8/10/2019 ILSC Toronto Formal Complaint Procedure

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The case is droppedAcademic Dept may procede to

next stage of disciplinary actionfurther options5

ILSC Toronto

Formal Complaint ProcedureComplainant submits a written

claim1

ransgression of School

guidelines to the Academic

Department, providing the

name(s) of any Witness(es)2.

of a Respondent's willful

accompanied by his/her own

Representative and/or translator)meets with

listen to the allegation.

The Respondent (who may be

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Representative are clear abouthe details of the allegation,

he meeting is at an end

As soon as both Respondent and

Representative to discuss details

of the allegation

Respondent consults privately with

Based upon the consultation with

he Respondent, his/her Representative

writes a response to the Director,

rejection of the allegation may

be made

Academic Department may call

or Witnesses to the alleged

ransgression, in orming the

Respondents Representative of

the names of the Witnesses theDepartment has called upon

o the alleged event,informing his/her Representative

and the Academic Department of

he names of the Witnesses

s/he has called upon

Respondent may call for Witnesses

A separate meeting is arranged for

each Witness4to meet with

the Academic Department and the

Respondents Representativeo give verbal statements of the

events as they remember them,

after which Representatives ofeither the Academic Dept or

the Respondent may cross-examine

the Witness during the meeting,

statements made outside of which

will be considered inadmissable.

inconclusive conclusive

A meeting is held between the

Academic Department and the

discuss the details of the allegation

& decide whether they harmonize

with the Witness statements.

Respondents Representative to

Bargaining Executive meets with

he Respondent to discuss whether tsubmit a Formal Grievance

(See ILSC Toronto CA, Art. 10.04)

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A clear and comprehensive translatio1

2

in English will be provided if necessa

preferably on a standard form

To be considered viable, Witnesses m

3 If the Respondent is a Union Member

s/he should be reminded of the right

be accompanied by a Union Executiv

as a Representative.

4 Each Witness may be accompanied b

a translator (other than the RespondeRepresentative).

be neutral bystanders (other than the

Complainant(s) or Respondent) who,

all reasonable doubt, have no influen

bias or vested interest in the outcom

of the allegations being asserted

If the Respondent is a Union Member

6 The Academic Department may cons

2 people, such as the Director and an

Academic Director or a Program Dire

COMPLAINANT (+TRANSL/

WITNESSES

ACADEMIC DEPT

RESPONDENTS REPRESEN

RESPONDENT

INVOLVEMENT COLOUR KEY

Corresponding to ILSC (TO) CA, Article 10.03

(The Informal Stage)

Y

Rejects

in which an explanation and/or a

The Academic Dept and

the Respondents Representative

concur that the Respondent

has confirmed the verity of

the Complainants allegation

Downgrade

Complaint to Informal,

Inform Complainant,

Facilitate conflict resolution

N

Does the

allegation indicate

behaviour that could lead

to disciplinary

action?

Confirms

A formal decision along with

recommendations is drafted andsigned by both the Academic Dept

and the Respondents Representative

and is sent to both the Respondent

and the Complainant

Letter

confirms

allegation

Letter

refutes

allegation

Confidentiality must be maintained throug

the investigation process

All materials relating to the investigation (s

witness statements and written complaints

be destroyed upon completion of the inves

Respondents Representative meetswith Respondent to discuss

the Academic Department to