Last updated: Friday, 1 March 2019

Incoming Student Document Checklist Pre-Registration Nursing Students

Welcome to your Nursing Degree at UNE. A large part of your Nursing Degree will be units of study that contain Clinical Placement. These placements will be completed within approved Private and State Health Facilities across Australia. As the majority of placements occur within NSW ALL students are required to meet NSW Health and UNE requirements to remain eligible to attend these valuable experiences. The following checklist is a quick reference guide for students. Please keep this in a safe place and refer to it to ensure that you have all your documentation in on time and to the correct people.

It is your personal responsibility to know when they are due and how to provide them.

Please understand that there are 2 components to Clinical Compliance. We have tried to separate them on the following pages. The first page outlines what in required by UNE and the remaining pages are the NSW Health requirements. Please treat them as separate to avoid confusion. Students, if you are having problems understanding what is required, please contact one of us in the Clinical Office. We can be contacted in the following by either dropping into the office, email via Ask UNE or call 6773 4388. Kind regards The Clinical Office Staff

Please note prices and information were correct at the time of creating this resource.

Your compliance must be completed and confirmed as finalized no

later than 10 working days prior to your placement commencement

date or your placement will be cancelled by NSW Health.

Last updated: Friday, 1 March 2019

UNE Compliance requirements UNE have specific documents they require from UNE to allow you to progress to placement. The documents below are UNE requirements for reference by UNE only. All documents required by UNE need to be entered or uploaded into InPlace (our student placement management system). The link for inplace is…

https://une-signon-au.inplacesoftware.com/account/login

What How When Complete

NSW Working with Children Check (apply as volunteer)

apply online at http://www.kidsguardian.nsw.gov.au/working-with-children/working-with-children-check/apply/apply

Once the application is complete you will receive an application number. Take this and your identity documents to the RMS to be verified.

Once you receive your number and expiry date information (e.g. WWCC111222V) upload into Inplace.

ASAP

**1st yr’s and Masters Students ONLY Basic life support and Manual handling with Intelli+Learn Cost $130. 00

When trimester starts students will need to register and complete online aspect of the course prior to face to face session. Information will be provided by your unit coordinator

Submit your certificates of completion from the Intelli+Learn course into Inplace

Will be completed during Intensive

School

$130.00

**Incoming EEN students ONLY Basic life support and Manual handling

If you are clinical current you can submit proof of Basic Life Support and Manual Handling achieved in your workplace. (i.e. NSW health with HETI providing both face to face and theoretical content).

ASAP

UNE Student Declaration Electronic Form

All students are required to complete the online UNE student Declaration form located in Inplace.

4 weeks prior to placement

Mental Health First Aid Certificate (Online Course only)

All Students are required to complete the online course at https://mhfa.com.au/courses/elearning. This course takes roughly 8 hours to complete online and is free for Nursing and Allied Health Students.

ASAP

National Police Check

Follow instructions as listed below in NSW Health Compliance. You need to send to NSW Health for clearance and upload into Inplace.

ASAP

HNELHD - February 2019

NSW HEALTH COMPLIANCE REQUIREMENTS

Students undertaking placement with UNE must have their immunisations assessed in their first year of enrolment

irrespective of when they may go on their first clinical placement, in that year or not. To be eligible to attend clinical

placements within NSW Health facilities students must complete the mandatory requirements as per the following

NSW Health policy directives:

PD2018_009 Occupational Assessment, Screening and Vaccination Against Specified Infectious Diseases:

http://www1.health.nsw.gov.au/pds/Pages/doc.aspx?dn=PD2018_009

(PD2019_003) Working with Children Checks and Other Police Checks: https://www1.health.nsw.gov.au/pds/ActivePDSDocuments/PD2019_003.pdf

PD2015_049 NSW Code of Conduct: http://www0.health.nsw.gov.au/policies/pd/2015/PD2015_049.html

To complete the verification process you are required to email your documentation to

Hunter New England Local Health District (HNELHD) at HNELHD-ClinConnect@hnehealth.nsw.gov.au

Tips on sending documents:

Documentation must be sent collectively as 1 pdf. They must be sent from your UNE email address. Files are to be named with Student Number, Name and contents (eg 2201678 ROBB, Tania, Immusations

and Police Check). Information sent in zip files, via an external site (OneDrive, Drop Box etc), or embedded in an email will

not be accepted you will be asked to resubmit if sent incorrectly. Your full name, student ID number and university must be included the email subject line.

To ensure you are verified with NSW Health in sufficient time you must provide all of your information no

later than 10 working days from the commencement date of any clinical placement.

Immunisation Record Tips: All of your immunisation evidence must be recorded on a Vaccination Record Card for Health Care

Workers and Students which has been documented by a GP or nurse immuniser. All entries must be dated, signed, practice/facility stamp applied and batch numbers or brand name of

vaccine recorded when available. You will not be verified until your vaccination card is fully completed. The vaccination card is an A4 cardboard document which may be available from some GPs, most education providers usually have supplies on campus, or at the Medical Services (if applicable). Contact your Clinical Office for information.

Vaccination records can be obtained from the following sources but need to be transcribed onto a vaccination record card.

International students, or Australian Residents from other countries-if bringing evidence of immunisation

from overseas you will also need to ensure that your records have been translated into English prior to

submitting evidence.

The Childhood Immunisation Register keeps a record of vaccinations provided to children and young people

aged under 20yrs. For some student’s, particularly recent school leavers, it is possible that you have already

received the age appropriate course of vaccinations and may not need to be immunised again.

https://www.humanservices.gov.au/customer/services/medicare/australian-childhood-immunisation-

register

NB: Your initial email to HNELHD must include a vaccination record card with all of the following immunisations evidence documented, plus other required

documents

ALL VACCINATAIONS NEED TO BE UNDERTAKEN ASAP ON ENROLMENT INTO YOUR NURSING COURSE Vaccine Evidence Required See pages 38 & 39 (PD2018_009) Done

Diphtheria, Tetanus,

Pertussis (dTpa)

Adult dose of dTpa given in the past 10 years – not ADT. Batch, or brand name needs to be recorded on vax card to

ensure correct vaccine was given. Blood test is not acceptable.

Measles, Mumps, Rubella

(MMR)

Evidence of 2 MMR vaccinations at least 28 days apart.

OR

Blood test results showing immunity (positive IgG) to all three diseases

OR

Born before 1966

Varicella 2 doses of varicella vaccine at least 28 days apart.

Evidence of 1 dose is sufficient if vaccinated before 14 years of age

OR

Blood test showing immunity (positive IgG)

NB: History of chickenpox is not acceptable evidence

Hepatitis B (hep

B)

History of age appropriate hepatitis B vaccination course:

Adult schedule - A full adult course of hepatitis B vaccine given ≥20 years of age consists of 3 doses.

Adolescent schedule - given aged 11-15 years - course consists of two doses of adult hepatitis B vaccine

administered 4 to 6 months apart is acceptable.

Childhood schedule - Using paediatric vaccine for person vaccinated <20 years of age consists of 3 doses.

ALSO

In addition to vaccinations, serology results of hepatitis B immunity to be attended at least 4 – 8 weeks after

completion of primary course vaccination is required:

Hep B surface antibodies (anti-HBs) equal to or greater than 10mIU/mL. (Results to be noted as a numeric

value.)

OR

Hepatitis B markers of infection (HBcAB or HBsAG). Additional investigation may be required.

NB: Evidence of at least one hepatitis B vaccination is required for initial temporary verification. Booster hepatitis B vaccination/s may be required if a positive anti-HBs is not obtained following the completion of a primary course, plus repeat blood tests. Students will be advised if necessary.

NOTE: A positive hep B serology result must be supported with documented age appropriate vaccination evidence (and boosters, if required). If you

have definite history of previous vaccinations and no records are obtainable, Attachment 9 Hepatitis B Statutory Declaration must be completed and

witnessed by an appropriately trained assessor such as a doctor, Authorised Nurse Immuniser or registered nurse or trained EN who has immunisation

knowledge (not a JP). See page 43 (PD2018_009) .

The assessor must be satisfied that a reliable history has been provided and the risks of providing a false declaration, or providing a verbal history based

on recall must be explained.

* If the number of vaccinations recorded on a vaccination record card, or noted as recall is not correct, or the reason that records are not available is not

completed appropriately on the Hepatitis B Statutory Declaration, additional vaccinations, or a full course of hep B will be required even though serology results showing immunity have been provided.

OTHER DOCUMENTATION (Police Check, Forms etc)

Undertaking/Declaration

Attachment 6 See page 40 (PD2018_009)

All relevant sections of the 4 parts must be ticked.

TB

Assessment

Tool

Attachmen

t 7

See page 41 (PD2018_009)

Form will be assessed by HNELHD who will advise if screening is required; either tuberculin skin test (TST) or

interferon gamma release immunoassay (IGRA), (and chest x-ray if required).

Code of Conduct

Agreement

Read the NSW Health Code of Conduct Policy Directive (PD2015_049)

Complete the Code of Conduct Agreement Form Code of Conduct

Student Identification

Card

The name on your student ID must be identical to the name on your National Police Check. A copy of your

ID must be included in your documentation.

National Police Check

(NPC)

Apply for a NPC via any of the following sites:

Australian Criminal Intelligence Commission (ACIC) for approved CrimTrac checks:

https://www.acic.gov.au/our-services/national-police-checking-service/find-out- more-

information/contact-npcs#accordion-2

A list of approved ACIC agents can be found at:

https://www.acic.gov.au/sites/g/files/net3726/f/acic_national_police_checking_se rvice_-

_list_of_accredited_broker_organisations.pdf?v=1467169815

Checks through an approved ACIC agent can take from 24hrs to 4 weeks to process

OR

NSW Police: http://www.police.nsw.gov.au/online_services/criminal_history_check

OR

Australian Federal Police:

http://www.afp.gov.au/what-we-do/police-checks/national-police-checks Checks through the NSW Police or AFP can take up from 4 to 6 weeks to process

If your NPC notes disclosures you need to apply to the Employment Screening & Review Unit for Clinical Placement Authority and you are issued with a

Conditional Letter which needs to be shown to your course coordinator. For application for assessment:

https://www.heti.nsw.gov.au/ data/assets/pdf_file/0020/473303/Student-application-for-risk-assessment-January-2019.pdf

Overseas Police Check

(International Students

only)

Students coming from overseas must have both an Australian National Police Check AND

Police check from their home country, or any country you have resided in for over 6 months after the age of

18 years, OR

Complete a Statutory Declaration saying they have no convictions in their home country. Obtain here:

http://www.health.nsw.gov.au/careers/student_clearance/Documents/appendix

-5-statutory-declaration.pdf

PD2018_009 March 2018

Attachment 6 Undertaking/Declaration Form

All new recruits/other clinical personnel/ students /volunteers / facilitators must complete each part of

this document and Attachment 7 Tuberculosis (TB) Assessment Tool and provide a NSW Health

Vaccination Record Card for Health Care Workers and Students and serological evidence of protection as

specified in Attachment 4 Checklist: Evidence required from Category A Applicants and return these forms to

the health facility as soon as possible after acceptance of position/enrolment or before attending their first

clinical placement. (Parent/guardian to sign if student is under 18 years of age).

New recruits/other clinical personnel/ students /volunteers / facilitators will only be permitted to

commence employment/attend clinical placements if they have submitted this form, have evidence of protection

as specified in Attachment 4 Checklist: Evidence required from Category A Applicants and submitted

Attachment 7 Tuberculosis (TB) Assessment Tool. Failure to complete outstanding hepatitis B or TB

requirements within the appropriate timeframe(s) will result in suspension from further clinical

placements/duties and may jeopardise their course of study/duties.

The education provider/recruitment agency must ensure that all persons whom they refer to a NSW Health

agency for employment/clinical placement have completed these forms, and forward the original or a copy of

these forms to the NSW Health agency for assessment. The NSW Health agency must assess these forms

along with evidence of protection against the infectious diseases specified in this policy directive.

Part Undertaking/Declaration √

1 I have read and understand the requirements of the NSW Health Occupational Assessment, Screening and Vaccination against Specified Infectious Diseases Policy

2

a. I consent to assessment and I undertake to participate in the assessment, screening and vaccination process and I am not aware of any personal circumstances that would prevent me from completing these requirements, OR

a

b. I consent to assessment and I undertake to participate in the assessment, screening and vaccination process; however I am aware of medical contraindications that may prevent me from fully completing these requirements and am able to provide documentation of these medical contraindications. I request consideration of my circumstances.

b

3

I have provided evidence of protection for hepatitis B as follows: a. history of an age-appropriate vaccination course, and serology result Anti-HBs ≥10mIU/mL OR a

b. history of an age-appropriate vaccination course and additional hepatitis B vaccine doses, however my serology result Anti-HBs is <10mIU/mL (non-responder to hepatitis B vaccination) OR

b

c. documented evidence of anti-HBc (indicating past hepatitis B infection) or HBsAg+ OR c

d. I have received at least the first dose of hepatitis B vaccine (documentation provided) and undertake to complete the hepatitis B vaccine course (as recommended in the Australian Immunisation Handbook, current edition) and provide a post-vaccination serology result within six months of my initial verification process.

d

4

I have been informed of, and understand, the risks of infection, the consequences of infection and management in the event of exposure (refer Attachment 5 Specified Infectious Diseases: Risks and Consequences of Exposure) and agree to comply with the protective measures required by the health service and as defined by PD2007_036 Infection and Control Policy.

Declaration: I declare that the information provided is correct

Full name: Worker cost centre (if available):

D.O.B: Worker/Student ID (if available):

Email: NSW Health agency /Education provider:

Signature: Date:

PD2018_009 March 2018

Attachment 9 Hepatitis B Statutory Declaration

To be used where a hepatitis B vaccination record is not available

Statutory Declaration

Commonwealth Declaration Act 1959

I, ....................................................................................... , do solemnly and sincerely declare that

[print name of declarant]

I have received an age-appropriate course of hepatitis B vaccine consisting of (insert

number) vaccine doses.

The approximate year I was vaccinated against hepatitis B was….…………………………..…………..……

I do not have the record of vaccination because: ............................................................................................

............................................................................................................................................................................

............................................................................................................................................................................

and I understand the risks of making a false declaration.

I make this solemn declaration* conscientiously believing the same to be true, and by virtue of the

provisions of the Commonwealth Declaration Act 1959.

Declared at: ..................................................... on .........................................................................

[place] [date]

………………………………………………………………................................................................................

[signature of declarant]

in the presence of an authorised witness, who states:

I, ........................................................................ , a .......................................................................................

[print name of authorised witness] [qualification of authorised witness]

certify the following matters concerning the making of this statutory declaration by the person who made

it: I have known the person for at least 12 months OR *I have confirmed the person’s identity using

an identification document and the document I relied on was

…………...………………………………………………………………………………………………………….…...

…………...…………………………………………………………………………………………………….…….…...

[describe identification document relied on]

.................................................................. .....................................................................

[signature of authorised witness**] [date]

*This statutory declaration is made under the Commonwealth Declaration Act 1959

**An authorised witness must be an appropriately trained assessor e.g. GP or nurse immuniser (not a JP)