1  Serial No._________

REGISTERED Ministry of Defence Production Directorate General Defence Purchase Pak Sectt No. II Rawalpindi. Telephone: 9270967 No. 1566/ /Registration

To: _________________________________ ____________________________________________ _________________________________ Subj: Registration of Firms Dear Sir, 1. A set of registration proforma along with instructions are forwarded herewith. Registration of the firm will be processed on receipt of the proforma along with the documents mentioned therein and in the General Instructions on reverse. To avoid delay in the process of registration and unnecessary correspondence subsequently, it may please be ensured that documents when submitted are complete in all respect, duly typed. 2. It may be appreciated that processing of registration case could take time as it entails security clearance, security of the financial capability of the firm and inspection by technical agencies to establish the competence / capability of the firm to manufacturer / supply the stores. This in view, reminder may not be sent till four month after submission of complete documents. 3. It may please be noted that registration of the firm can be declined by the Director General without assigning reason. 4. In case of any doubt concerning the documents and registration process clarification may please be sought through post or you may contact:

AD Registration Registration Officer

Tel No. Fax No. email address:

051-9270967 051-9270964 adregn@dgdp.gov.pk regnofficer@dgdp.gov.pk

Yours faithfully

for Director General Defence Purchase

In the past some of the registered firms who defaulted in the contract awarded to them got themselves re-registered with new names/titles. This practice is unethical and not acceptable. Strict disciplinary action would be taken on disclosure of such occurrences and such firms can be blacklisted for dealing with all Govt. Organizations.

Note: For detail of e-bulletin please contact at regnofficer@dgdp.gov.pk

2  

GENERAL INSTRUCTIONS FOR REGISTRATION WITH DIRECTORATE GENERAL DEFENCE PURCHASE

1. Your firm is welcome to do business with Defence Purchase Organizations. For this purpose you may get your registration with Directorate General Defence Purchase (DGDP). Following categories of firms are registered.

a. Local manufacturing firms.

b. Stockist of food grains i.e. Rice, Dalls all sorts, Sugar, Tea and Ghee/cooking oil etc. Cotton Waste, Jute goods, shoe grindery items, ferrous and non-ferrous equipment, chemicals, vehicles, spares, computers, computer parts, electrical/electronic parts, air conditioners/water cooler, fridges, plain paper copier and spares etc.

c. Local sole agent of foreign manufacturing firms/sole agent of exporter of principal manufacturer (additional instructions are given on next page).

2. Registration implies formal approval accorded to the applicant firm by DGDP on:

a. Completion of requisite preliminaries by the firm.

b. Finalization of verification process.

c. Recommendation by the concerned Inspecting Authorities in case of manufacturer / stockist.

3. Following proforma (enclosed) are required to be filled up by the applicant firm eight copies are required: a. SVA-8121 - related to details about the firm. b. SVA-8121A - concerning individuals data required to be filled up for all the Directors, Proprietors, Partners in addition to the persons authorized to sign the correspondence. 4. It is expected that your firm would have a proper office with company’s sign board suitably displayed and telephone etc for ease of establishing contact and inspection etc. 5. Incomplete documents are sent back to the firm for completion. Firms are expected to resubmit complete documents within 3 months period otherwise registration case will be considered close. 6. On submission of papers by the firm, DGDP refers the case to Inspecting Authorities who issue detailed instructions for the inspection. Following main aspects are observed by the Inspecting Authorities: a. Ownership of work premises financial capability. b. Availability of machinery / source for material and technical / skilled labour. c. Testing facilities for quality control and productions / security aspects.

3   d. Warehouse and environmental conditions / security aspects.

(Note: Inspecting authorities are ITD Directorate, S&T Directorate, Med Directorate & RV&FC, depending on the nature of stores).

7. The registration fee Rs. 7500/- (Rs seven thousand five hundred only) should be deposited into the Government Treasury / State / National Bank of Pakistan and receipted copy of challan (in original) be attached with the registration proforma. The amount should be deposited under Major Head C02501-20, Main Head-12, Sub Head-A, Miscellaneous (Code Head 1/845/30). The amount is non refundable.

8. For your ease, documents required with the application have been summarized at Annex A, B, C, D, E, F, G & H.

4  

GENERAL INSTRUCTIONS FOR REGISTRATION OF AGENT FIRMS

1. General: Procurement of defence stores from foreign firms “Principals” through Pakistan based firms “Agent Firms” are allowed by the Govt. Agency firms are however, required to get themselves registered with this Directorate General for carrying out any business or dealing with Procurement Directorates. 2. Basis of Registration: a. Firms are registered on the basis of agency agreement concluded with their foreign principal’s. At least one valid agency agreement is mandatory for registration. b. There is no limit on number of principals. After the initial registration, the firms may subsequently get additional principals indexed at any stage. This process is termed as “Additional Indexation”. c. Firms are responsible to provide fresh agreement/revalidation certificate before the expiry date of the agreement. Firm’s indexation is considered suspended automatically on expiry of the agreement. At least on valid agency agreement is necessary for the firm to remain on registered list of DGDP. d. It is the responsibility of the firm to inform this Directorate General immediately on cancellation of its agency agreement by the principal. Failure to do so may entail cancellation of firm’s registration. 3. Guide Line for Preparation of Documents: a. Firms are required to provide following documents after obtaining from their Principals in original:- (1) Agency Agreement (please see paragraph 3c below. Please provide 1 original 3x photocopies). (2) Sole Export Right Certificate in case principal is stockist/supplier/exporter as per specimen attached as annex ‘G’ (Page-22). (3) Original Equipment Manufacturers (OEM) Certificate: In case your principal is not the original manufacturer of store and producing the items under license of an OEM, then he must provide a certificate from respective OEM, under which the principal has been authorized to manufacture stores/products under OEM’s Trade mark. (4) ISO Certificate: Only ISO certified Principals are entertained. b. Other Documents:- Details as per Annex “A”. c. The principal and the agent firm should both sign and affix their respective seals along with designation and name on the agreement (specimen attached as Annex ‘F’ (Page- 20). The agreement should cover the points given below:-

5   (1) The agreement should be printed on the letter head pad of the principal duly mentioned phone No and email address. (2) Validity period should be clearly mentioned in the agreement. Maximum of three years validity period is allowed. (3) If should be clearly stated in the agreement whether the principal is a manufacturer or an exporter. (4) In case the principal is an exporter or Trading house then Sole Export Rights Agreement between the principal and the manufacturer should also be provided (already referred in para 3a(2) above). (5) The agent firm should be granted in Pakistan, the sole agency with exclusive rights. (6) Product/stores should be listed in the agreement showing nomenclature, type and model of each item and product being offered in the agreement. (7) Rate of commission to be paid by principal to his agent is to be indicated in the agreement as per specimen. In case, the same is not mutually agreed at the stage of registration/indexation then it needs to be mentioned that “it would be declared at the time of signing the contract” and needful, should accordingly be done at contract stage. 4. Agent commission policy is at Annex ‘H’. It should also be seen by the principals, who should sign a copy of it and affix his seal. 5. Agency agreement submitted by the agent firms is required to be authenticated by the respective Embassy in Pakistan. On completion of this condition registration/indexation letter of the firm is issued by the registration section (DGDP). 6. Agency firms are required to provide a copy of agency agreement to the concerned Procurement Directorate/Officer as and when a contract is concluded.

6  

EIGHT COPIES REQUIRED SVA-8121

PART–I

PARTICULARS COMMON TO ALL CATEGORIES OF FIRMS

1. Name of the Firm________________________________________________________________

2. Address (office)_________________________________________________________________

3. Address Factory/Stocks__________________________________________________________

4. Telephone________________, Fax______________, E-Mail_____________________________

5. National Tax No____________________ 6 Sales Tax No._______________________________

7. Do you seek registration as: Manufacturer /Agent /Stockists (please indicate by √ ) 8. Category of the Firm: a. Sole Proprietary concern - (Yes/No)

b. Partnership concern - (Yes/No)

c. Limited concern - (Yes/No)

9. Registration with various Trade Organizations: Firms are required to register with following

organizations prior to apply for registration with Directorate General Defence Purchase:

a. Manufacturing Firms (1) Registered under Factory’s act - (Yes/No)

(2) Chamber of Commerce and Industries Membership (CC&I) (Yes/No)

(3) Certificate of Incorporation (for limited/public concern only) (Yes/No)

b. Stockist Firms (1) Chamber of Commerce and Industries Membership - (Yes/No)

(CC&I) (for limited/public concern only)

(2) Memorandum and Article of Association (for limited/public (Yes/No)

concern only)

d. Agent Firms (1) Chief Controller Import & Export Certificate (CCI&E/EPB) - (Yes/No)

10. Firm’s Management Record:

NAME FATHER’S NAME

DESIGNATION PASSPORT / CNIC NO

FAMILY NO VALID UPTO

- - CEO /

SIGNATORY

etc

- - -

7  11. Was your firm previously registered with DGDP or under any other name and defaulted in any

Defence Contract? If so, please furnish details:

________________________________________________________________________________

_______________________________________________________________________________

12. Are you already registered with any Defence Establishment i.e DGMP, POF Wah, GHQ and its

Formations/Ordnance/EME Establishments, FWO, PAC KAMRA, NLC and HIT Taxila etc? If so,

please indicate:-

Organization Registration Number a.

b.

c.

Note: - PLEASE CROSS OUT THE PART WHICH DOES NOT CONCERN YOUR FIRM

PART-II FOR MANUFACTRURING FIRMS ONLY

13. Address of Factory (Including telephone No etc): ___________________________________

_______________________________________________________________________________

_______________________________________________________________________________

14. Detail of stores for which indexation is applied for (attach list in case number of items is more):

________________________________________________________________________________

________________________________________________________________________________

_______________________________________________________________________________

15. Detail of Employees Nos

a. Executives _____________________ b. Staff _____________________

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PART-III

FOR AGENTS TO FOREIGN PRINCIAPL ONLY 16. Stores and name of Principal in which firm desires registration/indexation:

Principals Stores

PART –IV

FOR STOCKIST FIRMS ONLY 17. Address of Godowns / Stockist with Phone No. _______________________________________________________________________________________________________________________________________________________________ 18. Stores in which firm desires registration/indexation as stockist: - (attach list in case number of stores is more). _______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

PART –V

19. I certify that none of my near relatives (father, mother, sister, uncle, son, daughter or any other near relative with whom I would not like to compete in the open market) has registered any firm dealing in the same or similar type of stores/items. In case any such person attempts to do so. I undertake to inform Directorate General Defence Purchase of this fact without any loss of time. 20. I certify that the information given is correct to the best of my knowledge. In case it is detected on any stage that information is incorrect or contrary to the facts/ information given in the Application Form, the Registration may be cancelled and disciplinary action initiated (i.e debarring ;the firm to do business with other Defence Establishment and Government Agencies). I also accept that any disciplinary action taken will not be challenged in any Court of Law. Furthermore, I am bound to intimate the Registration Section any change that occurs later. Date: _____________________ (Signature of the Applicant) Name:____________________ (in block letters)

9  1. Signature of Witness 1 *_____________________________ Name (in block capitals)_______________________________ ID card No._________________________________________ (Please attach photo copy) Seal & Date Address____________________________________________ ___________________________________________________ ___________________________________________________ 2. Signature of Witness 2 *____________________________ Name (in block capitals)______________________________ ID card No.________________________________________ (Please attach photo copy) Seal & Date Address___________________________________________ __________________________________________________ __________________________________________________

* Witness should be a Gazetted Class-I Officer

10  

EIGHT COPIES REQUIRED SVA-8121A

PERSONAL DATA PROPRIETOR / EXECUTIVE / DIRECTOR OF FIRM

Passport Size Photograph 2” x 2-1/2” Attested by

Class-I Officer 1. Full Name: ____________________________________________________________________ 2. Are you retired Defence Officer? (Yes/No) 3. If yes, please give the no, rank, regiment/Corps and Photocopy of release order. 4. If you have changed your name, state previous name with reason for the change: ______________________________________________________________________________ 5. Father’s Name and Occupation___________________________________________________ 6. Husband’s Name and Occupation (in case of married female) ___________________________ 7. Academic Qualification__________________________________________________________ 8. National Identity Card No.________________________________________________________ (Please attach photo copy duly attested) 9. Date and Place of Birth__________________________________________________________ 10. Previous occupation ___________________________________________________________ 11. Religion_____________________________________________________________________ 12. Nationality___________________________________________________________________ 13. Permanent Resident Address____________________________________________________ _______________________________________________________________________________ 14. Present Residential Address_____________________________________________________ _______________________________________________________________________________ 15. Name of firm and date of employment______________________________________________

11  16. Nature of employment with present firm____________________________________________ 17. Have you got any employment or partnership or share in any other Firm, Factory, Business concern etc. If so, give brief details_______________________________________________ Date: _________________ Signature of the Individual__________________ Place: ________________ Name (in block letters) _____________________

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Anx-A

(ALL PHOTOCOPIES ATTACHED WITH THE APPLICATION MUST BE ATTESTED BY THE NOTARY PBULIC OATH COMMISSIONER)

DOCUMENTS REQUIRED COMMON TO ALL CATEGORIES 1. SVA-8121 (Firms Bio-data) (8x Copies) 2. SVA-8121-A (Personal Data) (8x Copies) 3. National Identity Card duly attested by class-I officer. 4. Photocopy of NTN Certificate duly attested by Oath Commissioner. 5. Bank Statement for last one year in case of sole proprietor and partnership firms duly attested by Bank authorities and duly calculated total credit & debit at the end of the statement. 6. Bank certificate from bank indicating the amount. (in original signed and stamped by bank authorities). 7. Challan for Rs.7500/-, along with 2 x photocopies, as registration fee, the amount should be deposited under Major Head C02501-20, Main Head-12, Sub Head-A, Miscellaneous (Code Head 1/845/30). The amount is non-refundable

8. Photocopy of registration certificate issued by Sale Tax department (duly attest by Oath Commissioners). 9. Photocopy of partnership deed along with registration under partnership act 1932. (For partnership concern only (duly attest by Oath Commissioner). Additional Documents for manufacturer firms: 1. Owner ship deed factory documents or-rent deed (duly attest by Oath Commissioners). 2. Certificate of incorporation (for limited public concern only) duly signed by register of the firm and attested by Oath Commissioner. 3. Chamber of commerce & Industries certificate (CC&I) (duly attest by Oath Commissioner). 4. Registration under factory Act. 5. Memorandum and Articles of associations (for limited/public concern only) duly signed by register of the firm and attested by Oath Commissioner. Additional Documents for Stockist: 1. Certificate of incorporation (for limited/public concern only). 2. Memorandum and Articles of associations (for limited/public concern only). 3. Chamber of Commerce & Industries certificate (CC&I for limited/public concern only). Additional Documents for Agents: 1. Agency Agreement (Specimen attached on Anx ‘E’) along with 3x photocopies. 2. Sole Export Right Certificate (Specimen attached Anx ‘F’) in case principal is supplier/exporter. 3. OEM Certificate: In case your principal is not the original manufacturer. 4. ISO Certificate: Only ISO Certified principal are entertained. 5. Agency agreement along with catalogue literature/broacher, covering the range of offered products. 6. Copy of fresh price list issued by the manufactures if available (only for Medicine/Electro medical/Equipment). 7. Maintenance facilities of the firms in Pakistan (only for Medicine/Electro medical/Equipment). 8. Commissioner policy seen/signed by the principal (Annex ‘H’).

13   Additional Documents for Pharmaceutical Firms / Suppliers / Stockist 1. List of applied stores/items with Genetic Name. 2. Certificate of registration with Ministry of Health for applied stores/items as supplier/manufacturers. 3. Source of raw material (Manufacturer’s name and country of origin) supported by proforma, Invoice and shipping documents duly attested by the competent authority. 4. Total life of raw material from the date of its manufacturing. 5. Shelf life of finished products. 6. Rate per unit fixed by Ministry of Health, if available.

14  

Anx-B

DOCUMENTS REQUIRED FOR TECHNICAL INSPECTION OF FIRMS REQUIRED BY ITD DIRECTORATE, GHQ

“FOR MANUFACTURER FIRM” S/No. Name of Documents No of Copies 1. SVA-8121in original (Firm’s Biodata). 05 2. SVA-8121-A in original (Personal Bio data). 05 3. NIC (NADRA) copy of owner/owners 05 4. Detail of Management and Technical Staff with names, their qualification 05 and experience. 5. List of any contract awarded by Govt. department and completed by the firm. 05 6. Ownership documents of property duly verified by court: 05 a. Registry/Lease documents of Land/Property b. Rent deed (if applicable) 7. Electricity /Gas/Telephone bills of last three months of current year in the 05 name of owner /CEO. 8. List of product for commercial consumption. 05 9. List of items/products for which firm is already registered (in case of additional 05 indexation only). 10. List of machinery/plant held. 05 11. List of vendors. 05 12. List of inspections/test equipment/gauges with date of last calibration. 05 13. Details of bond room/ware house facility with size and capacity. 05 14. Professional Tax certificate and details of income tax and sale tax of 05 current year. 15. Location map of firm premises. 05 16. Copy of valid ISO Certificate. 05 17. Copy of valid membership certificate of chamber of commerce & Industries. 05 18. Photographs of machinery showing manufacturing process. 05 19. Confirmation to health and safety standard, etc. 05 (Note: Provide 5 sets of each document duly verified by Oath Commissioner) “FOR STOCKIST FIRM” S/No. Name of Documents No of Copies 1. SVA-8121in original (Firm’s Biodata). 05 2. SVA-8121-A in original (Personal Bio data). 05 3. NIC (NADRA) copy of owner/owners 05 4. Detail of Management and Technical Staff with names, their qualification 05 and experience. 5. List of any contract awarded by Govt. department and completed by the firm. 05 6. Ownership documents of property duly verified by court: 05 a. Registry/Lease documents of Land/Property b. Rent deed (if applicable) 7. Electricity /Gas/Telephone bills of last three months of current year in the 05 name of owner /CEO. 8. List of items stocked for commercial consumption. 05

15  9. List of items/products for which firm is already registered (in case of additional 05 indexation only). 10. Certificate of dealership of the firm issued by the OEM/Trading House 05 (Essential required for registration). 11. Details of bond room/ware house facility with size and capacity. 05 12. Professional Tax certificate and details of income tax and sale tax of 05 current year. 13. Location map of firm premises. 05 14. Copy of valid ISO Certificate. 05 15. Copy of valid membership certificate of chamber of commerce & Industries. 05 16. Photographs of items in stock position. 05 (Note: Provide 5 sets of each document duly verified by Oath Commissioner)

16  

Anx-C DOCUMENTS REQUIRED FOR TECHNICAL INSPECTION OF FIRMS

REQUIRED BY ORDNANCE DIRECTORATE, GHQ “FOR MANUFACTURER FIRM” S/No. Name of Documents No of Copies 1. SVA-8121in original (Firm’s Biodata). 05 2. SVA-8121-A in original (Personal Bio data). 05 3. NIC (NADRA) copy of owner/owners 05 4. Detail of Management and Technical Staff with names, their qualification 05 and experience. 5. List of any contract awarded by Govt. department and completed by the firm. 05 6. Ownership documents of property duly verified by court: 05 a. Registry/Lease documents of Land/Property b. Rent deed (if applicable) 7. Electricity /Gas/Telephone bills of last three months of current year in the 05 name of owner /CEO. 8. List of product for commercial consumption. 05 9. List of items/products for which firm is already registered (in case of additional 05 indexation only). 10. List of machinery/plant/equipment with vintage, capacity and capability. 05 11. List of vendors. 05 12. List of inspections/test equipment/gauges with date of last calibration. 05 13. Details of bond room/ware house facility with size and capacity. 05 14. Photographs of the layout and machinery installed. 05 15. Copy of valid ISO Certificate. 05 16. Copy of valid membership certificate of chamber of commerce & Industries. 05 17. List of particular items for which the firm has applied for registration/additional 05 Indexation, for example Jersey, Socks, Vest etc and not general term i.e. Hosiery Items, Clothing items etc. (Note: Provide 5 sets of each document duly verified by Oath Commissioner) “FOR STOCKIST FIRM” S/No. Name of Documents No of Copies 1. SVA-8121in original (Firm’s Biodata). 05 2. SVA-8121-A in original (Personal Bio data). 05 3. NIC (NADRA) copy of owner/owners 05 4. Detail of Management and Technical Staff with names, their qualification 05 and experience. 5. List of any contract awarded by Govt. department and completed by the firm. 05 6. Ownership documents of property duly verified by court: 05 a. Registry/Lease documents of Land/Property b. Rent deed (if applicable)

17  7. Electricity /Gas/Telephone bills of last three months of current year in the 05 name of owner /CEO. 8. List of items stocked for commercial consumption. 05 9. List of items/products for which firm is already registered (in case of additional 05 indexation only). 10. Certificate of dealership of the firm issued by the OEM/Trading House 05 (Essential required for registration). 11. Details of bond room/ware house facility with size and capacity. 05 12. List of particular items for which the firm has applied for registration/additional 05 Indexation, for example Jersey, Socks, Vest etc and not general term i.e. Hosiery Items, Clothing items etc. 13. Copy of valid membership certificate of chamber of commerce & Industries. 05 14. List of testing measuring and diagnostic equipments with date of last calibration. 05 (Note: Provide 5 sets of each document duly verified by Oath Commissioner)

18  

Anx-D

DOCUMENTS REQUIRED FOR TECHNICAL INSPECTION OF FIRMS REQUIRED BY S&T DTE, GHQ

S/No Name of Documents No of Copies 1. Photo copy of property documents. 03 2. Ownership documents/rent deed of Godowns for at least 2 years. 03 3. Documentary proof of previous year business (Quantity purchased / sold). 03 4. Photo copy of IT’s confirmation of payment of last income tax. 03 5. Bank statement (in original) along with two photo copies of owner of firm’s account of last two years. 03 6. Photo copy of owner NIC (NADRA) duly attested. 03 7. Documentary proof of blending/mfr facilities i.e Vanaspati / Cooking Oil and Tea. 03 8. Documentary proof of property of moveable/immoveable nature. 03

19  

Anx-E

DOCUMENTS REQUIRED FOR TECHNICAL INSPECTION OF FIRMS REQUIRED BY MED DTE, GHQ

“Manufacturer” S/No. Name of Documents No of Copies 1. Ministry of Health Registration letter. 02 2. Performance invoice of raw material. 02 3. Brochure / Literature. 02 4. Price list. 02 Information: 1. Clinical information/technical date in case of new incl in PVMS. 02 2. Shelf life of Raw material used. 02 3. Shelf life of finish product. 02 4. Commercial packing. 02 5 Detail of lab equipments. 02 6. Qualification of lab in-charge. 02 7. Capacity of daily production. 02 8. List of generic names against applied products. 02 “Local Agent” S/No. Name of Documents No of Copies 1. Ministry of Health Registration letter. 02 2. Agency agreement. 02 3. Price list. 02 Information: 1. List of countries where mfrs firms supply the items. 02 2. Shelf life of product. 02 3. Marking/prescription information. 02 4. Place of inspection in case of imp (FOR)/warehouse location. 02 5. Sample of leaf let/prescription information. 02

20  

Anx-F SPECIMEN OF AGNECY AGREEMENT

1. In case of Manufacturer (OEM/OEM Certified) We M/s _________________________________ do declared that we are manufacturer of the following stores/items:- Nomenclature Type/Size/Model (Particulars of each item/equipment to be written separately) 2. In Case of Exporter only:- We M/s ________________________________ do hereby declare that we are sole exporters appointed by our following principals (manufacturers) for their products as shown against each and Sole Export Right Certificate on the letter head pad of these principals are enclosed:-

Principal Stores Nomenclature/Type/Size/Model a. b.

3. We do hereby appoint M/s ______________________________ our sole agent for Pakistan. 4. This agreement will remain valid upto ____________________. 5. We undertake to inform the Director General Defence Purchase, in case, any change/cancellation/ termination of this agency agreement takes, please. 6. It is certified that conditions/instructions mentioned in the agent commission policy issued by Directorate General Defence Purchase have been read and noted. Maximum allowed % of agent commission is subject to following rates:-

S/No. Value of Contract Maximum Agent Commission

%age

Principal Offer

a. Exceeding Rs. 250,000/- upto Rs. 1,000,000/- b. Exceeding Rs. 1,000,000/- upto Rs. 2,500,000/- c. Exceeding Rs. 2,500,000/- upto Rs. 5,000,000/- d. Exceeding Rs. 5,000,000/- upto Rs. 10,000,000/- e. Exceeding Rs. 10,000,000/- upto Rs. 50,000,000/- f. Over Rs. 50,000,000/- Note:- Value of contract in foreign currency should not exceed value of contract in Pak currency workout at official currency exchange rates.

OR

Agent commission is yet not mutually decided however it would be declared at the time of signing the contract. The agent commission will be between a range of minimum 0.5% to a maximum of 4% as allowable under agent commission policy/rates of MoDP/DGDP as specified at para 6 above. 7. Maintenance facilities in Pakistan.

21  8. Copy of the ISO Certificate is enclosed. Signature of Agent Firms Signature of Principals (With Office Seal) (With Office Seal)

22  

Anx-G SPECIMEN OF SOLE EXPORT RIGHT CERTIFICATE

1. We ___________________________ do hereby declare that we are the OEM/OEM certified Manufacturers of following products/items:- a. ________________________________________________________________ b. ________________________________________________________________ 2. We hereby appoint M/s ________________________________ our sole exporter/distributor for Pakistan for above mentioned products. 3. We are ISO certified manufacturers. (Attach copy of ISO certificate). Manufacturer’s Seal Signature _________________ Name : ___________________ Signature: _________________ Designation: _______________ Note: It should be prepared on letter head pad of manufacturer reflecting the firm address & registered trade mark proper email address and telephone no.

23  

Anx-H POLICY REGARDING-AGENT COMMISSION

1. Salient aspects of the Agent Commission Policy are as follows:- a. Agent will be registered / indexed with the DGDP on the basis of agency agreements, any other documents indicating the terms of employment of agents, clearly indicating the rate of commission with the foreign principals duly verified by the concerned Embassy in Pakistan. b. The agent will provide their National Tax Number at the time of registration/indexation to DGDP. c. While submitting the offer, the principal will indicate the following:- (1) Ex-factory value of the stores. (2) FOB value of the stores. (3) Percentage or amount of commission/or any other fee for services etc. d. Exact amount of agent commission as well as the National Tax No. of the agent will be reflected under Agency commission clause of the contract. Maximum allowed % of agent commission is subject to following rates:-

S/No. Value of Contract %Age a. Exceeding Rs. 250,000/- upto Rs. 1,000,000/- 4 b. Exceeding Rs. 1,000,000/- upto Rs. 2,500,000/- 3 c. Exceeding Rs. 2,500,000/- upto Rs. 5,000,000/- 2 d. Exceeding Rs. 5,000,000/- upto Rs. 10,000,000/- 1-1/2 e. Exceeding Rs. 10,000,000/- upto Rs. 50,000,000/- 1 f. Over Rs. 50,000,000/- 1/2 Note:- Value of contract in foreign currency should not exceed value of contract in Pak currency workout at official currency exchange rates.

e. The LC in favour of foreign principals will be opened for the contract value less the amount of agreed Agency commission which will be paid in local currency by the CMA(DP) to the agent. Agent Commission will be paid by the principal through the normal banking channels in local currency, under intimation to the contracting agency, CMA(DP), SBP and CBR. f. The SBP Karachi/Rawalpindi will also inform CBR of the payments of Agent Commission made to the local agents through normal banking channels, as soon as the payment are released. g. A Certificate (as per appendix-I) duly signed by the principal and local agent will be rendered that no remuneration, in case or kind has been/will be paid by him to any individual or party other than the commission allowed to the agent mentioned in the contract. The certificate will be countersigned by the DPS concerned. h. Authorized local agents will be allowed to attend the negotiations meeting on required basis. As the case may be.

24   j. In case the contract is concluded with the OEM/Principal directly without the involvement of local agent, a certificate at Appendix-II will be obtained and attached to the contract documents. 2. All the contracting agencies will inform Central Board of Revenue Pakistan about the particulars of the contract and agency commission agreed along with the full particulars of the agents in respect of all contract with in 30 days of signing. This will apply to all contracts signed on or after 1st April 1996.

Appendix-I CERTIFICATE

It is certified that no person, firm, corporation, subsidiary or entity in Pakistan or elsewhere shall

Directly or indirectly receive any rebate, bonus, commission, gift favour in caseh or in kind other than

the commission allowed to M/s (FULL NAME, TITLE OF THE COMPANY WITH ADDRESS), against

contract No. ________________ dated __________. In case it is discovered that the contents of this

certificate have been infringed/violated by the supplier, the purchaser will have the right to cancel the

contract and /or impose a penalty equal to 25% of the contract value.

Agent Principal _______________________ ________________________ Seal & Signature Seal & Signature

COUNTER SIGNATURE

____________________________________________ ____________________________________________

DP Concerned Seal & Signature

25  

Appendix-II

CERTIFICATE It is certified that any extra payment in the form of rebate, bonus, commission, gift or favour in case or

kind over and above the contracted value has neither been paid nor shall be paid to any person, firm,

corporation, subsidiary or entity in Pakistan or elsewhere directly or indirectly. In case it is discovered

that contents of this certificate have been infringed/violated by the principal, his representative or

assignees the purchaser will have the right to cancel the contract and /or impose a penalty equal to

25% of the contract value.

Principal _______________________ Seal & Signature

COUNTER SIGNATURE

____________________________________________ ____________________________________________

DP Concerned Seal & Signature