IN AN ONLINE TELECONFERENCE IN OMPLIANCE ITH ... Council/2020/City...Grand Ledge City Council REGULAR MEETING AGENDA MONDAY, 27 APRIL 2020 – 7:30 P.M. IN AN ONLINE TELECONFERENCE

Grand Ledge City Council

REGULAR MEETING AGENDA MONDAY, 27 APRIL 2020 – 7:30 P.M.

IN AN ONLINE TELECONFERENCE IN COMPLIANCE WITH STATE OF MICHIGAN EXECUTIVE ORDER NO. 2020-48,

TO ALLOW FOR THE CONTINUED OPERATION OF THE CITY WHILE COMPLYING WITH EXECUTIVE ORDER NO. 2020-59.

I. ROLL CALL OF COUNCIL – Mayor Thom Sowle; Mayor Pro-Tem Keith Mulder; and Council Members BrettGillespie, Tom Jancek, Rick Lantz, Lynne MacDowell, and Don Willems

II. PLEDGE OF ALLEGIANCE – Any person(s) attending may participate in reciting the Pledge of Allegiance to theAmerican Flag. The Mayor may choose to designate, with their consent, a Council member or a person attending to lead the Pledge of Allegiance. The City Council shall not require any Council member or person(s) attending to recite the Pledge of Allegiance.

III. APPROVAL OF CONSENT AGENDA – The City Council approves items listed on the consent agenda by a singleroll call vote without debate. If the City Council desires to debate any item listed on the consent agenda, it may remove the item and place it on the regular agenda for consideration in due order.

A. Motion – To approve the Monday, 27 April 2020 City Council consent agenda, as follows:

i. Financial transactions and bills.

ii. Monday, 13 April 2020 City Council minutes.

IV. APPROVAL OF REGULAR AGENDA – The City Council may remove any item from or add any item to the regularagenda.

A. Motion – To approve the Monday, 27 April 2020 regular City Council agenda.

V. COMMITTEE AND BOARD REPORTS – Council members and staff may report on discussions and actions ofcommittees and boards.

VI. STAFF REPORTS – The City Council may receive reports from various department heads.

VII. UNFINISHED BUSINESS – The City Council may again debate any item(s) previously debated but not finallydisposed of and may or may not act upon the item(s) as indicated.

Grand Ledge City Council Monday, 27 April 2020 Page 2 of 3 Regular Meeting

VIII. NEW BUSINESS – The City Council may debate any item(s) under its authority not previously debated and mayor may not act upon the item(s) as indicated.

A. Resolution – To approve a bid award to A.C.E.S. for City Hall emergency generator system.

B. Resolution – To approve a bid award to Roofing Innovations for City Hall roof sections A & B.

C. Resolution – To approve a bid award to Terry McKinney Poured Wall, Inc., for salt storage concrete package.

D. Resolution – To approve a bid award to Wolverine Sealcoating for street crack sealing.

IX. AUDIENCE PARTICIPATION – Any persons attending may comment on any subject. All presentations beforethe City Council shall be limited to five minutes per individual presentation. Please state your name and address, for the record. The Rules of City Council prohibit the City Council from debating or discussing issues with the public.

X. COMMUNICATIONS FROM THE MAYOR AND COUNCIL – The Mayor may make appointments andreappointments to boards and committees, may report on subjects referred by Council members, staff and residents, and may comment on any subject. City Council members may comment on any subject.

XI. CLOSED SESSION – The Open Meetings Act allows the City Council to discuss certain subjects without thepresence of the public. The City Council may request a staff member or any other person the City Council determines to be necessary, by a majority of the Council members present, to attend the closed session. Once the Closed Session has ended, the City Council will resume the regular meeting.

A. Motion – To move into closed session, per the Open Meetings Act, Section (d), to consider the purchase or leaseof real property up to the time an option to purchase or lease that real property is obtained.

XII. ADJOURNMENT – When the City Council has completed all items listed on the approved agenda, it may not takeany further action until its next regular meeting or a special meeting. If the time is significantly late and items remain on the approved agenda, the presiding officer may ask for a motion to adjourn the meeting to another specific date, time, and place at which to resume and complete the approved agenda.

Gregory L. Newman, City Clerk

THE GRAND LEDGE CITY COUNCIL WILL HOLD ITS NEXT REGULAR MEETING ON MONDAY, 11 MAY 2020, AT 7:30 P.M. IN AN ONLINE TELECONFERENCE IN COMPLIANCE WITH STATE OF MICHIGAN EXECUTIVE

ORDER NO. 2020-48, TO ALLOW FOR THE CONTINUED OPERATION OF THE CITY WHILE COMPLYING WITH

EXECUTIVE ORDER NO. 2020-59.

Please click the link below to join the webinar:

https://zoom.us/j/91713534405

Or iPhone one-tap:

US: +16468769923,,91713534405# or +13126266799,,91713534405#


or telephone:

Dial (for higher quality, dial a number based on your current location):

US: +1 646 876 9923 or +1 312 626 6799 or +1 253 215 8782 or +1 301 715 8592 or +1 346 248 7799 or +1 408 638 0968 or +1 669 900 6833

Webinar ID: 917 1353 4405

International numbers available: https://zoom.us/u/aQnohTbC8

To provide input or ask questions of the City Council on any business included on the agenda for this meeting, please email: [email protected].

This meeting will be closed captioned. Persons with disabilities needing accommodations to participate in this meeting, please email [email protected].

04/23/2020 CUSTOM INVOICE REPORT FOR CITY OF GRAND LEDGE

VENDOR

NAME DESCRIPTION AMOUNT

ALT. COMMUNICATION SVCS, LLC PROFESSIONAL SERVICES 315.00

KING AMEE SUPPLIES 72.00

SCHAENZER ASHLEY REFUND OVERPAY ON FINAL BILL 7.97

BELL EQUIPMENT COMPANY SUPPLIES 414.95

BLUE CROSS BLUE SHIELD INSURANCE 38,639.21

BURNIPS EQUIPMENT COMPANY SUPPLIES 119.92

CAPITOL COMMUNICATIONS GROUP, LLC PROFESSIONAL SERVICES 646.50

COMCAST PHONE/INTERNET 278.67

DBI BUSINESS INTERIORS OFFICE SUPPLIES 249.74

EATON COUNTY TREASURER PAYING AGENT FEE 125.00

EDWARDS INDUSTRIAL SALES, INC. MOTOR 6,154.00

ELHORN ENGINEERING COMPANY SUPPLIES 389.54

ENG. PROFESSIONAL SERVICES 2,652.50

FISHBECK, INC. PROFESSIONAL SERVICES 3,130.00

FOSTER SWIFT COLLINS & SMITH, PC ENVIRONMENTAL PROFESSIONAL SERVICES 935.00

GRAINGER WW INC SUPPLIES 393.00

GRAND LEDGE AUTO PARTS INC SUPPLIES 148.35

GRANGER REFUSE DISPOSAL 1,260.00

HALLS SEPTIC PORTABLES 200.00

HAVILAND WWTP SUPPLIES 463.20

IT RIGHT SUPPLIES 249.00

LANSING ICE AND FUEL FUEL 650.25

LAHAIE LARRY PROFESSIONAL SERVICES 150.00

LITCHFIELD FIELD MOWING BRUSH TRIMM PROFESSIONAL SERVICES 150.00

MAURER'S TEXTILE RENTAL RUGS 18.55

MCI PHONE 6.54

MENARDS ‐ LANSING WEST SUPPLIES 450.10

MILLS REFRIGERATION, INC. PROFESSIONAL SERVICES 397.50

PURITY CYLINDER INC SUPPLIES 183.57

QUALITY TIRE, INC. TIRE 184.42

REPCO PAPER, BAGS AND MORE SUPPLIES 33.99

DEVEREAUX SARA K‐9 SUPPLIES 48.75

STATE OF MICHIGAN PROFESSIONAL SERVICES 1,305.50

USA BLUE BOOK SUPPLIES 355.38

VERIZON CONNECT GPS SERVICES 530.60

VERIZON WIRELESS PHONES/HOTSPOTS 2,536.82

THORN VINCE REIMBURSE FOR UNIFORMS 154.01

VISION SERVICE PLAN INSURANCE 597.91

WALTERS‐DIMMICK PETROLEUM, INC. PROFESSIONAL SERVICES 40.50

WOLVERINE POWER SYSTEMS PROFESSIONAL SERVICES 4,377.53

TOTAL 69,015.47

CHECKS SINCE LAST COUNCIL

44 NORTH INSURANCE 2,311.05

EATON COUNTY TREASURER 2019 SUMMER/WINTER TAXES 37,496.73

EATON RESA 2019 SUMMER/WINTER TAXES 17,525.53

GRAND LEDGE AREA DISTRICT LIBRARY 2019 SUMMER TAXES 561.98

GRAND LEDGE AREA EMERGENCY SVCS 2019 WINTER TAXES 22,970.55

GRAND LEDGE PUBLIC SCHOOLS 2019 SUMMER/WINTER TAXES 34,247.73

LANSING COMMUNITY COLLEGE 2019 SUMMER TAXES 1,859.95

TOTAL 116,973.52

March ACH Payments

Name Description Amount

Chase Credit Services 18,600.79

Consumers Energy Utility Bills 32,608.21

Frontier Utility Bills 577.25

44 North Employee FSA disbursements 4,267.71

REVENUE AND EXPENDITURE REPORT FOR CITY OF GRAND LEDGE 1/10Page:04/22/2020 12:01 PMUser: DPAWLEYDB: Grand Ledge PERIOD ENDING 03/31/2020

% BDGTUSED

AVAILABLEBALANCE

NORMAL (ABNORMAL)

ACTIVITY FORMONTH 03/31/2020

INCREASE (DECREASE)

YTD BALANCE03/31/2020

NORMAL (ABNORMAL)2019-20

AMENDED BUDGETDESCRIPTIONGL NUMBER

Fund 101 - GENERAL FUND87.52436,605.4318,025.923,060,492.573,497,098.00170.101 - GENERAL

88.412,693.820.0020,547.1823,241.00170.272 - RECYCLING

43.4112,450.001,525.009,550.0022,000.00170.274 - COMPOSTING

67.3621,553.507,833.5044,483.5066,037.00170.276 - CEMETERY

84.218,763.921,073.0046,731.0855,495.00300.301 - POLICE

86.84482,066.6728,457.423,181,804.333,663,871.00TOTAL REVENUES

61.593,751.841,937.736,017.169,769.00100.101 - CITY COUNCIL

79.4948,205.2331,426.60186,879.77235,085.00170.172 - CITY ADMINISTRATION

320.72(20,253.62)15,308.0529,429.629,176.00170.191 - ELECTIONS

68.9230,323.417,038.6667,236.5997,560.00170.209 - ASSESSING

53.5613,933.212,982.5016,066.7930,000.00170.210 - ATTORNEY

68.0835,224.1612,313.2875,130.84110,355.00170.215 - CLERK'S OFFICE

75.8257,028.4926,232.08178,837.51235,866.00170.253 - FINANCE

23.48369,799.28(8,203.56)113,446.72483,246.00170.265 - CITY HALL

62.3114,082.042,935.0423,284.9637,367.00170.272 - RECYCLING

39.0431,069.031,836.7319,900.9750,970.00170.274 - COMPOSTING

58.0260,752.634,520.7583,967.37144,720.00170.276 - CEMETERY

62.13108,555.3610,917.55178,129.64286,685.00170.292 - GENERAL GOVERNMENT

100.000.000.0010,000.0010,000.00170.294 - SPECIAL PROJECTS

75.67379,932.04185,912.981,181,749.961,561,682.00300.301 - POLICE

72.6984,278.8110,225.01224,284.19308,563.00300.371 - BUILDING INSPECTION

67.1618,078.184,919.2136,972.8255,051.00300.410 - PLANNING & ZONING

100.000.000.00238,380.00238,380.00966.001 - TRANSFERS OUT

68.381,234,760.09310,302.612,669,714.913,904,475.00TOTAL EXPENDITURES


% BDGTUSED

AVAILABLEBALANCE

NORMAL (ABNORMAL)


INCREASE (DECREASE)




Fund 101 - GENERAL FUND

212.83(752,693.42)(281,845.19)512,089.42(240,604.00)NET OF REVENUES & EXPENDITURES

68.381,234,760.09310,302.612,669,714.913,904,475.00TOTAL EXPENDITURES86.84482,066.6728,457.423,181,804.333,663,871.00TOTAL REVENUES

Fund 101 - GENERAL FUND:

Fund 202 - MAJOR STREET FUND65.40211,202.6654,681.93399,297.34610,500.00000.202 - MAJOR STREET REVENUES

65.40211,202.6654,681.93399,297.34610,500.00TOTAL REVENUES

43.8489,392.256,141.8469,789.75159,182.00440.102 - PRESERVATION STREETS

39.4930,329.174,879.0719,791.8350,121.00440.103 - TRAFFIC SERVICE

77.505,092.871,826.9617,539.1322,632.00440.456 - OPERATING EXPENSES

96.53746.558,861.9720,777.4521,524.00440.459 - STATE TRUNKLINE

92.364,935.195,172.2859,666.8164,602.00440.492 - WINTER MAINTENANCE

41.3325,616.801,865.4118,047.2043,664.00440.495 - ADMINISTRATION

0.42379,013.000.001,587.00380,600.00440.501 - CONSTRUCTION

27.91535,125.8328,747.53207,199.17742,325.00TOTAL EXPENDITURES

145.72(323,923.17)25,934.40192,098.17(131,825.00)NET OF REVENUES & EXPENDITURES

27.91535,125.8328,747.53207,199.17742,325.00TOTAL EXPENDITURES65.40211,202.6654,681.93399,297.34610,500.00TOTAL REVENUES

Fund 202 - MAJOR STREET FUND:

Fund 203 - LOCAL STREET FUND78.4466,413.1821,369.64241,588.82308,002.00000.203 - LOCAL STREET REVENUES

78.4466,413.1821,369.64241,588.82308,002.00TOTAL REVENUES

56.42118,450.5913,937.30153,361.41271,812.00440.102 - PRESERVATION STREETS

87.702,911.784,286.4120,755.2223,667.00440.103 - TRAFFIC SERVICE

47.1720,392.171,899.2818,203.8338,596.00440.456 - OPERATING EXPENSES

69.1123,482.778,653.8152,536.2376,019.00440.492 - WINTER MAINTENANCE

55.437,180.151,094.308,929.8516,110.00440.495 - ADMINISTRATION



% BDGTUSED

AVAILABLEBALANCE

NORMAL (ABNORMAL)


INCREASE (DECREASE)




Fund 203 - LOCAL STREET FUND

10.32(106,004.28)(8,501.46)(12,197.72)(118,202.00)NET OF REVENUES & EXPENDITURES


Fund 203 - LOCAL STREET FUND:

Fund 204 - MUNICIPAL STREET FUND103.06(31,842.78)103,077.951,073,438.781,041,596.00000.000 - GENERAL

103.06(31,842.78)103,077.951,073,438.781,041,596.00TOTAL REVENUES

78.0418,669.488,019.4066,330.5285,000.00440.448 - STREET LIGHTING

99.801,257.654,514.72640,594.35641,852.00440.495 - ADMINISTRATION

45.6623,474.603,110.4019,723.4043,198.00440.503 - SIDEWALKS

99.03130.450.0013,369.5513,500.00440.506 - PROPERTY TAX & DEBT SERVICE

118.77(5,436.78)(6,651.84)34,406.7828,970.00590.590 - STORM SEWER GENERAL


130.53(69,938.18)94,085.27299,014.18229,076.00NET OF REVENUES & EXPENDITURES

95.3138,095.408,992.68774,424.60812,520.00TOTAL EXPENDITURES103.06(31,842.78)103,077.951,073,438.781,041,596.00TOTAL REVENUES

Fund 204 - MUNICIPAL STREET FUND:

Fund 208 - PARKS & RECREATION FUND103.62(6,712.48)33.46192,129.48185,417.00750.752 - ADMINISTRATION

100.00(2,610.00)(250.00)2,610.000.00750.902 - PARKS AND BUILDINGS

105.03(9,322.48)(216.54)194,739.48185,417.00TOTAL REVENUES

60.2616,495.61325.7925,016.3941,512.00750.752 - ADMINISTRATION

35.741,285.210.00714.792,000.00750.801 - RECREATION

109.53(14,890.88)4,478.85171,202.88156,312.00750.902 - PARKS AND BUILDINGS


15.23(12,212.42)(5,021.18)(2,194.58)(14,407.00)NET OF REVENUES & EXPENDITURES

98.552,889.944,804.64196,934.06199,824.00TOTAL EXPENDITURES105.03(9,322.48)(216.54)194,739.48185,417.00TOTAL REVENUES

Fund 208 - PARKS & RECREATION FUND:


% BDGTUSED

AVAILABLEBALANCE

NORMAL (ABNORMAL)


INCREASE (DECREASE)




Fund 248 - DDA FUND125.29(179,743.66)183.98890,462.66710,719.00000.000 - GENERAL

0.0026.000.000.0026.00905.906 - DEBT SERVICE

125.29(179,717.66)183.98890,462.66710,745.00TOTAL REVENUES

75.6755,546.3510,182.02172,742.65228,289.00170.173 - ECONOMIC DEVELOPMENT

100.000.000.00636,027.00636,027.00905.906 - DEBT SERVICE


53.20(235,264.01)(9,998.04)81,693.01(153,571.00)NET OF REVENUES & EXPENDITURES

93.5755,546.3510,182.02808,769.65864,316.00TOTAL EXPENDITURES125.29(179,717.66)183.98890,462.66710,745.00TOTAL REVENUES

Fund 248 - DDA FUND:

Fund 264 - DRUG FORFEITURE FUND100.00(59.75)4.9459.750.00300.301 - POLICE

318.49(10,924.36)0.0015,924.365,000.00300.304 - K9 PROGRAM

319.68(10,984.11)4.9415,984.115,000.00TOTAL REVENUES

135.00(3,500.00)0.0013,500.0010,000.00300.304 - K9 PROGRAM

135.00(3,500.00)0.0013,500.0010,000.00TOTAL EXPENDITURES

49.68(7,484.11)4.942,484.11(5,000.00)NET OF REVENUES & EXPENDITURES

135.00(3,500.00)0.0013,500.0010,000.00TOTAL EXPENDITURES319.68(10,984.11)4.9415,984.115,000.00TOTAL REVENUES

Fund 264 - DRUG FORFEITURE FUND:

Fund 265 - POLICE RESTRICTED FUND242.17(17.06)1.8429.0612.00300.301 - POLICE

43.711,728.250.001,341.753,070.00302.000 - ACT 302

44.481,711.191.841,370.813,082.00TOTAL REVENUES

94.23177.000.002,893.003,070.00302.000 - ACT 302

94.23177.000.002,893.003,070.00TOTAL EXPENDITURES

44.481,711.191.841,370.813,082.00TOTAL REVENUESFund 265 - POLICE RESTRICTED FUND:


% BDGTUSED

AVAILABLEBALANCE

NORMAL (ABNORMAL)


INCREASE (DECREASE)




Fund 265 - POLICE RESTRICTED FUND

12,684.921,534.19 1.84(1,522.19)12.00NET OF REVENUES & EXPENDITURES


Fund 274 - GRANTS FUND100.0037,000.000.00(37,000.00)0.00750.907 - SPLASH PAD

0.0077,000.000.000.0077,000.00750.908 - FITZGERALD PARK EXPANSION TF 18-0017

107.33(8,140.76)98,400.00119,160.76111,020.00750.909 - JAYCEE PARK IMPROVEMENTS TF17-0014

126.55(28,859.24)0.00137,559.24108,700.00750.910 - JAYCEE PARK PERFORMANCE SHELTER

74.0577,000.0098,400.00219,720.00296,720.00TOTAL REVENUES

100.000.080.00102,852.92102,853.00750.908 - FITZGERALD PARK EXPANSION TF 18-0017

3.2112,215.400.00404.6012,620.00750.909 - JAYCEE PARK IMPROVEMENTS TF17-0014

106.14(12,215.42)0.00211,249.42199,034.00750.910 - JAYCEE PARK PERFORMANCE SHELTER


532.9076,999.9498,400.00(94,786.94)(17,787.00)NET OF REVENUES & EXPENDITURES

100.000.060.00314,506.94314,507.00TOTAL EXPENDITURES74.0577,000.0098,400.00219,720.00296,720.00TOTAL REVENUES

Fund 274 - GRANTS FUND:

Fund 295 - AIRPORT FUND87.018,069.374,140.8754,065.6362,135.00170.270 - AIRPORT

87.018,069.374,140.8754,065.6362,135.00TOTAL REVENUES

61.1826,526.031,029.8641,806.9768,333.00170.270 - AIRPORT


197.78(18,456.66)3,111.0112,258.66(6,198.00)NET OF REVENUES & EXPENDITURES


Fund 295 - AIRPORT FUND:

Fund 305 - 2016 CAP IMPROV BONDS FUND100.00(1,471.24)0.001,471.240.00000.000 - GENERAL

100.000.000.00496,694.00496,694.00931.001 - TRANSFERS IN

100.30(1,471.24)0.00498,165.24496,694.00TOTAL REVENUES


% BDGTUSED

AVAILABLEBALANCE

NORMAL (ABNORMAL)


INCREASE (DECREASE)




Fund 305 - 2016 CAP IMPROV BONDS FUND6.81463,347.500.0033,847.50497,195.00905.906 - DEBT SERVICE

6.81463,347.500.0033,847.50497,195.00TOTAL EXPENDITURES

92,678.19(464,818.74)0.00464,317.74(501.00)NET OF REVENUES & EXPENDITURES

6.81463,347.500.0033,847.50497,195.00TOTAL EXPENDITURES100.30(1,471.24)0.00498,165.24496,694.00TOTAL REVENUES

Fund 305 - 2016 CAP IMPROV BONDS FUND:

Fund 306 - 2019 CAP IMPROV BONDS FUND100.00(2,139.72)2,139.722,139.720.00000.000 - GENERAL

100.00(2,139.72)2,139.722,139.720.00TOTAL REVENUES

100.00(2,139.72)2,139.722,139.720.00NET OF REVENUES & EXPENDITURES

0.000.000.000.000.00TOTAL EXPENDITURES100.00(2,139.72)2,139.722,139.720.00TOTAL REVENUES

Fund 306 - 2019 CAP IMPROV BONDS FUND:

Fund 394 - DDA DEBT FUND100.18(767.96)126.22436,794.96436,027.00905.906 - DEBT SERVICE

100.18(767.96)126.22436,794.96436,027.00TOTAL REVENUES

7.68245,411.740.0020,410.26265,822.00905.906 - DEBT SERVICE

100.000.000.00170,205.00170,205.00966.001 - TRANSFERS OUT


100.00(246,179.70)126.22246,179.700.00NET OF REVENUES & EXPENDITURES

43.72245,411.740.00190,615.26436,027.00TOTAL EXPENDITURES100.18(767.96)126.22436,794.96436,027.00TOTAL REVENUES

Fund 394 - DDA DEBT FUND:

Fund 397 - ISLAND BRIDGE DEBT FUND100.24(79.37)16.3532,860.3732,781.00905.906 - DEBT SERVICE

100.24(79.37)16.3532,860.3732,781.00TOTAL REVENUES

4.1531,880.000.001,380.0033,260.00905.906 - DEBT SERVICE



% BDGTUSED

AVAILABLEBALANCE

NORMAL (ABNORMAL)


INCREASE (DECREASE)




Fund 397 - ISLAND BRIDGE DEBT FUND

6,572.10(31,959.37)16.3531,480.37(479.00)NET OF REVENUES & EXPENDITURES

4.1531,880.000.001,380.0033,260.00TOTAL EXPENDITURES100.24(79.37)16.3532,860.3732,781.00TOTAL REVENUES

Fund 397 - ISLAND BRIDGE DEBT FUND:

Fund 406 - CAP PROJECTS 2019 BONDS100.00(7,326,591.93)6,419.177,326,591.930.00000.000 - GENERAL

100.00(7,326,591.93)6,419.177,326,591.930.00TOTAL REVENUES

100.00(100,490.00)0.00100,490.000.00000.000 - GENERAL

100.00(55,643.32)21,030.0055,643.320.00440.102 - PRESERVATION STREETS

100.00(215,299.07)0.00215,299.070.00440.441 - EQUIPMENT OPERATION

100.00(371,432.39)21,030.00371,432.390.00TOTAL EXPENDITURES

100.00(6,955,159.54)(14,610.83)6,955,159.540.00NET OF REVENUES & EXPENDITURES

100.00(371,432.39)21,030.00371,432.390.00TOTAL EXPENDITURES100.00(7,326,591.93)6,419.177,326,591.930.00TOTAL REVENUES

Fund 406 - CAP PROJECTS 2019 BONDS:

Fund 410 - CAPITAL PROJECTS FUND100.00(99,494.30)99,493.8199,494.300.00000.000 - GENERAL

0.007,000,000.000.000.007,000,000.00900.906 - E RIVER STREET

1.426,900,505.7099,493.8199,494.307,000,000.00TOTAL REVENUES

0.007,000,000.000.000.007,000,000.00170.265 - CITY HALL

100.00(43,031.03)0.0043,031.030.00900.906 - E RIVER STREET

100.00(3,740.00)0.003,740.000.00900.907 - DDA PARKING LOTS

100.00(23,664.19)0.0023,664.190.00900.908 - EATON COUNTY MILLAGE PROJECTS

1.016,929,564.780.0070,435.227,000,000.00TOTAL EXPENDITURES

100.00(29,059.08)99,493.8129,059.080.00NET OF REVENUES & EXPENDITURES

1.016,929,564.780.0070,435.227,000,000.00TOTAL EXPENDITURES1.426,900,505.7099,493.8199,494.307,000,000.00TOTAL REVENUES

Fund 410 - CAPITAL PROJECTS FUND:

Fund 494 - DDA CAPITAL PROJECTS FUND100.83(1,658.90)55.65201,658.90200,000.00900.901 - CAPITAL OUTLAY - PUBLIC IMPROV


% BDGTUSED

AVAILABLEBALANCE

NORMAL (ABNORMAL)


INCREASE (DECREASE)




Fund 494 - DDA CAPITAL PROJECTS FUND

100.83(1,658.90)55.65201,658.90200,000.00TOTAL REVENUES

0.00200,000.000.000.00200,000.00900.901 - CAPITAL OUTLAY - PUBLIC IMPROV

200.00(200,000.00)0.00400,000.00200,000.00966.001 - TRANSFERS OUT


99.17(1,658.90)55.65(198,341.10)(200,000.00)NET OF REVENUES & EXPENDITURES

100.000.000.00400,000.00400,000.00TOTAL EXPENDITURES100.83(1,658.90)55.65201,658.90200,000.00TOTAL REVENUES

Fund 494 - DDA CAPITAL PROJECTS FUND:

Fund 495 - LDFA FUND86.955,410.6894.2236,039.3241,450.00000.000 - GENERAL

86.955,410.6894.2236,039.3241,450.00TOTAL REVENUES

25.90165,409.66686.1257,820.34223,230.00900.901 - CAPITAL OUTLAY - PUBLIC IMPROV


11.98(159,998.98)(591.90)(21,781.02)(181,780.00)NET OF REVENUES & EXPENDITURES

25.90165,409.66686.1257,820.34223,230.00TOTAL EXPENDITURES86.955,410.6894.2236,039.3241,450.00TOTAL REVENUES

Fund 495 - LDFA FUND:

Fund 592 - WATER & SEWER FUND127.54(2,753.67)2,123.8812,753.6710,000.00000.440 - PUBLIC WORKS-REVENUE

76.54481,356.48307,086.601,570,359.522,051,716.00000.591 - WATER-REVENUES

117.69(369,921.60)343,781.162,461,030.602,091,109.00000.592 - SANITARY SEWER -REVENUES

97.38108,681.21652,991.644,044,143.794,152,825.00TOTAL REVENUES

0.0020,000.000.000.0020,000.00000.000 - GENERAL

0.0024,888.000.000.0024,888.00591.012 - JENNE ST RECONSTRUCTION

71.9927,600.659,706.4570,922.3598,523.00591.544 - PUMPING

63.1934,874.139,328.5859,864.8794,739.00591.545 - WATER TREATMENT

78.49156,224.9137,842.77569,946.09726,171.00591.546 - TRANSMISSION AND DISTRIBUTION


% BDGTUSED

AVAILABLEBALANCE

NORMAL (ABNORMAL)


INCREASE (DECREASE)




Fund 592 - WATER & SEWER FUND45.57441,753.4934,511.94369,914.51811,668.00591.548 - WATER-GENERAL EXPENSE

0.00291,095.000.000.00291,095.00592.012 - JENNE ST RECONSTRUCTION

62.74267,720.3274,093.82450,711.68718,432.00592.536 - PLANT OPERATION & MAINTENANCE

70.0525,970.6612,252.9160,738.3486,709.00592.538 - LIFT STATION

51.69131,883.9413,122.93141,113.06272,997.00592.539 - SEWERS

39.82533,638.0759,578.63353,042.93886,681.00592.542 - SEWER GENERAL EXPENSE

51.501,955,649.17250,438.032,076,253.834,031,903.00TOTAL EXPENDITURES

1,627.40(1,846,967.96)402,553.611,967,889.96120,922.00NET OF REVENUES & EXPENDITURES

51.501,955,649.17250,438.032,076,253.834,031,903.00TOTAL EXPENDITURES97.38108,681.21652,991.644,044,143.794,152,825.00TOTAL REVENUES

Fund 592 - WATER & SEWER FUND:

Fund 661 - EQUIPMENT OPERATING FUND91.3128,208.04 27,568.43296,389.96324,598.00440.441 - EQUIPMENT OPERATION

91.3128,208.0427,568.43296,389.96324,598.00TOTAL REVENUES

81.8746,606.5025,004.29210,419.50257,026.00440.441 - EQUIPMENT OPERATION


127.23(18,398.46)2,564.1485,970.4667,572.00NET OF REVENUES & EXPENDITURES


Fund 661 - EQUIPMENT OPERATING FUND:

Fund 678 - EMPLOYEE BENEFITS FUND73.81249,915.72237,451.93704,503.28954,419.00850.852 - EMPLOYEE BENEFITS

73.81249,915.72237,451.93704,503.28954,419.00TOTAL REVENUES

87.04137,558.5642,900.03923,886.441,061,445.00850.852 - EMPLOYEE BENEFITS

87.04137,558.5642,900.03923,886.441,061,445.00TOTAL EXPENDITURES

87.04137,558.5642,900.03923,886.441,061,445.00TOTAL EXPENDITURES73.81249,915.72237,451.93704,503.28954,419.00TOTAL REVENUES

Fund 678 - EMPLOYEE BENEFITS FUND:


% BDGTUSED

AVAILABLEBALANCE

NORMAL (ABNORMAL)


INCREASE (DECREASE)




Fund 678 - EMPLOYEE BENEFITS FUND

204.98112,357.16194,551.90(219,383.16)(107,026.00)NET OF REVENUES & EXPENDITURES

1,359.79(11,091,425.41)602,470.2610,331,627.41(759,798.00)NET OF REVENUES & EXPENDITURES

45.1911,666,033.68733,988.919,619,626.3221,285,660.00TOTAL EXPENDITURES - ALL FUNDS97.20574,608.271,336,459.1719,951,253.7320,525,862.00TOTAL REVENUES - ALL FUNDS

GRAND LEDGE CITY COUNCIL 310 GREENWOOD ST.

GRAND LEDGE MI 48837 (517) 627-2149

CITY COUNCIL MINUTES – REGULAR MEETING MONDAY, 13 APRIL 2020 – 7:30 P.M.

IN AN ONLINE TELECONFERENCE IN COMPLIANCE WITH STATE OF MICHIGAN EXECUTIVE ORDER NO. 2020-15,

TO ALLOW FOR THE CONTINUED OPERATION OF THE CITY WHILE COMPLYING WITH STATE OF MICHIGAN EXECUTIVE ORDER NO. 2020-42.

I. ROLL CALL OF COUNCIL – Mayor Thom Sowle; Mayor Pro-Tem Keith Mulder; and Council Members Brett Gillespie, TomJancek, Rick Lantz, Lynne MacDowell, and Don Willems

OTHERS PRESENT – Adam Smith, City Manager; Gregory Newman, City Clerk;

II. PLEDGE OF ALLEGIANCE

Mayor Sowle led those in attendance in the Pledge of Allegiance.

III. AUDIENCE PARTICIPATION

The public did not comment.

IV. APPROVAL OF CONSENT AGENDA

A. Motion – To approve the Monday, 13 April 2020 City Council consent agenda, as follows:

i. Financial transactions and bills.

ii. Monday, 23 March 2020 City Council minutes.

iii. Wednesday, 01 April 2020 City Council minutes.

iv. Thursday, 02 April 2020 City Council minutes.

v. Approve COVID-19 Economic Impact Vacation Bank Cash Out.

vi. Waive the Late Payment Penalty and credit card payment fee for water/sewer accounts due 28 March 2020.

COUNCIL MEMBER MULDER MOVED, COUNCIL MEMBER GILLESPIE SECONDED, TO APPROVE THEMONDAY, 13 APRIL 2020 CITY COUNCIL CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY.

V. APPROVAL OF REGULAR AGENDA

A. Motion – To approve the Monday, 13 April 2020 regular City Council agenda.

COUNCIL MEMBER GILLESPIE MOVED, COUNCIL MEMBER WILLEMS SECONDED, TO APPROVE THEMONDAY, 13 APRIL 2020 REGULAR CITY COUNCIL AGENDA. MOTION CARRIED UNANIMOUSLY.

VI. COMMITTEE AND BOARD REPORTS

Board of Review

Adam Smith, City Manager, reported the Board of Review conducted its meeting via teleconference.


VII. STAFF REPORTS

Adam Smith, City Manager, reported department head reports are deferred.

VII. UNFINISHED BUSINESS

A. Resolution #25 of 2020 – To amend Resolution #20-2020, to Consent to Mayoral Order 2020-01, Declaring a PublicEmergency Due to the COVID-19 Pandemic, by extending the Public Emergency.

COUNCIL MEMBER GILLESPIE MOVED, COUNCIL MEMBER WILLEMS SECONDED, TO ADOPTRESOLUTION #25 OF 2020, TO AMEND RESOLUTION #20-2020, TO CONSENT TO MAYORAL ORDER 2020-01, DECLARING A PUBLIC EMERGENCY DUE TO THE COVID-19 PANDEMIC, BY EXTENDING THEPUBLIC EMERGENCY.

Adam Smith, City Manager, reported the resolution extends the Public Emergency concurrent with State of MichiganExecutive Order No. 2020-04.

MOTION TO ADOPT RESOLUTION #25 OF 2020, TO AMEND RESOLUTION #20-2020, TO CONSENT TO MAYORAL ORDER 2020-01, DECLARING A PUBLIC EMERGENCY DUE TO THE COVID-19 PANDEMIC, BY EXTENDING THE PUBLIC EMERGENCY, CARRIED UNANIMOUSLY.

VIII. NEW BUSINESS

A. Motion – To limit service gatherings in Oakwood Cemetery to ten people, require all persons not in the same household tomaintain six-foot social distancing, and prohibit interaction between City employees and the public, per State of MichiganExecutive Order No. 2020-04, as amended, extended, replaced, or superseded, and until rescinded.

COUNCIL MEMBER WILLEMS MOVED, COUNCIL MEMBER GILLESPIE SECONDED, TO LIMIT SERVICEGATHERINGS IN OAKWOOD CEMETERY TO TEN PEOPLE, REQUIRE ALL PERSONS NOT IN THE SAMEHOUSEHOLD TO MAINTAIN SIX-FOOT SOCIAL DISTANCING, AND PROHIBIT INTERACTION BETWEENCITY EMPLOYEES AND THE PUBLIC, PER STATE OF MICHIGAN EXECUTIVE ORDER NO. 2020-04, ASAMENDED, EXTENDED, REPLACED, OR SUPERSEDED, AND UNTIL RESCINDED.

Adam Smith, City Manager, mentioned State of Michigan Executive Order No. 2020-42, which replaced State of MichiganExecutive Order No. 2020-21, limits funeral services to ten persons and mentioned other municipalities have suspended graveside services.

MOTION TO LIMIT SERVICE GATHERINGS IN OAKWOOD CEMETERY TO TEN PEOPLE, REQUIRE ALL PERSONS NOT IN THE SAME HOUSEHOLD TO MAINTAIN SIX-FOOT SOCIAL DISTANCING, AND PROHIBIT INTERACTION BETWEEN CITY EMPLOYEES AND THE PUBLIC, PER STATE OF MICHIGAN EXECUTIVE ORDER NO. 2020-04, AS AMENDED, EXTENDED, REPLACED, OR SUPERSEDED, AND UNTIL RESCINDED, CARRIED UNANIMOUSLY.

B. Resolution #26 of 2020 – To approve a contract for airport electrician services with J. Ranck Electric, Inc.

COUNCIL MEMBER MULDER MOVED, COUNCIL MEMBER GILLESPIE SECONDED, TO ADOPTRESOLUTION #26 OF 2020, TO APPROVE A CONTRACT FOR AIRPORT ELECTRICIAN SERVICES WITH J.RANCK ELECTRIC, INC.

Adam Smith, City Manager, reported on the request for airport electrician services proposals and the bids received, andexplained the previous airport electrician services contractor closed its business.

The City Council debated the specific qualifications required for airport electrician services.

MOTION TO ADOPT RESOLUTION #26 OF 2020, TO APPROVE A CONTRACT FOR AIRPORT ELECTRICIAN SERVICES WITH J. RANCK ELECTRIC, INC., CARRIED UNANIMOUSLY.


C. Resolution #27 of 2020 – To approve a contract for commercial electrician services with Newkirk Electric Associates.

COUNCIL MEMBER LANTZ MOVED, COUNCIL MEMBER WILLEMS SECONDED, TO ADOPT RESOLUTION#27 OF 2020, TO APPROVE A CONTRACT FOR COMMERCIAL ELECTRICIAN SERVICES WITH NEWKIRKELECTRIC ASSOCIATES.

Adam Smith, City Manager, reported on the request for commercial electrician services proposals and the bids received.

MOTION TO ADOPT RESOLUTION #27 OF 2020, TO APPROVE A CONTRACT FOR COMMERCIALELECTRICIAN SERVICES WITH NEWKIRK ELECTRIC ASSOCIATES, CARRIED UNANIMOUSLY.

D. Resolution #28 of 2020 – To submit a State of Michigan Transportation Economic Development Fund Category F Grantapplication.

COUNCIL MEMBER GILLESPIE MOVED, COUNCIL MEMBER LANTZ SECONDED, TO ADOPTRESOLUTION #28 OF 2020, TO SUBMIT A STATE OF MICHIGAN TRANSPORTATION ECONOMICDEVELOPMENT FUND CATEGORY F GRANT APPLICATION.

Adam Smith, City Manager, reported on the City’s previous and current efforts to obtain a State of Michigan TransportationEconomic Development Fund Category F grant and explained this grant application covers W. River St. from S. Bridge St. to W. Jefferson St.

The City Council debated the State of Michigan Transportation Economic Development Fund grant sources.

MOTION TO ADOPT RESOLUTION #28 OF 2020, TO SUBMIT A STATE OF MICHIGAN TRANSPORTATION ECONOMIC DEVELOPMENT FUND CATEGORY F GRANT APPLICATION, CARRIED UNANIMOUSLY.

E. Resolution #29 of 2020 – To approve an extension of the contract with Maner Costerisan for auditing services for FiscalYears 2021, 2022, and 2023.

COUNCIL MEMBER LANTZ MOVED, COUNCIL MEMBER WILLEMS SECONDED, TO ADOPT RESOLUTION#29 OF 2020, TO APPROVE AN EXTENSION OF THE CONTRACT WITH MANER COSTERISAN FORAUDITING SERVICES FOR FISCAL YEARS 2021, 2022, AND 2023.

Adam Smith, City Manager, explained Maner Costerisan purchased the City’s previous auditing firm and provided the City’sFiscal Year 2020 audit, and recommended approving the contract extension.

MOTION TO ADOPT RESOLUTION #29 OF 2020, TO APPROVE AN EXTENSION OF THE CONTRACT WITH MANER COSTERISAN FOR AUDITING SERVICES FOR FISCAL YEARS 2021, 2022, AND 2023, CARRIED UNANIMOUSLY.

F. Resolution #30 of 2020 – To approve a Michigan Department of Transportation Office of Aeronautics ProfessionalServices Agreement with Mead & Hunt, Inc., for Abrams Municipal Airport parallel taxiway and apron design.

COUNCIL MEMBER GILLESPIE MOVED, COUNCIL MEMBER WILLEMS SECONDED, TO ADOPTRESOLUTION #30 OF 2020, TO APPROVE A MICHIGAN DEPARTMENT OF TRANSPORTATION OFFICE OFAERONAUTICS PROFESSIONAL SERVICES AGREEMENT WITH MEAD & HUNT, INC., FOR ABRAMSMUNICIPAL AIRPORT PARALLEL TAXIWAY AND APRON DESIGN.

Adam Smith, City Manager, explained the City’s approximately $4,645 match and reported the project is included in theAbrams Municipal Airport Master Plan.

The City Council debated the continuing work at Abrams Municipal Airport and the Abrams Municipal Airport Advisory Commission’s involvement in the project.

MOTION TO ADOPT RESOLUTION #30 OF 2020, TO APPROVE A MICHIGAN DEPARTMENT OF TRANSPORTATION OFFICE OF AERONAUTICS PROFESSIONAL SERVICES AGREEMENT WITH MEAD & HUNT, INC., FOR ABRAMS MUNICIPAL AIRPORT PARALLEL TAXIWAY AND APRON DESIGN, CARRIED UNANIMOUSLY.


G. Resolution #31 of 2020 – To approve the quote from Knapheide Truck Equipment to equip an International Single AxleDump Truck Cab and Chassis for winter maintenance operations.

COUNCIL MEMBER MACDOWELL MOVED, COUNCIL MEMBER WILLEMS SECONDED, TO ADOPTRESOLUTION #31 OF 2020, TO APPROVE THE QUOTE FROM KNAPHEIDE TRUCK EQUIPMENT TO EQUIPAN INTERNATIONAL SINGLE AXLE DUMP TRUCK CAB AND CHASSIS FOR WINTER MAINTENANCEOPERATIONS.

Adam Smith, City Manager, reported the winter maintenance equipment purchase meets the City’s Purchasing Policyrequirements by utilizing the State of Michigan MiDeal purchasing program and explained this purchase allows replacement of equipment scheduled for replacement in 2015.

MOTION TO ADOPT RESOLUTION #31 OF 2020, TO APPROVE THE QUOTE FROM KNAPHEIDE TRUCK EQUIPMENT TO EQUIP AN INTERNATIONAL SINGLE AXLE DUMP TRUCK CAB AND CHASSIS FOR WINTER MAINTENANCE OPERATIONS, CARRIED UNANIMOUSLY.

IX. AUDIENCE PARTICIPATION

The public did not comment.

X. COMMUNICATIONS FROM THE MAYOR AND COUNCIL

Council Member Jancek thanked the City Manager and staff for their dedication to maintain City operations during theCOVID-19 pandemic.

Council Member Willems expressed appreciation of the communication with the public and other entities in the City during the COVID-19 pandemic.

Mayor Sowle thanked the City Manager and staff for their work to keep the community safe during the COVID-19 pandemic, thanked residents for their efforts to stay home and stay safe, and encouraged everyone to stay home and stay safe.

XI. CLOSED SESSION

XII. ADJOURNMENT

COUNCIL MEMBER LANTZ MOVED, COUNCIL MEMBER WILLEMS SECONDED, TO ADJOURN THEMONDAY, 13 APRIL 2020 REGULAR CITY COUNCIL MEETING, AT 8:08 P.M. MOTION CARRIEDUNANIMOUSLY.


Thomas J. Sowle, Jr., Mayor

Page 1 of 1

Grand Ledge City Council Resolution #_____ of 2020

A Resolution to Approve a Bid Award to A.C.E.S. for City Hall Emergency Generator System.

A resolution adopted by the Grand Ledge City Council, at a regular meeting held on Wednesday, 27 April 2020, in an online teleconference, in compliance with State of Michigan Executive Order No. 2020-48.

Whereas, the City of Grand Ledge, Michigan (“City”) is a municipal corporation organized under the provisions of the Home Rule City Act, Public Act 279 of 1909, as amended, and is governed by the provisions of the Grand Ledge City Charter adopted 07 August 2018, as amended (“Charter”); and

Whereas, Charter §13.1A provides:

“The power to make and to authorize the making of contracts on behalf of the City is vested in the City Council and shall be exercised in accordance with the provisions of law”; and

Whereas, bids for a City Hall emergency generator system were sought and received by the City, and reviewed by staff; and

Whereas, staff recommends awarding the bid for a City Hall emergency generator system to A.C.E.S.;

Now, Therefore, It Is Resolved:

1. The City approves a bid award to A.C.E.S. for a City Hall emergency generator system.

2. The City directs the City Manager and Finance Director / Treasurer to appropriate the funds necessary to implementsaid bid.

3. The City Manager, or their duly authorized agent or representative, are authorized and directed to execute said bid onbehalf of the City of Grand Ledge; to do any other act(s) or thing(s) which shall be necessary to execute said bid onbehalf of the City of Grand Ledge; to preserve and protect the rights, duties and obligations of the City thereunder; andto do any act or thing required by statute, Charter, ordinance, rule, regulation or other provision of law in order toexecute said bid.

Motion by

Second by

Ayes:

Nays:

Absent:

Approved:


I, Gregory L. Newman, City Clerk, certify this is Resolution #_____ of 2020, adopted by the Grand Ledge City Council at a regular meeting held on Wednesday, 27 April 2020; a meeting held in accordance with the Open Meetings Act, Public Act No. 267 of 1976, as amended, and State of Michigan Executive Order No. 2020-48.


TO: Mayor and City Council Members FROM: Amee King, Assistant City Manager RE: City Hall Emergency Generator System DATE: April 22, 2020 Background: The current generator at City Hall powers only a very limited portion of the building. This has caused several issues during power outages, including the entire administrative wing shutting down and only minimal electrical abilities in the police department. It has been a goal of City Council to utilize the entire City Hall building during a power outage, including utilizing a portion of the building for warming and/or cooling centers for the community. The City released a Request for Proposals (RFP) for the replacement and upgrade of the generator on March 12, 2020, and opened the bids on April 6, 2020. The request for proposal results are provided below. Issues and Questions Specified: Should City Council invest in an appropriately sized generator to replace the current generator and accept the lowest qualified bid of $169,980 from ACES at the current time? How will it be funded? Financial Impact: In the FY20 Budget, $100,000 was set aside for the purchase of a generator; with anticipation of an additional $100,000 being set aside with the FY21 Budget. Also, in the FY20 Budget, $20,000 was set aside for the replacement of a section of windows at City Hall; with anticipation of an additional $20,000 being set aside with the FY21 Budget. Delaying the replacement of windows at City Hall and utilizing the allocation for the windows would provide additional financial resources towards the generator. Given a current FY20 Budget amount of $120,000, the remaining balance of $49,980, would need to be appropriated from fund balance, which is currently estimated at $1,288,820.00. No further allocations would be necessary with the FY21 Budget relative to the generator.

Recommendation: Superintendent Gutchess reviewed the bids and completed pertinent reference verifications. Staff recommends we approve a contract with ACES in the amount of $169,980 for the purchase and installation of a 175kW automatic backup emergency generator as outlined in the 2020 City of Grand Ledge City Hall Emergency Generator System Request for Proposal. Additionally, staff recommends, that we reallocate the $20,000 for replacement windows at City Hall in the FY20 Budget toward the purchase of the generator and appropriate the remaining balance of $49,980 from fund balance. Alternatives:

1. Reject the proposals and continue operation of the current City Hall generator. 2. Set aside the decision regarding this matter to a later date.

Attachments: Attached you will find the request for proposal that was released and the lowest qualified proposal response as provided by ACES. Additionally, the proposal responses are summarized below.

ACES $169,980 Centennial Electric $176,950 Newkirk $185,200 Wolverine Power Systems $200,949 J. Rank $232,500 RM Electric $238,022

REQUEST FOR PROPOSALS

2020 CITY OF GRAND LEDGE

Grand Ledge City Hall Emergency Generator System

DATE: March 12, 2020

PROPOSAL DUE DATE: Monday, April 6, 2020 at 4:00 P.M.

PROPOSAL DELIVERY LOCATION: City of Grand Ledge ATTN: Dave Gutchess, Public Services Superintendent 310 Greenwood Street, Grand Ledge, Michigan 48837

CONTACT: Dave Gutchess, Public Services Superintendent

517-627-2149

[email protected]

310 Greenwood Street, Grand Ledge, Michigan 48837

mailto:[email protected]

2020 RFP – Emergency Generator System at City Hall – City of Grand Ledge

March 2020 Page 2

Request for Proposal (RFP) 2020 CITY OF GRAND LEDGE EMERGENCY GENERATOR SYSTEM INSTALLATION

Introduction The City of Grand Ledge is accepting sealed bids for the design, purchase, and installation of

a natural gas backup emergency generator at the City Hall building located at 310 Greenwood

Street, Grand Ledge, MI 48837.

The City of Grand Ledge is seeking proposals from construction firms capable of purchasing,

and installing a natural gas backup emergency generator. Interested consultants must submit

statements of experience and qualifications to the City of Grand Ledge in regards to providing

construction services, in compliance with current City of Grand Ledge construction standards.

Submitted proposals will be used as a basis for awarding the work.

Companies with demonstrated experience in the installation of emergency generator systems

with an interest in making their services available to the City of Grand Ledge are invited to

respond to this RFP.

Selection Timetable Release RFP Thursday, March 12, 2020 RFP Due Date Monday, April 6, 2020 at 4:00 P.M. Bid Opening Monday, April 6, 2020 at 4:00 P.M. Tentative Bid Award Tuesday, April 14, 2020

Submittal of Proposal

Deadline: Monday, April 6, 2020 at 4:00 P.M.

Respondents shall submit three (3) paper copies of RFP response. Proposals shall be sealed

and clearly labeled “RFP – 2020 CITY OF GRAND LEDGE EMERGENCY GENERATOR

SYSTEM INSTALLATION.”

Proposals, and any questions related to the RFP, may be directed to:

Dave Gutchess, Public Services Superintendent 310 Greenwood Street, Grand Ledge, Michigan 48837

[email protected]



March 2020 Page 3

The bid price shall not include an allowance for State Sales Taxes or Federal Excise Tax. The City, upon request, will provide the successful bidder with properly executed tax exemption certificates or tax exemption numbers. All other taxes required by law shall be paid by the successful Contractor.

Any proposal may be withdrawn or modified by written request, provided such request is received by the City at the above address prior to the date and time established for receipt of proposals. Proposals not so withdrawn shall constitute a firm offer to provide the services contained therein and shall remain firm for acceptance for sixty (60) days.

The cost of preparing a response to this RFP, including site visits, are the Contractor’s sole responsibility and will not be reimbursed by the City of Grand Ledge.

The City reserves the right to reject any or all proposals, to award the contract to other than the low bidder, to accept any or all alternatives, to waive irregularities and/or informalities and, in general, to make the award in any manner deemed by it, in its sole discretion, to be in the best interest of the owner.

Minimum Qualifications: 1. Corporate Profile: Describe on one page the background of your company and why it

is qualified to provide the requested services for the City of Grand Ledge.

2. Experience: Provide evidence of similar, past experience that demonstrates your ability

to successfully provide the services being requested in this RFP. Include names and

contact information from three (3) past projects for reference purposes.

The City of Grand Ledge reserves the right to investigate the qualifications of all firms under consideration including any information furnished by potential candidates.

In addition, the City of Grand Ledge reserves the right to:

reject any or all proposals

modify the proposal

establish evaluation criteria determined to be in the best interest of the city

issue a subsequent RFP

approve or disapprove the use of a particular manufacturer's equipment, supplies, orsubcontractor's services

conduct interviews of potential firms and their listed subcontractors prior to selection

Note: This RFP does not commit the City of Grand Ledge to negotiate a contract, nor does it obligate payment for any cost incurred in the preparation and submission of the proposal.

Evaluation Process All proposals will be evaluated by City representatives who may schedule interviews with finalists to clarify information provided in the proposals. City Council will make a final selection based upon the recommendations of City staff and such other factors deemed to be in its best interest of the City of Grand Ledge.


March 2020 Page 4

The Contractor must demonstrate its ability to deliver very competitive rates for the noted services. Demonstrated familiarity with local building codes and construction techniques and materials is essential.

Subcontracting In the execution of the Contract it may be necessary for the selected firm to sublet part of the work to others. The selected firm will be fully responsible to the City of Grand Ledge for the acts and omissions of subcontractors and of all persons whether directly or indirectly employed by the selected firm. Nothing in the contract shall create any contractual relationship between any subcontractor and the City of Grand Ledge. The selected firm shall not assign, transfer, convey, or otherwise dispose of the contract, or any part thereof, or the firm’s right, title, or interest in the same or any part thereof, without the previous written consent of the City of Grand Ledge. The selected firm shall not assign any, of the moneys due or to become due and payable under the contract, without previous written consent of the City of Grand Ledge.

Labor Laws and Equal Employment Opportunity The selected firm and subcontractors must abide by Federal, State and local regulations pertaining to equal employment, and shall obey and abide by all the laws of the State of Michigan relating to the employment of labor and public work and all ordinances and requirements of the City of Grand Ledge regulating or applying to public improvements.

Indemnification and Hold Harmless The selected firm agrees to indemnify and hold harmless the City of Grand Ledge and their officers, employees, and agents from any and all liability, loss, or damage as a result of claims, actions, suits, causes of action, proceedings, costs, expenses, judgments and liabilities of any kind whatsoever arising out of selected firm's performance of the contractual work. It is further agreed that the selected firm shall have the responsibility to the City of Grand Ledge for the proper performance of its professional services in conformity with the customary and usual result of the failure of such performance, provided such damages suffered by the City of Grand Ledge as a result of the failure of such performance, provided such damages are caused by the selected firm's error, omission or negligent act, or the error, omission or negligent act of its officers, agents, or employees. No compensation will be paid to the selected firm for services required to correct work arising out of the selected firm's errors or omissions; however, the selected firm shall be responsible for any payment to other consultants/Contractors to correct work arising from the selected firm’s errors and omissions. A representative of the selected firm shall sign and submit Hold Harmless Agreement as evidence prior to commencement of the contractual work.

Insurances The selected firm shall procure and maintain during the life of the contract the following insurance coverage from a company or companies licensed to sell insurance in Michigan with an A+ A.M. Best rating, or equivalent: Workers Compensation in compliance with Michigan law; Comprehensive General Liability Insurance in the amount of $1,000,000 each occurrence for Bodily Injury Liability and Property Damage Liability. In addition, the successful Contractor will procure and maintain an Umbrella Liability policy in the amount of $2,000,000.


March 2020 Page 5

Such insurance will protect the Contractor and shall name the City of Grand Ledge and the Project site(s) as additional or co-insured’s, but only to the extent of any negligence of Contractors and consistent with the terms and conditions of Contractors’ insurance policies.

The insurance required shall be written for the greater of limits not less than the limits of liability specified or required by the law OR primary coverage of $1,000,000 per occurrence on an occurrence basis coverage shall be maintained without interruption from date of commencement of operations under the contract until the date herein specified that coverage is no longer required.

All certificates of insurance must be forwarded to the City of Grand Ledge prior to commencement of any work. Required insurance policies shall not be changed or canceled without ninety (90) days prior written notice to the City of Grand Ledge.

General Notes 1. Contractor’s personnel are expected to maintain a high-quality, professional attitude while

on site. Contractors and subcontractors shall be subject to such rules and regulations forthe conduct of the work as the City of Grand Ledge may establish. Possession orconsumption of alcoholic beverages or drugs or noxious behavior on site is strictlyprohibited. Violations of any of the above will result in removal of the individual andemployer from the project and they will be held liable for any damages which may result dueto their actions.

2. All personnel will be required to provide identifying information and wear an identificationbadge at all times while on site.

Type of Contract The City of Grand Ledge contemplates award of a firm, a fixed-price contract.

Project Description The project is expected to consist of the purchase and installation of a 175kW automatic backup,

emergency generator at the City Hall building located at 310 Greenwood Street, Grand Ledge, MI

48837. This includes: all electrical and mechanical work needed to properly install the generator

according to all state and local codes; installation of proper, outdoor foundation for the generator;

operational training; and warranty and service agreement. A fully functional unit upon completion of

work shall be provided.

Generator Specs

Core Requirements:

175kW generator

1200 amp Service Entrance Rated ATS

Natural gas connection

Concrete pad/outdoor enclosure


March 2020 Page 6

Quantity 1 ‐ Industrial gaseous engine‐driven generator, turbocharged/after cooled 6 cylinder

14.2L engine:

Stationary Emergency‐Standby rated

175 kW Rating, wired for 120/208 VAC three phase, 60 Hz, Permanent Magnet Excitation

Level 2 Acoustic Enclosure, Steel, Industrial Grey Finish

UL2200 and EPA Certified

Generator must be UL2200

Power Zone Digital Control Panel

21 Light Annunciator – Surface/flush mount and Estop

Control System

Natural Gas fuel system

225 AH, 1155 CCA Group 8D Batteries, with rack, installed

700 Amp, Standard MLCB, 80% rated thermal‐magnetic

Battery Charger, 10 Amp, NFPA 110 compliant, installed

Coolant Heater, 1500W, 120VAC, forced‐circulation type

120V GFCI and 240V Outlet

Quantity 1 - Automatic Transfer Switch consisting of the following features and accessories:

Service Entrance Rated, Open Transition

32D ‐ Inphase Transfer, default to Time Delay Neutral

Contactor‐Based Design

1200 Amp, 3 Pole, 120/208 VAC three phase

CSA C22.2 Certified, CUL Listed and UL1008 Listed

NEMA 3R Enclosure

ATC‐300+ Microprocessor‐Based Controller

7-day/24-hour exerciser clock

Scope of Work Proposals should be based on performing specific construction services as outlined below:

1. Design and Layout – provide an overview/compliance statement of design and layout for the

proposed system. The overview must include:

a. A statement confirming the generator system, generator system communications

capability, accessories and control system specifications;

b. A statement of methods and materials that will be used to provide natural gas service to

the new generator system;

c. A statement of methods and materials that will be needed to install and connect the

1200 AMP automatic transfer switch to the new generator that is compliant to all

applicable codes;

d. A statement of methods and materials that will be used to connect all existing loads to

the new generator backup system;

e. A statement that all building electrical power systems will be backed up by the new

generator system at the completion of the project;

f. A statement of method to assure proper exhaust ventilation. It shall be non-acceptable to

have fumes enter any part of the interior City Hall or nearby buildings.

g. A statement with the breakdown of the project installation timeline;

h. A proposed layout drawing showing the footprint of the generator and concrete pad.


March 2020 Page 7

2. Installation –

a. All equipment shall be installed by the contractor in accordance with the final submittals

and contract documents.

b. Equipment shall be installed in accordance with the manufacturer’s instructions as well

as instructions included in the listing or labeling of UL listed products.

c. Contractor will provide ALL labor and materials to complete the installation of the

generator including installation of concrete pad, if needed.

d. Contractor will restore any landscaping, asphalt, concrete, etc. disturbed by the install to

its original state or approved alternative. Any damage to the City of Grand Ledge

property caused by the installation of the generator will be repaired at the contractor’s

expense.

e. Contractor will make all connections to the building’s panel boxes, required interfaces

with the electric company and provide any/all enhancements or updates to the electrical

lines. All wiring is to be copper. Generator controller communications and remote

annunciator communications cables to be as specified by the manufacturer.

f. All wires will be installed in compliance of code.

3. Service Warranty and Availability –

a. Contractor shall have a local service availability and factory trained service

technicians to provide warranty service on all products provided. The service

organization shall be on call 24 hours per day, 365 days per year. The supplier

shall maintain an inventory of critical replacement parts at the local service

organization, and in service vehicles.

b. If the generator cannot be repaired to accommodate a full capacity on the initial

tech visit, the awarded contractor will provide at no additional charge a temporary

back-up generator to fulfill the same requirements of the City’s generator

4. Warranty –

a. Contractor will provide a full five (5) year parts and labor warranty (all associated

equipment) including a guarantee that in the event of a generator failure a repair

technician will be on site to diagnose the generator within two (2) hours of trouble

report. This warranty will start from the date of acceptance. The warranty shall be

comprehensive. No deductibles shall be allowed for travel time, service hours,

repair parts cost, etc.

5. Auto Exercise –

a. The generator will conduct a weekly auto exercise

6. Training/Manuals –

a. Contractor will instruct City of Grand Ledge personnel on all operations and

safety features

b. At least one (1) on-site hour of training will be provided to the City of Grand

Ledge

c. Contractor will provide the City of Grand Ledge with two (2) copies of all manuals

and instructions

d. Contractor will provide all warranty information in electronic and hard copy


March 2020 Page 8

Considerations

1. The successful contractor shall provide, deliver, install and have the new generator

running properly within 60 calendar days from the notification of Proposal award,

2. Submitting contractor must possess an electrical contractor’s license.

3. All natural gas fuel system work required on this project will be completed by a licensed

mechanical contactor.

4. Contractor will provide field acceptance testing which will include a full load test (2 hours)

at 100% with an electrical inspector on site. If needed, a portable load bank will be

provided by contractor. Contractor will provide reports to owner and engineer after

conclusion of test/start-up.

April 09, 2020

City of Grand Ledge Proposal 310 Greenwood Street Grand Ledge, Mi. 48837

Scope: Provide new 175 KW Emergency Generator – Revised

Based on Specifications and Site Visit‐

Disconnect existing Generator and ATS. Connect Temporary 175 KW Generator to existing MDP through new ATS. Demo existing concrete, conduits, cables and gas lines, as required. Provide new Electrical Feeders and Gas Lines. Provide new Concrete and Backfill/ Compaction as required. Install new 175 KW Generator and ATS. Provide final connections to Generator, MSB and existing 200 amp panel. Provide Load Testing and General Electrical Testing. Disconnect temporary connections. Provide Training as required. Assist in loading old generator on City provided transport. Clean area of all dirt and debris. Include all required equipment for work, i.e.‐crane. Includes permits and inspections, and 1 year warranty (except as required). Testing of all A.C.E.S. installed circuits.

Labor and Materials total: $ 169,980.00

a) Generac Generator supplied by Wolverine Power Systems quoted.b) Rolls Mechanical quote used for Gas Piping. Service to Generator will connect to existing Gas Piping in

building and be extended to new Generator.c) Properly sized conduits and cables will be extended from the existing Utility Transformer to the new

ATS and from there to the existing MSB. All work will be inspected for code compliance.d) The new Generator will be connected to the existing MSB through the new ATS and will be tested for

operational compliance.e) The exhaust system will be as issued by the manufacturer. Modifications to the system are not

included in this scope.f) Construction Timeline TBD with input from the City of Grand Ledge.g) Sketches and drawings forthcoming with issuance of contract.h) Concrete and general construction as quoted by B & D Contractors, Goodrich, MI.

EXCLUSIONS:

Overtime or weekend work not included. 1st shift work is only shift. Fire Alarm system not included. Engineering not included. Not responsible for AIC values. Utility Aid to Construction Fees not included. Damage to electrical equipment by others not covered.

Notes: 1) Work will not proceed and permits will not be pulled without a signed and executed contract.2) Submittals will be ordered upon receipt of a Letter of Intent.3) Site visited.4) No addenda noted.

Submitted By,

Gene Meeks Estimator

[email protected] PO Box 320123 Flint, MI 48532

Phone: (810) 630‐6334

Page 1 of 1


A Resolution to Approve a Bid Award to Roofing Innovations for City Hall Roof Sections A & B.





Whereas, bids for City Hall roof sections A & B were sought and received by the City, and reviewed by staff; and

Whereas, staff recommends awarding the bid for a City Hall roof sections A & B to Roofing Innovations;


1. The City approves a bid award to Roofing Innovations for a City Hall roof sections A & B.



Motion by

Second by

Ayes:

Nays:

Absent:

Approved:




TO: Mayor and City Council Members FROM: Amee King, Assistant City Manager RE: Roofing Contract for City Hall DATE: April 21, 2020

Background: The project of replacing the roof at City Hall is split into sections with the intent to accomplish at least one section each year. It’s been the goal to replace the most deficient sections in an effort to replace the entire roof. We started with the section with the most leaks in Fiscal Year 2019, Section E (please see graphic below). Section E roof replacement was completed by Roofing Innovations. As included in the FY20 Budget, Section A is the next to be completed. The initial draft of FY21 Budget, includes the replacement of Section B. We released a Request for Proposals (RFP) on March 12, 2020 that included both Sections A and B, and opened bids on April 6, 2020.

Issues and Questions Specified: Should City Council accept the lowest qualified bid of $74,335 from Roofing Innovations to replace Sections A and B of the City Hall roof.

Financial Impact: FY20 budget had allocated $60,000 for roof repairs at City Hall. The FY21 budget initial draft includes an additional $40,000 for City Hall roof repair. Given a current FY20 Budget amount of $60,000, the remaining balance of $14,335, would need to be appropriated from fund balance, which is currently estimated at $1,288,820. No further allocations would be necessary with the FY21 Budget relative to the roof.

Recommendation: Roofing Innovations provided the City with satisfactory service and workmanship on Section E of the roof. Staff recommends approving a contract with Roofing Innovations in the amount of $74,335 for City Hall roof repair Sections A and B as outlined in the 2020 City of Grand Ledge EPDM Roof at City Hall Request for Proposal. This will promptly complete over 13,000 square feet of repair as anticipated during FY20 & FY21.

Additionally, staff recommends, that we appropriate the remaining balance of $14,335 from fund balance.

Alternatives: 1. Reject the proposals and continue patch repair efforts.2. Set aside the decision regarding this matter to a later date.

Attachments: Attached you will find the request for proposal that was released and the lowest qualified proposal response as provided by Roofing Innovations. Additionally, the proposal responses are summarized below.

Roofing Innovations $74,335 Spartan Commercial Roofing $94,780 J & L Roofing $106,570 Quality Roofing $153,460

REQUEST FOR PROPOSALS

2020 CITY OF GRAND LEDGE

EPDM Roof at Grand Ledge City Hall

DATE: March 12, 2020

PROPOSAL DUE DATE: Monday, April 6, 2020 at 4:00 P.M.

PROPOSAL DELIVERY LOCATION: City of Grand Ledge ATTN: Dave Gutchess, Public Services Superintendent


CONTACT: Dave Gutchess, Public Services Superintendent

517-627-2149

[email protected]



2020 RFP – EPDM Roof at City Hall – City of Grand Ledge

March 2020 Page 2

Request for Proposal (RFP) 2020 CITY OF GRAND LEDGE EPDM ROOF INSTALLATION

Introduction The City of Grand Ledge is accepting sealed bids for replacement of a flat, membrane-style

roof at the City Hall building located at 310 Greenwood Street, Grand Ledge, MI 48837. The

two portions of roof to be replaced are approximately 9,288 sq. ft. in Section “B” and

approximately 3,966 sq. ft. in Section “A” (see Attachment 1). These sections of roof have an

EPDM rubber membrane over the top of polyisocyanurate on a gypsum deck.

The City of Grand Ledge is seeking proposals from construction firms capable of replacing an

EPDM roof. Interested consultants must submit statements of experience and qualifications to

the City of Grand Ledge in regards to providing construction services, in compliance with

current City of Grand Ledge construction standards. Submitted proposals will be used as a

basis for awarding the work.

The roof work is to be billed in two separate invoices, as follows: Section “B” completed and

billed by June 30, 2020 and Section “A” completed and billed by August 31, 2020.

Companies with demonstrated experience in EPDM roof replacement with an interest in

making their services available to the City of Grand Ledge are invited to respond to this RFP.

Selection Timetable Release RFP Thursday, March 12, 2020 RFP Due Date Monday, April 6, 2020 at 4:00 P.M. Bid Opening Monday, April 6, 2020 at 4:00 P.M. Tentative Bid Award Tuesday, April 14, 2020

Submittal of Proposal Deadline: Monday, April 6, 2020 at 4:00 P.M. Respondents shall submit three (3) paper copies of RFP response. Proposals shall be sealed

and clearly labeled “RFP – 2020 CITY OF GRAND LEDGE EPDM ROOF INSTALLATION.”

Proposals, and any questions related to the RFP, may be directed to:

Dave Gutchess, Public Services Superintendent 310 Greenwood Street, Grand Ledge, Michigan 48837

517-627-2149 [email protected]



March 2020 Page 3

The bid price shall not include an allowance for State Sales Taxes or Federal Excise Tax. The City, upon request, will provide the successful bidder with properly executed tax exemption certificates or tax exemption numbers. All other taxes required by law shall be paid by the successful Contractor. Any proposal may be withdrawn or modified by written request, provided such request is received by the City at the above address prior to the date and time established for receipt of proposals. Proposals not so withdrawn shall constitute a firm offer to provide the services contained therein and shall remain firm for acceptance for sixty (60) days. The cost of preparing a response to this RFP, including site visits, are the Contractor’s sole responsibility and will not be reimbursed by the City of Grand Ledge. The City reserves the right to reject any or all proposals, to award the contract to other than the low bidder, to accept any or all alternatives, to waive irregularities and/or informalities and, in general, to make the award in any manner deemed by it, in its sole discretion, to be in the best interest of the owner.

Minimum Qualifications:

Experience Provide evidence of similar, past experience that demonstrates your ability to successfully provide the services being requested in this RFP. Include names and contact information from three (3) past projects for reference purposes.

The City of Grand Ledge reserves the right to investigate the qualifications of all firms under consideration including any information furnished by potential candidates. In addition, the City of Grand Ledge reserves the right to:

reject any or all proposals

modify the proposal

establish evaluation criteria determined to be in the best interest of the city

issue a subsequent RFP

approve or disapprove the use of a particular manufacturer's equipment, supplies, or subcontractor's services

conduct interviews of potential firms and their listed subcontractors prior to selection Note: This RFP does not commit the City of Grand Ledge to negotiate a contract, nor does it obligate payment for any cost incurred in the preparation and submission of the proposal.


March 2020 Page 4

Evaluation Process All proposals will be evaluated by City representatives who may schedule interviews with finalists to clarify information provided in the proposals. City Council will make a final selection based upon the evaluation committee recommendations and such other factors deemed to be in its best interest of the City of Grand Ledge. The Contractor must demonstrate its ability to deliver very competitive rates for the noted services. Demonstrated familiarity with local building codes and construction techniques and materials is essential.

Subcontracting In the execution of the Contract it may be necessary for the selected firm to sublet part of the work to others. The selected firm will be fully responsible to the City of Grand Ledge for the acts and omissions of subcontractors and of all persons whether directly or indirectly employed by the selected firm. Nothing in the contract shall create any contractual relationship between any subcontractor and the City of Grand Ledge. The selected firm shall not assign, transfer, convey, or otherwise dispose of the contract, or any part thereof, or the firm’s right, title, or interest in the same or any part thereof, without the previous written consent of the City of Grand Ledge. The selected firm shall not assign any, of the moneys due or to become due and payable under the contract, without previous written consent of the City of Grand Ledge.

Labor Laws and Equal Employment Opportunity The selected firm and subcontractors must abide by Federal, State and local regulations pertaining to equal employment, and shall obey and abide by all the laws of the State of Michigan relating to the employment of labor and public work and all ordinances and requirements of the City of Grand Ledge regulating or applying to public improvements.

Indemnification and Hold Harmless The selected firm agrees to indemnify and hold harmless the City of Grand Ledge and their officers, employees, and agents from any and all liability, loss, or damage as a result of claims, actions, suits, causes of action, proceedings, costs, expenses, judgments and liabilities of any kind whatsoever arising out of selected firm's performance of the contractual work. It is further agreed that the selected firm shall have the responsibility to the City of Grand Ledge for the proper performance of its professional services in conformity with the customary and usual result of the failure of such performance, provided such damages suffered by the City of Grand Ledge as a result of the failure of such performance, provided such damages are caused by the selected firm's error, omission or negligent act, or the error, omission or negligent act of its officers, agents, or employees. No compensation will be paid to the selected firm for services required to correct work arising out of the selected firm's errors or omissions; however, the selected firm shall be responsible for any payment to other consultants/Contractors to correct work arising from the selected firm’s errors and omissions. A representative of the selected firm shall sign and submit Hold Harmless Agreement as evidence prior to commencement of the contractual work.


March 2020 Page 5

Insurances The selected firm shall procure and maintain during the life of the contract the following insurance coverage from a company or companies licensed to sell insurance in Michigan with an A+ A.M. Best rating, or equivalent: Workers Compensation in compliance with Michigan law; Comprehensive General Liability Insurance in the amount of $1,000,000 each occurrence for Bodily Injury Liability and Property Damage Liability. In addition, the successful Contractor will procure and maintain an Umbrella Liability policy in the amount of $2,000,000. Such insurance will protect the Contractor and shall name the City of Grand Ledge and the Project site(s) as additional or co-insured’s, but only to the extent of any negligence of Contractors and consistent with the terms and conditions of Contractors’ insurance policies. The insurance required shall be written for the greater of limits not less than the limits of liability specified or required by the law OR primary coverage of $1,000,000 per occurrence on an occurrence basis coverage shall be maintained without interruption from date of commencement of operations under the contract until the date herein specified that coverage is no longer required. All certificates of insurance must be forwarded to the City of Grand Ledge prior to commencement of any work. Required insurance policies shall not be changed or canceled without ninety (90) days prior written notice to the City of Grand Ledge.

General Notes 1. Contractor’s personnel are expected to maintain a high-quality, professional attitude while

on site. Contractors and subcontractors shall be subject to such rules and regulations for the conduct of the work as the City of Grand Ledge may establish. Possession or consumption of alcoholic beverages or drugs or noxious behavior on site is strictly prohibited. Violations of any of the above will result in removal of the individual and employer from the project and they will be held liable for any damages which may result due to their actions.

2. All personnel will be required to provide identifying information and wear an identification badge at all times while on site.

Type of Contract The City of Grand Ledge contemplates award of a firm, a fixed-price contract.

Project Description The project is expected to consist of the replacement of a flat, membrane-style roof at the City

Hall building located at 310 Greenwood Street, Grand Ledge, MI 48837. The portions of roof to

be replaced are approximately 9,288 sq. ft. in Section “B” and approximately 3,966 sq. ft. in

Section “A” (see Attachment 1). These sections of roof have an EPDM rubber membrane over

the top of polyisocyanurate on a gypsum deck.


March 2020 Page 6

Scope of Work Proposals should be based on performing specific construction services as outlined below:

1. Install additional layer of polyisocyanurate insulation, as required by product warrant. 2. Remove and dispose of all old and scrap material 3. Install fully adhered 60 mil EPDM rubber roof 4. Install new scuppers 5. Install new painted galvanized drip edge 6. Install new metal counterflashing on brick walls 7. Flash all drains, scuppers, parapet walls, pipes and units with EPDM rubber 8. Reuse existing roof drains unless damaged 9. Complete any grounds restoration caused by contractors’ equipment 10. Provide a minimum 15-year manufacture warranty 11. Follow all product manufacture installation specifications

12. Complete project close-out upon project completion to include, but not limited to such

activities as; material review, project audit, punch list of uncompleted items, and final

review

Considerations

1. Contractor shall be responsible for measuring and documentation of the roof and all HVAC units,

fittings, pipes, and drains.

2. Contractor shall be responsible for all safety and MIOSHA requirements.

3. Contractor shall be responsible for obtaining any and all building permits required, and maintaining

compliance with the permit.

4. Roof installation and any restoration for Section “B” must be completed by June 30, 2020 and

Section “A” must be completed by August 31, 2020.

Attachment 1

Page 1 of 1


A Resolution to Approve a Bid Award to Terry McKinney Poured Wall, Inc., for Salt Storage Concrete Package.





Whereas, bids for salt storage concrete package were sought and received by the City, and reviewed by staff; and

Whereas, staff recommends awarding the bid for salt storage concrete package to Terry McKinney Poured Wall, Inc.,;


1. The City approves a bid award to Terry McKinney Poured Wall, Inc., for salt storage concrete package.



Motion by

Second by

Ayes:

Nays:

Absent:

Approved:




It’s who we are and what we do.

April 23, 2020

Mr. Adam Smith City Manager City of Grand Ledge 310 Greenwood Street Grand Ledge, Michigan 48837

RE: Salt Storage Concrete Package Eng. Project No. 18046.007

Dear Mr. Smith:

We attended the Wednesday, April 22, 2020 Bid Opening for the Salt Storage Concrete Package via Zoom. The Bids were publicly opened and read aloud. Bids were received from eight Bidders ranging from a low of $60,994.00 to a high of $99,740.00.

The as-read low Bidder is Terry McKinney Poured Wall Inc. Eng. has worked with this firm on the concrete walls for the Performance Shelter and we believe they are qualified for this project.

We recommend that you award this project to the low Bidder in the amount of $60,994.00.

If you have any questions, please let us know.

Sincerely,

Eng., Inc.

Gregory L. Minshall, PE President

cc: Dave Gutchess Gregory Newman

BID OPENING

PLAN HOLDER NAME Bid

Sig

ne

d?

AMOUNT OF BID AS READ

Terry McKinney Poured Wall Inc. X $60,994.00

Proline Concrete Construction X $74,171.00

Lucas Concrete X $75,648.00

L. D. Clark Company X $77,930.00

VanLaan Concrete Construction, Inc. X $83,413.00

Portland Poured Walls, Inc. X $98,838.00

Kent Companies, Inc. X $99,055.00

Moore Trosper Construction Company X $99,740.00

CITY OF GRAND LEDGE

SALT STORAGE CONCRETE PACKAGE

Wednesday, April 22, 2020, 2:00 p.m.

Grand Ledge City Hall, 310 Greenwood Street, Grand Ledge, Michigan

It’s who we are and what we do.

Page 1 of 1


A Resolution to Approve a Bid Award to Wolverine Sealcoating for Street Crack Sealing.





Whereas, bids for street crack sealing were sought and received by the City, and reviewed by staff; and

Whereas, staff recommends awarding the bid for street crack sealing to Wolverine Sealcoating;


1. The City approves a bid award to Wolverine Sealcoating for street crack sealing.



Motion by

Second by

Ayes:

Nays:

Absent:

Approved:




DATE: April 23, 2020

TO: City Council

FROM: David Gutchess, Public Services Superintendent

RE: Street crack sealing bids.

Sealed bids were opened on Thursday, April 23, 2020 for overband crack filling of major and local streets, and parking lots. The work was advertised by contacting six asphalt maintenance contractors with a request for bids and project specifications. The request for bids specified that the award would be based on the submitted price for crack fill material per pound.

Five bids were received from the following contractors in the amounts specified:

Contractor Name Contractor Address

Total Bid Amount

Wolverine Sealcoating

Jackson, MI $1.02/lb.

Asphalt Restoration Inc.

Kalamazoo, MI $1.079/lb

Global Asphalt Solutions

Traverse City, MI $1.25/lb.

Scodeller Construction

Wixom, MI $1.37/lb

A-1 Asphalt Inc. Wayland, MI $1.65/lb

The bids have been evaluated and have been found to be in conformance with the specifications. Wolverine Sealcoating of Jackson, MI submitted the lowest bid in the amount of $1.02/lb. I reached out to four references with response from three of them. All of the references checked had considerable size projects with positive response in regards to Wolverine Sealcoating. Staff is recommending Wolverine Sealcoating’s bid be accepted.

The Fiscal Year 2020 Budget allocates a total of $75,000 for preventative maintenance crack sealing from Major and Local Street Funds. There is an additional $7,500 for budgeted for DDA parking lots. Attached is a copy of the request for bids.

Documents

IN AN ONLINE TELECONFERENCE IN OMPLIANCE ITH ... Council/2020/City...Grand Ledge City Council REGULAR MEETING AGENDA MONDAY, 27 APRIL 2020 – 7:30 P.M. IN AN ONLINE TELECONFERENCE