Five Year Project Period Impacts on Regional Office Impacts on Programs

Program Governance

Fiscal Management

ERSEA

Child and Family

Outcomes

Self-Assessment

Human Resources

Child and Family

Outcomes

Communication Record-

keeping & Reporting

Facilities, Materials & Equipment

Planning

Ongoing Monitoring

Program Governance

Fiscal Management

ERSEA

Child and Family

Outcomes

Self-Assessment

Human Resources

Communication Record-

keeping & Reporting

Facilities, Materials & Equipment

Planning

Ongoing Monitoring

Program Governance

Fiscal Management

ERSEA

Child and Family

Outcomes

Self-Assessment

Human Resources

5 year Grant Period

Communication Record-

keeping & Reporting

Facilities, Materials & Equipment

Planning

Ongoing Monitoring

Revisiting Your System for Planning

Conduct Community Assessment

Evaluate Progress during Self-Assessment Process Develop Plan of Action

and Budget that Reflect Goals

Continually Respond With Course Corrections

Evaluate Progress through Ongoing Monitoring

Implement Plan of Action

Planning in Head Start Decide on Goals/ Communicate to

Stakeholders

Program Goals and Objectives Program Goals • Statements of what program will

accomplish and why it is important

• Long-range • BROAD

– Beyond current expectations – Responsive – Organization-wide – Aspirational – Dynamic

Objectives • Program and fiscal

statements • Short-term • SMART

– Specific – Measurable – Attainable – Realistic – Timely

Fiscal Management System

Growing Expectations of Governing Bodies

“Not every program with weak governance fails, but every program that fails has weaknesses in governance”

Seven Elements of Five Year Oversight

1. Outcome focused grant applications

2.Effective Governance 3. Assessment of School Readiness Efforts 4. Program data-driven decision-making 5. Continuous program contact 6. Regional office staffing 7. National office briefings

Effective Governance • Key indicator of

program quality and risk mitigation

• Ensure Boards are engaged and knowledgeable about the program

Year 1: Meet with GB and discuss their knowledge about the program and oversight responsibilities; request that they accompany Specialists on classroom visits

Year 2: Discuss working relationship with PC; review impacts; request that PC and GB accompany Specialists on classroom visits

Year 3: On-site monitoring review

Year 4: Review trend data with PC and GB, highlighting improvements and impacts Year 5: Discuss closeout and planning for next 5 yr. cycle OR discuss DRS with PC and GB

49%

22%

11%

9%

6%

3% 2012-2013

Conduct of Responsibilities

GB/PC Responsibilities

GB/PC Composition

T/TA

GB/PC Conflict of Interest

Other

Source: Head Start Enterprise System, Triennial Reviews, 2/26/2014

Program Governance Monitoring Citations

n= 265

2014 Federal Monitoring Protocol

Asks GB and PC members to give examples of how the T/TA in governance has made a difference in their decision-making.

Understanding Governing Bodies “When you’ve seen one board,

you’ve seen one board.”

Governance

Readiness Tool

Governance

Leadership, Oversight Capacity Screener

(OHS Product)

Governance Training

Module

Head Start Governing

Body and Tribal Council Certification

Published – April 2013 Published by OHS – June 2013 To be posted on ECLKC To be posted on ECLKC

• Online fillable PDF on ECLKC

• Describes 15 indicators of high-functioning governing bodies

• HS/EHS governing bodies and executive directors complete together

• Complete tool to identify strengths and readiness to oversee a Head Start program and governance areas where they need improvement or TTA

• Information used to focus future TTA efforts

Notes:

• Online fillable PDF on ECLKC

• To be completed by all newly funded HS/EHS grantees, within 60 days of receiving notification of award

• Assists HS/EHS in building capacity to fulfill Head Start governance responsibilities.

• Describes HS/EHS governance expectations related to HS Act and regulations

• Identifies where programs need to focus their start-up efforts to put a HS program governance system in place

Notes:

• User determines their progress on their HS leadership journey; this assessment points them to specific skill-building activities

• Five e-learning training activities for both Policy Council and governing body members: • Fulfill Your Role • Ask the Right Questions • Make Meaningful Decisions • Envision a Better Future • Be an Ambassador

• Each activity outlines key concepts on particular governance-related topics important to governing bodies and Policy Council members

Notes:

• Online e-learning tool for governing body members, executive directors, and HS directors

• Five self-paced sections that total about 100 minutes

• Participants receive Certificate of Completion

• Five sections 1. Embracing HS 2. What Is HS Governance? 3. Legal Responsibilities 4. Fiscal Responsibilities 5. Resources

• Users are referred to the other governance resources to learn more and build their skills in certain areas

Notes:

Governance Readiness Tool

Results can be used to gain insights into TTA needs of newly funded grantees

Link: http://eclkc.ohs.acf.hhs.gov/hslc/tta-system/operations/mgmt-admin/governance/hs-governance/GovernanceReadin.htm

Governance Leadership & Oversight Capacity Screener

Results can be used to gain insights into TTA needs of newly funded grantees

Link: http://eclkc.ohs.acf.hhs.gov/hslc/tta-system/operations/mgmt-admin/governance/hs-governance/GovernanceLeade.htm

Governance Online Training Module Your Leadership

Path

Making Meaningful Decisions

Envision a Better Future

Be a Head Start Ambassador

Ask the Right Questions

Fulfill Your Role

http://dev.pmfo.edc.org/gov/index.html

http://extranet.illumina-interactive.com/edc/headstart/Governance/Demo/story.html

Strengthening Data Systems to Measure Impacts

Results-Based Accountability™

How much did we do?

How well did we

do it?

#

%

Is anyone better off?

Trying Hard is Not Good Enough – Mark Friedman 25