley Community Centre Association 274,284,413,498 Parish Council Involvement in Planning Matters 313 Hawkwell Parish Council - Public Meetings 324(i)Rochford Hundred Association of Local Councils

- Nomination for Joint Review Group 493 - Nomination to Leisure Liaison Working Party 534 - Nomination to District Plan Working Party 571 - Nomination to Waste Disposal Working Party 571

District/Parish Relations 547

Performance Indicators - Ouarterlv Performance Reports

Performance Indicators - Housing From 6th April 1992 to 1st January 1993 44

Quarterly Performance Report - Housing 4,44,210,442,25 Quarterly Performance Report - Leisure 4,60,229,474,539 Quarterly Performance Report - Development 4,67,249,459,572 QuarterLy Performance Report - Policy & Resources 4,89,262,486,568

Planninq Anneals

Anaylsis of Planning Appeal Decisions Ott-Dee 1992 and Jan-March 1993 197

Report on Enforcement Appeals 328d Publicity Material on Enforcement Process 558ii

planninq Development Control

Development Control Statistics - PlanningApplications 28,135,197(ii),374

Quality Aspects of Development Control 97,Value for Money Studies 130,

Post Offices

Rayleigh Post Office - New Location 221,284,569

Prosecution

Authorisation Section 223

of Prosecuting Officers of the Local Government Act 1972

150 395

Publications

Origins of Rayleigh a5

Public Entertainment Licensinq

The Pink Toothbrush, Rayleigh - Renewal 40a Good Friday Entertainment 40b,79 Public Entertainment Licensing - Prosecution

at Peers Public House, Rayleigh 225 Certificates of Suitability - Licensing Act 1964 ­

Section 79 435 The Smugglers Den, 315 Ferry Road, Hullbridge 436

Public Notice Boards

Use of Council Notice Boards 160

Public Open Spaces

Open Space Development Programme - Extension to MagnoliaRoad, Marylands Avenue and Malyons Lane 19,324(i) ,416,499

Brays Lane Proposed Open Space 19,579 Upper & Lower Lambricks - Asset Review aoc Proposed Open Space - Sutton Road, Rochford 159 Council Owned Land at Little Wheatleys, Rayleigh aoc,230 Maylons Lane/The Priories, Hullbridge 233 Adoption of Hullbridge River Wall 245 Proposed New Magnolia Road 324(i) Tillingham Way/Fyfield Park, Rayleigh 466,510,540 Blackmore Walk, Rayleigh 541

Public Utilities

Pillar Boxes & Telephone Kiosks - Downhall Park Estate And Little Wheatleys Estate 69

Public Conveniences - Crown Hill, Rayleigh 220,293

Qualitv Assurance

Funding for BS5750 4b Presentation on Quality Initiative 254f

Ravleiqh CoOrdinatino Committee

Minutes 162,482,500 First Review - Representations on Deposit Draft 321

Ravleiqh Weir

Traffic Noise Liaison

Lights

Meeting

140(ii)(a) 140b,179,274i

27411

Recvlinq

Recommendations for Composting Trials

Notice of Motion to Recyling

Waste Disposal W.P. and Recycling Plan ADC on Recycling

- Joint Initiatives, 50,93

90 441

Refuse Collection

National Service

Spring Clean Campaign 1993 Guarantees - Refuse Sacks Issue

115 341

Rochford Outer BY Pass

Notice of Motion Rochford By Pass Indicating a Route

106(iii),131(ii)144,178 324(ii)

Southend Airport

Future of Southend Airport 92,281,577ii

Southend Health Care Trust

Centralising at Southend Hospital 112,178 Funding and Waiting Lists 289

Staff

Mr. N Barnes - Promotion 25 Mr. T Manning - Retirement 140 Benefits Investigation Officer 254f Senior Environmental Health Officer 254f Promotions and Liaison Officer 270 Appointment of Director of Development 369,384 Authorisation of Prosecuting Officers 150,394 Designation of Assistant Chief Executive 480a Introduce Rochford News 480a Mr I Edwards 480a,621 No Smoking Policy 480b Christmas Leave Arrangements 480b Chief Executives Term Contract 513 Transitional Arrangements - Director of Development 567

Standinq Orders

Amendment to Standing Orders and Financial Standing Orders 157

Action Under Standing Order 18 406,438 Evening Echo Promotions Caravan 485

Subscriptions

Subscriptions 1993/94 82

Sundav Tradinq

Shops Act 1950 - Sunday Trading 16,263

Dial A Ride Service 9,105,152 Additional Taxi Rank, Rayleigh 65e,128(i) Rochford Logo Signs for Hackney Carriages 128(ii) Hackney Carriage Stand - Spa Road, Hockley 238 Taxis & Private Hire Vehicles - ADC 566 Taxis & Private Hire Vehicles - Corporate Plan 5751

Teach Ins and Seminars

Seminar on Unemployment 13,88,105 Further Education Teach In 164

Town & Country Planninq

Standard Planning Conditions C62 and C63 27 Unfit House - 'Il-Nido', Ulverston Road, Ashingdon ­

Closing Order 46 T & C Planning General Development (Amendment) (No6) Order

1992: Planning controls over Telecommunications Apparatus 99

Rayleigh Town Centre - Notice of Motion 108 (ii),l6l(i) Value for Money Studies 130 Rayleigh Town Centre Vision Statement - Advice

to Potential Shopkeepers 155 Rochford CAB and Day Centre 158,178 80 Plumberow Avenue, Hockley - Use Part of Property

for Playgroup 173 Restoration of landfill tip at Gt Wakering 199,280,284 St Marys Church, Rectory Road, Hawkwell 201 Millview Meadows, South Street, Rochford 202 Regional Planning Guidance for the South East 250 St Clare Meadow Phase II 254(e),383a,385 90 Main Road, Hawkwell 317,364 Land Adjoining Warners Bridge, Southend Airport 281,366,376,422 Land at Nore Road, Rayleigh 368 Land North of Rawreth Ind. Est. Rawreth Lane, Rayleigh 378 Proposed Planning Conditions And Details of Proposed

Haul Road, Gt Wakering 505 Visit to Sites and Developments of Planning Interest 97,622

Town & Countrv Planninq Contraventions

Fishers Farm, Bull Lane, Rayleigh 100 Land June of Hullbridge Road and Goldsmith Drive,

Rayleigh 198 19 8 21 Ashworths, Ashingdon 205 Fairways Garden Centre, Hullbridge Road, Rayleigh 279 3 Philbrick Crescent East, Rayleigh 360 Dome Caravan Park, Hullbridge 361 Lower Barn Farm, London Road, Rayleigh 365 Unit 7 Imperial Park Estate, Rawreth Lane, Rayleigh 371 Rear Service Yard of 89 High Street (Rayleigh Lanes),

Rayleigh 372 High House Farm, Barling Road, Barling 373 Matthews Mill, Battlesbridge 507,510

Trees

Notice of Motion - Tree PlantingGardening Services to Council Tenants Tree Preservation Order 28183 - Crown

Site, Crown Hill, RayleighTree Planting - ITF School Initiative Rustic Products Price List 1993/94Tree Warden Scheme

Hill Bingo

106(i),131(i) 117

204 306 389 468

--

Unfit House

Grave Villa, Beckney Avenue, Hockley 531

IS

Warehouse Project

Grant Aid 231,253,284,381,422

Waste Disoosal

Barling Quarry, Barling Marsh - The 106 AgreementStatutory Licences:-

Hockley Vehicle Dismantlers Kirby Ltd Helmsley Metals Carters Yard, Rawreth Lane, RayleighAjay Skip Hire, Gt. Wakering

Waste Transfer Station - Carters Yard, Rawreth Ind. Est. Rayleigh

Woodland

Notice of Motion - Tree Planting Community Development Initiative - Wildflower and

Tree Whip PlantingSpring Bulbs Rustic Products Price List 1993/94Hambro Hill Community Woodland

Write Offs

Housing Benefit, Community Charge And National Non Domestic Rating - Write Offs

49,73,96

218 222 291

439

106(i)

307 349 389 469

6,147,260,390

ROCHFORD DISTRICT COUNCIL MINUTES

1993

March (Part 1)

a ROCHFORD DISTRICT COUNCIL

Minutes of the Council

At a MeetinP held on 2nd March 1992. Present: Councillors C.R. Morgan (Chairman), R.S. Allen, R.A. Amner, C. Askew, P.A. Backers, C.I. Black, M.C. Brown, Mrs. J.A. Christie, Mrs. V.E. Clark, B.A. Crick, Mrs. J Fawell, T. Fawell, D.F. Flack, G. Fox, Mrs. J.M. Giles, Mrs H.L.A. Glynn, M.J. Handford, N. Harris, Mrs. E.M. Hart, D.R. Halson, Mrs J Helson, Mrs. M. Hunnable, Mrs. A.R. Hutchings, S.N. Jarvis, G.C.A. Jones, Mrs. V.G. Keenan, Mrs. S.J. Lemon, Miss B G.J. Lovett, R.A. Pearson, T.A. Powell, J.M. Roden, S.A. Skinner, A. Stephens, Mrs. M.W. Stevenson, S.R. Tellis, R.E. Vingoe, Mrs. L. Walker, P.F.A. Webster and D.A. Weir.

&ol.o~.ias : Councillor R.H. Boyd.

& 131NuTES Resolved that the Minutes of the Meeting of 26th January and Extraordinary Meeting of 23rd February 1993 be approved as a correct record and signed by the Chairman.

pc. cHAIR13AN’SANNouNcms IL%.

The Chairman referred to the recent visit to Rayleigh by HRH The Princess Royal, Princess Anne when she had toured the new Citizens' Advice Bureau offices at the Civic Suite and met their Committee members and staff.

The new Bishop of Bradwall The Reverend Dr. Laurie Green had recently been installed at Westminster Abbey and on behalf of the Council the Chairman wished him well in his office.

Following on from the recent Seminar on Unemployment the Chairman said he had visited the various training centres within the District and had been encouraged to see the extent of the facilities available to assist unemployed people in retaining existing skills or retraining for new ski&:

a Finally he thanked Members for their involvement in the tree planting ceremony at Sweyne Park and all those who had participated in the community hedgerow planting venture at Plumberow Mount.

Resolved (1) that the Minutes of Committees be received and the recommendations contained therein as amended be adopted.

(2) that the Common Seal of the Council be affixed to any documents necessary to give effect to decisions taken or approved by Council in these Minutes.

Committee Date Minute Nos

Health 6. Housing Services 2nd February 1993 36 - 50 Leisure Services 4th February 1993 51 - 62

-

Council

Minute 57: Rochford Sports Councia

m Councillor D.R. Helson declared a non-pecuniary interest by virtue of being the Council's representative on the Sports Council but remained in the Meeting and participated in the discussion and voting thereon.

Council accepted the proposition of a Member that the question of grant aid to this organisation should be referred back to the Committee for further consideration.

Resolved that Minute 57 be not adopted but that the question of grant aid to the Rochford Sports Council be referred back to the Leisure Services Committee. (897)(DF,ACE)

Hinuta 58: Rochford Activities Programme (RAP)

Members were advised by the Chairman of the Committee that CIRCA Leisure had agreed to provide the services of a lifegwrd without charge to enable the swimming pool at Sweyne School to be made available as part of the programme and expressed their appreciation of that arrangement.

Development Services 11th February 1993 63 - 76 Policy & Resources 16th February 1993 77 - 93

pinute 84: Grant Aid to Outside Bodies

NOTE: Councillors M.J. Handford, Mrs. E.M. Hart, D.R. Helson, Mrs. A.R. Hutchings, Miss B.G.J. Lovett, R.A. Pearson and R.E. Vingoe declared a pecuniary interest by virtue of membership of the Rochford District and Haltern Twinning Association and left the Meeting while that organisation's application for grant aid was discussed as did the Chief Executive.

It was formally moved from the Chair and accepted by Council:

(0 that recommendation (4) be amended by the deletion of the Rochford District and Haltem Twinning Association.

(ii) that a new recommendation (6) be added to read ­

That the Rochford District and,Haltern Twinning Association be informed that the Council will underwrite any loss on this year's visit of the German Minesweepers up to a maximum of f500.

Further reference was made to other organisations which some Members regarded as worthy of consideration for grant aid or as meriting a greater sum than had been agreed. The South East Essex Business Enterprise Agency, the Warehouse Project and Great Wakering youth facilities had already been identified as falling into the first category, and an additional vehicle for Dial-a-Ride (as referred to under Minute 9/92) in the latter to which was added Relate and May Day Mobile. Other Members were mindful however that Council had given considerable thought to devising a system whereby applications for grant aid were categorised to determine their priority and new applications were vetted by the appropriate service Committee. Council saw it as inappropriate for it to deal with requests in respect of individual applications in isolation from the Committee process and accepted a suggestion from a Group Leader that

Council

the simplest method would be for Members to exercise their right to include an item on a Committee Agenda. An amendment which had been moved in respect of Relate and May Day Mobile coupled with Minute 85 was accordingly withdrawn but Council accepted the proposition of a Member that the grant to the Ashingdon and Hawkwell Memorial Hall be reduced from f1,500 to f1,OOO.

Resolved that Minute 84 be adopted subject to the inclusion of the guarantee against loss of up to f500 to the Rochford District & Haltern Twinning Association, the reduction by f500 of the grant to the Ashingdon and Hawkwall Memorial Hall and a further report being made on Dial-a-Ride. (211) (W

Minute 88: Seminar on Unemolovment

Council noted a report from a Member that Southend-on-Sea Borough Council had made application for Assisted Area Status for the Southend travel to work area and that the Group Leaders had been asked to lend their weight to the application. The Chairman advised that the second recommendation should be amended so as to refer to other South Essex Authorities and following nominations by the Groups it was

Pesolved that Minute 88 be adopted as amended and that Councillors C.I. Black, T. Fawell, D.F. Flack, Mrs. M. Hunnabla, R.A. Pearson, T. Powell and R.E. Vingoe be appointed as the Unemployment Working Party. (194) (CE)

Minute 91: Park School - Joint Use

m: Councillors~, C.R. Morgan and S.A. Skinner declared a non-pecuniary interest by virtue of Governorship of Park School and remained in the Meeting and participated in the discussion end voting thereon. Councillor Skinner asked for it to be noted that he had made a similar declaration at Committee also.

The Minutes of the Policy and Resources Committee having been adopted and in accordance with Minute 80(C) relating to the Asset Management Review Board, the Chief Executive and Director of Finance jointly repeated their earlier presentation to the Meeting on 10th February as reported under Minute 6.

The Chief Executive explained that although Council had been extremely successful in reducing its overspend and building up its balances this achievement had been substantially eroded by the effect of the recession on income from from fees and charges and the progressive reduction in the interest rate. But for the very favourable SSA settlement -an increase of f440.000 - the Council would have been looking for further budget economies. In the event the Council was now only some f200,OOO above SSA The economic situation left the Council in a precarious position and he was convinced that the downward pressure on public expenditure would become even more severe with the recent intervention of the International Honetary Fund and the review of public spending by the First Secretary of the Treasury. Under the Government's new financial regime there would be no July public expenditure statement and no annual budget; public expenditure policy would be set out in an autumn statement and it would not be until that time that the Government's intentions were known. The provisional SSA would be publicised shortly after but this revised

timescale would render it difficult for the Council to predict expenditure levels for estimate preparation He and the Director of Finance had therefore prepared forward projections of the Councfl's budget over the next three financial years all of which demonstrated the need to use balances,

Whilst the asset management policy had not produced the solutions sought, some asset sales remained of vital importance, The Council's budget strategy had therefore to rely on the availability of its balances but these would have to be used judiciously because of the way in which the capping rules were applied on the budget of the previous year. If the Council supported its budget from balances and exhausted its reserves it would be faced with heavy cuts in essential services. There was no margin for error as evidenced by the draconian measures being taken in some other Essex authorities. In addition to the downward pressure on spending Parish expenditure might be brought within SSA and changes might occur in Housing Revenue Account procedures which could add substantial costs to the General Fund.

The present budget strategy was aimed at reducing the budget to below SSA by the time the Local Government Commission arrived to review Essex in 1995/96 but that timetable was not certain and the Council would not wish to have used all of its balances by then only to find the programme delayed to a later year when it "as setting a crisis budget. Under the Commissio& present guidelines the Council would be submitting a bid for unitary status but it did not follow that this would remain the case as the new structure for Local Government began to emerge from earlier t-ranches of the Review. If the District Council were not in a position to bid it would no doubt want to pursue a different budget strategy. !Jhilst one of the Commission's criteria for unitary status was financial viability the Chief Executive questioned whether the Council actually needed to reduce the budget to within SSA. In 1992/93 when its budget was 27% above SSA its position would not have been credible but if the Council were able to maintain the overspend at 3% above SSA that was entirely acceptable, The Council could easily argue about the vagaries of the SSA formula and its low needs assessment, that it was poorly served by the formula and that the External Auditors had coumended the Council's response to its budget difficulties.

Taking account of all of those uncertainties the Chief Executive stressed that a flexible approach to financial planning was absolutely essential. The bal&ces had to serve several purposes. They had to support the budget as a cushion against an adverse SSA settlement; they were there to avoid capping if there was a change in the rules; they were needed to meet the many commitments which must be honoured before reorganisation; and they were there to prevent capping in future years. It was a fact that they could only be spent once and balances had to be seen as a temporary respite. If they were exhausted Council would return to financial crisis because there would be nothing left to cut other than essential services. The Council's position demanded a prudent approach with the budget being maintained at the 1993/94 level marginally above SSA. It was vital to continue with strict financial management policies. The Council must carry forward its search for savings. It would need to 'work smarter' in looking for ways of using the reserves to best advantage. It would need more effective programming and introduction of cash limits and to investigate the use of funds. It would have to minimise spending from balances. This would have to be a last resort policy unless it was

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possible to identify genuine economies. A deliberate policy to underspend the budget would present opportunities to replenish the balances during the year. The Council must retain flexibility to change direction so that it could spend more if unitary status ceased to be an option. It was of the utmost importance that the Council should maintain current levels of SSA or improve the position and it must pursue vigorous representations in this respect.

Finally, the Chief Executive emphasised that the Council would still need income from interest on asset sales to support the revenue budget and that there were still a number of opportunities available. The recommendations of the Asset Management Review Board were designed to concentrate on those opportunities where a degree of certainty remained.

The Director of Finance then presented a number of slides showing how the level of expenditure could progress for the years 1994/95 to 1996/97. Assumptions in respect of inflation were that selary awards would continue to be held at 1.5% and other costs would inflate by 4% per annum. The projections showed that, whilst it was anticipated that substantial savings from contract renegotiation and future voluntary redundancies would aocrue in 1994/95, this would not be the case in later years.

With regard to the level of SSA, the Director of Finance explained that the increase in the 1993/94 level was attributable to the greater population identified by the 1991 census. When the 1994/95 SSA was determined, further data from the 1991 census would be utilised and this would affect the All Ages Social Index which would probably have a detrimental effect on Rochford's allocation. In view of this, three scenarios were presented: at best a 2% increase; middle assessment zero increase; at worst a 2% reduction. Over the three-year period, this would mean, if the Council wished to set a budget at SSA, utilising balances on the best scenario to the sum of f260,OOO and on the worst scenario f917,OOO.

The Director of Finance then went on to examine the level of balances. He explained that, whilst the current balances of f2.272m. might appear high, a number of items needed to be taken into account. Firstly, it was necessary to maintain a proper level of working balances, estimated at f500,000. Secondly, flm. needed to be set aside in order that the Council could meet a number of commitments prior to reorganisation. The Council's External Auditors acknowledged those factors and had commented favourably on the level of balances. After setting aside f1.5m.. the remaining f772,OOO could be utilised to enable the Council to set a budget at SSA On the best scenario, there would still be f512,OOO available at the end of 1996/97. On the worst, all of the balance would be utilised and it would be necessary to take sums from the amount set aside to meet commitments.

Turning to the two threats of redefining the Housing Revenue Account and Parish expenditure being included in capping, this showed that, if both these occurred from 1994/95 onwards, the Council would not be able to set a budget at SSA and would not be able to meet Its commitments. In concluding, the Director of Finance emphasised that the balances should only be used on the basis of the revised budget strategy outlined by the Chief Executive in order that, if problems arose in the future, the solutions could be managed rather than resorting to haphazard cuts in services.

Council congratulated the Officers concerned for the manner in which the financial problems had been addressed, for advising them of the progress made and outlining to them the proposed budget strategy for the foreseen future,

Resolved that the budget strategy as outlined above be noted. (31758)(MT)

Planning Services 18th February 1993 94 - 102

Referring to Minute 98 Para.D2 a Member recalled that there had been specific debate about the days and hours of use of the existing floodlights to the car park which were to be governed by a Legal Agreement but other Members ware concerned that what was being advocated was not appropriate to the operational needs of the Club and it was accordingly

Resolved that authority be delegated to the Director of Development and the Solicitor to determine the matter in consultation with the Chairman of the Planning Services Committee and the Ward Members. (F/0637/92/ROC)(DD,SOL)

I& w NOTICES OF MOTION RECEIVED PURSUANT TO STANDING ORDER 5

Ii) Tree Planting

The following Notice of Motion standing in the name of Councillor R.H. Boyd was moved in his absence by Councillor C.I. Black and seconded by Councillor B.A. Crick:

"That this Council establish a target to plant 75,893 saplings or whips in the Rochford District before the end of 1994 (being the twentieth anntversary year of the establishment of the Authority). The number of new trees planted to reflect the population of the District. That the Council identify sites and funding opportunities for this community woodland project."

Resolved that the Motion stand referred to the Development Services Committee. (CE)

(ii) Ravleiuh Town Centre

The followihg Notice of Motion was moved by Councillor C.I. Black and seconded-by Councillor Mrs. M. Hunnable:

"That this Council, bearing in mind the severe problems caused to traders in the Rayleigh Town Centre by the recession, consults with the Rayleigh Chamber of Trade about possible methods of promoting the Town Centre, especially during the Christmas Season, this to include the possibility of promotional events and parking initiatives."

Resolved that the Motion stand referred to the Policy and Resources Committee. (CE)

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Council

(iii) Rochford Outer Bv-Pass

The following Notice of Motion was moved by Councillor Mrs. H.L.A. Glynn and seconded by Councillor Mrs. J.M. Gilas:

"That Rochford District Council, aware of the fact that unemployment is rising faster in this constituency than any other area in Essex, and conscious of the long overdue resolution of inadequate road systems in the District, requests that the County Council and Government accelerate the programme for the construction of the Rochford District By-Pass. This would ­

Create employment Enhance inward investment into the District Relieve pollution caused by traffic fumes Reduce travel times Increase transport efficiency Safeguard existing commercial and industrial jobs".

Resolved that the Motion stand referred to the Development Services Committee. (GE)

Jiv) Car Parking Charses

The Notice of Motion as set out in the Agenda was amended so as to apply only to Mondays and then moved by Councillor Miss B.G.J. Lovett, and seconded by Councillor P.F.A. Webster as follows:-

"Considerable concern is felt at the situation of traders in our District. Many shops are closing down and such a situation can easily lead to a further decline, to the detriment of all - shoppers and traders alike. Whilst accepting the financial difficulties of Rochford District Council it is felt that the Council should take steps to assist. Accordingly ­

It is proposed that from 1.00 p.m. to 6.00 p.m. on Monday of each week the charges for parking cars in the Council owned car parks be suspended, on the basis that the loss of revenue would not be great and the facility might well encourage shoppers from out of town if well publicised".

Resolved-that the Motion as amended stand referred to the Policy & Resources Committee. (GE)

NOTE: Councillor M C Brown declared a pecuniary interest by virtue of his wife's employment and left the Meeting while the matter was discussed.

The following Notice of Motion was moved by Councillor S.A. Skinner and seconded by Councillor Mrs. M. Hunnable:

"That the reduction in services on the London Liverpool Street to Southend Victoria Railway Line, recently announced by British Rail to take effect from 17th May 1993, will have a deleterious effect for residents in the Rochford District - particularly those needing to travel to work early in the morning. This Council therefore resolves to send a letter of objection to this reduction in train services to British Rail and to seek the support of the local MP in this matter".

lCOl.lIlCfl

Resolved that the Motion stand referred to the Development Services Committee. (GE)

I@ w. ROYAL GARDENPARTIES (Minute 139/92)

The Assistant Chief Executive reported on an invitation for the Council to nominate four representatives including companions to attend one of this year's Royal Garden Parties. It was clarified that the existing policy was for nominations to be in strict order of seniority excluding those Members who had already attended on behalf of this Council on which basis it was

Resolved that Councillors C.I. Black and Mrs L. Walker be nominated to attend one of this year's Royal Garden Parties together with their companions (29931)(~~E)

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ckw=tltafl~IJ: ps-V.Y!

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ROCHFORDDISTRICT COUNCIL

Finutes of the Health & Housing Services Committee

At a MeetinF held on 9th March 1993. present: Councillors Mrs S.J. Lemon (Chairman), Mrs. V.E. Clark, B.A. Crick, D F. Flack, Mrs. J.M. Giles, N. Harris, Mrs. J. Helson, Mrs. M. Hunnable, Mrs. A.R. Hutchings, Mrs. V.G. Keenan, C.R. Morgan, R.A. Pearson, T.A. Powell, J.M. Roden, S.A. Skinner, Mrs. M.W. Stevenson and R.E. Vingoe.

Apologies: Councillors C. Askew, T. Fawell and Mrs. E.M. Hart.

110. WINUTES

Resolved that the Minutes of the Meeting of 2nd February 1993 be approved as a correct record and signed by the Chairman

111. HONITORING OF PERFORMANCE- MEETINGS OF 2ND JULY & 5X.H NOVEMBER& SPECUU,0 NEETING OF 1OTH DECEMBER1992

The Committee were satisfied that all necessary action had been taken. Minute 532/92(SOL) was carried forward. Under Minute 533/92: Health of the Nation a Member was advised that representations had been made to the Secretary of State for Health about smoking at work and that a response was awaited.

112. SOUTHENDHF.ALl'H CARE TRUST.

Tha Chairman welcomed Mr D. Brackenbury, the Chief Executive of Southend Health Care Trust who had been invited to make a presentation to this Committee regarding the development of Southend Hospital. Mr. Brackenbury began by outlining with the aid of viewfoils that services were being centralised at Southend Hospital first to enable them to be brought up to modern standards and secondly to avoid duplication and the need for transport between hospitals thereby reducing peripheral costs. It was estimated that the schema would cost f27m and take three years to complete and when that was achieved in 1995 there would be savings of f1.6m par annum in running costs which could provide additional funds for patient care.

The scheme would provide not only for a new three-storey nucleus block but also for the complete refurbishment and upgrading of the existing tower block including the conversion of the wards from 28 to 35 beds. The programme would be phased to enable conversion to proceed without disruption to the hospital operation. As a result of the centralisation there would be a loss of 31 bed spaces but that would be offset by the provision of an hotel capable of housing 50 patients in the transition between in-care and return to home without additional charge. Car parking provision would also be expanded to provide spaces for a further 200 cars. The scheme would be funded by the sale of half the Rochford Hospital site and although services ware being concentrated on Southend some residual facilities would remain, details of which were given. Both Southend and Rochford currently provided accommodation for medical and nursing staff but in the main it was the intention for the Westcliff Hospital site to serve as the residential campus.

0 Members' questions were then answered regarding -

Pealth & Housing Services Committee

- The dependence of the scheme upon the sale of the Rochford Hospital site.

- The pressure for car parking at Southend Hospital which would be fee-paying and ways in which other transport could be provided including park-and-ride schemes.

- The nature of staff tc be accommodated on-site and the extent of accommodation for relatives

- The possibility of private patients being catered for.

- The reduced scope of the scheme by comparison with the earlier proposal.

- The need to ensure that adequate transport facilities existed for out­patients particularly from outlying rural areas to travel the greater distance involved to Southend Hospital.

- The possibility of providing additional cut-care through existing medical facilities.

- The problem for Health Care Trusts of funding being exhausted before the and of the financial year.

lim7.b /tk--k!x The Chairman thanked Mr. Brackenbury for the information he had provided. &f&g (2660g)

113. DELEGATED AUTHORITIES

The Committee considered the report of the Chief Environmental Health Officer regarding the need to review the powers delegated to Officers under the Health & Safety at Work etc. Act 1974 in respect of powers of entry and under the Environmental Protection Act 1990 in respect of Local Authority Air Pollution Controls and noted action already taken under the latter legislation.

RECOIQIENDRD (1) That authority be delegated to the following post holders to authorise other persons to accompany Inspectors, in accordance with the Health and Safety at Work etc. Act 1974, Section 20(2)(c)(i)

EHl Chief Environmental Health Officer EH2, M6 Chief Assistant (Health) M7, EH9 Divisional Environmental Health Officer FH3, EHlO, EHll Senior Environmental Health Officer

(2) That authority be delegated to the following post holders to appoint temporary Inspectors to carry cut specific activities, in accordance with the Health and Safety at Work etc. Act 1974, Section 19.

EHl Chief Environmental Health Officer BR2, EH6 Chief Assistant (Health)(pursuant to Standing Order 42).

(3) That authority be delegated to the following post holders tc determine applications for information to be withheld from the public register on the grounds of commercial confidentiality in accordance with the Environmental Protection Act 1990, Section 22.

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@ Health & Housing Services Committee

EHl Chief Environmental Health Officer EH2, EH6 Chief Assistant (Health)(pursuant to Standing Order 42).

(4) That the action of the Chief Environmental Health Officer in excluding from the public register certain information in respect of Catchum 88 Ltd., Unit 8, Imperial Park, Rawreth Lane, Rayleigh, be confirmed. (17351)(CEHO)

114. CARAVANSITE LICENCES (Minute 63/90)

The Chief Environmental Health Officer reminded Members that following the earlier issue by the Government of new Model Standards and consultations with the site operators, residents and the Fire Authority a standard condition had been agreed by the Council to minimise the risk of fire involving sheds and other buildings between caravans

Since then Essex Fire & Rescue Service had re-assessed the technical requirements relating to such structures and revised their recommendations to the Council which would allow more flexibility and overcome some operational difficulties. Members noted the revised wording of the licence condition, that consultations with the operators of two sites who appealed against the previous changes had not yet been completed and that a further report would be made thereon in due course.

Resolved (1) That notice be given to the holders of Caravan Site Licence numbers 1, 4, 6, 11, 22, 24, 27 and 53 that the Council intends to vary the conditions attached to the Licences, as specified in the report, in accordance with the Caravan Sites and Control of Development Act 1960.

(2) That, subject to there being no appeal, the variations become effective and the Chief Environmental Health Officer be authorised to amend the Licences accordingly.

(3) That a further &sport be made in due course regarding Caravan Site Licence numbers 2 and 26. (246)(CEHO)

0115. NATIONAL SPRING CLEAN CAMPAIGN1993 (Minute 54/92)

The Assistant Chief Executive reported that as in previous years the Tidy Britain Group would be organising a Spring Clean Campaign, to run from 16th to 28th April and that the Council's Litter Consultative Panel would be meeting on 15th March to plan and co-ordinate the actions for this year's events.

REC@NMENDEDThat the Council support the Tidy Britain Group's Spring Clean Campaign for 1993. (213)(ACE)

116. GRANT AID TO OUTSIDE BODIES (Minute 41/93)

The Director of Finance reported that an application had been received from the Essex Racial Equality Council requesting an unspecified amount of grant aid towards their running costs and that the organisation had been categorised as 3(b) on which basis it was seen as being of low priority. It was accordingly

0,. RECOMMENDEDThat the application be refused on the basis of low priority. (211) OF) PI

Health & Housing Services Committee

117. GARDENING SERVICES TO COUNCIL TENANTS

The Committee considered the joint report of the Director of Development and Chief Housing Manager regarding advice from MAFF concerning the use of persistent weed control chemicals which was already in hand and the potential for implementing the aspect of the Corporate Plan relating to tree planting by providing planting within Council estates and individual tenants' gardens.

RECOMMENDED(1) That the Council adopts the use of glyphcsate and ceases to use persistent herbicides.

(2) That tenants be offered trees for self planting.

(3) That the arrangements set cut in the report for the care of trees SC planted be adopted. (30501)(DD,CHM)

118. FLATTEDDEVEI.OPMEWl'. PEARSONS FARM. RAYLEIGH

The Committee considered the report of the Chief Housing Manager on the need to review the letting and management of flats on Pearson6 Farm Estate.

Resolved That the Chief Housing Manager be authorised to exercise discretion in both letting6 and management at Pearson6 Farm Estate with the objective of achieving a settled ccrmaunity. (4814)(CHM)

119. MEHBW'S ITEM OF BUSINESS RECEIVED PURSUANT TO STANDING ORDER 26.1(C)

In accordance with a request from Ccuncillcr Mrs. V. Clark it was

RECOMMENDEDThat since the Chief Housing Manager is in consultation with the London Quadrant Housing Association regarding the allocation of housing in Rcchfcrd to Council nominees, the &using Association be invited to give a presentation of its aims and objectives with regard to its housing proposals in Rcchfcrd. (2112) (CHM)

120. WINDOW REPLACEMENT PRMXAMME (Minute 42/93).

Arising out of the earlier decision of the Committee to release some of the Housing Revenue Account reserves to accelerate the repairs programme and following consultation with the Tenants Associations the Director of Development reported that it was proposed to concentrate the f50,OOO additional funding on window replacement mainly in properties occupied by the elderly. Members noted details of the properties proposed for 1993/94 and 1994/95. Reference was made to Bedlces Corner where a current traffic scheme could generate additional noise and the Chief Housing Manager said the matter would need to be taken up with the Highway Authority in that event.

REVED That the window replacement programme for 1993/94 and 1994/95 be accepted subject to the level of funding available in 1994/95. (225) ww

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* Health & Howiw Services Committee

121. EXCLUSION OF THE PUBLIC

Resolved that under Section 100(A)(4) of the Local Government Act 1972, the public be excluded from the Meeting for the following items of business on the grounds that they involve the likely disclosure of Exempt Information as defined in paragraphs 9 and 3 respectively of Part I of Schedule 12A of the Act.

122. TENDERS FOR CONTRACTS

The Solicitor reported in confidence on the outcome of the following tenders:-

(i) Contract No. 1666 - External Paintine: RavleiFh Area 1

Three tenders had been received all of which included a contingency sum

l of f2,OOO.

RECOMMENDEDThat the lowest tender submitted by Lee David Contractors in the sum of f27,546.50 be accepted subject to contract. (CON.1666) (SOL)

(ii) Contract No. 1667 - External Painting Ravleigh Area 2

Four tenders had been received all of which included a contingency sum of f2,OOO.

P.ECOMMBNDEDThat the lowest tender submitted by Abalones in the sum Tf f15,696 be accepted subject to contract. (CON.1667) (SOL)

(iii) Contract No. 1674 - Maintenance of Central Heating. Hot Water Services and Air Handling Equipment,

Four tenders had been received all of which included a contingency sum of f5,OOO.

RECOMMENDEDThat the lowest'tender submitted by Lindsey Heating in the suml of f34,899.97 be accepted subject to contract. (CON.1674) (SOL)

(iv) Contract No. 1678 - Reulacement of Windows with PVC Units (1993/94x

Four tenders had been received all of which included a contingency sum of f2,500. The Committee noted that the prices had been adjusted in two cases to accord with a revision of some quantities but that this had not affected the outcome.

RECOMMENDEDThat the lowest tender submitted by Thermoseal Window Systems Limited in the sum of f103,777 be accepted subject to contract. (CON.1678) (SOL)

m: The Chief Executive exercised his authority under Standing Order 18 to enable immediate acceptance of the lowest tenders for each of the above contracts

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Health & Housiw Services Committee

123. CONTRACTNO. 1694 - SERVICING AND REPAIR OF DOMESTICGAS APPLIANCES IMinute 131/90x

The Property Services Manager reported in confidence on the success of the above contract with British Gas which was due to expire on 31st March 1993 and the basis on which a continuation of the arrangements for this proprietary service had been negotiated.

pECOMMENDRD(1) That the Solicitor be authorised to enter into a further three year contract with British Gas for the servicing and repair of domestic appliances, on the basis of the quotation provided, subject to the terms and conditions being favourable to the Council.

(2) That the provision of Financial Standing 4.4 be waived on this occasion. (CON.1694) (SOL)

&XQ: The Chief Executive exercised his authority under Standing Order 18 to allow renewal of this contract to proceed immediately.

124. TRANSFER INCENTIVE SCHEME(Minute 151/891

The Chief Housing Manager reported in confidence on the terms of tha existing policy and on a request for grant from a former Council tenant who had been transferred to Housing Association accommodation and as formally moved and seconded it was

P. RIKOHHENDED(1) That a further report be made on the legal and financial implications.

(2) That consideration then be given as to whether the existing policy should be extended to all transfers from secure and assured tenancies. (2112) (CHM,SOL,DF)

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KOCHFORDDISTRICT COUNCII,

Minutes of the Development Services Committee

At a Meetiw held on 11th March 1993 Present: Councillors D.A. Weir (Chairman), R.S Allen, C. Askew, P.A. Beckers, B.A. Crick, T. Fawell, D.F. Flack, G. Fox, Mrs. H.L.A. Glynn, C.R. Morgan, R.A. Pearson, S.R. Tellis, R.E. Vingoe and Mrs. L. Walker.

Apoloeies: Councillors R.H. Boyd, M.C. Brown, Mrs. E.M. Hart, Mrs. J. Halson, Miss B.G.J. Lovett and T.A. Powall.

Visitinv; Councillors Mrs. V.E. Clark, Mrs. J.M. Giles, Mrs V.G. Keenan, S.A Skinner and P.F.A. Webster.

125. MINUTES

Resolved that the Minutes of the Meeting of 11th February 1993 be approved a a correct record and signed by the Chairman.

126. MONITORING OF PERFORMANCE- MEETINGS OF 14TH JULY. 17TH NOVEMESWAND SPECIAL MEETING OF 8l'H DECEMBER1992

The Committee were satisfied that all necessary action had been taken. Minutes 200(1)/9O(SOL), 665/90(DD) and 553/92(SOL) were carried forward.

127. SUN POLICE CLAUSES ACT 1847 - SECTION 21 - PROPOSEDTEMPORARYCLOSURE OF BELLXNGHAMIANF. (PART). RAYLEIGH (Minute 199/91)

The Solicitor reported on an application from the Lions Club of Rayleigh for this Council to make an Order under the provisions of Section 21 of the Town Police Clauses Act 1847 to close that part of Bellingham Lane, Rayleigh between the northern boundary of 44 High Street north-eastwards to the southern boundary of the Womens' Institute Hall

I between 8.00 am and 8.00 pm on Monday 3rd May 1993 to enable the annual May Day Fair to be held.

MMEXDEDThat subject to there being no objection by Essex Policel REcoor the Highway Authority the Council make an Order pursuant to the provisions of Section 21 of the Town Police Clauses Act 1847, temporarily closing that part of Bellingham Lane between the northern boundary of 44 High Street north-eastwards to the southern boundary of the Womena' Institute Hall between 8.00 am and 8.00 pm on Monday 3rd May 1993. (45) (SOL)

128. HACKNEYCARRIAGE MATTERS (Minute 65(e)/931

m: Councillor G. Fox declared a pecuniary interest: by virtue of employment within the public transport industry and left the Meeting whilst the matter was discussed

As requested at the previous Meeting the Chief Executive and the Director of Development jointly reported as follows.-

(i) Additional Taxi Rank. RavleiPh (Minute 65(e)/931

Members were advised of the history of the existing rank and noted by reference to a plan of the town centre the various additional sites that had been considered for an additional rank all of which had drawbacks.

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pevelopment Servfces

Although the question of the Boots lagoon was due to be reconsidered by the Highway Authority the Committee accepted the suggestion of a Member that further consideration be given in the meantime to providing an additional rank in Eastwood Road alongside the entrance to King George V Playing Field.

RECOMMENDED(1) That the report be noted and that a further report be made in due course in the light of the outcome of the County Council's deliberations on the free parking area outside Nos. 61 to 81 High Street, Rayleigh.

(2) That in the meantime further consideration be given to the provision of an additional taxi rank in the Eastwood Road alongside the entrance to the King George V Playing Field. (897) (GE)

Rot ord Lo o Si ns o(ii) hf

Members noted that the Assistant Director of Community Services had written to the circuit proprietors in the District regardfng the proposal for Hackney Carriage and private hire vehicles to carry signs displaying the new Rochford Logo and accepted that the preferred option should be to introduce the arrangement on a voluntary basis with the exercise being funded from the increase in the licence fees at no cost to this Council.

RECOMMENDEDThat the Assistant Director of Community Services be asked to make arrangements on the foregoing basis for signs displaying the new Rochford Logo to be carried on Hackney Carriage and private hire vehicles within the District. (897) (ADCS)

129. DISTRICT PIAN WORKING PARTY

The Committee considered the appended Minutes of the District Plan Working Party held on 25th February 1993 containing the following recommendations:-

RECOMMENDED(1) That this Council do not support the proposal for the provLsLon of two areas of public open space one on either side of Brays Lane coupled with residential notation to the north of King Edmund School and that the Green Belt boundary in this location and PoliEy LTl, both as set out in the Rochford District Local Plan, remain unaltered. (2081)(DD) (Minute 232: Brays Lane - Informal Public Open Space and Childrens Play Area).

(2) That the following new policy be included in Chapter 2 of the Review of the Local Plan, together with an appropriate preamble:-

IN CONSIDERING APPLICATIONS FOR THE ENCLOSURE OF GRASS VERGES, AMENITY AREAS OR OTHER OPEN IAND WHETHER PART OF THE HIGHWAY OR OTHERWISE, THE LOCAL PLANNING AUTHORITY WILL NORMALLY RESIST PROPOSALS THAT DO NOT HAVE REGARD TO THE FOLLOWING GENERAL PRINCIPLES:-

(i) THE CONTRIBUTION MADE BY THE SITE TO THE GENERAL VISUAL AMENITY AND CHARACTER OF THE AREA.

(ii) THE CONTRIBUTION MADE BY THE SITE TO THE OVERALL DESIGN, LAYOUT AND SYMMETRY OF THE PARTICULAR ESTATE AND LOCALITY OF WHICH IT FORMS PART.

Development Services

(iii) THE NEED TO MAINTAIN HIGHWAY SAFETY IN THE INTERESTS OF PEDESTRIANS AND VEHICLES PARTICULARLY BY THE PROTECTION OF ADEQUATE SIGHT LINES.

(iv) THE DESIRABILITY OF NORMALLY RETAINING A SUBSTANTIAL STRIP BETWEEN THE EDGE OF THE HIGHWAY AND ANY SCREEN WALL OR FENCING.

(v) THE DESIRABILITY OF NORMALLY RESTRICTING WALLS OR FENCES ON OR WITHIN TWO METRES OF THE HIGHWAY BOUNDARY TO 6ODmm IN HEIGHT AND TO THEIR BEING PREFERABLY OF NON SOLID CONSTRUCTION.

(vi) THE DESIRABILITY OF IMPOSING CONDITIONS REqUIRING THE TWO METRE MINIMUM STRIP OR SIMILAR AREA ADJOINING ANY SCREEN FENCE OR WALL TO BE RETAINED AS A GRASSED OR PLANTED AREA WITH NO HARD JANDSCAPING OR SURFACING BEING INTRODUCED.

IN CASES WHERE ENCLOSURE INVOLVES THE PROVISION OF A SCREENING WALL OR FENCE, THE LOCAL PLANNING AUTHORITY WILL EXPECT THE STRUCTURE TO BE PROVIDED TO A HIGH STANDARD OF DESIGN

IN CASES WHERE IMPORTANT STREET TREES EXIST ON GRASS VERGES, THE LOCAL PllWNING AUTHORITY WILL EXPECT THOSE TREES TO BE RETAINED AND TREE PRESERVATION ORDERS WILL BE SERVED IN APPROPRIATE CASES.

EXCEPTIONS TO THE GENERAL POLICY OUTLINED ABOVE MAY BE MADE IN "ONE OFF" CASES INVOLVING INCIDENTAL AREAS OF VERGE OR AMENITY AREA LEFT OVER AFTER THE DEVELOPMENT OF AN ESTATE. (2081)(DD) (Minute 233: - Enclosure of Grass Verges).

(3) That the following paragraph be inserted as preamble and that Policy LTlO be amended by the revision of clause C:

6.11.3 Excessively large stable buildings can have an adverse impact on the landscape and proposals for new stables will normally be considered against the size criteria provided by the British Horse SCCiety. The British Horse Society recommend a floor area of 12 square metres per horse with ancillary storage of 50% of that area

(Cl STABLES SHALL BE CONSTRUCTED TO A GOOD STANDARD OF DESIGN AND MATERIALS AND THE SIZE OF THE PROPOSED STABLES SHALL BE ASSESSED AGAINST THE SIZE GUIDELINES PUBLISHED BY THE BRITISH HORSE SOCIETY. THE SITING OF THE BUILDINGS AND LANDSCAPING SHALL ENSURE THAT ALL STABLES WILL BE VISUALLY UNOBTRUSIVE.

(4) That a further report be made to the Development Services Committee on the need to avoid an excessive concentration of such facilities and to have regard to their impact upon the landscape. (2081)(DD) (Minute 233: Size of Stable Buildings).

(5) That representations be made to the DOE and the local MP on the need for regard to be paid to the environment in siting telecommunications masts and to require the removal of redundant equipment. (2081)(m) (Minute 233: Erection of Aerial Masts).

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peveloPment services

(6) That the notation of the three acres of land at Upper and Lower Lambricks, Rayleigh be restored as public open space. (2081)(~~) (Minute 234: Asset Management Review Board).

(7) That Section 7.6.0, including Policy UCll, of the Rochford District Local Plan be amended as set out in the Schedule appended to the Agenda. (2081)(DD) (Minute 235: Archaeological Sites).

(8) That Section 3.5.0 of the Local Plan be revised as set out in the appended document.

(9) That the hamlets of Churchend and Courtsend on Foulness Island be defined in Appendix 3 as Rural Settlement Areas and included within Policy GB2. (2OEl)(DD) (Minute 236: Notation of Foulness Island).

(10) That an Officer Census Working Party be set up to consider and report on the implications for the District of the 1991 Census. (TP113)(DD) (Minute 237: 1991 Census).

NOTE: The Chief Executive exercised his authority under Standing Order 18 to give immediate effect to those recommendations relating to the First Review of the District Plan in order that public consultation thereon could proceed without delay.

130. VALUE FUR MONEY STUDIES (Minute &?O(a)/931

As requested by the Policy & Resources Committee, Members had before them the appended report of the Director of Development commenting in detail on the recommendations set out within the two VFM reports, namely "Development Control 1992" and "Making Good Use of the Census". They were pleased to note that the external auditors had endorsed a number of existing areas of good development control practice and that initiatives were currently in hand to restructure the Directorate. With regard to the further improvements suggested they accepted the action which was being taken to address certain of the issues but recalled that further delegation to Officers had been considered already and ruled out. They noted that a further report would be made on the organisation of the current appeals process and on the resources available for enforcement action.

As regards action to deal with the 1991 Census data the Committee were mindful that the recommendations of the District Plan Working Party as earlier adopted included provision for a Census Working Party to consider the issues raised.

RECOKKENDEDThat the two VFM reports and the comments thereon be noted and that a further report be made on the organisation of the current appeals process and on the resources available for enforcement action. (31669) (DD,SOL)

131. HOTICES OF MOTION RECEIVED PURSUANT TO STANDING ORDER 5 (Minute 106/931

Three Notices of Motion were referred by Council on 2nd March 1993 to this Committee for consideration as follows:

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(i) Tree Planting

It was moved by Councillor '3.1. Black and seconded by Councillor B A. Crick:

"That this Council establish a target to plant 75,893 saplings or whips in the Rochford District before the end of 1994 (being the 20th Anniversary Year of the establishment of the Authority). The number of new trees planted to reflect the population of the District. That the Council identify sites and funding opportunities for this community woodland project".

Members had before them a feasibility report of the Director of Development and adcepted the need for a longer progrsmme and the suggestion of a Member that there should be community fnvolvement. With the concurrence of the seconder of the Motion it was amended accordingly and then

P. pECGMMENDEDThat this Council establish a programme to plant 75,893 saplings or whips in the District to reflect its population, identify sites and funding opportunities and seek the involvement of the local community in this community woodland project. (29932) (DD,DF)

(ii) Rochford Outer By-pass

It was moved by Councillor Mrs. H.L.A. Glynn and seconded by Councillor Mrs. .I. M. Giles:

"That Rochford District Council, aware of the fact that unemployment is rising faster in this constituency than any other area in Essex, and conscious of the long overdue resolution of inadequate road systems in the District, request that the,County Council and Government accelerate the programme for the construction of the Rochford District By-pass. This would ­

Create employment Enhance inward investment into the District Relieve pollution caused by traffic fumes Reduce travel times Increase transport efficiency Safeguard existing commercial industrial jobs"

In support of that proposition it was argued that although the County had already accepted the need to provide an outer by-pass a considerable period would elapse before its construction could be programmed and that in the meantime there was a pressing need to accelerate the sector between Brays Lane and Sutton Road as the first phase. It was clarified by the mover that the motion should be amended to refer to the Rochford Town by-pass.

Against that it was pointed out that the Council already had a policy in this regard namely to support the provision of the B1013 relief route es the means of alleviating traffic congestion in the short term It was moved by Councillor D.F. Flack and seconded by Councillor Mrs.L. Walker:-

a "That Rochford District Council recognises that the South East Traffic Study proposals cannot be implemented within a timescale that could have

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any impact upon the present recession or the current levels of high unemployment within our District. The Council reaffirms its resolve to preserve both the quality of life and the Green Belt environment of our District. The Council resolves to:-

Continue its support for the Cherry Orchard lane link Support a local by-pass of Rochford from Sutton Road to Brays Lane, Oppose the Southend by-pass route proposed by Essex County Council.

This Council recognises that the proposed Southend by-pass will fuel pressure from developers and landowners for development in the Rochford Green Belt and will further encourage over-development to the east of Southend, create increased pollution and the ultimate destruction of the District of Rochford ensuring its eventual assimilation into the urban sprawl of Southend "

In support of that amendment it was argued that the case for en outer by­pass bisecting the District was flawed and should be rejected. Rochford's need was for a local by-pass which served the area in a sympathetic manner and relieved traffic congestion on existing routes with minimal impact upon the environment That could be achieved by the Cherry Orchard Lane link coupled with the construction solely of that part of the route advocated by the earlier motion. The provision of the remainder was therefore opposed. The new road proposed by County would not serve the District because it would not run between existing centres of population but was clearly designed to be part of the wider road network. Inward investment would not be enhanced nor would employment be created and local trade would in fact suffer. There would be an adverse effect upon the Green Belt to the detriment of the character of the District whose residents wanted its rural nature to be preserved.

On a requisition pursuant to Standing Order 14 voting on the amended motion was recorded as follows,-

For the Motion (7) Councillors R.S. Allen, &Y. Askew, D.F. Flack, G. Fox, R.E. Vingoa, Mrs. L Walker and D.A. Weir.

Against the Motion (6) Councillors P.A. Backers, B.A. Crick, T. Fawell, Mrs. H.L A. Glynn, R.A. Pearson and S.R. Tellis.

The amendment was accordingly CARRIED and it was

P. RECOMMENDEDThat Rochford District Council recognises that the South East Traffic Study proposals cannot be implemented within a timescale that could have any impact upon the present recession or the current levels of high unemployment within our District. The Council reaffirms its resolve to preserve both the quality of life and the Green Belt environment of our District. The Council resolves to:-

Continue its support for the Cherry Orchard Lane link. Support a local by-pass for Rochford from Sutton Road to Brays Lane. Oppose the Southend by-pass route proposed by Essex County Council.

This Council recognises that the proposed Southend by-pass will fuel pressure from developers and landowners for development in the Rochford

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Green Belt and will further encourage over-development to the east of Southend, create increased pollution and the ultimate destruction of the District of Rochford ensuring Its eventual assimilation into the urban sprawl of Southend. (32980) (DD)

(iii) Peduction in Railwav Services

NOTE: Councillor S R. Tellis declared a non-pecuniary interest by virtue of being a regular user of the service but remained in the Meeting and participated in the discussion and voting thereon.

Members had before them information which had been obtained from Network South East regarding the pending reduction in rail services and it was moved by Councillor S.A. Skinner and seconded by Councillor D.F. Flack:

"That reduction in services on the London/Liverpool Street to Southend Victoria railway line, recently announced by British Rail to take effectl from 17th May 1993, will have a deleterious effect for residents in the Rochford District - particularly those needing to travel to work early in the morning. This Council therefore resolves to send a letter of objection to this reduction in train services to British Rail and to seek the support of the local M.P. in this matter."

The Committee considered that every endeavour should be made to resist the withdrawal of commuter train services and accepted the suggestion of a Member that the Transport Users Consultative Committee should be advised of their view.

RECOMMRNDEDThat this Council considers the reduction in services on the London Liverpool Street to Southend Victoria railway line, recently announced by British Rail to take effect on 17th May 1993, will have a deleterious effect for residents in the Rochford District, particularly those needing to travel to work early in the morning. This Council therefore resolves to send a letter of objection to this reduction in train services to British Rail and to seek the support of the local M.P.

l in this matter. (900) (DD)

132. ROACHVALLEX CONSERVATIONZONE GROUPOF REPREZSENTATIVES

The Committee had before them the Minutes of the Meeting held on 3rd March 1993 and it was

RRCOHMRNDEDThat the response of the Group of Representatives to the Council's Corporate Plan be noted (2159) (CE) (Minute 110: corporate Plan).

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AGENDAITEM 7

BOCHFORDDISTRICT COUNCIL

PEVELOPMENTSERVICES COMMITTEE - 1lTH MARCH1993

MINUTES OF THE DISTRICT PLAN WORKINGPARTY

At a Meetins held on 25th February 1993

Present: Councillors D.A. Weir (Chairman), R S. Allen, C. Askew, P.A. Beckers, B A. Crick, G Fox, Mrs. H.L.A. Glynn, Mrs. E. M. Hart, G.C.A. Jones, S.A. Skinner, S.R. Tellis, R.E. Vingoe, Mrs. L. Walker and Parish Councillor J, Stevenson.

Visiting: Councillor Mrs. V. Clark.

231 MINUTES

Under Minute 230: Purdeys Industrial Estate - Use of Land for Recycling Waste, a Member recalled that reference had been made to the advantage of the site's riparian location as providing the option of water-borne transport and subject to that being noted it was

Resolved that the Minutes of the Meeting held on 7th January 1993 be approved as a correct record.

232 BRAYS IANE - INFORMAL PUBLIC OPEN SPACE AND CHILDREN'S PIAY AREA Olinute 228)

m: Councillor Mrs H.L.A. Glynn declared a non-pecuniary interest by virtue of acquaintance.with the landowner but remained in the Meeting and participated in the discussion and the voting thereon.

The Working Party welcomed Mr H. Squier the landowner concerned and his agent Mr A. Blackwell of Andrew Martin Associates who had been invited to give a presentation on their proposals relating to the above provision.a

Members had before them the report of rhe Director of Development to the * previous Meeting and his subsequent more detailed report which is appended

setting out the various factors involved together with a set of proposals which had been circulated direct by the agents.

Hr Squier thanked Members for the opportunity to present the proposals and said he hoped that there could be a constructive discussion on them in the same way as with other current involvement with the District Council on the provision of horse riding routes and on the land and pond at Doggetts Mr Blackwell said the earlier document he had presented identified the local environmental problems which could be addressed by the scheme put forward for the site which he suggested was surrounded on three sides by the school, Spencer Gardens and Brays Lane. Serious local traffic congestion was caused at peak times in the narrow residential roads leading to the school by 11 coaches and the volume of cars transporting pupils. That had been confirmed in writing by the school administration who advised that the situation had given rise to many complaints in the past and that there was concern for the safety of pupils. Furthermore County Highways had stated that rhe roads were not suitable for access He considered therefore that there would be real planning gain in the provision of a new access road to the school.

Turning to the concerns which had been expressed about the implications for the Green Belt Mr Blackwell said it was apparent from his Report that at the 1987 Public Inquiry the Inspector had been concerned about the land to the east of the whole length of the Ashingdon Road. He had in fact questioned the inclusion of the Nelson Road/Canewdon View Road site as an Area of Special Restraint but his view had not been heeded by the Council. Mr Blackwell said he considered therefore that if the current scheme was regarded as having no exceptional justification to merit notation for residential development then the same applied to the H8 site. In fact the proposed new access road to the school would create a hard edge to the Green Belt and he commended the scheme to Members as providing in addition public open space and low cost housing. He reminded them that what was being sought was not a planning permission which contravened the District Plan but the achievement of a composite scheme for the area in co-operation with the Council.

Mr Squier and Mr Blackwell then responded to questions from Members as follows:

(i) it was accepted that the proposed residential development could not be substituted for the H8 Nelson Road/Canewdon View Road site and that was not now being suggested. Rather it would appear that there were land assembly problems to be overcome which could frustrate the satisfactory development of the latter scheme and the current proposals could provide an achievable alternative in the meantime -either pre or post 1995.

(ii) it was too early to define the nature of low-cost housing to be provided but the agents were prepared to consider a design brief.

(fif) the land had never been in the ownership of the County Council but they did possess a strip adjacent to Great Brays.

It was clarified that the site fell outside the boundary of the Roach Valley conservation zone. A Member commented that the Nelson Road/ Canewdon View Road site was a plotland area of loose scrub and that it was far more appropriate for residential development than an area of farmland. Having ascertained that the Members had no further questions to address to the landowner or his agent the Chairman then invited the Director of Development to address the Meeting.

Amongst other things the Director of Development said the Working Party were being asked to consider whether the planning gain as outlined was sufficient to justify making an exception to Green Belt policy and if so whether the boundary should be amended as part of the Local Plan First Review Process. He reminded Members that the Plan had been the subject of public consultation and had then been considered by an Inspector at a Public Inquiry His subsequent report had been considered by the Council and the Plan had then been adopted in accordance with statutory procedures The merits of the Plan were not therefore in dispute and the Green Belt boundary contained therein was intended to stand the test of time and not to be altered but for the most exceptional circumstances. Furthermore any proposed alteration would be subject to scrutiny when the Public Inquiry was held into the First Review and the Inspector concerned would then need to be satisfied that it was well founded

He remlnded Members that a number of potential housing sites had been considered prior to the 1987 Public Inquiry and one had been weighed against another to arrive at a distribution across the District which

eet the land availability figure and hence was sufficient to

satisfy foreseen housing needs. That exercise remained viable and the argument that a new housing site should be provided because the Green Belt boundary in this area needed to be strengthened was not legitimate. It was a fact that throughout the District the boundary contained a series of enclaves and castellations all of which were more open to challenge but their defence was the Green Belt itself. The strategy in formulating the Local Plan had been to identify stoppers which would seal the Green Belt at its most vulnerable points but it was highly unlikely that an appeal on the site under consideration could succeed and there was therefore no justification to relax the Green Belt boundary in this location. It had been claimed that to do so would provide addi,tional protection but the proposal was flawed because such protection would apply only to a contrived element which was not necessary and its adoption would challenge the boundary elsewhere.

Referring to the discrepancy as to the level of coaches serving the school the Director of Development advised that the information had also been received in writing from the Education Authority and reported in good faith. It was claimed that there was a problem of traffic congestion but coaches had been in usa since 1966 and there had been no sign in the intervening period of any recognition by the County Council that remedial action needed to be taken. If there was a problem it was a matter for the County Council to resolve and the fact that they had not acted over a period of several decades detracted from the argument that there was justification for making an exception to Green Belt PolLcy. The problem of access to the school could in fact be resolved without altering the Green Belt boundary and there was no naed to pay a price of the development of current Green Belt land to secure the "planning gain" that had been offered.

As regards phasing he said that whilst it had been argued as possible to defer the development of another site in order to accommodate the scheme it had also been conceded that it was not possible to substitute a new site for an existing site. The programme for development of the Nelson Road/Canewdon View Road site was between 1995 and 2001 which was a more than adequate time scale for any land assembly problems to be resolved. A visit to that vicinity would demonstrate a demand for housing and the site was ideally located for development when the housing market recovered.

In conclusion the Director of Development said as the Council's professional Officer he would advise as strongly as possible against the requested variation which would have an adverse effect upon the setting and amenity of bordering residents. The Plan had to be certified by County as conforming with their Structure Plan and both they and the DOE would need to be convinced of the exceptional circumstances to justify an alteration to the existing Green Belt boundary but neither of those requirements could be satisfied if the Plan were altered to accommodate the scheme.

In response to questions from Members the Director of Development and Solicitor advised

- that the Council could use compulsory purchase powers to facilitate development but that was seen as the option of last resort.

that the Matchbox development had regularised the situation of a non­

@ - conforming industrial use within a residential area and was not analogous to the current proposal.

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- that the release of the land for development would be indefensible because there was insufficient weight to justify an exception to Green Belt policy and that would create an undesirable precedent which could be used to justify other departures elsewhere.

Some Members considered that the proposal should be supported and that there was sufficient planning gain to justify departure in terms of both an improved access to relieve traffic congestion and enhance road safety and the provision of public open space and play area facilities which were lacking in that vicinity. The school was looking to expand and increasing use was being made of it for ancillary activities and it was therefore seen as imperative to accept what was on offer. The majority of Members however whilst acknowledging that there were traffic problems in that area accepted that the case made was not sufficiently exceptional to justify altering the Green Belt boundary and that there was no need for additional land to be provided for residential development. It was accordingly

RFXOMWENDEDThat this Council do not support the proposal for the provision of two areas of public open space one on either side of Brays Lane coupled with residential notation to the north of King Edmund School and that the Green Belt boundary in this location and Policy LTl, both as set out in the Rochford District Local Plan, remain unaltered. (2081)(DD)

233. REFERRED PLANNING MAmERS

Members had before them the report of the Director of Development regarding three matters which had been referred from the Planning Services Committee for consideration which were dealt with as follows:

fi) Enclosure of Grass Verges (Minute 399/92 Para. 61

Members accepted the suggestion of the Chairman that the preamble to the proposed policy should be amended by deleting the words ".. will treat each proposal on its merits but will have regard to . .." and substituting the words "... normally resist proposals that do not have regard to . ..I'. Some Members had reservations about sub-paragraph (iv) in that a two metre strip could become regarded as the norm and the view was also expressed that there was a need to ensure that boundary fences were of a high standard and that worthy tree specimens were not lost. The Working Party were advised of the way in which the proposed new policy could be strengthened to meet their wishes and it was

pECOUKENDEXlThat the following new policy be Included in Chapter 2 of the Review of the Local Plan, together with an appropriate preamble:-

IN CONSIDERING APPLICATIONS FOR THE ENCLOSURE OF GRASS VERGES, AMENITY AREAS OR OTHER OPEN LAND WHETHER PART OF THE HIGHWAY OR OTHERWISE, THE LOCAL PIANNING AUTHORITY WILL NORMALLY RESIST PROPOSALS THAT DO NOT HAVE REGARD TO THE FOLLOWING GENERAL PRINCIPLES:-

(i) THE CONTRIBUTION MADE BY THE SITE M THE GENERAL VISUAL AMENITY AND CHARACTER OF THE AREA.

(ii) THE CONTRIBUTION MADE BY THE SITE TO THE OVERALL DESIGN, LAYOUT AND SYMMETRY OF THE PARTICULAR ESTATE AND LOCALITY OF WHICH IT FORMS PART.

(iii) THE NEED TO MAINTAIN HIGHWAY SAFETY IN THE INTERESTS OF PEDESTRIANS AND VEHICLES PARTICULARLY BY THE PROTECTION OF ADEQUATE SIGHT LINES.

THE DESIRABILITY OF NORMALLY RETAINING A SUBSTANTIAL STRIP BETWEEN THE EDGE OF THE HIGHWAY AND ANY SCREEN WALL OR FENCING.

THE DESIRABILITY OF NORMALLY RESTRICTING WALLS OR FENCES ON OR WITHIN TWO METRES OF THE HIGHWAY BOUNDARY TO 6oOmm IN HEIGHT AND TO THEIR BEING PREFERABLY OF NON SOLID CONSTRUCTION.

THE DESIRABILITY OF IMPOSING CONDITIONS REQUIRING THE TWO METRE MINIMUM STRIP OR SIMILAR AREA ADJOINING ANY SCREEN FENCE OR WALL TO BE RETAINED AS A GRASSED OR PLANTED AREA WITH NO HARD LANDSCAPING OR SURFACING BEING INTRODUCED.

IN CASES WHERE ENCLOSURE INVOLVES THE PROVISION OF A SCREENING WALL OR FENCE, THE LOCAL PLANNING AUTHORITY WILL EXPECT THE STRUCTURE TO BE PROVIDED TO A HIGH STANDARD OF DESIGN.

IN CASES WHERE IMPORTANT STREET TREES EXIST ON GRASS VERGES, THE LoCAL PIANNING AUTHORITY WILL EXPECT THOSE TREES TO BE RETAINED AND TREE PRESERVATION ORDERS WILL BE SERVED IN APPROPRIATE CASES.

EXCEPTIONS TO THE GENERAL POLICY OUTLINED ABOVE MAY BE MADE IN "ONE OFF" CASES INVOLVING INCIDENTAL AREAS OF VERGE OR AMENITY AREA LEFT OVER AFTER THE DEVEMPMENT OF AN ESTATE. (2081)(DD)

Iii) Size of Stable Buildings

In response to points raised by Members the Director of Development said that planning permission was not required to graze horses or sub-divide fields, only to construct stables and controls already existed in that respect which it was proposed to strengthen by having greater regard to their size. Members were concerned however that any recommendations should also address the need to avoid an excessive concentration of such facilities and to have regard to their impact upon the landscape. It was accordingly

RECOMMENDED(1) That the following paragraph be inserted as preamble end that Policy LTlO be amended by the revision of clause C:

6.11.3 Excessively large stable buildings can have an adverse impact on the landscape and proposals for new stables will normally be considered against the size criteria provided by the British Horse Society. The British Horse Society recommend a floor area of 12 square metres per horse with ancillary storage of 50% of that area.

CC) STABLES SHALL BE CONSTRUCTED TO A GOOD STANDARD OF DESIGN AND MATERIALS AND THE SIZE OF THE PROPOSED STABLES SHALL BE ASSESSED AGAINST THE SIZE GUIDELINES PUBLISHED BY THE BRITISH HORSE SOCIETY. THE SITING OF THE BUILDINGS AND LANDSCAPING SHALL ENSURE THAT ALL STABLES WILL BE VISUALLY UNOBTRUSIVE.

(2) That a further report be made to the Development Services Committee on the other aspects set out above. (2081)(DD)

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(iii) Erection of Aerial Masts (Minute 516/92 Paras. D3 and D41 a/

NOTE. Councillors P.A. Backers and Mrs. E.M. Hart declaredhpecuniary-. interest in this item by virtue of employment and left the Meeting while the matter was discussed.

The Working Party were pleased to note that as reported to the Planning Services Committee under Minute 99/93 planning legislation had recently been amended so as to require local planning authorities to be notified of proposals in respect of masts of up to 15 metres in height, thus enabling them if they so wished to control their siting and development. Members noted that such control could be exercised by virtue of Policy PUl of the Local Plan but considered that representations should be made about the need for regard to be paid to the environment in siting telecommunications masts and on the need to require the removal of redundant equipment. It was accordingly

RECOMMENDEDThat representations be made to the DOE and the local MP on the need for regard to be paid to the environment in siting telecommunications masts and to require the removal of redundant equipment. (2081)(DD)

234. pSSET MANAGEKENT REVIE?7 BOARD (Minute 8O(C)/93)

(i) Land at Little Wheatlevs. Ravlei&

The Director of Development reminded Members that the Review Board were recommending through tee Policy and Resources Committee that a public meeting be held on the options for this Council-owned land which recommendation was supported by the Working Party.

(ii) Upper and Lower Lambricks. Ravleieh

With the consent of the Chairman pursuant to Standing Order 26.2 the Director of Development reported that the above site had been withdrawn from the market and it was accordingly

RECOMMENDEDThat its previous notation as public open space be restored. (208l)(DD)

235. ARCHMOLOGICAL SITES

The Director of Development reported on the need to review Section 7.6.0 and Policy UC11 of the Local Plan in the light of observations from the County Archaeologist and a guidance note entitled "Development Plan Policies for Archaeology" issued by English Heritage.

RECOMMEXDEDThat Section 7.6.0, including Policy UCll, of the Rochford * District Local Plan be amended as set out in the appended Schedule.

(2081)(DD)

236. POTATION OF FiKJLNESS ISIAND (Minute 229)

The Director of Development reported that following further negotiations with the Ministry of Defence and consultation with the DOE it was proposed to include Foulness within the Green Belt as was already the case with Potton and Rushlay Islands and to define the Rural Settlement Areas thereon and a revised copy of Section 3.5.0 of the Local Plan relating thereto was circulated to Members.

RECOMMENDED' l (1) That Section 3.5.0 of the Local Plan be revised as set out in the appended document.

(2) That the hamlets of Churchend and Courtsend on Foulness Island be defined in Appendix 3 as Rural Settlement Areas and included

M within Policy GB2. (2081)(DD)

237. 1991 CENSUS

The Director of Development reported on the receipt of data from the 1991 Census and in accordance with the action suggested by the Council's

Y External Auditors it was

RECOMMENDEDThat an Officer Census Working Party be set up to consider and report on the implications for the District of the 1991 Census. (TP113)(DD)

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AGEXDAI!CEM3

ROCHFORB DISTRICT COUNCIL

DISTRICT PLAN WORKING PARTY - ZXCB PBBRIJARY 1993

REPORT OF THE DIRECTOR OF DB"BLOPMEHT

BRAYS LAN8 - INFORMALPUBLIC OPKN SPACRAND PLAY AREA

1. Outline of the Proposal

The landowner proposes to provide 3 acree of land on the north side of Brays Lane and 2 acres of Land on the south side of Bray8 Lane, together with a new access to ser"e King Edmund School, in return for land use allocation in the Local Plan leading to a planning consent to develop approxuoately 3.5 acres of land to the north of King Edmund School for housing purposes. Ae the site history will show, the land on the south side of Brays Lane was previously the sub]ect of a formal obJection made during the preparation of the now adopted Rochford District Local Plan.

2. Rochford District Local Plan - History

The Rochford Drstrict Local Plan was adopted in 1988, and a five Bore site on the north side of Brays Lane is allocated in the plan as proposed Public Open space. The need for Public Open Space to be provided rn this part of the Distrxt was established during the plan preparation process.

The area of land on the south side of Brays Lane shown on Map One (attached) was prevroualy the subject of an objection made during the preparation of the adopted Local Plan. A proof of evidence was presented to the Inspector who chaired the Local Plan Inquiry in 1987. The proof argued for the release of the land from the Green Belt, primarily on the grounds that the Green Belt in this part of the District was of limited value. The final paragraph of the proof also made reference to difficulties of access to King Edmund School, and argued that a new direct access would constitute a considerable planning gain.

It should be noted that eeveral other sitea on the East side of Ashingdon were also the subject of objections which were considered at the Local Plan Inquiry.

The Local Planning Authority, in making representations to the Inspector argued thatr

.Sufficient land had been allocated to fulfil the Structure Plan Housing Allocation for the period to 2001.

-The release of all the objection sites would create enormous pressure for further developnent to the east.

IThe Structure Plan states: "...morrt of the Hetropolitan ffreen Belt is agricultural land which is well farmed, but it is important that the seeds of zts own destruction are not set within it, ezther by the physical expansion of existing towm or by scattered development."

PAOEl

nAnnex A to Circular 15/84 states: "Among the mayor concerns of the planning system LB the conservation of the rural and urban a environment, the protection of agricultural land from development and the conservation of cur archltecturel hentage".

-The Secretary of State xn approving the Structure Plan in 1982 extended the Green Belt to include Wallasea Island, making clear the importance of moving the boundary "eastwards ta protect acme of the vulnerable area&! around Southend".

The Inspector, in ccnaiderlng these various objections was very clear in hie recommendation. Be stated 88 follower

"The Eastern flank of Ashingdcn, looking outwards tcwarda the sparsely populated areaa between the Rivera Crouch and Roach, contra&s sharply with the urban fringes lying between the Southend conurbation and the arc of the railway line, but Green Belt conszd.eratIons are just as important in thus part of Aahingdcn even though coalescence in not a foreseeable problem. So I find no grounds for seeking to relax the Green Belt along this admzttedly rather raw edge to the built up area."

a'

The, 80 called, planning gain argued in relation to the provision of a new road into the school site did not figure as a consideration for the Inspector who wae clearly of the opinion, it can be inferred, that this did not constitute eufficient juatxfication for the exceptlana circumstances needed for an alteration to the Green Boundary.

3. Planning Policy Guidance

Planning Policy Quidance Note No.3 entitled Green Belts provides the main policy backdrop for development prcposale in the Green Belt. Paragraph 7 of PPG3 states:

The essential characteristic of Qreen Belts is their permanence and therr protection must be maintained a~ far as can be seen ahead.

Paragraph 9 ccntinueer

Once the general extent of a Qreen belt has been approved it should be l ’ altered only a exceptional circumstances. If such an alteration Le proposed the Secretary of State ~~11 wish to be satisfied that the authority has considered opportunities for development within urban areas contained by end beyond the Green Belt. Similarly, detailed Qreen Belt boundariae defined in adopted local plans should be altered only exceptionally.

Paragraph 11 statear

When local authorAtiea prepare new or revised structure and local plane, any proposals affecting Green Belts should be related to e time and scale which 1s longer than that normally adopted for other aspects of the plan. They should satisfy themselves that Qreen Belt boundaries will not need to be altered at the end of the plan period. In some cases this will mean safeguarding land between the urban area and the Green Belt which may be requzred to meet longer term development needs.

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PPG2 iB, therefore, very clear in its guidance. Planning permission for new development should only be granted in cases where there are exceptional circumstances. The issue in this case then is whether or not the provision of a school access constitutes the exceptional circumstances envisaged by the Department of the Environment. The Local Plan Inquiry Inepectcr was of the opinion, as mentioned above, that it did not. Furthermore, the Local Plan has identrfied land for longer term development purposes, and there is therefore no justification in this respect to make further alterations to the Green Belt boundary at this stage.

4. The Department of the Environment Position

The Department has been consulted for its views on this proposal. In a letter dated the 11th February 1993, the Department felt that it was unable to comment in detail on the merits of allocating specific sites in the plan for development. The letter does, however, state as follows:

We can see the attractions of what is proposed but I would simply remind your Council of the advice in PPG2 that once the Qreen Belt boundary has been fixed in an adopted Local Plan it should be altered only in exceptional ciroumstances. If your Council wish to include the proposed alteration in the deposit version of the First Review they will therefore need to be able to show that, at the very least, the change is fully justified in terms of the land use planning benefits it brings and that it would not seriously harm the purposes of the Qreen Belt.

The Department of the Environment is clearly placing a very strong weight on the need to ensure that any proposal for land allocation can only be justified in exceptional circumstances. The Inspector who dealt with the Local Plan Inquiry in 1987 was definitely of the opinion that this eita, and others, should not be released for residential development.

5. The County Counail's Position

The County Planner draws attention to the content of Planning Policy Guidance Note Nc.2, and points cut that the current adopted Local Plan established the detailed Qreen Belt boundaries.

Policy 57 of the Essex Structure Plan First Alteration states that:

Green Belt . ..bcundaries around tcwns and villages will be defined by reference to the foreseen long-term expansion of their built-up areas acceptable in the context of the stated purposes of the Green Belt and of the provisions for development specified in part III of the Plan.

The County Planner goes on to ccsment that Paragraph 11 of PPG2, together with Policy 57, provides the necessary context withrn which the District Council was able to establish ita Local plan mAreas of Special Restraint", actrng aa land which could be considered for future development should a need be proven. He continues:

F Such land was not required for the 'stated purposes of the Qreen Belt".

Therefore, it would be somewhat xnplausible to suggest that five years on some of the Are.%3 of Restraint land should now go into the Green Belt, bearing in mind the Supposed permanence of the Qreen Belt established by your 1988 plan....strategically, the proposition being

‘* mede can not be justified under the heading "exceptional czrcumstancesn as the proposals being brought forward in your review Local Plan

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satisfaotorily meet the requuwments of the approved Structure Plan Fu%t Alteration and second alteration policies. The Propoeel would set en unweLcome precedent for other supposed "planning gains" in the Green Belt."

The First Alteration (part III) housing allocation to Rochford District, for the period 1986 to 2001, is 4700 dwellings. The County Council considers that, in this case, there does not appear to be sufficient justification to alter the adopted Green belt boundary to allocate further land for residential devalopnent.

The County has provided a detailed breakdown of the housing situation in Rochford III their publication "Housing Land in Essex" published in November 1991. The report identifies a potential dwelling capacity, arising from existing sites identified in the Local Plan plus the capacity of the Areas of Restraint, of approximately 5,100 dwellings. This exceeds the housing allocation, but allows for an acceptable element of flexibility in the land S"PPlY.

The report also states as follower

Within those districts wholly contained wfthm the Qreen Belt there is a strong presumption against =nY further green-field cl1t.s development..... an important feature of the Strategy is that the Netrcpolitan Qreen Belt boundaries in the south and weet of the county will not materially alter. Thus the Strategy contmues the emphasis of succeeszve County plans in provlding for the strict containment of development in Qreen Belt areaa.

6. The Land AvailabilitY Situation - Roahford perspective

As stated above, land for 4700 dwellings must be made available in Rochford District to fulfil the Structure Plan First Alteration allocation. This total can be achieved through the various sitae previously identified in the Local Plan preparation process, the restraint sites now identified for residenti& purposes, together with an allocation for the intensification of the built-up area.

The calculations show that no additional land Fe required to be allocated in the period to 2001 to fulfil the Structure Plan housing allocation to the District. Including an allowance of 360 "nits for intensification of the built-up areas, land IS available within the District for a total of 5289 dwelling "nits. This confirms the County Council's calculations. It is clear then that in strict land availability terms there is no need for additional housing land to be allocated to meet the County housing allocation figure. The argument for exceptional circumstances must therefore boil down to the provision of the Public Open Space and the new school access.

7. ma King Exlmund school

Both the County Education Department and King Edmund School have been approached for information regarding projected changes in the school roll and the way in which the current busing arrangements function.

The currant school role is about 1185 pupils, and it is not expected that thi6 total will change significantly in the next few years. At present, a total of 468 pupils are transported to the school in six coaches and two double deck& buses from Foulness Island, Great Wakering, Little Wakering, Barling, Canewdo"

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and Stambridge.

The County Education Department is responsible for organising bus transport for pupils who live more than three miles from the school. The transport arrangements have been in place since approximately 1966. The Pupil, student and Parent Services Manager confirms from the contract file that there do not appear to have been any complaints from residents in the streets surrounding the school.

The School for its part does not expect there to be any increase or reduction in the number of bus movements, since parents are generally well disposed to the school end value the provision of a safe door to door travelling arrangement. The report of the school with regard to complaints from

; surrounding residents is, however, at variance with the view of the Education Authority, which is responsible for making the transport arrangements in the first place. The school agrees that there have been fewer complainta of late, but that in the past there has been considerable annoyance generated by the arrangements. If this is the case, then it is certainly very surprising that the complaints have not been fed directly to the organising authority.

'a It is understood that the buses arrive at short intervals during the morning and decant the children in Oxford Road. In the afternoon all the coaches drive into the school playground, the pupils embark at approximately 3.20, and the buses have departed the area by 3.30. The time period for a nuisance to be caused to surrounding residents is, therefore, very short indeed.

It may be argued that the current arrangements for buses arriving at the school, which have been in place since 1966, are unsatisfactory, but the short periods needed for delivery and collection and the inconvenience this may cause, must be weighed against the proposal to release 3.5 acres of land from the Green Belt. Recall that the Local Plan Inquiry Inspector in 1987 was totally opposed to the release of this site for housing purposes.

8. The Rochford District Local Plan First Review

The Local Plan is currently in the process of being reviewed. The review has included the allocation of a number of the Areas of Speoial Restraint identified =n the adopted plan as new housing sites. (see Policy H2)

;* The housing sites include the Canewdcn View Road/Nelson Road site, centred on a plotland area, and due for release in the post 1995 period. It is argued that part of the Canewdon View Road site is unsuitable for development since it is covered by woodland. This woodland is, in fact, secondary woodland and as has been the case on other sites throughout the District, there will be little difficulty in arriving at a layout for the development of the site

t- which retains any important individual tree specimens.

The land at Canewdon View Road has been included in the Local Plan as a potential housing site since the time of the preparation of the first draft in the early eighties. No objection was lodged to the inclusion of the site for housing at any stage in the preparation process, and the site was therefore retained as an Area of Special Restraint when the plan was adopted in 1988. There le. then a very strong presumption, and understanding, that the site will be developed. Indeed, a recent planning application for residential development was refused on the basis of being premature and the appeal decision, in supporting the planning authority's decision, was related solely to the argument of prematurity, no reference being made to the suitability of the land for development. The landowner in this case ~111 expect that once the

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post 1995 period has been reached that planning permission will be forthcoming.

It has been suggested that the wooded part of the site could be substituted for the land adjacent to King Edmund School. The simple fact of the matter is that a substitution would not work, since the inclusion of the site in an adopted Local Plan has effectively identified the site for development.

Another very important point to consider is pressure that the release of a new Green Belt housing site in this location will have for the release of adjacent sites and indeed for the release of other sites elsewhere in the District. As indicated above, a number of other sites on the east side of Ashingdon were also considered as objections at the Local Plan Inquiry in 1987. The release of the Brays Lane site would create enormous pressure for the future release of these other housing sites, unless the Local Planning Authority could convince the next Inquiry Inspector that the school access constituted an exceptional circumstance justifying the Brays Lane site. Even were this to be the case it is contended it is unlikely that the resultant pressure could be resisted.

There are many other sites across the District which were the subject of l ob]ection at the Inquiry, Wellington Road, Rayleigh and spring Gardens, Rayleigh are town sensitive examples. In these cases, unlike the Brays Lane site, the Inspector actually recommended that these sites be allocated for development. The Local Planning Authority was not convinced, in these cases, of the Inspector's argument, and the sites remain in the Green Belt. Nevertheless, these sites must be considered as very sensitive, and any proposal to release Green Belt sites from elsewhere in the District would undoubtedly create an undesirable precedent and unrelenting pressure for the release of these and other sensitive sites across the District.

9. Public open space Prevision

The adopted Local Plan allocates approximately 5 acres of land on the north side of Brays Lane for Public open Space purposes. The legal position here is that if the owner of an allocated site refuses to sell to the Council for the intended purpose, and bear in mind that in this case the landowner specifically requested the Council to allocate this land for POS purposes, then the option to proceed to a Compulsory Purchase is open to the Council. The creation of an open space on the north side of Brays Lane is, therefore, a l practical possibility.

10. Discussion and Recommendations

There are several issues to consider with regard to this proposal.

In the first instance, the need for additional residential land in the current plan period to 2001 is not proven. The land availability position has been explained, and it is clear that more than sufficient land was identified in the preparation of the Local Plan through the identification of the Areas of Special Restraint to satisfy the Structure Plan housing allocation to the District.

There is a need for Public Open Space in this part of the District, but the allocation on the north side of Brays Lane together with the ability of the council to acquire this land by compulsory purchase if required means that there is no added benefit sufficient to argue exceptional circumstances, from the offer of a donation of land from the landowner.

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l The need for en access to the school, whether this is an essential or not, and the evidence clearly leaves a considerable element of doubt in this respect, is definitely not considered to be an exceptional circumstance sufficient to

3. override Qreen Belt policies.

The argument in respect of substitution of pert of the Canewdan View Road site for the Brays Lane site is not persuasive. The Canewdon View Road site has been properly allocated as part of a local plan preparation process, and to remove this, as the County Planner comments, would undermine the intent of the Local Plan in creating a permanent Green Belt boundary.. Fxaally, en undesirable precedent would be created through the allocation of this land that would make it impossible to resist the pressures for the release of many other sensitive urban edge sites throughout the District. In effect, the whole integrity of the Local Plan, reflecting the proper planning

n for the future of the District, would be undermined.

In conclusion, the Director emphasises as strongly as his position allows that

l if there is a problem it is one for the County Council to solve themselves. However, the existence of a problem has not been well made and has been lived with for many years. It cannot, in any event, be of such exceptional import as

h to justify altering the boundary of the Green Belt to permit a further 3.5 acres of unneeded residential development. This, in itself would create an undefendable precedent for additional variations to the approved plan and would be wholly inconsistent with decisions adopted by the Local Planning Authority and supported on appeal elsewhere in the District i.e. Alexandra Road, Great Wakering.

L RECCMMBNDED That the Local Planning Authority do not support the proposal and that the Green Belt boundary be unaltered. (DD)(TP87)

,Background Papers

Planning Policy Guidance Note No.2 Letter from the County Planner dated 17th February 1993. Letter from the King Edmund School dated 11th February 1993. Letter from Essex County Council Education Department dated 26th January 1993.:‘. Rochford DlstriCt Local Plan. Letter from the Department of the Environment dated 11th February 1993. Essex Structure Plan First Alteration. Essex County Council - Housing Land in Eseex November 1991. Rochford District Local Plan Inspectors Report 1987.

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7.6.0 Archaeology0 7.6.1 More than 200 known sites of archaeological interest in the Rochford

District, including 4 sites of national importance which are scheduled as Ancient Monuments are recorded on the Sites and Monuments Record (SMR) maintained by Essex County Council. The Ancient Monuments are:

(0 Rayleigh Castle, Ra leigh ii) Plumberow Mount, ix ockley iii) Rochford Hall Barns, Rochford

,I 1iv) A Romano-British burial site, Foulness

7.6.2 Archaeological remains are a Bnite and non-renewable resource. In many cases the remains are highly fra ile and vulnerable to damage or destruction. The remains contain 1 2 ormation about our past, are part of our national identity and are valuable for their own sake and for their role in education, leisure and tourism. As a result it is important to ensure that l

archaeological remains are not needlessly or thoughtlessly destroyed. The sites included in the SMR may be only a small fraction of the total and

l many important sites undoubtedly remam undiscovered and unrecorded.

7.6.3 Under the Ancient Monuments and Archaeological Areas Act 1979 it is an offence to carry out or ermit to be carried out any works which would have the effect of demolrs .K*mg, destroying, dama in removing, repairing,

Lfaltering, adding to, flooding or covering up a SC e uled monument without the consent of the Secretary of State for the Environment.

POLICY UC11

DEVELOPERS PROPOSING DEVELOPMENT LIKELY TO AFFECT ANY OF THE SCHEDULED ANCIENT MONUMENTS OR RECORDED ARCHAEOLOGICAL SITES SHOWN ON THE SITES AND MONUMENTS RECORD WILL BE EXPECTED TO DISCUSS THEIR PROPOSALS AT AN EARLY STAGE IN ADVANCE OF THE! SUBMISSION OF A P LANNING APPLICATION.

c 7.6.4 The known archaeological sites are variously of re ional and local

l importance and range from scatters of prehistoric and i!ater finds to the more readily visible evidence for Roman and Mediaeval settlements. Mediaeval sites are most numerous and there are at least 30 moated sites within the district. The distribution of Bronze Age finds suggest that the area was of some importance in the prehistoric period and the place names

t of the settlements in the district suggest that many are of Saxon origin.

7.6.5 The settlements of Rochford and Rayleigh are the most important in archaeolo ical terms. They are two of twen four towns in Essex which existed in i axon or Mediaeval times and Rot ?i ord is ranked third in a list of priority towns in Essex based on the type and scale of projected development and its archaeological importance.

7.6.6 The local planning authority considers that it is imperative to avoid any form of development which would have a detrimental effect on the integrity or settin of an Ancient Monument or important archaeolo ical site. Planning f; olicy Guidance Note No.16 (PPG16) provides nation at guidance in relation to archaeology and planning. Paragraph 27 states:

‘!..where nationally important archaeological remains, whether

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scheduled or not, and their settings, are affected by proposed development there should be a presumption in favour of theirphysical l preservation in situ in, a presumption agabzsf proposals which WOUM involve significant alteration or cause damage, or which would have sign$icant effect on the sem’ng of visible remams’!

l

7.6.7 For sites with remains of lesser importance where preservation in sitz4 is not justified and where planning permission is to be granted for development which will affect the integrity of an archaeolo$cal site, the local planning authority will seek a legal agreement requiring the developer to give reasonable access to the site for archaeologists to observe the progress of all earth moving stages and record finds as appropriate. In the absence of such an agreement excavation and recording will be secured by means of planning conditions. It should be borne in mind that planning permission will only be granted, notwithstanding the above comments, where the develo ment proposed complies with all other policies, articularly those relate B to the Green Belt, contained in this local plan. (D I! )(TP87)

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ROCHFORD DISTRICT LOCAL PLAN FIRST REVIEW l PROPOSED REVISIONS TO SECTION 3.5.0 FOLLOWING FURTHER NEGOTIATIONS WITH MOD AND CONSULTATION WITH DOE

3.5.0 Ministry of Defence Operations

3.5.1 When approving the Essex Structure Plan in 1982, the Secretary of State stated in his decision letter dated 30th March 1982 that it would be appropriate

“‘to include in the Green Belt most of the urea (but not Foulness Island) lying between the River Crouch and fhe River Thames, in order to give proper profection to the equally sensitive areas north and east of Rayleigh and Hock&‘:

No s ecific reasons were iven for excluding Foulness and Rochford decl ed not to Include the Is and in its initial Local Plan which was adopted 2 B in 1988, primarily because it was under the control of the Ministry of Defence over whose operations the Local Planning Authority had little l Influence and it was not therefore thought appropriate to include polices or proposals in the Ian concerning that area. Nevertheless, the ap roved Green Belt boun x ary did include land in MOD ownership on both 5 otton. and Rushley Islands and no conflict had previously been raised as a result of that designation.

3.5.2 Under the provisions of the Pltin and Compensation Act 1991 however, .local plans are required to have %.IstrIct wide coverage and it is now

necessary to include Foulness in the First Alteration. Furthermore, there are roposals to bring Crown land within lannine controls and there would be i ii e need to cover the situation shoul B the h4mistry interests be altered or completely withdrawn.

3.5.3 Faced with this necessity, it appeared to the Council that it would be ap ropriate and logical to include Foulness within the Green Belt and fol owmg consultation, the Department of the Environment and the Essex P

6 County Planner confirmed their agreement to this course of action.

3.5.4 The Council therefore proposes to include the whole of the area south of l the River Crouch and eastwards to the North Sea, in the Green Belt, including Foulness Island, as an eastward continuation from the boundary at the River Roach and The Middleway shown on the adopted Local Plan.

n 3.5.5 In extending the Green Belt boundary eastwards to cover Foulness Island

the Local Plannmg Authority is conscious of the continuing operational requirements of the various Ministry of Defence tnstallations includingestablishments organisations such as the A & ). up to 1000 people are loyed on the Island, and it is not intended that the Green Belt works from bein undertaken which are directly required in connection with these instal ations. Such works f: would include any development proposed by the MOD, its Agencies and any other bodies authorised by it. The same consideratlous would apply to other MOD installations on Potton and Rushley Islands where Green Belt restrictlons currently apply. In any event, it IS understood that,

f notwithstanding the Imminent change in Crown immunity, development of this nature IS hkely to continue to be exempt from planning controls.

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3.5.6 The Council is, therefore, committed to the conttnuation of MOD operations on Foulness Island, Potton Island and Rushley Island. substantial majority of the land in MOD ownership is presently farmed an 9 despite the transient nature of many of the test rigs used by the MOD, these are,. in the main, set-u in areas which have been tradttionally used for testmg over a period o P many years. It is not envisaged that there wtll be a sudden or significant expanston of operattons onto vtrgin farmland/Green Belt outside these tradittonal areas.

3.5.7 All other roposals for development which are not of an operattonal nature, sue R as proposals for new housing, would be subject to the extsting stringent controls available under the Coastal Protectton Belt Policy (see Chapter 8, section 8.6.0) and to the Green Belt pohcy restricttons detailed in Policy GE%1 above.

l AUDEWDUMTOAQENDAITBM7

ROCEFORD DISTRICT COUNCIL

DBVBLOPMBWI! SERVICES COMMITTEE - 1lTB MARCH 1993

DISTRICT PLAN WORRIND PARTY MINUTE 233(ii) STABLE BUILDINQS - POLICY LTlO

At the meeting of the District Plan Working Party on 25th February 1993, whilst agreeuq that the inclusion in Policy LTlO of an amendment relating to the size of stable buildings was necessary, Members were nevertheless concerned about the impact that the fragmentation of land holdings and the over concentration of stables in particular areas could have on the visual appearance of the Oreen Belt. A further report wee therefore requested to consider these particular issues.

The fragmentation of land holdings through change of ownership is not within the control of planning legislation. The purchaser of an area of land in the countryside is antltled to erect fences to delineate his boundaries without the need for planning consent. The current wording of clause A(ii) of Policy LTlO explicitly attempts to control this form of fragmentation, and LII all cases of applications for stables where subdivision is an issue, the policy will be rigorously applied. It should, however, be clearly understood, that the subdivision of land is not the issue. The issue, in these cases, is the unpact that subdivision may have, taken together wLth the construction of stables, on the character, natural landscape or rural appearance of open agricultural land or meadows.

The subdlviaux of land could lead to many applications for stables in a small area. This potential overconcentration of stables would certainly be contrary to the policy as it now stands, since the buildings are required to be sited to ensure that there is no visual intrusion in the landscape. Similarly, the overconcentration of stables as a ribbon form of development would also fall foul of the need to ensure that there is no visual intrusion and that the appearance and character of the countryside is unharmed.

Nevertheless, lt is considered that there is positive merit in making explicit reference to these matters in the policy, since one of the purposes of the policy is to make very clear to potential applicants the attitude that the authority will have to their proposal.

RECOMWENDED That section A of Policy LTlO of the Rochford District Local Plan First Alteration be emended as follows:

(A) STABLES WILL NOT NORMALLY BE PERMI’ITED WHlim

(0 THE APPLICANT FAILS TO DEMONSTRATE THAT THE BULK OF RIDING OR OTHER ACTIVITIES CAN TAKE PLACE

(a) ON THEIR OWN LAND; AND/OR

(b) ON OTHER LAND BY LEGAL AGREEMENT ON A LONG TERM BASIS; AND/OR

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l

(c) ;gLQzy;EARBY DEFINED BRIDLEWAYS OR a

(ii) THE HAS

PREVIOUS OR WILL

OR INTENDED RESULT IN A

SUB-DIVISION OF LAND MATERIAL CHANGE OR

IMPAIRMENT TO THE CHAR-ACTER, NATURAL LANDSCAPE, OR RURAL APPEARANCE OF OPEN AGRICULTURAL LAND, MEADOWS OR OTHER IAND.

(iii) THERE WILL BE A SIGNIFICANT EFFECT UPON AGRICULTURAL

LOSS OF OR ADVERSE LAND.

(iv) DIRECT ACCESS TO A ROAD WILL UNACCEFlXBLE TRAFFIC HAZARD.

GIVE RISE TO AN

(4 THERE IS LIKELY NEIGHBOURING

TO BE A SOURCE OF NUISANCE TO OCCUPIERS BY REASON OF SMELL, ’

NOISE OR APPEARANCE.

(4 HORSE-RIDING NUISANCE OR

IS LIKELY DAMAGE

TO TO

CAUSE UNACCEPTABLE FOOTPATHS, HIGHWAY

a

VERGES, SITES OF SPECIAL SCIENTIFIC OR OTHER INTEREST OR TO THE AMENITIES OF RESIDENTIAL AREAS.

(vii> THE STABLES ARE NOT LAND FOR GRAZING.

REQUISITE FOR THE USE OF

(viii) THE DEVELOPMENT OVERCONCENTRATION

WOULD OF STABLES

LEAD TO AN LN ONE LOCATION

TO THE DETRIMENT OF THE VISUAL APPEARANCE AND CHARACTER OF THE SURROUNDING AREA

(ix) THIS WOULD CREATE STABLE DEVELOPMENT

AN ELONGATED LIKELY TO

RIBBON OF ERODE THE

DISTINCTIVE VISUAL SEPARATION BETWEEN NEIGHBOURING COMMUNITIES IN THE GREEN BELT. PD)W’W a

a

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2ND ADDENDUM TO AQNNDA ITEM 7

RGCHFORD DISTRICT COUNCIL

DEVELQPMBNT SERVICES COMMITTEE - 1lTH MARCH 1993

DISTRICT PLRH WORKING PAR!i!Y MINIJ!F.E 236 RURAL 8-S ON FOULNESS ISIXJD

At the meeting of the District Plan Working Party on 25th February 1993 it was agreed that the settlements of Courtsend and Churcbend on Foulness should be identified as Rural Settlementa in accordance with the provisions of Policy GB2. Members asked that a list of the properties involved should be reported to this meeting. The list of properties is as followe:

CBlJRCBEND,FOULNESS

1 - 8 ChurchfIeld Cottages, Old Farm Cottage, Old Hall Farm, The Rectory, 1, 2, QA, 7, 8, 10 - 32.

COURTSBND, FOULNESS

1 - 9 The Chase, White City, 1 Bungalow, White City, 2 Bungalow, White City, 2 - 10 White City, 2 Courtsend (and all the following), 3, 5, 8, 15, 23, 28, 29, 33, 44, 45, 49, 50, 51, 52.

A schedule of the properties will be included III Appendix 3 of the Local Plan.(DD)(TP87)

l

ROCHFORD DISTRICT COUNCIL M

l PETERW.HUGHESDMA.ACIS Chmf Executwe

Council Offices, South Street, Rochford, Essex SS4 IBW Telephone: Southend 546366

Members of the publLc requiring further information on this Agenda or wrshing to inspect background papers on Agenda items as indicated should contact the Committee Clerk: Miss C Mills on Telephone Ext: 3406

5th March 1993 l DEVELOPMENT SERVKXS COMMITI’EE

REPORT BY DIRE@TOR OF DEVELOPMENT ADDED TO THE AGENDA

2. VALUE FOR MONEY STUDIES

(i) DEVELOPMENT CONTROL 1992

1.MANAGEMENT SUMMARYz-

One of the main tasks of the Council’s external Auditors, Ernst & Young, for 1992 was to pursue the national “flavour” for value for money on Development Control. Their Report acknowledges the several Studies that Develo ment Control has undergone in the last three years. It acce ts that the problems in 199 f were being addressed at that time. Since then, changes have %een made and performance has improved.

A number of findings of “good practice” are endorsed. These should be maintained and built upon. The Authority should aIso continue its current initiatives aimed at reducing

a costs whilst maintainin service levels. A number of specific areas are also suggested where improvement m&t be made.

2. AREAS OF GOOD PRACTICE:-

The Auditors endorse the following areas of good practice which are already in place:-

(i) The Authority has clearly defined and well structured policies and objectives.

The Local Plan is recognised as a dynamic document, which should evolve to meet changing needs and Government poli Committee decisions and Appeal decisions are monitored and fed back into the Local Y lan process, as part of which, the Rochford District Local Plan is now being reviewed.

Departmental Service Level Agreements are used to set aims, objectives, activities and performance measures, which are felt to be adequate and appropriate.

(ii) The organisation of the Development Control Service allows Applications to be decided promptly and at an appropriate level.

As a result of the three levels of the decision making process - Dele ated, WeeMy List and Committee - the Authority achieves decisions on at least 80% o f Applicationswithin 8 weeks on a regular basis.

r;r,ti249

(iii) The processing and monitorhg of Applications is performed in an effkient and effective manner whilst maintaining a positive approach to the Customer.

This is achieved by using the DCM computer system, through pre-Application l discussions and through structured Enforcement procedures.

Resources only permit the Section to adopt a reactive approach to Enforcement. However, there is a structured rioritised approach which allows cases to be addressed in an ordered consistent manner w Belch promotes effective enforcement.

A system of selective monitoring of Planning Conditions is used. This is an efficient and economical use of resources.

3. CURRENT INITLGMZS :­

In addition, it is recognised that further efforts are being made to maintain and improve the service:-

(i) The Authority is endeavouring to reduce costs whilst maintaining levels of service through voluntary redundancies and restructuring.

This is being achieved by reducing Staff costs through a voluntary redundancy lprogramme and by re-structuring the Department.

Whilst in previous years the costs of Rochford’s service was felt to be high in comparison to Authorities m the same Audit Commission “Family Cluster”, the projected savings will place Rochford below the family average.

(ii) Restructuring the Department in response to Staff changes and to improve efficiency.

In con’unction with the redundancies, the Department is being restructured on a Team basis. his will assist Rochford in maintaining its current good performance.

Vacancies in the new structure have now mostly been filled. The Team working arrangements are almost complete and will be operational by lst April 1993.

4. FURTHER IMPROVEMENTS:-

(i) The Time Log Study should be simplified and extended to a regular procedure.

The original Time Log Study was intended to show where Officers were spending their time and also to estabhsh processing times for typical Planning Applications. The l first of these has served its purpose and showed time spent was comparable to Audit Commission Studies. This is now discontinued in favour of a more simple monitoring exercise for Development Control, but additional information is being gathered for time spent on Enforcement activities.

(ii) The current Appeals process should be reviewed with a view to centralising within the Development Control Section.

Both the Director of Development and the Solicitor feel that the resent arrangements serve the Council well. However, an internal review is being underta ii en and it is anticipated that a Report will be made to Members around late Spring.

(iii) The number of Enforcement cases on hand should be reduced before the proposed reductions in Staff.

A key factor in the new Model Structure is the retention of the existing resource for Enforcements and the organisation of case workers to respond to Enforcement cases, whilst Planning Application levels are low. The re-structuring is based upon some reductions in Staff, but not upon any reduction of resources for Enforcement. A further 0 Report will be made to Members as part of that referred to in (ii) above.

l (iv) Adequate Management training should be provided for Senior Staff.

Individual training requirements are identified as part of the Appraisal process. In addition to this, Corporate training for Chief Officers and Cost Centre Managers is being arranged through Dale Carnegie.

(v) Team Clerks should be used extensively to field enquiries.

A significant part of Staff time is taken up addressing enquiries received. The introduction of Team Clerks provides the opportunity to reduce the amount of time s ent on routine enquiries by professional Officers. The new Job Descriptions for the I?earn Clerks includes this responsibility, although training time will be needed, even for the more simple technical aspects of the job. The function will be reviewed as necessary in the lightof operational experience.

(vi) The Authority should consider producing a more comprehensive Planning Guidance document.

A wide variety of Plannin Guidance documents are used and are available, dealingwith individual policies. The %.istrict Local Plan - current1 bein reviewed, is the comprehensive document. This is assistedby the Essex Design 2.mde a%o currently under review by the Essex County Council. When these are completed, they will be made a generally available and accessible. An Information Folder is now issued with PlanningApplication forms which contains advice on the need for Permission, making a PlanningApplication, Planning fees, how Applications are processed and Enforcement action.

(vii) If performance decreases against the Department of the Environment’s 8 week criterion, an increase in number and types of decisions delegated to Officers should be considered.

The statistics show that Applications going to Planning Services Committee do not always achieve the above target, whilst the other methods do. However, Members have previously considered the question of increased delegation to Officers. Even at the heightof the National peak of Planning Applications, Members were not happy to do so. As a result, the Weekl List was introduced which tempers increased speed with retention of Members’ contra K. No reason is seen to depart from these arrangements, with a Model Structure which has been designed to retain sufficient Development Control case workers to respond to an upturn in Planning submissions if it occurs.

RECOMMENDED:-

a (1) that the VFM Report of Ernst & Young be noted.

(2) that the suggested further improvements referred to above be considered.

(3) that further Reports be made on sub paragraphs 4(ii) and (iii).

[ii) MAKING GOOD USE OF THE CENSUS

As part of their 1992 rogramme, the Council’s external Auditors, Ernst & Young, have; carried out a Study oFthe way in which the Council is addressing the Census issue. The Study concludes that there are several areas where Rochford has adequately addressed the subject. These include:-

(1) Its identification as a major Corporate Plan project commitment

(ii) A Lead Officer has been identified

(iii) The Lead Officer has had full involvement with the County Census Working Groupa (4 The C91 software package has been purchased and will ensure that ability to process and analyse the data

(4 Management Team decision to set up a Chief Officers Working Party. 0 1)0

In addition to these conclusions, however, Ernst & Young are suggesting other areas for attention:-

(i) The Chief Executive should take the lead in co-ordinating arrangements to exploit a the information to best advantage and the Census Working Party should be Chaired by the Director of Development as a link to Management Team.

(ii) The Census Working Party should consider user issues in addition to Census handling issues. This will include ensuring Chief Officers awareness of the various data combinations available, internal user requirements, a “Council atlas” with information for each District, external user requirements, licensing and copyright restrictions, visual requirements.

The Auditors feel that if these measures were adopted, there would be various benefits beyond those so far recognised. These would include general awareness of the Census issue prior to receipt of data, avoiding a last minute rush of requests for information, allow prioritising of re uests, make possible economies of scale and enable the co-ordinating Officer to brief ot R er Departments on time scales and progress.

In the meantime, a Report on the setting up of a Census Working Party was approved by the District Plan Working Party on 25th February 1993. This Working Party wrll ensure that the wealth of information available is brought to Members’ attention. An implementation programme for preparation of the information will be prepared in the a early stages, against which progress will be monitored.

RECOMMENDED:- that the Report be noted.

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ITEM ADDED TO THE AGENDA ROCHFORD DISTRICT COUNCIL

DEVELOPMENT SERVICES COMMITTEE - 1lTH MARCH 1993

MINUTES OF THE ROACH VALLEY CONSERVATION ZONE GROUP OF REPRESENTATIVES

At a Meeting held on 3rd March 1991

Present:

&Dresentativ~.

Mr. D. Wood (Chairman) - Council for the Protection of Rural Essex

Mr. M. Astor - ex RVCZ Working Group Gllr. N Drayton-Thomas - Ashingdon Parish Council Mr. E. Gooch - Rochford Hundred Amenities Association Mr. L.W. Jessen - Council for the Protection of Rural

a ESSeX Mr. A. Longbottom - National Farmers Union Miss J. MacConnell - South Essex Natural History Society Mr. H.G. Smith - H.O.R.S.E. Miss D. Sparrow - Essex Wildlife Trust Cllr. Mrs. L.Vingoa - Hockley Parish Council Cllr. M. Wright - Canewdon Parish Council

Auoloaies: Parish Councillor R. Gibson, Councillor Mrs. H.L.A. Glynn and Mr. J.A. Squier.

109. MINDTES OF THE MEXTI.NG OF 18TH NOVEMBW 1992

Houseboats - PwLesham. East End (Minute 108)(i))

Amend final sentence to read:-

"The Group were advised that no enforcement action could take place at a present but that it would not preclude any action being taken in the

future."

110. cORpoRATEPL4N

The Group were pleased to note the Corporate Plan which had bean circulated to Members with the Agenda. The Chairman congratulated the Officers concerned on a well presented and attractive plan and stressed the importance of being nine tenths green belt and of the protection of the environment and conservation areas within the Rochford District.

At the suggestion of the Chairman the Group went through the Corporate Plan page-by-page and the following points were msde:-

- To encourage the District Council to achieve 25% recycling by the year 2000

- Supports an environmental survey.

- That a register of potentially contaminated land had been withdrawn by the Government.

- Supports the monitoring of air quality in the District.

- That they would prefer the words "If necessary" before "to monitor discharges from sewage treatment works" on page 10 to be deleted.

- Supports a survey of recreational water and rivers.

- Supports a survey to monitor aircraft movements at Southend Airport.

- Supports that the Council will continue to defend its Green Belt,

- The use of redundant farm buildings be encouraged to generate employment.

- Supports the use of volunteers and local Conservation Groups to improve open spaces.

- Encourage the use of native broad-leaf tree varieties in landscaping.

- Supports the use of Southend Airport as a regional transport facility in its present form.

- Supports a positive car parking policy.

- Supports the Council in pressing for detailed plans to deal with any flooding but express grave concern and would encourage the local Member of Parliament to be more vigilant over the sea defences within the Rochford District.

- l-he use of asphalt to protect sea walls was seen as undesirable.

- Concern was expressed about the development of Rochford Hospital.

pECOHMENDED That the response of the Group of Representatives to the Council's Corporate Plan be noted.

111. ANY OTHER BUSINBSS

(0 Local Nature Reserves

The Group were advised by the Woodlands Officer of the possibility of designating local nature reserves, in conjunction with English Nature, within the District with particular interest in the Hullbridge Foreshore and land at Doggetts, Rochford.

(ii) Grass Seed

A member of the Group advised that a new grass seed had come onto the market suitable for grass verges called 'Lowgrow' which could cut costs to the Council as it only requires two cuts per year.

(iii) Hocklev Parish Council

Councillor Mrs. L. Vingoe of Hockley Parish Council informed the Group of two projects which had recently taken place within Hocklay namely at Marylands Wood and Plumberow Mount. She congratulated the Woodlands Section on their efforts in making these projects so successful.

0

ROCHFORDDISTRICT COUNCIL

Ninutes of the Planning Services Committee

At a Meeting held on 18th March 1993. Present: Councillors R.E. Vingoe (Chairman), R.S Allen, C. Askew, P A Beckers, M.C. Brown, B A Crick, Mrs. J. Fawell, T. Fawell, D.F. Flack, Mrs. J.M. Giles, Mrs H.L.A. Glynn, M.J. Handford, Mrs E.M. Hart, Mrs. .I Helson, Mrs M. Hunnable, S.N. Jarvis, G.C.A. Jones, Mrs. V.G. Keenan, Mrs. S.J. Lemon, Miss B.G.J. Lovett, C.R. Morgan, 3 M. Roden, S.A. Skinner, Mrs. M.W. Stevenson; S.R. Tellis, Mrs. L. Walker and D A. Weir.

&oJ.oaies: Councillors C.I. Black, Mrs. J.A. Christie, Mrs. V.E. Clark, G. Fox, Mrs. A.R. Hutchings, R.A. Pearson, T.A. Powell, A. Stephens and P F.A. Webster.

133 FINUTES

a Resolved'that the Minutes of the Meeting of 18th February 1993 be approved as a correct record and signed by the Chairman.

134. MONITORINGOF PERFORMANCE- MEETINGS OF 1ST OCTOBER. SPECIAL MEETING OF 12TH OCTOBER. 29TH OCTOBER. 17TH DECEMBER1992 AND 21ST JANUARY I.993

The Committee were satisfied that all necessary action had been taken. Minutes 155/91 Para.D7 (SOL), U/92 Pax.10 (SOL), 353/92 Paras.3,4,5 and 6 (SOL), 516/92 Para.D3 (SOL), 613/92 Para.4 (SOL) and 613/92 Para.13 (SOL) were carried forward.

135 DEVEXOPMENTCONTROLSTATISTICS - PUNNING APPLICATIONS (Minute 28/93)

The Committee had before them the report of the Director of Development regarding the official countrywide statistics for the quarter ending September 1992 and congratulated the Officers concerned on the timescale within which planning applications were determined.

136. CONSULTATIONON APPLICATION SOS/93/0098 BY SOUTHENDBOROUGHCOUNCIL. PART OF SODTHENDL8ISURE PARK, IAND PART OF FOXHALL. NORTH OF EASTERNAVENUE, SOUTHIWD-ON-SEA

The Committee had before them the report of the Director of Development requesting this Council's views on the above detailed application from Southend-on-Sea Borough Council. Members noted that the reserved matters as submitted were consistent with the previous views expressed under Minutes 4/92 and 592/92 and it was accordingly

Resolved that Southend-on-Sea Borough Council be informed that this authority raise no objections to the reserved matters described on the submitted plans subject to:

(0 A condition requiring the use of quality external materials (preferably stock brick and clay tiles) for the driving range buildings appropriate to a rural area and to require low level side facing directional lighting to be provided for the Golf Driving Range.

(ii) Adequate car parking being provided to serve the various uses and an additional overspill area to be defined within the south eastern area of the site to be made available for major events.

l

PlannLn~ Sarvlcea Committee

Furthermore it is thought that at least the minimum standards laid down in the Essex County Council's Standards for Car Parking in Essex booklet published in March 1987 should be followed.

(iii) This authority being consulted on the outstanding details of the balance of the site and other matters raised in this Council's original consultation response to the outline application. (DD)

137. CONSULTATION FROM SOUTHEND-ON-SEA'BOROUGH COUNCIL ON PLANKING APPLICATION SOS/92/0111 TO DEMOLISH DETACHED GARAGE AND SHED AND ERECT SINGLE STOREY SIDE AND RR@ EXTENSIONS - THE ROSE INN PUBLIC HOUSE. WAKFXING ROAD, ~OUTHRND-ON-SEA

The Director of Development reported that this Council had been invited to comment on the above consultation from Southend-on-Sea Borough Council. Kembers noted the proposed extensions were of a good overall design and would have a minimal visual impact on the surrounding open countryside.

Besolved that Southend-on-Sea Borough Council be informed that this authority has no objection to the proposed extensions to the Rose Inn Public House, Wakering Road, Southend-on-Sea subject to adopted car parking standards being adhered to and the views of local residents being taken into consideration. (DD)

138. SCH8DUL8 OF DEVELOPMENT APPLICATIONS AND RECOMMENDATIONS

The Director of Development submitted a Schedule for consideration and a list of planning applications and Building Regulation applications decided under delegation.

Resolved that decisions be made in accordance with the recommendations in the appended Schedule subject to:-

Para. - CC/0065/93/ROC: Canewdon Endowed C P. School. Anchor Lane, Canewdop

NOTE: Councillor T. Fawell declared a non-pecuniary Interest by virtue of a Governship but remained in the Meeting and participated in the discussion and voting thereon.

Para. - F/0042/93/ROC: Unit 12 (Biffa). Rawreth Industrial Estate, Rawreth Lane. Ravlei+

Condition 3 to be amended by deletion of the words ­

n 1.. or such other colour as previously agreed in writing with the local planning authority".

Add informative.-

"The operator's attention is drawn to the need to comply with the terms of the earlier planning permission F/O311/92/ROC in particular Condition regarding the hours of working The current permission hereby issued should not be construed as allowing any late night use of the site addLtiona1 to the hours stipulated Ln that earlier permission".

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Plannina services Committee

Para 5 - F/0076/93/ROC. 9 Beech Avenue. Rayleigh

NOTE: Councillor S.R. Tellis declared a non-pecuniary interest by virtue of acquaintance with the applicant but remained in the Meeting and participated in the discussion and voting thereon.

Para. - F/0667/92/ROC: 90 Main Road. Hawkwell

The Chief Environmental Health Officer reminded Members of the history of this industrial site where over recent years paint spraying had given rise to numerous complaints from neighbours but where despite frequent monitoring by staff no statutory nuisance could be found to exist. Commenting on the findings of the consultant's report referred to in the Schedule he said it was apparent'that the present 5.35 metre stack was inadequate to satisfactorily disperse the solvents and that to overcome the problem there were two options; increasing the stack height to 12.35m, or to fit an efficient solvent recovery and regeneration system with an 8m high stack. Having regard to the future legal requirements the consultants recommended the latter option. This would need to be suitably conditioned with provision for a neighbourhood survey after implementation The Chief Environmental Health Officer advised that it was, important for the stack to be increased to a minimum of 8m without undue delay.

The Director of Development advised the Committee that although the temporary permission had expired the report made it clear that the problem could be overcome and the applicant had indicated his willingness to comply with the findings. The Officers were accordingly recommending that the applicant should be enabled to incorporate the provision of a higher stack into the application and that a further temporary permission should then be granted.

The Committee were also advised that if they decided on the other hand to refuse the present application as submitted it would be inappropriate in the circumstances for enforcement action to be taken without a prior comprehensive report including the legal implications of such action.

Some Members accepted the Officers recommendation as representing the best way forward but others were not convinced that the activity could be adequately controlled so as to avoid a continuing nuisance in this predominantly residential area and argued that it would be mcare appropriate to relocate the paint spraying process

It was moved by Councillor Mrs J Fawell and seconded by Councillor Mrs. H.L.A. Glynn.

"That the application be refused on the grounds that despite continued efforts with the applicants and consultants since 1989 they have been unable to effectively restrict odour and nuisance to adjoining residents. To permit this use to continue would result in an unacceptable and continued environmental nuisance and its intensification would be likely to give rise to further nuisance and smells to the detriment of adjoining residents."

On a requisition pursuant to Standing Order 14 1 voting on the Motion was recorded as follow:-

Planning Services Committee

For the Motion (15) Councillors R.S. Allen, P.A. Backers, Mrs. J. Fawell, T. Fawell, D.F. Flack, Mrs. H.L.A. Glynn, Mrs. E.M. Hart, G.C.A. Jones, Mrs. V.G. Keenan, Miss B.G.J. Lovett, J.M. Roden, S.A. Skinner, Mrs. M.W. Stevenson, Mrs. L. Walker and D.A. Weir.

Against the Motion (12) Cduncillors C. Askew, M.C. Brown, B.A. Crick, Mrs. J.M. Giles, M.J. Handford, Mrs. J. Helson, Mrs. M. Hunnable, S.N. Jarvis, Mrs. S.J. Lemon, C.R. Morgan. S.R. Tellis and R.E. Vingoe.

The Motion was declared CARRIED and the application was refused for the following reason:-

Despite continued efforts with the applicants and consultants since 1989 they have been unable to effectively restrict odour and nuisance to adjoining residents. To permit this use to continue would result in an unacceptable and continued environmental nuisance and its intensification would be likely to give rise to further nuisance and smells to the detriment of adjoining residents.

Para.7 - OL/O540/91/ROC. New Hocklev Hall Farm. Lower Road. Hocklev

Consideration of this application for an agricultural worker's dwelling was deferred to enable discussions with the applicant to identify a more appropriate siting to the east of Plumberow Avenue.

139. CAR PARK - CROWN HILL BINGO CLUB

With the consent of the Chairman purSua.nt to Standing Order 26.2 the Director of Development advised the Committee that work had commenced to extend the car park at the above site without the benefit of planning permission, that it might be possible to regularise the matter but since the extent of the works was unclear and there were trees on site the subject of a Preservation Order, it was

Resolved that the Solicitor be authorised to take all necessary action including the issue and service of Notices in the Courts to secure the remedying of the breach of planning control now reported. (8596)(SOL)

140. HR. T. MANIUNG

The Director of Development advised Members that Mr. Terry Manning, the Planning Services Manager, was retiring at the end of the month having joined the authority in 1975 during which time he had gained Chartered Town Planner status. The Committee expressed their best wishes to him on his retirement and happiness for the future

--

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SCHEDULE OF PLANNINQ APPLICATIONS TO BE CONSIDERED BY

PLANNINQ SERVICES COMMITTEE 18TH MARCH 1993

All planning applications are considered against the background of current Town and Country Planning legislation, rules, orders and circulars, and any development, structure and local plans issued or made thereunder. In addltlon, account 1s taken of any guidance notes, advxe and relevant policies issued by statutory authorities.

Each planning applrcation included in this Schedule and any attached list of applications which have been determued under powers delegated to the Duector of Development IS filed with all papers including representations received and consultation replies a* a single case file.

All building regulation applications are consrdered against the background of the relevant bulldIng regulations and approved documents, the Building Act, 1984, together with all relevant Brrtlsh Standards.

The above documents can be made available for inspection as Committee background papers at the office of the Director of Development, Acacia House, East Street, Rochford.

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PLANNINQ SERVICES COMMITTEE 1STA MARCH 1993

SCHEDULE ITEMS

1. CC/OO65/93/ROC LG PROPOSED EXTENSION TO PROVIDE NEW CLASSROOM AND CLASSROOM CONVERSION INTO NEW A.V.A ROOM CANEWDON ENDOWED CP SCHOOL ANCHOR LANE CANEWDON

2. cu/ooo5/93/Roc NACB CONTINUATION OF CHANGE USE OF FIRST FLOOR TO DANCE STUDIO 115-117 FERRY ROAD HULLBRIDGE

3. F/0042/93/ROC NACB ERECT THREE 11.5M HIGH LIGHT COLUMNS EACH WITH 2 NO 250 WATT FLOODLIGHTS RETENTION OF 2 NO 250 WATT FLOODLIGHTS ON BUILDING AND ERECT 2M HIGH PALLISADE FENCING UNIT 12 (BIFFA) RAWRETH IND ESTATE RAWRETH LANE RAYLEIGH

4. F/0043/93/ROC LG DEMOLISH EXISTING & ERECT 3 BED DETACHED CHALET WITH PRIVATE DRIVE ACCESS JOFREMA MONTEFIORB AVENUE RAYLEIGH

5. F/0076/93/ROC LG EXTEND GARAGE AND ADD FIRST FLOOR EXTENSION OVER WITH GROUND FLOOR REAR CONSERVATORY 9 BEECH AVENUE RAYLEIGH

F/0667/92/ROC JW CONTINUE USE OF DEVILBISS DYNACLEAN PAINT SPRAY BOOTH INCLUDING MODIFIED EXHAUST OUTLET 90 MAIN ROAD HAWKWELL

7. OL/O540/91/ROC LG OUTLINE APPLICATION TO ERECT 1 AGRICULTURAL WORKERS DWELLING NEW HOCKLEY HALL FARM LOWER ROAD HOCKLEY

PAQE 1

PLANNINQ SERVICES COMMITTEE

1STE MARCH 1993

SCHEDULE OF DEVELOPMENT APPLICATIONS,WITA DIRECTOR'S RECOMMENDATIONS, FOR DETERMINATION AT THIS COMMITTEE

1. CC/OO65/93/ROC PARISH OF CANBWDON

PROPOSED EXTENSION TO PROVIDE NEW CLASSROOM AND CLASSROOM CONVERSION INTO NEW A.V.A ROOM

Applicant: THE COUNTY PLANNER

zoning: Primary School

Floor Areat SEmsq

CANSWDON PARISH COUNCIL - any response will be reported verbally.

RECOMMENDATION: - That Essex County Council be advised that no objections are raised to the proposal.

pEPORT:

It is proposed to erect an extension to the existing school to provide additional classroom and storage facilities and to form an internal entrance to the boys wc'a. The proposal is well isolated from the boundaries of the school site, and will have no adverse effect on the amenities of the area.

2. CU/0005/93/ROC PARISH OF HULLBRIDGE

CONTINUATION OF CHANGE USE OF FIRST FLOOR To DANCE STUDIO

Applicant: MRS E FINDLAY

zonmg: Local Neighbourhood Shopping Parade

BULLBRIDGE PARISH COUNCIL - no objections but suggests there should be sufficient parking spaces, adequate sound insulation and a control on opening hours.

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01 PERSONAL PERMISSION

02 NON STANDARD CONDITION The premises shall not be used outside the hours of 2.00pm to 8.30pm Monday to Frrday.

03 NON STANDARD CONDITION The age of any customer using the studio hereby permitted shall be less than 11 years old and the maximum number of such customers shall not exceed 10 at any one time.

04 NON STANDARD CONDITION Within three months of the date of thrs permission an area of the site indicated as 'car park' on the submitted drawing no. 105/3 shall be appropriately marked out on the ground for staff parking in accordance with detail previously submitted and approved 1" writing by the Local Planning

l Authority. Thereafter this area shall be retained and used solely for the parking of vehicles and no other purpose.

REPORT:

This applxation seeks to regularise the position whereby the first floor of a vacant shop is being used for the teaching of ballet, tap and modern dance for children ranging from 3 to 16 years old. Previously this floor was used for the storage of goods, etc. in connection with "se of the ground floor as a supermarket although a8 many Members will concur this unit has been vacant for a good number Of years now ("15 years plus" according to one neighbour). Despite this dance use commencing some months ago and wide notification of the application, no letters of objection have been received from nearby

3PROPERTIES.

The applicant states that the only music sources are a piano and a amall tape recorder. With a maximum of 10 children at any one time and only one or two other helpers (including the pianist) she notes that noise levels are inaudIble outside the building. Apparently most parents walk to the premises with their children leanng them at the studio;

THE HSSEX COUNTY COUNCIL FIRE AND RESCUE SERVICE has no observations against the change Of use. It suggests, however, the applicant ia advised of the requirements of the Building Regulations (Building Inspectors have made contact with the applicant wrth a view to ensuring compliance with the Regulations).

THE CHIEF ENVIRONMENTAL HEALTH OFFICER reports that there is potential for noise from the proposed development greater than exists at present.

A practxcal assessment of the noise has been carried out and this has ndlcated there is unlikely to be a problem affecting nearby residents. There LB however also potential for noise to effect the ground floor of the application buLlding. This aspect is however difficult to assess aa the ground floor has been vacant for many years and the possibility and degree of any n"~.sa"ce wrll largely depend on the nature of the occupancy of the ground floor If & when this occ"rs. Certainly some degree of noise insulation is likely to be required in the future but the exact nature and extent cannot be assessed at this stage.

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Members should be aware that powers do exist under other legislation, principally the Environmental ProtactFc" Act 1990 tc deal with any problems of noise should they arise.

He therefore concludes that on balance no objections are raised against the proposal subject tc:-

1) an informative to the effect that sound insulation measures may be necessary in the future; and 2) conditions 1 and 2 being Imposed.

Whilst a start time of 3.30pm was originally suggested by the applicant and carried into the Chief Environmental Health Officers Condition no. 2, ahe has subsequently suggested a" earlier time of 2.00pm to allow for the use by the most jmuor customers, 3 to 4 year olds. In view of the limited effect on the area this does not seem unteasorlable and has been recommended in the revised Conditlo" 2 above.

As stated above no objections have been received from NEIGHBOURS, in fact two letters of support have been received from properties I" Malyons Lane:-"Joloma" and "Beejay". However, one letter of objection has been received l from a STAQE SCEOOL OF DANCINQ, which operates from the Hullbridge Community centre, on the followng grou"da:-

- fire exits are at one end; - etaxrs too steep for young children; - parking wadequate; parents are encouraged to stay whilst children

are taught; - ground floor would be subject to noise, etc.; - we takes place from 2.00pm and not stated time of 3.30 on

application; - flooring should be considered 88 badly prepared wooden floor can

Ca"Be injury; - no details of ventilation.

The parking on this aita and that of the adjacent shops Fe certainly limited in comparison with modern day standards although it was acceptable when proposed to serve the shops granted permission in the 1960'8. The plans indxated parkIng for at least 9 cars with space for parking and turning of at least 3 dellwring vehvzlee. Modern standards would have required 8cme 20 lspaces although it would appear u"teaso"able to seek to "back date" such prcv1slc". Furthermore, bearing in mind the limited nature of the we, the =g= of the customers, the member of staff involved etc., the proposal would not greatly exacerbate the situation particularly when the number of adjacent streets and Condition no. 4 above are taken rnto account.

It should be noted that several additional neighbours have been notified and the exprry date for their comments I.B the 12th March, 1993 i.e. after the time of compiling this report. Any such comments received will be verbally reported to Members at the meeting.

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3. F/0042/93/ROC PAYLEIGH

"NIT 12 (BIFFAI RAWRETH IND ESTATE RAWRETH LANE RAYLEIGY

ERECT THREE 11.5M HIGH LIGHT COLUMNS EACH WITH 2 NO 250 WATT FLOODLIGHTS RETENTION OF 2 NO 250 WATT FLOODLIGHTS ON BUILDING AND ERECT 2M HIGH PALISADE FENCING

Applicant: BIFFA WASTE SERVICES

zoning: Industrial

01 COMMENCE IN 5 YEARS

02 NON STANDARD CONDITION The height of the floodlighting masts hereby permItted shall not exceed 9 metres.

03 NON STANDARD CONDITION The palisade fencing hereby permitted shall be finished in a black coating or other colour as previously agreed in wrltlng with the Local Planning Authority.

04 NON STANDARD CONDITION Prior to the first use the lights hereby permitted shall be angled, and rf necessary shielded, in accordance with a scheme prevxn~sly agreed in writing with the Local Planning Authority.

REPORT:

This proposal follows an arson attack at thla depot recently and seeks to improve security by the erection of a 2m. high fence and additional floodlighting. FOU?Z floodlights have already been placed on the existing workshop building and an additional three columns have been proposed to be sited along the eastern boundary. By lightng the site =n thLs manner the bulk of any glare will be directed away from existing and proposed housing in this vrcin~ty. In view of concerns regarding thre all night lighting the applicants have recently agreed to reduce the height of the columns from 11.5m. (37’8”) approx. to 9m. (29'6") to further alleviate light glare and reduce the effect on the sky line.

THE RAYLSIGH CIVIC SOCIETY was surprised at the (originally) proposed height Of the lighting columns, suggesting that at 11.5m. not only would they be intrusive but light densrty would be lower than If the lamps were set at a lower level. It raised no objection to the fencing on the eastern side on the assumption that the planted bund "111 eventually grow higher than the fencing. The Socrety was unable to comment regarding fencing on the western side.

THE CHIEF ENVIRONMENTAL HEALTH OFFICER has no adverse comments and no L“,\,,

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ob]ectuxs have been received from NBIQHBOURS although additional notifFcati0n 0 has now been undertaken. The expuy date for these additional notifications le the 15th March 1993 i.e. after the date of wrltlng this report and therefore any comments received 1x1 response to this will be verbally reported at the meeting.

4.

,Ff0043/93/ROC PAYLEIGH

JOFREMA MONTEFIORE AVENUE RAYLEIGH

DEMOLISH EXISTING & ERECT 3 BED DETACHED CHALET WITH PRIVATE DRIVE ACCESS

Appluxntr MR & MRS A DEGENHARD

zonmgr MGB

Preamble

The report below sets out the policy & cncumstances of this application. The full chalet design falls outside a strict interpretation of the policy although the shell of the building is no higher than the approved bungalow type chalet (without dormers). Also the existing property has first floor accommodatux in the roofspace. The site is not open to significant public views.

The agent has presented a case for an exception to be made to poluzy which may prevail if taken to appeal.

In the circumstances Member view will be welcomed on this proposal. The recommendation below is fashIoned from application of strict policy.

REFUSE%

01 GREEN BELT - STANDARD REASON PLUS.....Polxy QBS of the Rochford District Local Plan First Review ~111 allow the replacement of an existing dwelling in the Green Belt, but subject to stringent controls over the materials, design, locatxon and landscaping.

The proposal is considered to be contrary to this polxy, in that the proposed dwelling would appear substantially different to the existing bungalow on the site, and if allowed, would create a precedent for similar development in the district, the cumulative effect of which would cause severe harm to the appearance of the rural area and would seriously undermine the alms and objectives on the Green Belt.

REPORT:

The application site comprrses an existing bungalow on the frontage to nontefiote Avenue which has benefited from various extensions over the y&3X* and has limited accommodation at first floor level within the roofspace of the bungalow lit by gable end windows and a rwflight. The area is allocated for green belt purposes in the Rochford District Local Plan First Rev+" and

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a Policies GBl and GBB are relevant.

Planning permIssion was refused on green belt grounds in 1985 for a new roof incorporating dormer windows over the existing bungalow. In 1986 planning permission wae granted for a single storey side extension subject to conditlons, inter-alia, removing all Permitted Development rlghts. An application to form a pItched roof over the flat roofed extension at the rear Of the bungalow was subsequently withdrawn but the site visit revealed the roofspace of the exrsting bungalow was in use for habitable purposes.

Following a preliminary enquiry as to the possibility of a replacement dwelling being agreed at the site, a planning applxation was submitted under reference F/0366/91/ROC proposing a chalet style dwelling with dormer wIndowe to the front and rear and a prolacting gable at the front with a first floor "Indow "ithIn it. Although the subject of a report to the Planning Services Conunittee on 4th July 1991 with a recommendation of refusal, the application was "Lthdrawn from the meeting at the agent's request and formally withdrawn on 10th. July 1991.

A revised application was subsequently submItted under reference F/0565/91/ROC, and approved after appearing on Weekly List no. 78, showing a replacement bungalow style chalet of similar sne and character to the ensting dwelling with first floor accommodation within the roofspace lit by gable end windows and rooflights at the rear. The floorspace at first floor level, although slightly larger than exists within the existing bungalow, wae considered to be reasonable, particularly as the scale end appearance of a bungalow had been retained. A resiting of the dwelling was also agreed so as to distance the bullding from existing trees on the site.

The current application 1s for a chalet style dwelling with a larger element of first floor accommodation than currently ensts OK has previously been agreed and with dormer windows to the front and rear and a projecting gable at the front with a first floor window within It. Although no higher than the dwelling previously agreed or the existing bungalow, the proposal results in *n rncreased scale and bulk of building and would appear more prominent in this rural location.

In support of the application the agent states that the existing dwelling is a chalet and that the proposed replacement with a chalet is therefore acceptable. He aleo states that dormer windows would enhance the quality of accommodation at first floor level by providing an outlook, improved headroom, light and ventilation and would enhance the external appearance. Furthermore, the applicants do not wish to erect a new property without some visual improvement. V.XCiOUS similar cases are also quoted where buildrnga incorporatng dormer windows have been agreed in the green belt, but these have generally been allowed on appeal, in connection with existing agricultural uses of land or as exceptions to the green belt policies for Justifiable reasons. The specific sltee are as follows:-

ROC/19/86/1 Chelmsford Road, Battlesbrldge. Agricultural workers dwelling allowed on appeal. Floorspace issue conceded by the Inspector.

CU/0386/90/ROC Hanover Golf Club, HullbrIdge Road, RayleIgh. Initial proposal on element appeal.

of first floor accommodation but further floorspace allowed on \ 1

r. ', I

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F/0014/91jROC Rochelles Farm, Lower Road, Hockley. Rue atorey dwelling approved on established farm for farm owner following unsuccessful appeal for much larger dwelling.

F/0434/91/ROC Clifton, Church Road, Hockley. Two storey replacement dwelling approved following a refusal of planning permission. Allowed as an exception to the policy in view of the character of the area comprising large chalet and house type dwellings and that the proposed ridge height was lower than the orLginz.1 bungalow.

F/0468/91/ROC Old London Road, Rawreth. Four replacement dwellings approved as an exceptan to Local Plan policies in view of the Compulsory Purchase Order pendIng on the existing dwellings for highway improvements.

F/0064/92/ROC Opradan, The Chase, Ashingdon. Replacement dwelling approv-d following *pprova1 of extensions to the exietrng dwelling which, although having the appearance of a bungalow at the front, because of the slope of the land, is actually a substantial two storey dwelling at the rear. l Of the dwellings in the vicLnLty of JofKema quoted by the agent as being two storey, these have either been extended with the benefit of permitted development rights OK, as is the case with Jofrema, have llmzted accommodation within the roofspace with gable end windows. Furthermore, by decision taken by the Planning Services committee at the meeting on 4th. July 1991, the replacement of the existing bungalow at Elsted, Montefiore Avenue with a new bungalow was agreed.

Policy GB8 of the Rochford Distrrct Local Plan First Review states that the same considerations Identified in relation to the prov~ion of extensions to green belt dwellings (GB7) should be applied to replacement dwellings. P011cy GB7 specrfically states that applications for the extension of single storey dwellings to provide two storey accommodation will normally be refused and this aspect of the policy has received support from the Department of the Environment on appeal decisions. Furthermore, proposals to provide new roofs to existing green belt prapertles where no first floor accommodation is proposed have been resisted and supported on appeal where there is an Increase in the scale and bulk of the building. In particular, an appeal was dismLseed lfor a new roof over the bungalow known as Leewood, Hullbridge Road, which is

vicinity of Jofrema, for reasons of increased size and more prominentl.nthe appearance in the rural area.

In conclusion, despite the applLcants clear desire to create a full two storey dwelling this is considered unacceptable within the current policy framework notwithstanding the resited dwelling will be well screened from public view by tree screen.

PAGE 7

5. F/0076/93/ROC RAYLEIGH

9 BEECH AVENUE RAYLEIGH

EXTEND GARAGE AND ADD FIRST FLOOR EXTENSION OVER WITH GROUND FLOOR REAR CONSERVATORY

Applicant: MR L F WATSON

zoning: Residential

01 NON STANDARD REFUSAL The proposed two storey extension, abutting the side boundary would be contrary to the Local Planning Authorxty's Policy H9 (as qualified by Para A1.4.8) of the Rochford District Local Plan FIrat Review which requlree a minimum isolation of lm. in order to retain an open aspect between dwellinga and prevent development leading to coalescence of this and the adjacent dwelling. Furthermore, the development in such close proximity to the rear of the adjoinIng dwelling, no. 7 Beech Avenue, would appear obtrusive and would adversely affect the amenities of that dwelling, by reason of loss of light and outlook.

P.EPORT:

Under reference F/0361/92/ROC a similar scheme to that the subject of this current application was submitted, which showed a fist floor extenswn over the existing garage, abutting the side boundary. In accordance with powers delegated to the Director of Development, planning perm~seion was refused on 6th August 1992. Following discussions with the agent, a revised application showing the first floor extension set in by lm. from the side boundary to accord with planning policy was received and approved on 16th December 1992 (F/0620/92/ROC). Despite this grant of planning permxwion, discussions continued between the agent and the Council with the agent expressing his opinion that the wrong decision had been taken on the first application and requesting a reconsideration of that applLcation. He was advised that an independent assessment could be achieved via the appeal procedure, or a reconsideration by way of the aubmlsaion of a further planning application. This application is the result of such discussion and, at the same time, an appeal to the Department of the Environment has been lodged.

Thle proposal, as with the original submission, is contrary to the Council's policy in that the proposed first floor extension abuts the side boundary, and it is considered, would be obtrusLve and detrimental to the amenities of the adjoining dwelling. Particularly given the orientatxon of the one dwelling to the other and the small garden area of no. 7 and the location of the extension to the south-west of no. 7. The agent has requested that this application be considered by members of the Planning Services Committee rather than by the Director Of Development under delegated powers, as were the preViOU0 applications, and points out that he considers that the lm. isolation policy 18 not relevant MI thrs case, becauee he considers that coalescence ie not an issue. However, it i.8 Officers' opinion that coalescence could occur and that the relatlonshlp of bulldlngs around the application site LB such that the policy requrrements needs to be satisfied in order to achieve a reasonable development. , n

PAGE 0

The lm. isolatiOn requirement is intended not only to avoId coalescence Qf buildings but also to retain openness and epaciousness around bulldings. 0

During the period of these discussions and amended applications it has become clear that the occupiers of neighbouring property no. 7 Beech Avenue prefer this scheme ae orIginally refused rather than the one that complies with policy. Nonetheless, it is considered that the proposal should be resisted for the reasons stated. Any commente received as a result of consultation and neighbour nctificatlon will be reported verbally.

6. F/0667/92/ROC PARISH OF HAWKWELL

90 MAIN ROAD HAWKWELL

CONTINUE USE OF DEVILBISS DYNACLEAN PAINT SPRAY BOOTH INCLUDING MODIFIED EXHAUST OUTLET

Applicant: AUTO-PLAS INTERNATIONAL LTD

Zoning x General Industrial

RECOMMENDATION: - A verbal update ~111 be given to the meeting on matters arising from consideration and evaluation of the consultants report and recommendations and any subsequent negotiations thereon with the applicant or matters arising from the Members Briefing on Monday 15th March.

REPORT:

General Site HIstory

The site has a long establkshed industrial warehouse use going back over 30 years. The original industrial process on the site involved tarpaulin manufacture. The industrial we of the ate has intenslfLed incrementally following a number of planning applicationa since 1959.

The SDrav Booth ODeration Hietcrv and Current ADDlication

An application (ROC/479/86) to regularise an existing spray booth located in a bullding to the north west corner of the site was first submitted in 1986. The application was considered at the Planning Servwe Committee Meeting held on 18th December 1986 (para 12). It was delegated to "The Director of Development to determine in consultation with the Chairman and Vice-Chairman of the Planning Services Committee on the outcome of a meeting by Offxers of the Directorates of Development and Health and Housing with the applicants and a representative of the fLltration equipment supplier. In the event of refusal, the Secretary to the Council be authorised to take all necessary action, including the issue and service of Notices and action in the Courta to secure the cessation of the unauthorised use currently taking place."

No positrve outcome ensued and the proposal was refused on 22nd May 1987 and subsequent appeal against the enforcement notices dismissed on 24th June 1988. In his decision letter the Inspector extended the period for compliance to 6 months "to give time if desired for discussions between the applxants and the Council to find an alternative site for the spraying work and achiev satisfactory filtration system."

J Jj-uholly.

PAGE 9

A further application (%X/143/89) to locate, the spray booth in a central position within the site in the north eastern corner of a factory building, which itself was allowed "~a appeal (ROC/1006/77), was granted planning permission on 30th November 1989 for a limited psrlod following a member site visit. The permission wae temporary expirLng on 30th November 1989 to allow monitoring of the new booth to take place.

During the six month period which expired on 30th November 1989 Environmental Health staff carried cut numerous observations at various times and in different weather conditions and although odours were noticed on a few occasiona these were not considered to be a statutory nuisance. the observations confirmed that the new booth had considerably reduced odours.

The results of the monitoring exercise were reported to the Planning Services committee I" October 1989 when they considered the application (ROC/615/89) for renewal of the planning permission. The consultant also carried out a reaseessment of the booth by sampling the actual emlssuxs and by carrying cut further computer modelling. His findings reaffirmed his previous opinion that

l odours were unlikely to be noticed under most weather conditions.

The Plannuxg Services Committee renewed the permrssio" for the booth on 20th October 1989, but only until November 1992 so that the situation could be reviewed in the Lntereata of neighbourrng residents.

Modlficatio" to the exhaust outlet of the booth have been made in advance of the new authoruW&x procedure introduced by the Environmental Protection Act 1990. These modifrcatrons have not been a8 effective a8 the company had antlc~pated.

Al3 stated the situation on the present application for renewal of the penniesion of the booth, as modified, is under scrutiny by the Chief Environmental Health Officer in coneultation with consulta"t from the Department of Trade & Industry's Environmental Technology Agency to appraise the system and to make recommendations as to the works necessary to minlmLss the likelihood of further problems arlslng. A verbal report will be made to the Planning Services Committee as highlIghted in the preamble to this item.

The Production and Spravina Process

Auto-plas advise:-

"Auto-plas International started 25 years ago as a trade vacuum forming company, since that time it has become one of the largest suppliers of Auto motive accessories, much of the production is exported to Germany and U.S.A.

The main products are wheel ccver8, rear wudow vLsore, front griLlas, epoilers and a large range of car accessories rncluding map pockets, speaker housu-ig’s etc. The products are formed by several manufacturing technques these are vacuum fcrmlng, In]ectron moulding and reaction rnjection moulding.

The wheel covert are made I" black vacuum formed sheet or a grey injection moulded A.B.S material, both of these fuushes would not be acceptable to the general publx. Therefore, there LB a need to give the wheel cover8 a metallic solver appearance, this is best achieved by spray painting.

\

Auto-Plas International have a modern efficient spray painting departme;t Q\<, , which can cope with the thousands of wheel covers sold world wide.

PAGE 10

The spray painting process starts with the wheel covers in their raw material l colour. These wheels are transported to the spraying department in wheeled cages which hold roughly 200 pieces.

The actual spray line 1s basically a very long twisting conveyor which has special carriers designed to securely hold a wheel cover as it travels along the length of the conveyor through the various stages of spraying.

The wheels are loaded onto the conveyor as it indexes at a speed of 1,000 wheel covers every hour, the wheels are cleared of any dirt or dust by using a high powered air knife.

The wheels then enter a Devilbis dynaclean wet back spray booth and present themselves in front of two spray stations, each station consists of three high volume low pressure Devilbis duotech automatic spray guns. These guns are specially arranged to ensure the maximum paint transfer wLth mznimum over spray takes place.

The paint used is an air drying, acrylic paint which uses solvents to thin in order that Lt can be sprayed. The guns are controlled by a complex electronic l timer which ensures a precise duration of spray time. This spray time is carefully judged to give the best coverage with the minimum paint "sage."

Since the last original planning permission was granted in October 1989, Auto-Plas have =n the last seven months attempted to solve the odour problem by fltment of a carbon,filtration unit. The fitment of this device neceseltated the movement of the exhaust stack from a central outlet to the northern end of the building. After fitment of the fLltration unit it became clear that a more powerful fan was required in order to ensure the exhaust was discharged at a sufficient speed to mrnimise any odour at ground level. ThLs more powerful fan has been in operation since at least four weeks before the present applrcation was submitted. In all other respects the booth, the spray guns and the paint/thrnners are the same as the 1989 application.

Local Residents and Consultees Responses.

Ten individual letters and a PETITION conta.nLng 46 signatures have been submitted objecting to the continued use of the spray booth on the grounds of obnoxious fumes and pollution of the atmosphere from paint particles.

=aESSEX FIRe AND RESCUE SERVICE - state that they have no observations to make against the proposal. THE COUNTY SURVEYOR raises no objection.

EmPlovment

Whilst the applicant ~8 sympathetic to environmental matters he stresses the employment factor whxh has risen from 30 pereons at the time of the 1986 application to 130 employees today. Over half of theses are engaged in the production of wheel trams, either ln]ectlon moulding, spraying or packaging. Approximately 70% of production is now wheel trims. The site is designated as an area for general industrial purposes wLthln the proposals maps attached to the Rochford Distrxt Local Plan First Review.

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OL/0540/91/ROC PARISH OF HOCKLEY

NEW HOCKLEY HALL FARM LOWER ROAD HOCKLEY

OUTLINE APPLICATION TO ERECT 1 AGRICULTURAL WORKERS DWELLING

Applicantt MR & MRS GEMNILL

Zoning: MGB

REPORT:

Following a report to Planning Services Committee on 26th September 1991, members indxated their support for the provIsion of an addVciona1 dwelling to serve thrs farm unit, but requested, inter Alma, that the Dxactor of Development negotiate a more satisfactory siting adjacent to the existing farm buildings.

Despite attempts to secure such a revised sitrng, the applicants remain concerned that the Counc~l's suggestion is unsuitable, and have requested that a location further to the north than that previously proposed end actually at the junction of the two roads, be considered. This is now the applicants' preferred siting, as they feel it will not fragment the farm land.

The applicants have pursued the possibility of purchasing an existing dwelling in the local area which already has an agricultural occupancy restriction but have been unsuccessful.

Although the need for an additional dwelling for the farm unit may be justified for occupation by the applicants' son, the proposed siting on the opposite corner to the existing farmhouse will be more prominent than the siting previously proposed and that suggested by the Council and will be remote from the farm buildings which it is intended to serve. Such a siting may also render the dwelling more susceptible in the future for separation from the farm holding.

In assessing the justification for new farm dwellrngs in accordance with Policy GB4 the necesaty for 24 hour attendance falls to be considered end, in this respect, the Ministry of Agriculture, Fisheries and Food would usually assess the need for the farm worker to live within sight and sound of the livestock.

The applicants have stated that it may be necessary to reduce the size of the holding by selling off plots unless the additional dwelling is allowed but, although there is some sympathy for the particular cLrcumetances of the applxants, It IS considered that a more suitable siting for the dwelling could be achieved and that there is scope for this to be closer to the existing farmhouse and farm bulldings.

On balance, it 1s recommended that planning permreslon be refused for the proposal ae submitted, but Members may wish to indxate to the applicants that support may be given to a revised siting, close to the existing farmhouse and farm buildings.

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DELEGATED PLANNING DECISIONS - 18T.E MARCH 1993

I have decided the following applications in accordance with the polxy of delegation:

CC/0036/93/ROC NO OBJECTION ERECT TIMBER SOUND BARRIER 2H HIGH AND 160M LONG DPP l-6 & 30 BEDLOES AVENUE RAYLEIGB ESSEX COUNTY COUNCIL PLANNING DEPARTMENT

F/0001/93/ROC APPROVE REVISED LAYOUT & DESIGN TO ERECT 4 DETACHED HOUSES (PLOTS 13 14 15 & 16) PLOTS 13-16 INCL LAND END YORK ROAD RECTORY AVENUE ROCHFORD MBC (ESTATES ASHINGDON) LTD

F/0006/93/ROC APPROVE REARDORMER 9 HULLBRIDGE ROAD RAYLEIGH MR R BEARDWELL

F/DD10/93/ROC REFUSE SINGLE STOREY SIDE 8 FIRST FLOOR REAR EXTENSION TO CREATE GRANNY ANNEXE ALSO ERECT DETACHED DOUBLE GARAGE TO PEAR 63 RAYLEIGH AVENUE RAYLEIGH P PIGRAM 01 WOULD CREATE EXCESSIVE OVERSHADOWING AND VISUAL INTRUSION 02 WOULD BE VISUALLY INCONGRUOUS DETRIMENTAL TO CHARACTER AND APPEARANCE OF THE AREA AND WOULD CREATE A PRECEDENT 03 INSUFFICIENT OFF-STREET PARKING

F/D011/93/ROC APPROVE ERECT CANOPY AT THE UNLOADING ENTRANCE PEAR OF THE BUILDING ALBON ENGINEERING ROCHEBALL WAY ROCHFORD ALBON ENGINEERING

F/0012/93/ROC APPROVE ADD NEW RAISED ROOF FRONT AND REAR DORMERS TO CONVERT BUNQALOW TO CHALET 36 OAK WALK HOCKLEY MR D J LOVETT

F/G014/93/RCC APPROVE RETENTION OF TWO STOREY SIDE EXTENSION (AMENDMENTS TO ROC/624/89) 9 BAVERING CLOSE GREAT WAKERING MR ENGLAND

F/0016/93/ROC APPROVE ADD DORMERS TO FRONT SIDE & REAR AND PORCH TO FRONT 9 FOLLY LANE HOCKLEY UR T GARRARD

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F/0017/93/ROC REFUSE SINGLE STOREY SIDE EXTENSION TO CREATE GRANNY ANNEXE & REMOVAL OF 1ST FLOOR DORMERS (REVISED APPLICATION) HYWOOD THE DRIVE RAYLEIGH MR & MRS HYDE 01 CONTRARY TO POLICY AND EXCESSIVE DEVELOPMENT IN THE MGB 02 THE EXTENSION WILL CONSOLIDATE AND EXACERBATE THE BULKY APPEARANCE OF THE EXISTING DWELLING

F/0019/93/ROC APPROVE: FIRST FLOOR EXTENSION TO SIDE WITH DORMER WINDOWS (REVISED APPLICATION) 306 EASTWOOD ROAD RAYLEIQH MR TUSON

F/0023/93/ROC REFUSE EMERGENCY ESCAPE STAIRCASE TO REAR 26-28 HIGH STREET RAYLEIGH WOOLWORTHS PLC 01 WOULD BE OBTRUSIVE AND DAMAGING TO THE CHARACTER AND APPEARANCE OF THE CONSERVATION AREA

F/0033/93/ROC APPROVE SINGLE STOREY PEAR EXTENSION 25 BURNHAM ROAD HULLBRIDGE NR & HRS B COWAN

F/0607/92/ROC APPROVE ERECT DETACHED WOODEN SHED AT REAR FOR ADDITIONAL COMMUNITY USE ST PETERS MISSION HALL PAGLESHAM ROAD PAGLESHAM PAROCHIAL CHURCH OF COUNCIL OF PAGLESHAN

F/O666/92/ROC APPROVE NEW SHOPFRONT 116 EIIGH STREET RAYLEIGH NR J O'SULLIVAN

F/O673/91/ROC APPROVE VARIATION OF CONDITIONS TO USE 14 CARAVANS FOR PERMANENT RESIDENTIAL USE HALCYON CARAVAN PARK POOLES LANE HULLBRIDGE W J CATON ESQ

F/O680/92/ROC APPROVE SINGLB STQREY REAR EXTENSION LITTLE BEECHES BEECHES ROAD RANRETH MPANTON

F/O685/92/ROC APPROVE DEMOLISH EXISTING BUNGALOW & ERECT NEW BUNGALOW 152 EASTWOOD ROAD RAYLEIGH NRS E C CROUCH & MR J L FLACK

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F/0687/92/ROC AFPROVS SINGLE STOREY REAR EXTENSION 18 ROSSLYN ROAD HOCKLBY MR & NRS GRIFFIN

F/0689/92/ROC AF’PROL% SINGLE STORBY SIDE EXTENSION 36 ORCHARD AVENUE HOCKLEY M PEEGNALL

F/0693/92/ROC REFUSE FIRST FLOOR PITCHED ROOF EXTENSION TO REAR 5 GLEBE CLOSE GREAT WAKERING NRFRANKS 01 WOULD CREATE EXCESSIVE OVERSHADOWING AND VISUAL INTRUSION TO THE DETRIMENT OF THE AMENITIES. FURTHERMORE, THE PROPOSAL IS CONTRARY TO ADOPTED RESIDENTIAL DESIGN GUIDANCE 02 INADEQUATE OFF-STREET PARKING

F/0698/92/ROC APPROVE DEMOLISH ATTACHED BATHROOM 6 STORE, ERECT TWO STOREY SIDE EXTENSION AND ADD PEAR DORMERS LOWER WYEURNS FARM DAWS HEATH ROAD RAYLEIGH NR & MRS R STOKES

l DELEGATED BUILDINQ REQULRTION DECISIONS

APPROVALS 18TNNARCH1993

BR 92/569 42 Southend Road Hockley Alteration to Part of Premises to Form Dance Studlo

BR 93118 8 Braxted Close Rochford Rear Extension

BR 93131 25 Brooklyn Drive RayleIgh Room in Roof

BR 92/470A 9 Uplands Road Hawkwell Two Storsy Rear Extension

BR 9313 Frances Cottee Lodge Conversion of Bed-aite Clarence Road Rayleigh to l-bedroomed Flata and

Installation Of Lift

BR 93125 36 Merryfields Avenue Hockley Single Storey Rear Extension

BR 93/33 Conway Sweyne Close Rayleigh EKtension for Bedroom, Ensuite and Shower Rwm

BR 93/39 58 Sandhill Road Rayleigh Single Storey Extension

BN 93f5.1 11 Drakes Way Rayleigh Front First Floor Extensi.on to Existing House and Pitch Roof Over Garage

BN 93/52 28 Highfield Crescent Raylergh Roof Strengthening of Alterations

BN 93153 2 Connaught Road Rayleigh Rebuild Existing Double Garage on New Raft Foundations

BN 93/65 41 Hawkwell Chase Hawkwell Rooms in Roof Front & Rear Dormers

BN 93166 Ashingdon Bungalow Harrogate Single Storey Timber Drive Hockley Framed Buildxng for

cattery

BR 92/471A Purdeys Industrial Estate Re-Erection of Existing Rochehall Way Rochford Relocatable Buildrng as

Clubhouse and Services

BR 92/544A 1 Kent Green Close Hockley Ground and First Floor Extension

BR 92/574A 36 Orchard Avenue Hockley Single Storey Side ExtensLon

BR 93/a 10 The Paddocks Rayleigh Single Storey Extension

BR 93/9 22 Main Road Hockley New Toilets on First FlOOX

BR 93113 Oaklands Creekview Avenue Two Storay Extension Hullbridge at Side and Rear

BR 93124 38 Kerryfields Avenue Hockley single storey Rear Extension (Alterations)

BR 93135 Holmfield Canewdon Road Single Stor'ey Rear Aehingdon Extension to Semi-

Detached Bungalow

BR 93141 21 Bullwood Road Hockley Kitchen Extension

BR 93/42 264 Wakering Raad Shoeburynees Lounge Extension

l BR 93143 3 Hoolay Drive Rayleigh Detached Garage

BR 93/45 5 Oak Walk Hockley Loftroom

BR 93149 45 Lascelles Gardens Ashingdon Converalon of Garage into Granny Annex

BR 93155 99 Weir Gardens Raylalgh Rooms in Roof/Dormers

BR 93/57 69 Plumberow Avenue Hockley Foundation Underpinning

BR 93/m 67 Plumberaw Avenue Hockley Foundation Underpinning

BR 93112 14 Queens Road Rayleigh Loft conversion

BR 93131 187/189 Hockley Road Rayleigh Two New Housee and Garages

BR 93144 1 Manor Close Rayleigh Two Storey Front Extension

a BR 93172 30 Hambro Avenue Rayleigh First Floor Extension

BR 93173 272 High Street Great Wakering Garage

BN 93174 5 Dene Close Rayleigh cavity Wall Insulation

BN 93179 22 Station Road Hockley Underpinning

BN 93184 38 Sandhill Road Rayleigh Bay WIndow Extension

BN 93185 20 Oast Way Rochford Convert Garage Into Bedroom Incorporatng a Shower

BN 93/89 18 Gladstone Road Hockley Removal of Supporting Wall

0 BN 93191 2 Coombes Grove Rochford cavity Wall Insulation

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BR 92/576 Rochehall Way Industrial E&ate Rochford

BR 93140 67 The Chase Rayleigh

BR 93147 13 Ronald Drive Rayleigh

BR 93/56 8 Bardfield Road Rayleigh

BR 93/60 39 White Hart Lane Hockley

BN 93193 4 WInbrook Close Rayleigh

Loading Canopy to be Erected at the Rear of the Factory Bullding

single storey Extensroo to Rear Rooms in Loft

Single Storey Rear Extension

Side Extension

Rear Extension

Rear Extension

DELEGATED BUILDING REGULATION DECISIONS

REJECTIONS 18TH MARCH1993

BR 93/4 103 Eastwood Road Rayleigh Rear Extension

BR 93/6 Essexmere Ellesmere Road Erection of Two Bedroom Aehingdon Bungalow