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Insight - Financial reporting
Income Statement Pack
User guide
Current: August 2018
ANU Insight – Financial Reporting – Income Statement Pack
is pack - user guide v2
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Contents
1 Overview .......................................................................................................................................................................... 3
2 IS pack security settings .................................................................................................................................................... 4
3 IS pack prompts ................................................................................................................................................................ 4
4 Understanding the IS pack outputs ................................................................................................................................... 5 4.1 Income statement report output ...................................................................................................................................................................................5 4.1.1 Income Statement Tabs - example ............................................................................................................................ 7 4.2 Transaction report output .............................................................................................................................................................................................8 4.2.1 Tabs .......................................................................................................................................................................... 8 4.2.2 Data sorting ............................................................................................................................................................. 8 4.2.3 Transaction periods .................................................................................................................................................. 8 4.3 Salary report tab ............................................................................................................................................................................................................9
Figure 1 - IS pack hyperlink ................................................................................................................................................................. 3 Figure 2 - IS summary ......................................................................................................................................................................... 7 Figure 3 - IS by areas tab ..................................................................................................................................................................... 7 Figure 4 – Transaction detail report.................................................................................................................................................... 8 Figure 5 – Transaction summary report – single period ..................................................................................................................... 8 Figure 6 –Salary report ........................................................................................................................................................................ 9
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1 Overview This report is part of a suite of new reports available under the “Financial Reporting” heading in the ANU Insight system:
The IS Pack enables users to run the following 3 reports together as a “pack”:
1. Income statement (IS)
2. Transactions report 3. Salary report
Note:
As a multi report pack, the IS pack is designed to review and retrieve millions of data points in the Insight
system, especially for the more granular transactions and employee related data.
Accordingly, if you are running the IS pack for a whole College, Division, larger School or multiple
Departments, you may find the pack takes longer to run than individual reports.
Instead of waiting for your report to run to your screen, you can nominate to email the report to yourself (or
others), or schedule it to run later. Please refer to the “Insight - Financial reporting - Overview of Running
Reports” user guide for details.
This user guide provides information specific to running the IS report pack. For more details on the format, function and prompt selections of the individual reports included in the IS pack, please refer to the following user guides also available:
“Insight - Financial reporting - Overview of Running Reports”
“Insight – Financial reporting – Income Statement”
“Insight – Financial reporting – Transactions report”
“Insight – Financial reporting – Salary report”
To access the IS report pack, use the hyperlink as shown below:
Figure 1 - IS pack hyperlink
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2 IS pack security settings
For the Pilot release security settings have been applied as follows to each report:
Income Statement report – no security
Transaction report – no security
Salary report – Users can access Salary report only for their area of responsibility and is subject to approval by
their College General Manager/Service Division Director/Divisional director.
3 IS pack prompts The prompt pages for the IS pack include prompt options required for each of the individual reports. The table below provides details on the function of each prompt available.
Table 1 – Prompt list
Prompt name
Image Description Reqd Report this applies to
1. Reporting type
Report by organisational areas or projects.
Yes All reports.
2. Fund
Fund type (currently on R available)
Yes All reports.
3. Period - actuals
Period selection for YTD actuals.
Yes All reports
4. Published - forecast
Period selection for available published forecasts.
Yes All except Transaction report
5. Period range
Single period or Year to Date transactions data
Yes Transaction report
6. Display options
Report columns and output options
No All except Transaction report
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Prompt name
Image Description Reqd Report this applies to
7. Summary and detail pages
Single (summary) or multi page (detail) reports depending on Org Area selection
Yes Income Statement.
8. Expand to account structure
Account Structure levels displayed in the Income Statement
Yes Income statement
9. Sort data by
Sort order of transaction data
Yes Transaction report
10. Org Areas
Org Areas per ANU Org Structure..
Yes
All reports.
11 GLC Projects (search)
Search for project/s to report on. Requires you to know the project number
Yes (if reporting
by project)
All reports
12. GLC Projects (select)
Select required projects based on the Org Area selected in “Org Areas” refer prompt 10. Above.
Yes (if reporting
by project)
All reports.
13. Account selection
Transaction data returned for specific account/s only
No Transaction report
4 Understanding the IS pack outputs
4.1 Income statement report output The IS output in the IS pack will vary depending on the criteria selected for the “Summary and detail pages” prompt:
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Summary page only - will return a single IS report tab;
Detail pages only – will return multiple IS report tabs if multiple Org Area/ projects were chosen;
Both summary and detail pages – will return will return multiple IS report tabs if multiple Org Area/ projects were chosen.
Important Notes:
If you have selected only a single Org Area/ project, all the options above will return only a single IS report tab;
If you require both summary and detail pages, then ensure you only chose the lowest level Org Areas required, not both the consolidated area and its “children”;
Eg. If you require a summary and detail report for the “Research School of Humanities & the Arts (RSHA)”, you would choose only the Departments as shown below. If you also “check” the RSHA box, you will receive an incorrect report.
Correct selection Incorrect selection
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4.1.1 Income Statement Tabs - example
Below are example IS reports returned for the following Org Areas selection in the College of Law:
Org Areas selection:
1st tab/ page of the IS report – “Income Statement summary”
Figure 2 - IS summary
Subsequent tabs/ pages of the IS report – “Income statement by areas:
Figure 3 - IS by areas tab
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4.2 Transaction report output
4.2.1 Tabs
The Transaction report output is always presented in 2 tabs - “Transaction detail and “Transaction summary”. The data set will include transactions for all of the selected Org Areas/ projects at the detailed GLC code level.
Transaction Detail
Contain all transaction/ journal lines for each natural account.
Figure 4 – Transaction detail report
Transaction summary
Contains the Subtotals/Totals by each Account Category for all transactions lines presented in the “Transactions details” tab.
Figure 5 – Transaction summary report – single period
Note: If “Year to date” period range is selected the Transaction summary report will show all periods in columns. Figure 5 above shows a “single period” report.
4.2.2 Data sorting – Transaction detail report
The data in the detail tab is sorted based on the selection made in the “Sort data by” prompt.
Account category then period
Sorts the data by Account Category then by period. The Account Category is in the same order as the Level 1 Account Structure in the new Income Statement Account Structure.
Period then account category
Sorts the data by period first, then Account Category. This is only relevant if the “Year to Date” selection has been made in the “Period range” prompt (see below).
4.2.3 Transaction periods
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The amount of data returned is determined by the “Period” and “Period range” prompts.
Single period
Will return transactions for the single period selected in the ”Period” prompt.
Year to date
Will return all periods from P1 (Jan) to the period chosen in the Period prompt.
4.3 Salary report tab
The Salary report output is always in 1 tab. The data set will include transactions for all of the selected Org Areas/
projects at the detailed GLC code level.
The Salary report tab presents detailed individual employee level information sourced from the enterprise system TM1.
The data set contains a mix of YTD actuals, full year forecast and budget salary information for each employee.
Figure 6 –Salary report
