IMPLEMENTATION

ADVISORY COMMITTEE (Meeting No.5)

12 April 2017 D17/58430

Agenda

1. Welcome and Introduction – John Rayner

2. Finances – Rob Owens

3. Communications – Margaret Le

4. Current priorities – Gail Connolly

5. Organisational review update – Carole Todd

6. Strategies, policies and submissions - John Rayner

7. General Business – John Rayner

WELCOME AND

INTRODUCTION

John Rayner

Administrator

FINANCES

Rob Owens

Chief Financial Officer

Background • 2017/18 GRC Budget Process explained

• Staged approach

• Starting position for 2017/18 will be a neutral FFTF position

• The FFTF position is considered to be measure of financial sustainability

Timeframe • Stage 1 – 25/1/17 to 27/3/17 - Budget process commenced

(determination of “fixed” type areas of income and expenditure)

• Stage 2 – 27/3/17 to 10/4/17 – Finance populates remaining area of

budget based on prior year’s expenditure patterns

• Stage 3 – 13/4/17 to 26/4/17 – Budget Responsible Officer review of

allocated budgets

• 18/5/17 – Extraordinary Council Meeting to approve Draft Budget

going on exhibition

• 19/5/17 to 19/6/17 – Draft Budget on exhibition

• 26/6/17 – Extraordinary Council meeting to adopt 2017/18 budget

Income

• Fees and Charges –currently being reviewed, with a view to harmonisation

• Operational and Capital Grants – currently being reviewed

• Other income – currently being reviewed

Significant Aspects of Draft Budget

Expenses

• Depreciation – this year buildings and roads are being externally valued

• Other Expenses – these expenses (incl. Materials and Contracts and Other

Expenses) are being initially allocated based on funding available

Other

• Budget allocations approved by Council will be included as specific items

Significant Aspects of Draft Budget

• Feedback sought

Budget Suggestions for Consideration

Emergency Services Levy • FESL will be part of the rate notice on 1 July 2017

• It will be collected as if it is a normal Council rate and therefore can

be paid quarterly

• The monies collected will be remitted to Treasury on a quarterly basis

• Interest will apply to unpaid amounts and be subject to legal action if

unpaid

• FESL funds collected will be accounted for separately to Council’s

General Funds

• There will be a flat pensioner concession applicable to eligible rate

accounts

• A communication plan has been developed for Council

COMMUNICATIONS

Margaret Le Manager Communications and Customer Service

New Council Logo • Three logos were created in-house after workshops and consultation with

Council’s staff who had their opportunity to share their vision for Council’s

new logo. Community consultation took place in February.

• 693 people had their say about new logo options for Georges River

Council. 477 were completed at the community information kiosks and 223

were completed via the online survey.

• Feedback from the community consultation highlighted the reasons

people preferred the Dragon design primarily centred on its perceived

meaning, diversity and relevance to the local area, including

connections to St George and the logo’s representation of the

community including links to multiculturalism and sport.

New Council Logo

Consultation type

Kiosk Online Total

Logo preference Count Proportion Count Proportion Count Proportion

Dragon 253 53% 134 62% 387 56%

Mosaic 147 31% 57 26% 204 30%

Shield 77 16% 25 12% 102 15%

New Council Logo • Feedback from the community informed the creation of the revised Dragon

design.

• Revisions included

• changing the direction of the Dragon so that it is facing ‘forward’,

• improved connection Aboriginal heritage introducing the Port Jackson

fig tree leaf motif and

• incorporating the striking red colour from the interim Georges River

Council logo as this already resonates with the community.

• This means that items with the old logo, like existing stationery, will

continue to be utilised to ensure there is no wastage

• The Dragon design was adopted as Georges River Council’s new logo at

the Council meeting on 3 April 2017.

New Council Logo Meaning

New Council Logo Meaning

New Council Logo Meaning

New Council Logo Project Costs • The logo consultation process has been funded from the New Council

Implementation Fund (NCIF). This is funding provided by the NSW

Government to assist Councils in their merger processes.

• The development of the new council logo design options and the subsequent

implementation of the new council logo will continue to occur using in-house

expertise, staged over a number of years and will be funded within each

year’s budget allocations to ensure rate payers receive value for money

New Council Logo Implementation Principles

Guiding principles for implementation of new Council logo:

• Achieve greater impact of re-branding in the first instance by

targeting high priority areas that are highly frequented

• Rationalise signage where possible

• Meet community expectation

• Ease and speed of implementation

• Ensure value for money including utilising in-house expertise,

minimising wastage and reusing existing infrastructure and materials

where possible

• Ensure strategic alignment (property assets retirement, opening of

new/refurbished facilities, launch of event at council venue)

New Council Logo Implementation

SIGNAGE AT KOGARAH LIBRARY

SIGNAGE ON COUNCIL FLEET – UNDERWAY

(implemented as part of routine servicing)

NEW LOGO ON SOCIAL MEDIA – COMPLETED

New Council Logo Implementation

NEW LOGO ON SOCIAL MEDIA –

COMPLETED

SIGNAGE ON NEW WEBSITE

- UNDERWAY

NEW LOGO ON COUNCIL

LEADER AD

New Council Logo Implementation

New Council Logo Implementation Plan

• Audit of current logos (gateways, parks, facilities) – underway

• Development of a style guide for implementing Council’s new brand –

underway

• Front line staff uniforms – underway

• Council website and social media – underway

• Stationery, business cards and name badges – underway

• Signage at Council Service Centres, libraries, childcare centres,

community centres, pools, Council’s fleet

• Signage for streets, suburbs, parks, town centres and Gateways will

occur in a staged manner as required when new signs are necessary

while working within allocated budgets

Website Launch • ‘Soft launch’ of Council’s dynamic new website 23 March 2017

• Designed with a strong customer focus

• Full responsiveness design to suit mobile and tablet devices

• Provides access to important community information, opportunities

for residents to have their say, as well as an expanded online service

portfolio

• Council utilised in-house resources to develop and deliver the

website

• Council will continue to monitor and develop the content and

functionality of the new website and make ongoing improvements

based on customer feedback

Some of the features of the new website include:

• Prominent ‘quick link’ icons on the home page to take visitors to the most

commonly used content

• A ‘Latest News’ section to better present information on important Council

news, initiatives and services

• Google Translate plug-in to make the site more accessible to people from non-

English speaking backgrounds

• An improved look and feel (responsive design, more images)

• www.georgesriver.nsw.gov.au demonstration of functionalities (Quick links,

translate page, web page feedback options, venues 360, neighbourhood maps)

Website Launch

CURRENT PRIORITIES Gail Connolly

General Manager

Current Priorities

• Baptist Church

• Cook Street, Mortdale

• Central Plaza, Hurstville

• Penshurst Park

• Gannons Park

• Oatley Bowling Club

• Dick Caine Carss Park Pool

Stronger Communities $9M • The community consultation phase closed on 17 February 2017.

• A total of 7 responses from the public were received, all supporting the list of

Major Projects Program.

• Seven community responses were received in support of the following

projects: New Public Toilet Facilities at Carss Bush Park, the shade structure

at Carss Cottage, Community Pavilion Amenities Building - Harold Fraser

Oval, as well as letters of overall support for the full list of projects.

• Of the seven respondents, two raised the matter of the positioning of the

proposed new public toilet facilities at Carss Park.

Stronger Communities $9M • A report was presented to Council on Monday 6 March, whereby Council resolved:

(a) That the outcome of the community consultation process for the Stronger Communities Fund Projects

as listed in this report is received and noted.

(b) That Council adopt the Stronger Communities Fund Projects as listed in this report.

(c) That Council use funds from its Asset Reserve to fund the projected shortfall if needed, as the cost

estimates in this report are preliminary only and that detailed designs will occur following Council approval

of the major projects.

(d) That Council receive regular reports (at least quarterly) on the progress of the projects to ensure that

both Council and the public are made aware upon each projects’ completion.

(e) That a further report be presented to Council detailing the proposed projects within each of the following

funding allocations: Customer Service Hubs $1.5m, Town Centres, Place Making and Economic

Development Program $1.1m and Georges River Aquatic Facilities Refurbishment Program $1m.

• A list of Stronger Communities Fund Projects is provided on the next slides.

Stronger Communities $9M

Stronger Communities $9M

Stronger Communities $9M

ORGANISATIONAL REVIEW UPDATE

Carole Todd

Chief Operating Officer

Organisational Structure • New structure outlined 12 December 2016

• Vast majority staff transferred over before Christmas

• Implementation started 1 February 2017

• Interviews for positions completed

• Final stages of implementation

STRATEGIES, POLICIES

AND SUBMISSIONS

John Rayner

Administrator

Feedback Sought On • Employment Lands Study

• Community Engagement Strategy

• Community Strategic Plan survey

• Enforcement Policy

• Drug and Alcohol Policy

• Disability Inclusion Action Plan

• Complaints Management Policy

GENERAL BUSINESS

John Rayner

Administrator

QUESTIONS AND FEEDBACK

John Rayner

Administrator