MINUTESSaint Bernadette PTO Minutes

Tuesday, January LO,2012 7:00 PM

ln Attendance:

Mrs. Beeks, Mrs. Richard, Tracey Pilone, Sandy Barrick, Yvonne Horner, Becky Garcia, Mandy Molinari,Laurie Altdorfer

Opening Prayer

1-) President's Report: Tracey Pilone

a) Catholic Schools Week will include PTO events - Open houses, B&N night, Auction. Becky willreport on these.

b) Proposed Charter will be proposed at next week's general membership meeting. Joan Cantarelli

will present the proposed Charter, and a vote will be taken.c) Survey for parents: Last year a parent survey was done to assess volunteer hours. After

discussion, it was decided that this year's parent survey should focus on fundraisers, events,\-" online sign-ups for volunteer activities, and planning for next year. Tracey will work up a draft

for the Board to review. The survey will be sent out after Catholic Schools week.

d) A Finance Committee will begin working on next yearrs budget. The Finance Committee willconsist of the Treasurer, Ways and Means, Bookkeeper, Mrs. Beeks, and up to two othervolunteers. Tracey will put out a request for volunteers. Once the Budget is drafted, it will go tothe Executive Committee in March for approval. The proposed budget will be presented at theGeneral Membership meeting on March 20th, and will be voted on in May.

e) After School Activity Process: The school is open to new ideas for after school activities. ldeas

should be presented to Mrs. Beeks. Programs need to have a dedicated volunteer directing theactivity, with resources and volunteer staffing and other responsibilities covered by the mainprogram volunteer. lf approved, she will check on space availability, liability issues, etc- RunFit

program was recently suggested, and information will be forthcoming. Tracey will contactparent who brought to her attention. Mrs. Beeks is happy to attend this meeting.

2l Vice President's Report: Mandy Molinaria) Boxtops: Still cutting, will be finished by the end of the week. Winning class will be

announced next week. Discussed the next class contest, which will be collecting labels. Boxtops,Ol

will still be collected by the office and church.

\/' 3) Treasurer's Report: Laurie Altdorfer

a) Financial Report: OPT OUT money is being spent, but needs clarification on the financialstatements. Mrs. Beeks said she would meet with Mrs. Fraze and Mrs. Monroe to ensure thattime cards reflect OPT OUT funds to be used to pay salary for lunchtime monitors

b) Faculty Lunch Expense: Mrs. Beeks asked if PTO could cover expense of faculty lunch nextThursday during teacher in-service, this was approved. This is money from the faculty coffeeaccount from the PTO budget that has not been spent or requested.

c) Faculty Coffee Expense: Mrs. Barrick will survey teachers to see if PTO needs to buy coffee as

allocated on the budget.

4l Ways and Means Report: Becky Garciaa) Guest Speaker Rene Hackney at January Membership Meeting. lt was discussed that this should

be advertised through flyers and signs around school.b) Barnes & Noble bookfair: February 1't, 6 -9 pm. Discussed Teacher wish lists, vouchers, e-mail

notices, parish bulletin notices. During the event, Mrs. Monroe will hand out stickers forparents and students to wear, so that purchases are tracked to St Bernadette School. lt wassuggested that a spate e-mail be created to promote the B&N online fundraiser, for parents toforward to relatives.

c) Auction Update: we have DJ, food, Matt Barrick as photographer. Carolyn is requestingvolunteers. Auction items are coming in. We will have a raffle for an l-pad. We will have a silentauction, no live auction. The closing of the silent auction will be staggered to reduce traffic jamsat check-out. It was discussed that an announcement should go out to request donations tocover faculty tickets. We still need beer and wine donations, would be nice to get from a

vineyard or beer distributor. Will need a thank-you writing committee afterwards.d) Spring Fundraising: We will have Sockhop, but will hold off on any more fundraisers for now.

5) Mrs.Barrick: ThankyoufromFacultyandstaffforthebonusfromthePTOinDecember.

6) Principal's Report: Mrs. Beeksa) Catholic Schools week is coming up. The schedule has been revised somewhat from previous

years. This will enable class instruction time to continue during the week.b) Open houses and registrations coming up. lnformation will be going out soon.c) Still working on the numbers for the Enhance, Revive, and Renew initiative to renovate

classrooms as needed- Discussion was held about the possibility of using retention fromprevious years' budgets toward the renovations. The board will review this request once Mrs.Beeks has received the remaining cost estimates. She is waiting on desks, chairs and classroomfurniture.

Closing Prayer

\_, Meeting adjourned at 9 pm.

St. ts*nrad*tte Fl{iBuciget Repcrrl - a* ot 12 i3i / ii

. )ME

t\radrai*rs InemeAuction

.Ft?st $3,5oo o/prceeils {und gen'l Fto erqrre6

Golf TournamentRace for Education

Flynn & O'HaraPoinsettia SaleEPI/School SuppliesRetailers and RebatesNet Scrip IncomeTOTAL Furrdralecre Income

I.rrrrch Prograo IneorneCash SalesIncome from Carrds UsedMilk Sales and $ubsidies

TCYIAL Iarach Program Inoome

PIO DucsDIA,L Accoult laterst (& cheLing acct)Ct-qeroon Eventr Feer

Erdenr pffiiPs & $5/ xtaa t Ea*w gifi

Cafttetia tonltor Opt-0ut FecsMlscelleaeous lacomc (no slow fiaes, ef-c|

Budgct

10,ooo o

11,000 14,OO940,oo0 10,677

5,OOO O

1,000 1,98414,OOO 7,2563,OOO 8348,000 3,906

92,Ofi1 38,665

10,000 6,580120,000 51,12514,OOO 11,033

144,OOO 68,738

11,5OO 11,9951,200 7264,300 4,904

11,OOO 11,2fl)o70

1,500 255,OOO 05,OOO 6,5005000 07,500 999

27,500 s4,088

750 012,OOO 2,41L

150 27

70,ooo 30,53843,700 17,36314,OOO 3,80210,ooo o2,5OO L,24t

14O,2(X) 5i2,944

2,OOO 243300 0

1,OO0 60800 22a

3500 07,600 53O

asoo s74,OO0 s95

1so 0350 0

547t 547L1,500 06,500 6,500500 0

5,OOO Ooo3,OOO 940

28,77L 13,563

Eudgct ActudETPEITSEA

Fuadraican kpenresAuctiorRecipient of Auction ProceedsGolf Tournament Pmpam ExpensesGolf Tournam ent Benefi ciaryRace for Educati,on Program E4pensesRace for Education Tlansfer to Technolory Fund

$s,Oao of RFE income funds go to bus awunt belswPoinsettia SaleEPI/School SupptesRetailer/Rebate ExpenseSmip E:rpense {moved due req'd *ctg to report sdip only in net teBs}IO{AL Fuadraiccrc Erpensee €4,4OA 44'O3O

Luach Progran k?cEscsFood h.rrchasesItitchen StaffSalaries and BenefitsMiIk E;rpensesKitchen lmprovemerttsOperating Fees arrd Materials$OTAL Luach Plograa hltcrrecs

Oporattag Conolttee kpellsesEvents arrd Hospitakty .

Guest Speaker StipendCperatiag Committee Dues and Doru.tionsOperating Committee SuppliesBookkeeping Expense - 50o/o lattocation dore at yr trd)Tt(IfAL Opereting Conotttce hpcnrcs

Setrool end Student frograos ErpeascsCtrassroam E\rents & 1st Communion ReceptionCultural Arts Program ExpenseEmergencSr WaterField Day ExpensesField Tiip Buses {l5r(XX} ftnded from RFE}GraduationPlayground MulchSafet5r Patrol CampSchool Building Operating ExpenseSound System MaintenanceSPDCIAL PROJECTSI.tffiAL Echool ead Studeat Plograrns &rpGniee

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S:. Ber-naciette PTOEucigei Repo* - as of 12r'31-l11

Budgct Actud Budget ArTITCOME

Scrvlc! Prcgraac lacomeDrama ProgramEPI Clothing sold @ cost (ex 8th gr shirtsfUniform ExchangeYearbook lncomeTOTAL Servlec Programs Iacoae

Soc-tal Prograas IacomsSarrta's Secret ShopSociall-FallFestivalSocial 2-SockHopSocial 3-SpringDance?OTAL Soeial Programs lacomc

TOTAL IITCOItrE

Car4r over ofopt Funds ftom prioryr:

2,000 1,3OO1,000 700500 588

6,000 09,5q) 2"588

4,OOO 4,4514,OO0 4,8301,500 0500 0

lO,O(x) 9,281

r"xPBrsEs

Teacher ard Staff Programa &pcnrerCafeteria Monitors - Regulaf PTOPlayground Hires from Opt-OutClassroom EnhancementTeacher Polo $hirtsEnd of Year GiftsPublishing CenterTeacher's Cofbe FundT(IIAL Tcacber ard Stafr Prograae kllcnses

klar Yr Er1tca.c! firtor yr food cqlolre pd rftE 6/80,

Serrrlce Frcgrars &pan:crDrama ProgramEPI Clothing sold @ cost (ex 8th gr shirts)Uniform ExchangeYearbookT0[AL $crvlce Prognns &pcnsce

Sooiel Prograns kpcrrre*Saata's Secret ShopSociall-FellFestivalSocial2-SockHopSocial 3-SpringDanceTOTAL Social Prograns kpetrsls

ITET INCOETT

\-,,

4,850 016,372 7,7262,404 1,681soo o4,OOO 3,766oo

150 028,Ur2 l,g,Llz

2,135

2,000 3361,000 760500 I

6,000 09,5(X) 1,105

4,OOO 3,6354,OOO 3,8931,5005OO .-i,

lo,(xx! 7,5,28

288,*3 135,028

12,589

283,5(X, 747,616 l€rrAl, EXPEIISES

5,372

**** JVote.' latnr}t, iname unnerstated. bA $3O79 due to arryouer af pr*paid futtcles from last gr -this tlitt be correded.with a jaunal enAA atthE endof tlw fiscr:,l gear.

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