In Style Erp Modules

I N - S T Y LE • S O F TWARE • HO S T ING • D I G I TA L MARKET ING

PHONE : 3 1 4 - 6 3 1 - 6 9 8 2 • C E L L : 3 1 4 - 4 8 2 - 3 9 6 9 • WWW . I N S TY L E SOF T . C OM

In-Style ERP™ Modules

Product Development Management (PDM)

• How do we keep everyone in the team on the same page?

• How do we communicate effectively?

• Can we shorten the product development cycle and make it more efficient?

These are some of the questions that we were trying to answer when we designed the Product Development module.

You can define the specs and the rest of the information that the manufacturer will need to manufacture your products. You can add pictures, fabric detail information and swatches, and any other images that you think are relevant.

The revisions section allows you to record any relevant change, which becomes available to the whole team. This is the key to the PDM module as it organizes what would probably be a set of unstructured e-mails, memos and faxes.

You can organize your products into Workbooks or Collections and group them the way your salespeople will present them to the customer.

You can also enter costing information and quotes from vendors, revisions to the costing (with revision history of costing and quote information). You can define the costing categories (such as FOB price, fabric cost, trim cost, duty, freight, etc.) and your own formulas to calculate gross margin and other significant values for your analysis.

Style Master

You can define all the attributes for the style that can later be used to create queries with information as sophisticated as necessary, such as sales by fabric group, division, etc.

Customer Master

The customer master is a flexible structure capable of supporting the simplest of customers with one location (bill-to and ship-to), to a complex multi-level customer with buying office, bill-to, multiple ship-to locations and distribution centers.

The customer master drives the order entry process. Unless you have an exception, you only need to enter the information once and it is used over and over again each time an order for the customer is entered.



Order Entry

Orders can be manually entered or received via EDI. Individual orders, bulk and confirmation orders are received and commissions are calculated.

Costing

The system allows for an efficient method of style entry and cost analysis.

The same Bill of Materials used for costing is used for the Materials Requirements Planning (MRP), therefore saving data entry time and avoiding errors that always occur when data is entered more than once into one or more computer systems. The Bill of Materials can be setup at the style and color level or at the style, color and size level or a combination of both.

When entering your fabrics, trims and other raw materials, you will be required to enter the yield or quantity that you need of each raw material. Using the standard cost for each raw material, the system calculates the total raw material cost.

You can then have the system calculate the total cost for as many manufacturing plants as you desire, including import, domestic or combined import/domestic manufacturing plants. The system will calculate the gross margin for each manufacturer.

Costing can be done in units or dozens.

Work in Process

Work in Process can be tracked for domestic and for imports. For each manufacturing plant, you can define your own routing and "reporting points". Examples of reporting points are Cut Ticket Approved, Cut Ready, Fabric Received, Fabric in Transit, Finished Goods in Transit, etc. The reporting points are defined by you and your team, and can be different for each manufacturer. Inventory level is tracked for each reporting point.

You can track your Work in Process using bundle tickets (bar coded) printed automatically based on the operations defined when creating the cost sheet.

This module is designed for integration to Unit Production Systems.

WIP for imports tracks goods as they are routed throughout foreign manufacturers. If desired, we can provide your vendors the tools to update your WIP as it moves through their factory using state-of-the-art technology (XML messages).



Production Planning

The system manages production orders, tracking the distribution of raw materials and the scheduling of production orders.



Production Information can be exported to Excel:



Output production or Imports Schedule as a Gantt Chart

The following example shows a Gantt chart of import PO and production schedule by stage.

The report also has a detailed option with one line per production order or import PO.

Incentive Payroll

Payroll for your plants and distribution centers are consolidated from numerous payroll methods (bundle tickets and unit production systems (UPS) and fed into your payroll system or external payroll service.

Material Requirements Planning (MRP)

We want to help you answer the following questions:

• What do I need to buy?

• What manufacturing plant do I need to buy for?

• When do I need it?

Based on your Bill of Materials, your customer orders, your production plans (projections) and your production orders (cut orders), and lead time information, we can help you answer these questions.



Raw Material Inventory

We track your on-hand inventory, your requirements based on customer orders, your requirements based on production orders, your open purchase orders, materials with quality control problems that can not be allocated to production orders until a decision is made, and your net position (open to buy or surplus).

Raw material Inventory Report Example



Purchasing

This subsystem handles the purchasing of raw materials (import or domestic), raw materials bought by the manufacturer, purchasing of processed raw materials (such as quilts and embroideries) and includes vendor maintenance and payments to vendors.

Imports

The system maintains Import PO’s, letters of credit, vendor invoices, debit memos, and credit memos. Goods are tracked throughout the process. Detailed information is captured and is available from the moment the PO is created to the shipping, receiving and quality control of the goods. The "reporting steps" can be dynamically defined, and can be different for different manufacturers.

Order Allocation

The system will automatically allocate the available goods to the existing orders based on delivery date and customer priority.

You can also override the system and force allocate a specific order or all orders for a specific customer.

Picking Tickets

Picking Tickets are created automatically by the system based on the orders. These can be grouped (batched) to optimize the picking process. A batch picking ticket will have a summary of all the goods in the batched pick tickets and the location to pick them from.

Pick tickets and batched pick tickets can be assigned to specific workers and tracked by the system.

Warehouse Locator

The Warehouse Locator system allows locating finished goods in multiple locations and warehouses. Combined with the pick ticket batching process allows for maximum utilization of warehouse staff.

Packing and Shipping



The packing module is used to break down individual orders to the box level. The system can divide the goods into boxes automatically, or it can be done manually. Using bar codes can make the data entry process faster and more efficient.

The system can print 128 UCC labels, a packing list in a standars 6"x4" label and all the documentation necessary to ship the goods by UPS, FedEx and LTL. If shipping pre-paid, the system will calculate the freight rate.

The information is also used to automatically create ASNs.

Example of a Shipment Summary by Customer Order



Example of Shipment Summary by Style, Color and Date



Invoicing

The system creates the invoice. If requested by the customer, an EDI Advanced Shipping Notice (ASN) is sent.

Invoice Summary by Customer and Date



Example of an Invoice form report. Other forms include vertical sizes, no sizes,

images, tracking numbers.



Customer Service & Sales

Allocated orders by customer, rejected/canceled orders, monthly salesman statistics, gross margin reports are just a few of the analysis screens and reports available.

Sales Information Can Be Exported To Excel



EDI

Our EDI module is designed to interface with the popular EDI communication packages available in the marketplace. We include support for the following documents:

Document Id Description Inbound/ Outbound

180 Return Merchandise Authorization and Outbound Notification (for factory direct to customer shipments/returns)

Outbound

211 Motor Carrier Bill of Lading Outbound

753 Request for Routing Outbound

754 Routing Instructions Inbound

810 Invoice Outbound

812 Credit/Debit Adjustment Inbound

816 Organizational Relationships Inbound

820 Payment Order/Remittance Advice Inbound

830 Planning Schedule with Release Capability Inbound

832 Price/Sales Catalog Outbound

850 Customer Purchase Order Inbound

852 Product Activity Data Inbound

855 Purchase Order Acknowledgment Outbound

856 Advanced Ship Notice (ASN) Outbound

864 Text Message Inbound

870 Order Status Report Outbound

Accounting

In-Style accounting module includes accounts payable, accounts receivable, cash management and general ledger. Standard accounting features are included plus additional features to enter and process charge backs efficiently.



IN-STYLE ERP – CRM AND SMARTPHONES

CUSTOMER SERVICE TOOLS AND

MEANS OF COMMUNICATING

INFORMATION TO SALES STAFF

IN THE FIELD

There are different ways to communicate

information. We have a sales report that can be

configured to automatically send a PDF file to

each salesperson with their sales for the

day/week/month.

Salespeople and customer service staff can

connect to the system remotely using an

Internet connection and a Web browser.

They can get (depending on security settings)

the following information:

• Basic customer information (contacts,

notes, addresses, phone numbers, etc)

• Open orders information

• Invoices and Shipment information

(including tracking numbers and box

level detail)

• Inventory levels (available, in

production)

• Style master information

• Order entry

All information is filtered by salesperson or

customer to limit access to the authorized

accounts only.


PHONE : 3 1 4 - 6 3 1 - 6 9 8 2 • WWW . I N S TY LEDM . COM

Users can also use their Smartphone to access information.

Note: I did not show this in during the demo because this module is under development and has not

been released yet. It will be released in June 2008.

Documents

In Style Erp Modules