iLearnNYC Admin Console Training July 2011

8/6/2019 iLearnNYC Admin Console Training July 2011

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iLearnNYC Platform 101

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Session Objectives

Provide an understanding of overall platform components,

how they fit together and associated timelines

Explain the role of the Administrative Console and what it

means to schools in terms of enrollments and access

Describe how users get access to the system and how

students set up accounts

Clarify iLearnNYC technical and program support

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Platform Overview and Access

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iLearnNYC and Google Education Suite

Many ways to leverage Google with iLearnNYC

Google docs can be linked as assignment submissions

Resources can be embedded into course pages or added aslinks

Google emails can be added in iLearnNYC profile forstudents and educators

iLearnNYC is developing an iLearnNYC Google User

Guide to be distributed around August 15, 2011

iLearnNYC is exploring a partnership betweenDesire2Learn and Google to provide deeper integration

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User Accounts

Staff (including Educators, Principals and AssistantPrincipals)

> Leverage their existing DOE Login and Password

> Principals and Assistant Principals will be

automatically added as auditors to all courses

Students

> Create and manage their user accounts throughwww.iLearnNYC.net

> Completely self service

Parents & Guests

> Plans being finalized; target launch date Spring 2012

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Getting Student Accounts

www.ilearnnyc.net

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Student Account Tool

Enables students to get aDOE username and set a

password

Users must know their OSIS #

and Birthday

User name is automatically

generated as first name, last

initial and, if necessary, a

numeral (e.g. dennisw2)

Students can use the same

tool to reset passwords and get

user names

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The Administrative Console and Timeline

Considerations

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The Admin Console

The gateway into the iLearnNYC platform

and all associated content

D2L Platform Course Providers

Resource Providers

Blank Courses

Teacher-Modified/Created Content

Enables school programmers to Setup online courses

Add students and teachers

Select content

View license allocations

Perform ongoing management of

courses

Information is pulled from:

STARS roster data

HR Hub/ Galaxy

ATS

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Users login at

iLearnNYC

Landing Page

www.ilearnnyc.net

Principals and

Admin Staff log in

to iLearnNYC

Admin Console

School Staff make iLearnNYC

curriculum and enrollment

decisions at school

Select content,

teachers and

students for each

Online Course inAdmin Console

Information sent toDesire2Learn (D2L)

D2L receives

information on your

courses and users

D2L sets up a

class on system

for every course you

set up

Teachers,

students and

school leaders

access courses

via iLearnNYC

Platform

iLearnNYC EnrollmentProcess 2011-2012

Go through D2L for Compass, K12, Apexand other vendors using single sign on

Courseset uptakes no

more than

24 hours(dependson vendor)

Login using

DOE User IDs

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Platform Access Timeline

July August

July 5

Phase 1 Platform Launched

Training Begins

Help Desk Online

All users who attend training

continue to have access to trainingcourses and platform

July 19

Admin Console Training

Principal Sessions Schools begin finalizing curriculum

decisions

All users who attend training continue to haveaccess to training courses and platform

Aug 1-15

Schools can request manual

course setup for teacher access;

details to be provided on process

Aug 15 - 30 Programs chairs can begin

setting up online courses and give

teachers access

Educators can begin accessing

and making course modifications Programs chairs can begin

finalizing student enrollments

Ability to setup across schoolenrollments

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Technical and Program Support

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Two Points of Contact

Note:An iLearnNYC Implementation Manager will be assigned to your

school before the beginning of School Year 2011-2012.

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The iLearnNYC Help Desk

Who can contact the iLearnNYC Help Desk?

> School Technicians, Educators, Parents, Guardians, andStudents 18 or over

When can I contact the iLearnNYC Help Desk?

> 24/7/365

How do I contact the iLearnNYC Help Desk?

> Phone: (718) 935-3075

> Web Form: Login to www.iLearnNYC.net, click Help Me,

and contact us via the

Submit an Issue Online link.

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The Submit an Issue Online Link

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iZone and School-Based TechniciansiZone Technicians

> Special Team of DOE/DIIT Technicians assigned to iZone

> 13 Technicians will support all iZone schools hardware andtechnology infrastructure issues when Schools open.

> Will assist educators and school-based technicians with theresolution of technical issues

How do I reach an iZone tech for support?

> iZone techs are dispatched to your school when you submit aHelp Desk ticket for a hardware or technical infrastructureissue.

School based technicians> School-based technical support is essential to the current and

future success of the program

> Alternative under budget constraints CUNY Tech program.Please contact Ronald Bryant, [email protected], if

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Documents

iLearnNYC Admin Console Training July 2011