I/ITSEC 2012 Presentation Template and Instructions

Dr. Judy Converso

I/ITSEC 2012 Tutorial Board Chair

Congratulations!

Why a standard template?

About this template

About your presentation

Slide templates

Topics

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Congratulations

Presentation Title

• Your Name• Your Organization

Many of the proposals were rejected – but not yours!

We will still have to cutabout 25% of the draft tutorials

Your presentation material

should help, not hinder!

FinalTutorialSelection

TutorialProposal Review

Presentation Title

• Your Name• Your Organization

Lorem ipsum dolor sit amet, consectetuer adipiscing elit. Maecenas ligula mauris,lobortis eget, lacinia sed, pellentesque quis, lacus. Phasellus mi dolor, ullamcorpereget, imperdiet in, gravida non, orci. Donec tincidunt urna id odio. Aliquam ornarearcu vel nunc. Quisque ac purus ut augue fermentum volutpat. Nulla facilisi. Namauctor iaculis erat. Donec congue dictum eros. Sed posuere, mauris quis placeratauctor, tortor eros vehicula lacus, quis dapibus diam turpis sed nulla. Curabitur erat.Vestibulum imperdiet, magna sit amet sagittis consequat, enim turpis ornare nulla, acfermentum odio mi id eros. Ut quis ante. Vivamus consequat consectetuer risus.Lorem ipsum dolor sit amet, consectetuer adipiscing elit. Maecenas ligula mauris,lobortis eget, lacinia sed, pellentesque quis, lacus. Phasellus mi dolor, ullamcorpereget, imperdiet in, gravida non, orci. Donec tincidunt urna id odio. Aliquam ornarearcu vel nunc. Quisque ac purus ut augue fermentum volutpat. Nulla facilisi. Namauctor iaculis erat. Donec congue dictum eros. Sed posuere, mauris quis placerat

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Why a Standard Template

• “I’m a PowerPoint Wiz! I don’t need no steenking template”

– Wonderful, use your own!

• But! Every slide of every presentation is reviewed every year; and the same comments recur, over and over:

• The goal is consistent quality, not uniformity

FONTS TOO SMALL

Text and backgrounds merge

Speling & errors grammatical

A template can’t help this problem, but you can

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Why a Standard Template?

This is a Bad Slide(but alas, not uncommon)

• The title is an example of text and background merging, and this is an example of a font that’s too small.

• Lorem ipsum dolor sit amet, consectetuer adipiscing elit. Maecenas ligula mauris, lobortis eget, lacinia sed, pellentesque quis, lacus. Phasellus mi dolor, ullamcorper eget, imperdiet in, gravida non, orci. Donec tincidunt urna id odio. Aliquam ornare arcu vel nunc.

• This slide could actually convey some useful information if your audience could read it, but it’s too much detail. If they’re really interested, they’ll squint trying to read it, while missing entirely hearing you say, “Sorry, this is kind of an eye chart ...”, and your lucid explanation of its few salient points. That’s bad.

• Integer leo arcu, imperdiet at, vestibulum semper, mattis nec, dui. Maecenas pretium adipiscing ante. Nunc tellus orci, fringilla a, mattis in, egestas eget, risus. Ut adipiscing facilisis risus. Nulla tempus elit in urna. Fusce sed turpis nec purus venenatis facilisis.

• And, the more text you put on a slide, the more inclined you will be to read it. Don’t do it. You know your material; explain it. Maintain eye contact with your audience. If you need a clue, glance at the monitor on the desk, not at the screen behind you. You did create the presentation, right?

• Use bullets, not narrative; this whole template (not just this page) is way too verbose, because it’s for you to read, not for me to present.

• And, of course, every unreadable slide deserves an unreadable graphic:

projectionmatrix

perspectivedivision

viewporttransform-

ation

scale2b-1

depthbuffer

objectcoords

eyecoords

clipcoords

normalizeddevicecoords

windowcoords

model-view

matrix

xo yo zo

xe ye ze

xc yc zc

xd yd zd

xwywzw

bufinteger depth

b

The OpenGL Transformation Sequence starts with numbers

and ends with more numbers (albeit more useful, depending on your perspective)

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Presentation Title

• Your Name

• Your Organization

Unclassified

Title Slide

Your organization’s logo, which may appear on the title slide and nowhere else. Don’t try to buffalo us and sneak it in again.

Current I/ITSEC theme logo

Oh, good, because we hate it when our presenters are whisked off to jail. Omit unless your organization requires it.

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Fonts

• Use big, sans-serif fonts (24-pt Arial Bold)– These fonts could be a little smaller, but not much

(20-pt Arial Bold)– Serif fonts are harder to read at any given size and

resolution (20-pt Times New Roman)• Use big, sans-serif fonts (18-pt Arial Bold)

– Unlikely you’d want anything smaller than this (16-pt Arial)– Also, serif fonts are harder to read at any given size and resolution (16-pt TNR)

• Use standard fonts– Arial or Tahoma; not Helvetica– If you must use non-standard fonts (but why??), then embed them:

• File | Save As | Tools | Save Options … | Embed True Type Fonts (18-pt Tahoma)

• This may cause font copyright problems in PowerPoint 2003!

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Backgrounds

• Dark text on light background is strongly preferred for projection– In recent years, our template used light text on a dark

background, • We routinely encountered projection problems• Dark text on light background is more likely to result in what

you see on the projector resembling what you saw on your monitor

– We turn down the lights during your presentation, and the dark text on light background projects very well

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Backgrounds • You may still chose to use light text on a dark

background• A common problem is using red text for highlighting.

– It looks great on your monitor; it is barely visible when projected

– Yellow text works much better for highlights

• Light text on top of pastel filled objects and red or black lines do not project well

This text and the red and black arrows will

NOT project well

But this projects clearly

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Transitions and Animations

Some people find PowerPoint’s fancy transitions and animations annoying, distracting, and obnoxious

Use them sparingly if at all!

This slide has animations; preview with Slide Show

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Graphics

• Graphics are great!– If effective, they convey lots

of information in a small space

– Graphics for presentation must usually be simpler than in documents and reports

– Information must be readable if the text is significant to the purpose, as here …

• All airfields except Fallon fall within 300 NM radius of Yuma

31N

33N

35N

37N

39N

41N

121W 119W 117W 115W 113W 111W

Fallon

North IslandMiramar

Imperial Beach

300 NM

Yuma

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Graphics• … but sometime graphics convey

notional information where the form is relevant, but the text is not

• If you’re sure, then have at it

• Remodeling must start with a detailed & scaled plan

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• Better: – Change your display

resolution to XGA and preview in Slide Show

– Start | Control Panel | Display | Settings

• Better than nothing:– In PowerPoint’s Normal view, resize

slides (View | Zoom) to about XGA size

Video Resolution

• Projectors will have WXGA (1280 x 768) resolution; maybe less than what you’re used to in your posh headquarters or on your WUXGA laptop

• Further info can be found on the AV/Computer Support Form• So: preview, one way or another ...

• Best: – Bring your presentation

up on an WXGA projector and ask someone else to look at it

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I

As

TA

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YA

FY

TL

PI

W

MO

for

your

info

rmat

ion

three-lette

r

acronym

s

pain in the

(neck)

withrespect to

many of

your

audience

Acronyms• FYI, 10K TLAs are a PITA

WRT MOYA• Your work is interesting

even to the people who don’t know them (and don’t care to know them)

– Use as common, appropriate, and necessary

– Don’t make them wade through alphabet soup, or look for the secret decoder ring

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Tutorial Presentations - It’s a Timed Event …

1. -0:15 People shuffle in and out

2. 0:00 Track Chair introduces you

3. 0:01 Begin presentation

4. 0:50 Track Chair gives 30-minute warning

5. 0:70 Track Chair gives 10-minute warning

6. 0:80 Ask for questions

7. 0:90 Receive thunderous applause as you step away from the lectern and off the podium

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General Thoughts

• You’re probably the most knowledgeable person in the room on your topic, and certainly the most enthusiastic

• Remember your learning objectives– Make sure you cover them

• Many in your audience are taking your tutorial for CEU credit– Make sure you cover the answers to ALL of your CEU

questions• Have fun; if you don’t enjoy your presentation, no

one else will– Of many choices available, attendees chose to attend

your tutorial; vindicate their decision!

Tutorial Presentation ContentsYour tutorial presentation should contain the following:• Title slide• Learning objectives• Outline of topics• Body of the presentation• Bibliography

– leave this up while you answer questions

• Last slide: contact information (without company logo)

You should plan for 80 minutes of presentation followed by 10 minutes to address questions

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Practice

• Of course you’re a good presenter!• If there were a simple way to be even better,

would you take the opportunity?

There is!

Practice this Presentation!Take the time to practice your presentation

and your timing before arriving at I/ITSEC

Slide Templates

Presentation Title

Your Name

Your Organization

Sample Heading

Sample Text Sample Text

• Sample Text– Sample Text

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