Implementation Overview

SHRP 2 Oversight Committee

June 18, 2012

Agenda

• Research-Development-Implementation Continuum

• AASHTO/FHWA Prioritization Process• Definition of Success• Assumptions• Joint AASHTO/FHWA 3-Year Plan• Budget• Next Steps

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Research to Implementation

3

Research responds to

known transportation

challenges

A research product

emerges and is refined through pilots and other

activities

Potential implementation

explored through

knowledge transfer

Partner agencies select,

prioritize, and prepare product

for implementation

Product is marketed to users and

integrated into standard practice

Research Development Implementation

SHRP2 Plan of Action

Research (2007 - 2013)• 100+ research projects• Administered by TRB

Development (Now through 2015)• Conversion of research results into 65+ products that

are usable by implementing agencies• Pilot testing and refinement of products

Implementation (2012 - forward)• Partner agencies prioritize products for implementation• State DOTs and other agencies integrate products into

current transportation practices4

Development Activities

• TRB is underway with development activities to convert research results into usable products through:– original research contracts– extensions to research contracts – separate development contracts

• Activities include development of:– Guidebooks– Training programs– Model specifications and/or standards– Web tools– Webinars and workshops– Pilot tests of products

• Additional resources may be needed for TRB to complete all development activities

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What Is Implementation?

1. Implementation is the

routine use of a SHRP2 product

2. Carried out by State DOTs and other implementing agencies

3. Focus on high-priority products for national adoption, with lesser efforts on other products

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Prioritization Process

• 2011 Priorities from SCOH Survey and FHWA• AASHTO Implementation Task Force• FHWA Priority Process• Collaboration among TRB, AASHTO, FHWA• Joint FHWA/AASHTO 3-Year Plan• Endorsement by FACA Committee• Detailed Implementation Plans for the entire SHRP 2 Program

and for Products or Groups of Products• Deployment

Note: a parallel process is underway among TRB, FHWA, NHTSA and AASHTO to develop an Implementation Plan for Safety

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Products Prioritized in 2011

• Early products prioritized by AASHTO Standing Committee on Highways

• AASHTO and FHWA presented a joint recommendation for products to be implemented early to the FACA Committee for endorsement in December, 2011

• 2011 Priorities:– R04 Bridge Designs for Rapid Renewal– R15B Integrating Utility/Transportation– R16 Railroad Agreements– R23 Long-Life Pavements– R26 Preservation on High Volume Roadways– L12 Training for Traffic Incident Responders– L31 CEO Workshop on Operations

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AASHTO Implementation Task Force

• The Implementation Task Force (ITF) consisted of a group of 20 leaders from AASHTO Committees

• Charge was to prioritize products from the Renewal, Reliability and Capacity focus areas

• Met March 22-23 in Washington, DC• Members provided background information on

products and priorities of AASHTO committees and SHRP 2 Technical Coordinating Committees

• Multi-step process to narrow down and rank order highest priority products

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FHWA Priority Process

• FHWA program offices reviewed all of the products to determine how they supported FHWA’s priority initiatives and their relationship with other ongoing FHWA programs.

• FHWA agreed with the AASHTO Implementation Task Force on most priorities.

• Five products rated lower; six were rated higher priority (including two that AASHTO did not rate as a priority)

• FHWA also recommended bundling of several related products.

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AASHTO/FHWA/TRB Collaboration

• Review with FHWA and AASHTO program offices of :– Product readiness and schedule– Audience readiness– Additional work needed to make product ready for

transfer– Work needed by AASHTO and FHWA to be ready

for implementation– Implementation strategy and resources required– Potential state DOTs for early deployment

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Definition of Success

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5-6 States/agencies adopt as standard practice

Additional states/agencies follow the lead

AASHTO and FHWA provide continuing support

Private sector buy-in

Positive impact on practice

Cost-effective use of products

Key Assumptions

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Product Ready

Audience Ready

DOTs have capacity to

utilize

AASHTO and FHWA have resources

High priorities have broad

appeal

Related products grouped

3-year plan financially

constrained

Support for other

products

Revisit plan annually

Development of 3-Year Plan

• A 3-year plan was jointly agreed to by AASHTO and FHWA based on the following considerations:– AASHTO and FHWA priorities– Year each priority product is ready– Logical bundling of products– 6-7 products per year– Fiscally constrained to $81 million– Planning level cost estimates– Set asides for additional and cross cutting items

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Set Asides Included in Plan

– Safety Implementation

– Additional Product Development/Future Priorities

– Other Product Implementation

– Marketing &Communications

– IT Support

– FHWA, AASHTO, TRB Program Management

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2012 Starts

• Project Management Tools $0.5M– R09 Managing Risk in Rapid Renewal Contracts– R10 Managing Complex Projects

• R04 Bridge Designs for Rapid Renewal (2011) $4.2M• R26 Preservation on High Volume Roadways (2011) $3.2M• L12 Training for Traffic Incident Responders (2011) $4.4M• Organizing for Reliability $6.6M

– L31 CEO Workshop on Operations (2011)– L17 Knowledge Transfer System– L06 Organizing Agencies for Systems Operations and Mgt.– L01 Business Processes for Reliability

• C06 Integrating Ecosystem & Highway Planning $1.5M

$20.4M

2013 Starts – Estimated

• TCAPP $6 – 7M– C01 TCAPP– C02 Performance Measures– C19 Expedited Project Delivery

• R07 Performance Specs for Rapid Renewal $.2 –.5M• R15B Integrating Utility/Transportation (2011) $2 – 3M• R16 Railroad Agreements (2011) $1 – 2M• R23 Long-Life Pavements (2011) $1 – 2M• R06 Web Tool for Non-destructive Testing $1 – 2M

Estimated costs ~ $14M

2014 Starts - Estimated

• Economic Impact Tools $1 – 2M– C03 Economic Impact Case Studies– C11 Economic Impact Analysis Tools

• C10 Travel Demand and Network Models $3 – 4M

• C15 Freight Planning Guide $1 – 2M• Reliability Analysis Tools $3 – 4M

– L02 Monitoring Programs for Reliability– L05 Planning/Programming for Reliability– L08 Reliability in the Highway Capacity Manual

• L36 Regional Operations Forum $.5 – 1M• R19A Bridges Beyond 100 Years $1 – 2M• Pavement Technologies

– R05 Modular Pavement Solutions– R21 Composite Pavement Systems TBD

Estimated costs ~ $11M

Total 3-Year Plan Budget

• 2012 Starts $ 20 M

• 2013 Starts 14 M

• 2014 Starts 11 M

• Safety Implementation 10 M

• Additional Product Development/Future Priorities 3 M

• Other Product Implementation 3 M

• Marketing &Communications 5 M

• IT Support 3 M

• FHWA, AASHTO, TRB Program Management 12 M

$ 81 M

Next Steps

• FACA Committee makes recommendation to FHWA and AASHTO

• Strategic implementation plans developed for bundles of products:– TCAPP– Reliability technical tools– Long life pavements

• Implementation plan workshops and strategy sessions to develop product-level implementation plans and to deploy products

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Next Steps

• FHWA to develop contracts and identify roles of:– Headquarters program offices, – Resource centers and – Divisions

• AASHTO to identify resources for implementation and roles of:– AASHTO committees, – Technology Implementation Group– AASHTO staff

• TRB to develop plan for remaining development and support activities

• FHWA, AASHTO and TRB to jointly develop:– IT Plan– Marketing and Communications Plan

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Product Level Implementation Plans

• Implementation goals and objectives• Target audiences• Barriers to implementation• Implementation strategies and tactics• Change management issues• Roles and responsibilities for FHWA, AASHTO and others• Governance structure (e.g. advisory committee)• Hosting of web tools; IT requirements• Updating of content• User support• Training• Marketing/communications• Budget• Evaluation

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Deployment

• Routine use of products by lead states and other agencies

• Interest generated among other states and implementing agencies in use of products

• Adoption of standards, specifications, manuals by AASHTO

• Evaluation of impact on practice and benefits and value of use of SHRP2 products

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