Ignou Report

8/12/2019 Ignou Report

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FAO TECHNICALCOOPERATIONPROGRAMME(TCP)

STANDARD PROJECT DOCUMENT FORMAT

Technical Cooperation Department

June 2007


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er'0 Sta!%ar% Project Doc&me!t Format

STANDARD PROJECT DOCUMENT FORMAT

STANDARD PROJECT DOCUMENT FORMAT1111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111112

CO3ER PAGE11111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111114

E5ECUTI3E SUMMAR611111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111117

T%#,+C,=T=T3$,PT1,=%#'!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!;%C>,=?43$,PT1,=%#'!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!;

SECTION 21 8AC9GROUND 1111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111117

5!5 /=>%#C,=T@T$,PT1,=%#'!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!;5!2 3CT,>%#C,=T@T!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!;

1.2.1 Development priorities, World Food Summit objectives and MDGs........................................... .........6

1.2.2 M!PF and "D#F ...........................................................................................................................6

5! 3CT,>%#P,#1C?%=D#/13#%T1,=$,PT1,=%#'!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!,#439133A3T,%DD>33D!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!3%=DT%>/T=+1C1%>13!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!,JCTJA3T1+1C%T1,= !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!#%TD",>B$,PT1,=%#'!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!72!; +%,-3C,4P%>%T1%D%=T%/$,PT1,=%#'!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!7

SECTION

!5 14P%CT!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!7!2 ,ATC,4%=D,ATPAT3!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!7! 3A3T%1=%1#1T? !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!E!8 >13B3%=D%33A4PT1,=3!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!E

SECTION 41 IMPLEMENTATION AND MANAGEMENT ARRANGEMENTS 1111111111111111111111111 1111111111 11?

8!5 1=3T1TAT1,=%#+>%4",>B%=DC,,>D1=%T1,= !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!F8!2 3T>%T/?94T,D,#,/? !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!F8! /,>=4=T1=PAT3 !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!F

1$ Prior obli%ations and prere&uisites 'optional$........................................................................................1(

2$ Financial and)or contributions in *ind .................................................................................................1(

8!8 +%, C,=T>1AT1,=!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!50

SECTION 71 O3ERSIGHT@ MONITORING@ MANAGEMENT INFORMATION@ AND REPORTING

1111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111112:

;!5 4,=1T,>1=/%=DB=,"#D/3%>1=/!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!5;!2 C,44A=1C%T1,=%=D1311#1T?!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!5;! >P,>T1=/3CDA#!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!5

PROJECT 8UDGET1111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111127

THE LOGICAL FRAME=OR91111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111112;

START HERE (NOT =ITH THE ACTI3ITIES) THE LOGICAL

FRAME=OR9 FIGURE 21111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111112B

TERMS OF REFERENCE1111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111:


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CO3ER PAGE

FOODANDAGRICULTUREORGANIATIONOFTHEUNITEDNATIONS

TECHNICALCOOPERATIONPROGRAMME

Co&!tr0

Project t#te0

Project 'mo0

Start#!" %ate0

Compet#o! %ate0

Go$er!me!t M#!#'tr re'po!'#e

for project eec&t#o!0

8&%"et co$er#!" FAO co!tr#&t#o!0 A3G !!!!!!!!!!!!!!!!!!!!

3igned: !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! 3igned: !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!

Jac*&e' D#o&f

Director/eneral$on behalf of the go(ernment' $on behalf of the +ood and %griculture

,rgani6ation of the Anited =ations +%,'

Date of signature: !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! Date of signature:!!!!!!!!!!!!!!!!!!!!!!!!!!!!!

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E5ECUTI3E SUMMAR6

The purpose of the e&ecuti(e summar is to pro(ide essential information about the project tohighle(el decision ma*ers in both the donor and the beneficiar countr9ies as well as for +%,

management! 1t should be prepared in a straightforward narrati(e stle) presenting : i' the conte&t)rationaleH ii' the e&pected output$s' and outcome) andH iii' a snthesis of +%,-s contribution!"hene(er possible) partnership arrangements and the contribution of the project to a specific national

programme should be highlighted! The e&ecuti(e summar should be clear) concise and limited to onepage in length! &amples can be pro(ided b TC,T) the >egional93ubregional ,ffices or the +%,>epresentati(e!

Tae of Co!te!t' (opt#o!a)

%s the length of the document without anne&es should not e&ceed ten pages) a table of content isnot mandator!

Acro!m' (opt#o!a)

1n case ample use of acronms is foreseen) a complete list of all acronms used within the te&tcan be pro(ided! ote: the first time a term is introduced in the te&t it must be spelled out in fullfollowed b the brac*eted acronm $e+ample Millennium Development Goal 'MDG$$.

SECTION 21 8AC9GROUND

This is the opening section of the project document and ser(es as the introduction and platformupon which to present the general and sectoral conte&t within which problems e&ist that the project

will be addressing! 1t is important that the bac*ground information pro(ided leadto the issue of theproject! This section should not e&ceed 2;0 words) or half a page!

Three subheadings are recommended to define the conte&t within which the project willoperate: General -onte+t) Sectoral -onte+t) and Sectoral Polic and /e%islation! ,f these) onl theSectoral -onte+t section is mandator) while the other two should onl be pro(ided ifrele(ant9essential! Beep it clear and concise) drawing on the most recentl a(ailable data) rele(ant

project outputs) and lessons learned! The underling theme which should start in this section and becarried throughout the project document is that of national o0nersip!

212 Ge!era Co!tet (opt#o!a)

This is the general introduction and should pro(ide a briefo(er(iew of the issues as well asthe phsical) social) and economic conte&t within which the project will operate! The section isoptional and onl to be pro(ided if of specific rele(ance to the focus of the project!

21: Sectora Co!tet

Ander the sectoral subheading) define go(ernment responsibilit within the sector)de(elopment planning) =ational 4edium Term Priorit +ramewor* $=4TP+') Anited =ationsDe(elopment %ssistance +ramewor* $A=D%+') 4D/s) Po(ert >eduction 3trateg $P>3') nationaland regional food securit programmes! This section will show how TCP criteria 2 and ) #ims and

Purposeand -ountr or e%ional Priorities) are met b the project!

The sectoral conte&t can be presented in two subsections:

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21:12 De$eopme!t pr#or#t#e'@ =or% Foo% S&mm#t oject#$e' a!% MDG'

Ander this heading identif national de(elopmental and sectoral priorities as well as theirrelationship to the "+3 objecti(es and the 4D/s) as rele(ant for the project! 1ndicate o(eralldonor in(ol(ement in sector and priorities! Discuss rele(ance9lin*ages to an regional programmes!

21:1: NMTPF a!% UNDAFDescribe the relationship between the issues that the project will be addressing and the

mediumterm priorities for /o(ernmentI+%, collaboration agreed in the =4TP+ $if an' and themore general A= assistance priorities foreseen in A=D%+! Describe the major focus of the A=sstem in the countr and mention rele(ant programmes9projects financed b donors and donorcoordination mechanisms!

21< Sectora Po#c a!% Le"#'at#o! (opt#o!a)

&plain the go(ernment-s polic and long term planning! #ist the rele(ant pieces of legislationin place and describe whether the are considered satisfactor in the conte&t of the go(ernment-s

proposed policies and plans! ,utline what legislation is pending or proposed and what legislation willbe needed to implement the go(ernment-s policies! Describe whether +%, polic and legal assistanceis deemed desirable or necessar in this conte&t! The section is optional and onl to be pro(ided if ofspecific rele(ance to the focus of the project!

SECTION :1 RATIONALE

3ection 2 pro(ides the platform to present the problems to be addressed) the targetbeneficiaries) the locall identified priorities) project justification) and the de(elopment conte&t withinwhich the project will operate! >ationale is often based on a needs $or damage' assessmentunderta*en b +%, jointl with the go(ernment and9or other A= agencies9donors! 1n this section)

consider carefull the PP>C criteria and highlight +%,-s comparati(e ad(antage as well as ansnerg with regional or subregional programmes! This section should not e&ceed three pages!

:12 Proem'+I''&e' to e A%%re''e%

Clearl define the problem9s that the proposed project will address including scope) historand causes of the problem9s! &plain how the problem9s relates to o(erall sector de(elopment withreference to go(ernment de(elopment priorities! 3ndicate ere o0 !-P criterion 4, -ritical Gap or

Problem, is met b te project.

:1: Sta/e,o%er' a!% Tar"et 8e!ef#c#ar#e'

1dentif the sta*eholders $agencies) organi6ations) groups or indi(iduals' which ha(e a director indirect interest in the project! 1dentif the target beneficiaries $groups or indi(iduals' for whom the

project is being underta*en! Project planning) de(elopment and implementation should be done in aparticipator and gendersensiti(e manner with the sta*eholders and target beneficiaries) including)whene(er possible) local representati(es of potential donors! #lso note !-P criteria 5 and 1(, GenderSensitivit and Partnersips and Participation and relevant PP- criteria %ender e&ualit)e&uit.

:1< Project J&'t#f#cat#o!

&plain wh the go(ernment requires e&ternal support through a project to address theproblems9issues! &plain wh it is needed here and wh it is needed nowH and what the consequences

would be without the project! &plain clearl what is the root cause of the problem to be addressed!riefl present the strategic9capacit building approach that the project will use to address the defined

problem and how it will enable the sta*eholders to achie(e their objecti(es! ote !-P criteria and


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5, -apacit78uildin% and Gender Sensitivit, and relevant PP- criteria capacit buildin% and

%ender e&ualit)e&uit.

:14 Pa't a!% Reate% =or/ (opt#o!a)

Pro(ide concise information on the focus of other A= and9or go(ernment9donor projects oracti(ities that are acti(e $or ha(e been' within the sector and9or related to the project beingimplemented) which are not part of those to be included in section 5!2!2 =4PT+ and A=D%+! %lsonote all past or current related +%, acti(ities! 1f the proposed project is e&pected to interact withother projects) define the mechanisms for coordination and information sharing to ensurecomplementarit and build sustainable partnerships for lasting impact! ote relevant !-P criteria 1(and PP- criteria partnersips 9 alliances.

:17 FAO' Comparat#$e A%$a!ta"e (opt#o!a)

1f of particular rele(ance) clearl define the rationale for +%,-s in(ol(ement as partner of thego(ernment $i!e! comparati(e ad(antage' for implementation of this project! Consider: bod ofe&perience) lessons learned) best practices and *nowledge networ*s as well as prior cooperation with

potential donors! ote relevant PP- criterion comparative advanta%e.

SECTION


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R#'/ Impact Proa##t M#t#"at#o!

5!

2!

%ssumptions are basicall the conditions needed to achie(e results after the ris*s ha(e beenmanaged and are included within the optional logical framewor* $presented in %nne& 2'!

SECTION 41 IMPLEMENTATION AND MANAGEMENT ARRANGEMENTS

The pre(ious sections ha(e defined 0


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2) Pr#or o#"at#o!' a!% prere*'#te' (opt#o!a)

These are the actions required b the recipient go(ernment prior to project implementation!/enerall) actions which are necessar not onl to ensure smooth project implementation) but also forstarting up the project) should be considered as prior obli%ationsto be fulfilled before signature of the

project document! Prere&uisites are those conditions which must be in place prior to commencement

of acti(ities in order to ensure smooth project implementation. ,bligations and prerequisites shouldbe listed here and e&plain how the will be addressed!

:) F#!a!c#a a!%+or co!tr#&t#o!' #! /#!%

3ubsequentl) present the contributions in *ind $facilities) resources and ser(ices' andfinancial resources that the go(ernment will pro(ide to ensure timel and effecti(e implementation ofthe project! This includes office space) equipment) staffing) coordination) leadership $=ational ProjectCoordinator)) 3teering Committee) etc!') customs clearance for equipment) clearance of international

personnel) etc!!

1n projects where beneficiaries are e&pected to pro(ide a contribution in order to benefit fromthe project-s outputs) the modalities should be e&plained!

The underling fact is that all projects should belong to programmes which are part of thenational de(elopment strateg of a specific countr! The concept of national responsibilit andownership must be clearl e&pressed within the project document and put into practice in the course ofsubsequent implementation! =ote !-P criterion ;, Government -ommitment and PP- criterion,national o0nersip.

414 FAO Co!tr#&t#o!

"ithin the budget $to be placed in #nne+ 1 of te project document') define .,atinputs are tobe pro(ided) .,e!and ,o.! The ,racle budget lines $#' under which the inputs should be budgeted

are shown in brac*ets in the following description! "hen cofinancing arrangements are en(isagedwith other donors) this section should e&plain the inputs that will be pro(ided through other fundingand rele(ant management arrangements! 1n such cases and to the e&tent feasible) projects should bedesigned as modules both for inputs and outputs) pro(iding clear identification of what has beenfunded b the different funding sources) and clear accountabilit for results!

5! Per'o!!e 'er$#ce'

This section lists the different tpes of personnel input that will be pro(ided b the project and) foreach indi(idual) his9her area of e&pertise) total duration9timing of assignment and number of missions!Detailed terms of reference must be pro(ided in an anne&) indicating the qualification required) tas*sto be performed) e&pected outputs) reporting responsibilities) duration9timing of assignment) number

of missions and dut station$s'!

1nternational e&perts will preferabl be recruited under +%,-s Partnership Programmes $TCDC9TCCTe&perts and retired e&perts') whene(er suitable e&pertise at the required le(el is a(ailable under these

programmes!

I!ter!at#o!a epert' &!%er t,e Part!er',#p Pro"ramme' (#1e1 TCDC+TCCT or ret#re%epert')! The le(el of their remuneration is based on the standard terms and conditions of thePartnership Programme) as agreed between +%, and the member countries that are signatories of theTCDC9TCCT agreements! 1ndependent international e&perts can also be recruited as TCDC9TCCT) ifaccepting the related contract conditions $# ;;88) honorarium and # ;


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Ot,er #!ter!at#o!a epert'! The le(el of their remuneration is established on the basis ofA= pre(ailing rates for the tpe of e&pertise required! The standard costs include honorarium $accountline # ;;82') estimated international and incountr tra(el costs and the D3% $# ;ep and%ssistant +%, >ep to project sites! 1n e&ceptional cases) if required for project implementation)national staff from the implementing agenc or from a *e partner institution ma be entitled toreimbursement of their tra(el e&penses related to the project within the limits of go(ernmentreimbursement rates $# ;


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Epe!%ae mater#a' a!% '&pp#e' $#

7! D#rect operat#!" co't' (DOC) $#


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be defined!ote !is section sould not e+ceed t0o pa%es.

712 Mo!#tor#!" a!% 9!o.e%"e S,ar#!"

Define how monitoring $and9or participator monitoring' will be reali6ed during projectimplementation) i!e! identif who is responsible) how it is planned) timed and budgeted for! &plainhow impact assessment) findings and lessons learned will be reali6ed and utili6ed in future

planning9de(elopment acti(ities!

&plain how the project will be monitored within the countr and how the information will beused! 1dentif who will do monitoring $participator monitoring and e(aluation b target

beneficiaries) or project staff) or a steering committee) or the +%, >ep) etc!') when it will be done andhow and with whom the results will be shared! &plain how e&perience generated b the project will

be made a(ailable through +%,-s corporate Bnowledge +orum and collections of e&plicit *nowledge$e!g! Corporate Document >epositor') and through the use of e&isting or tailormade *nowledgenetwor*sK!

71: Comm&!#cat#o! a!% 3#'###t

+or most projects) communication of results is essential to meet donor9go(ernmentrequirements as well as to strengthen sustainabilit of actions and results! %s e&perience is gained andlessons learnedK) this information must be shared with partner organi6ations and with others tostrengthen o(erall programme de(elopment! Communication aspects should be considered for all

projects and be planned9budgeted for where appropriate!

Communication is closel related to the issue of (isibilit as the ad(ertising aspect of what isbeing done) who is paing for it) who is doing it! This must be considered in project design9budgeting

$noted to be quite important in emergenc relief9 rehabilitation projects'!

71< Report#!" Sc,e%&e

ach international or national consultant) including +%, personnel pro(iding technicalsupport ser(ices has to prepare a m#''#o! report containing the main results) conclusions andrecommendations of his9her missions!

The final project reporting requirement is a term#!a 'tateme!t) presenting the main resultsand conclusions of the project in addition to +%,-s recommendations to the go(ernment! 1t is theresponsibilit of the +%, technical unit charged with technicall supporting the project to ensure thatthis terminal statement is issued in a timel manner and is of a suitable qualit!

The preparation of the terminal statement ma be assigned to the lead technical consultant)and has to be specified in his9her T,>! 1n some cases) a short and concise concluding letter indicatingthat the project has deli(ered the inputs and achie(ed its purposes will be sufficient as a record of

project accomplishments! Terminal statements or concluding letters are transmitted b the +%,> tothe highest technical authorit in the go(ernment) normall the 4inister for %griculture!

ANNEXES 'to te project document$

The standard anne&es to the TCP project document are:

udget $see standard format in %nne& 5'

#ogical +ramewor* $optional I see %nne& 2'

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Terms of >eference $see sample in %nne& '

"or* Plan $see sample in %nne& 8'

%dditional anne&es ma be required to pro(ide technical specifications for materials and equipment)details on training or contracts) etc! Project formulators should use their best judgement and when in

doubt I add the anne&!

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#nne+ 1

PROJECT 8UDGET

Co&!tr0 !!!!!!!!!!!!!!!!!!!!!!!

Project t#te0 !!!!!!!!!!!!!!!!!!!!!!!!Project 'mo0 TCP 9!!!!!!! 9 !!!!!!

8&%"et #!e Compo!e!t De'cr#pt#o! S& Comp'1 Ma#! Comp1

;05 Co!'&ta!t'

;;82 Consultants 1nternational

;;8 Consultants I =ational

;;88 Consultants TCDC9TCCT

;;8; Consultants >etired &perts

;;8< Consultants 3outh 3outh Cooperation

;;87 Consultants A= olunteers

;058 Co!tract'

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#nne+ 2

THE LOGICAL FRAME=OR9

The logical framewor*K refers to a planning9management tool which has been used in(arious forms for project planning o(er the past se(eral decades! The logical framewor* $or logframe' is simpl a table or matri& which is used to facilitate project planning b clearl presenting ahierarch of project elements with associated indicators) means of (erification and importantassumptions! The initial stages of log frame preparation are identification of sta*eholders) problemanalsis and formulation of options to address the problems:

Phases of the logframe approach

Stakeholder analysis identify who has an interestand who needs to be involved

Objectives analysis identifysolutions

Problem analysis identify key problems, causesand opportunities; determine causes and effects

Activity scheduling set aworkplan and assigning responsibility

esourcing determine humanand material inputs

!eveloping the logframedefine project structure, logic, risk andperformance management

Options analysis identify andapply criteria to agree strategy

"hen options are defined and agreed to) the log frame matri& is de(eloped with the followinghierarch:

De'#"! S&mmar I!%#cator'+Tar"et' Data So&rce' A''&mpt#o!'

1mpact

,utcome

,utputs

%cti(ities

3mpactis now the accepted term for what pre(iousl was termed the ,(erall De(elopment,bjecti(e or /oal! This is uppermost le(el of the log frame matri& and should refer to go(ernmentde(elopment priorities and9or 4D/s! The ne&t le(el $2' is outcome! ,utcome represents what had

pre(iousl been called the immediate de(elopment objecti(e9s howe(er in the new harmoni6edapproach) onl one outcome is presented for a project! The ne&t le(el $' is outputs which are reali6edthrough activitiesat the 8th and final le(el! %t times there is confusion between what is an acti(itand what is an output! %n activitin(ol(es action and should be stated clearl as something to be

done) such as: will train ten school teachers in!!!!!) (ersus an outputwhich is something accomplished)such as: ten school teachers trained in !!!Compet#o! of t,e Matr#:

5


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%s seen abo(e the log frame matri& is comprised of 8 columns: 5' desi%n summar)2' indicators) ' data sources) and 8' assumptions! "hen completing the log frame refer to +igure 5and +igure 2! Column one $design summar' and column four $assumptions' are completed togetheras in +igure 5! %ssumptions represent the conditions necessar at each le(el for achie(ement of the

objecti(es9results!

%ssumptions relate to objecti(es at the 3%4 le(el

Design 3ummar %ssumptions

1mpactThen we shouldcontribute to this

1mpact!

%nd theseconditions pertain!

,utcome 1f we achie(e thisoutcome!

Then we should

achie(e thisoutcome!

%nd these

conditions pertain!

,utputs 1f we deli(er theseoutputs!

Then we willdeli(er these

outputs!

%nd theseconditions pertain!

%cti(ities 1f we carr out theseacti(ities

Then we will carrout these acti(ities!

3T%>T >1f these pre

conditions pertain!

,nce the elements under Design 3ummar and the assumptions are defined) the 2 ndand rd

columns are completed as per +igure 2! +or each le(el) and for e(er acti(it9output) indicators shouldbe pro(ided in Column 2 to ser(e as benchmar*s upon which to measure achie(ement! +or eachindicator) pro(ide the means of (erification or data sourcein Column with which to measure theindicator!

% completed log frame not onl clearl presents a project but it pro(ides the projectimplementers a tool for guiding implementation and subsequentl pro(ides project e(aluators a toolfor e(aluation!

1n the file below) there is an e&ample of a complete logframe!

sample_logframe.d

oc (77 KB)

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TCP G%e#!e' for Nat#o!a Sta/e,o%er'0 Sta!%ar% Project Doc&me!t Format

Start here(NOT with the Activities!) THE LOGICAL FRAME=OR9 FIGURE 2

Prior Steps "se appropriate andproportionate processes before startin%

on te lo%frame itself e.g.sta*eolder,

problem, objectives and options analses.De'#"!

S&mmar

I!%#cator'

+ Tar"et'

Data

'o&rce'%ssumptions

Step 7 Re-check the design logic e.%. if teconditions are in place and 0e do te activities, 0ill

0e deliver te =utputs> #nd so on up -olumns 1 and

4. Move on to Step overleaf.

Step !efine the "mpact#$oal!o 0at national or sector level priorities are 0e

contributin%> Wat lon%7term benefits on te lives ofte poor 0ill appen partl as a result of te project>

Several interventions ma sare a common Goal.

1mpact ,utcome to1mpact

conditions

Step %dWit te outcome

acieved, 0atconditions are needed

to contribute to teimpact)%oal>

!o aro&ust risk

anal'sis.

#t eac level, identif

ris*s b as*in% 0at

can stop success.

For eac ris*,

evaluate its

seriousness andprobabilit? and

identif miti%atormeasures.

(anage the risksb

addin% miti%ator

measures planned

0itin te project to

-olumn 1 'mainl asactivities, possibl as

an output$. !econditions tat

remain are te#ssumptions in

-olumn 4.

#void mi+in%

#ssumptions andis*s.

Step ) !efine the *utcomeWat immediate can%e do 0e 0ant to acieve> Wis te intervention needed> @o0 0ill oters can%e

teir beaviour as a result of te use, upta*e or

implementation of te outputs> @o0 0ill development

conditions improve on completion of te =utputs>

/imit te outcome to one succinct statement.

,utcome ,utput to,utcomeconditions

Step %cWit te outputsdelivered, 0at

conditions are needed

to acieve te

outcome>

Step + !efine the *utputsWat 0ill be te measurable end results of te

planned activities> Wat products or services 0ill te

project be directl responsible for, %iven tenecessar resources>

,utputs %cti(it to,utput

conditions

Step %&Wit te activities

completed, 0at

conditions are neededto deliver te outputs>

Step , !efine the ActiitiesWat needs to be actuall done to acieve te

outputs> !is is a summar 'not detailed 0or*plan$so0in% 0at needs to be done to accomplis eac

output.

%cti(ities PreconditionsStep %aWat conditions need

to be in place for teactivities to be done

successfull>

Step /heck the ertical logic &ack up /olumn #ppl te 3f)ten test to cec* cause and effect. 3f te listed #ctivities are carried out,

ten 0ill te stated =utput result> 3s 0at is planned necessar and sufficient> #re 0e

plannin% to do too muc or too little> #nd so on up -olumn 1.

Step % !efine the assumptions at each leelDo a robust ris* analsis to determine te #ssumptions in te

project desi%n.

5E


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TCP G%e#!e' for Nat#o!a Sta/e,o%er'0 Sta!%ar% Project Doc&me!t Format

Step 0 !efine the Performance "ndicators and !ata Sources#Eidence-omplete bot columns to%eter

FIGURE :

De'#"!

S&mmar

I!%#cator'+

Tar"et'

3ndicators are means? !ar%ets are ends. Start b

definin% 3ndicators? onl set !ar%ets 0en tere isenou% baseline data and sta*eolder o0nersip. Set

3ndicators and !ar%ets in terms of Aualit, Auantit

and !ime.

Bvidence is usuall in te form of documents, outputs

from data collection. Some reliable sources maalread be available. 3nclude data collection planned

and resourced in te project as #ctivities in -olumn 1.

Data 'o&rce' A''&mpt#o!'

1mpact Step 0a "mpact indicators#targetsWat 0ill indicate te impact can%es tat areappenin%)0ill appen to 0ic te project as

contributed> 3nclude can%es tat 0ill appen

durin% te lifetime of te project, even if onl earl

si%ns.

Step 0a "mpact data sourcesWat evidence 0ill be used to reporton impact can%es>

Wo 0ill collect it and 0en>

,utcome Step 0& *utcome indicators#targets#t te end of te project, 0at 0ill indicate 0eter

te outcome as been acieved> !is is te *e bo+

0en te project is evaluated on completion.

Step 0& *utcome data sourcesWat evidence 0ill be used to report on

outcome can%es>


,utputs Step 0c *utput indicators#targetsWat 0ill indicate 0eter te outputs ave been

delivered> Wat 0ill so0 0eter completed

outputs are be%innin% to acieve te outcome>!ese indicators)tar%ets define te terms of

reference for te project.

Step 0c *utput data sourcesWat evidence 0ill be used to report on

output deliver>


%cti(ities Step 0d Actiit' indicators#targetsWat 0ill indicate 0eter te activities ave been

successful> Wat milestones could so0 0eter

successful #ctivities are deliverin% te outputs> #

summar of te project inputs and bud%et 0ill also

be one 'but not te onl$ entr ere>

Step 0d Actiit' data sourcesWat evidence 0ill be used to report on te

completion of activities>

Wo 0ill collect it and 0en> # summar

of te project accounts 0ill be one

'but not te onl$ entr ere.

Do not include too muc detail in te lo% frame. # detailed 0or* plan and bud%et 0ill follo0 as separate, attaced documents.

5F


20/20

TCP /A1D#1=3: /=>%#P>,131,=3 ANNE5 %P1ndustrial Crops %gronomist and the +%,9>%P 3enior %groprocessing Post ar(est 3pecialist and inclose cooperation with other consultants and counterparts the 1nternational Coffee Processing9Mualit

4ar*eting 3pecialist will underta*e the following duties:

F#r't M#''#o! (27 %a' - ear 2@ mo!t, %P staff with clarifing the roles of the Coffee >esearch &tensionCentre and the relationships between =%+3 and =%+>1 at pro(incial and district le(els!

>e(iew with other consultants the equipment needs of the project and pro(ide recommendations

specifications and prices for procurement!

Documents

Ignou Report