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SB AdministrationJibin Sabu

What is a Student Branch?

Student Branch

Student Members

Branch Counsellor

Student Branch

Secretary

Section Rep

WIE Chair

Treasurer

Chair

Branch Mentor

Student Branch Structure

Student Branch Chair Manages the general operations of the Branch. Presides at all meetings of the Branch. Appoints committee chairs. Involved in “forward planning” for the Branch. Prepares necessary reports for IEEE Student

Services. Arranges for election of new Officers before

leaving office.

Keeps detailed records of all Branch meetings and activities.

Carries out all necessary communications of the Branch, including the filing of reports with IEEE Headquarters.

Posts a calendar of events to keep all members informed of Branch activities.

Ensures that all Branch activities are conducted under the provisions of the current Branch Constitution and IEEE Bylaws.

Arranges for orderly transfer of all Branch records to incoming Secretary.

Student Branch Secretary

Serves as the junior Executive Officer of the Student Branch.

Chairs the Program or Membership Committee. Monitors the progress of Branch programs. Fills in for the Student Branch Chair as

required. At some Branches, automatically becomes

Chair next year.

Student Branch Vice-Chair

Responsible for ensuring the Branch’s finances are in order.

Deposits all monies received promptly in the Student Branch account.

Prepares a budget at the start of the school (or fiscal) year.

Prepares end-of-year Financial Statements. Co-signing Officer (jointly with the Student Branch Chair). Arranges for orderly transfer of all accounts and records

to incoming Treasurer.

Student Branch Treasurer

Appointed by the local Section Chair, in consultation with the Branch members.

A recent graduate with first-hand experience in Student Branch operations is an ideal candidate.

Meets regularly with the Branch members and the Branch Counsellor.

Assists the Branch to develop effective programs. Provides a bridge between the Branch and the

local Section.

Student Branch Mentor

Faculty member, active in the IEEE, who serves as an advisor to the Branch and its Officers.

Appointed by the local Section Chair, upon the recommendation of the Student members and the Regional Student Activities Chair (RSAC).

Normal term of appointment (or re-appointment) is two years.

Provides a sense of continuity to the Branch. Helps the Branch establish Industrial contacts

and works closely with the Branch Officers and the Branch Mentor.

Student Branch Counsellor

ExeCom Transitio

n EC & GB Meeting

Action Plan

Sub Committe

e

Monthly ECReport &

Document

New EC Selection

Train Them

Evaluation

Annual Report

SB Life-Cycle

May 1

Sep 1

First YearGet New MembersMake them learn & volunteer

Second YearSettle into favourite rolesQuality intra-SB events

Third YearLead new venturesShare tricks of the trade

Fourth YearInspire to be visionariesGrow outside the community

Activity Profiling

Smal

lStartupNeed MentoringLow on FundsE.g. Programming classes, Sessions by Alumni, Seniors, Professors

Med

iumHave enough

members Sustain and then growSIGsE.g. SPA-X, NDLPs, Workshops

Larg

eHave enough fundsGetting difficult to manageNeed more opportunitiesSocietiesMentoringE.g. AISC, Indicon

Societies & Technical Councils

Robotics and Automation

Society

Computer

Society

Power &

Energy

Society

Communicat-ion Society

Etc

Funds!

Rebate SPA-X WIESIGHT Group

Formation

Section Funding

WIE Formation Societies R10 HT

AIYEHUMIEEE

Foundation

R10 SAC Funds EPICS

Mini Grants

Student Enterprise

Paper Contest STEP

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Rebate Sources

MGA– Chapter and affinity group rebate US$200 for each chapter

and affinity group– All chapters or affinity groups reporting six or more

meetings shall receive an additional US$75; – In the case of a chapter, at least six of the reported

meetings shall be in the technical category.

WIE Special Funding– Upto $400 for WIE related programs

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Rebate Sources

Society Funding– https://

www.ieee.org/about/volunteers/tab/society_chapter_funding_guide.html

SIGHT Funding– $250 initial Funding to each of the first 50 SIGHT Groups

formed.

SB Funding – $50.00 and $100.00 for Branches with fewer than fifty

IEEE members and fifty or more IEEE members respectively.

– $2 per Student Member and $1.00 per Student Branch Chapter member

Reporting in IEEE

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Reporting

Annual Activity Report– https://sbr.vtools.ieee.org/. It must be submitted no later

than 1 November annually– Each IEEE Student Branch, IEEE Section Student Branch,

and Joint Student Branch shall forward an Annual Report by 1 May to the Manager of Student Services, the Region Student Activities Committee Chair, and the Section.

– https://meetings.vtools.ieee.org/ to submit meetings held in a student branch

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Getting Speakers for IEEE Programs

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Speakers

Distinguished Lecture Program– Provide quality eminent speakers to Sections and

Chapters, Student Branch Chapters and Student Clubs– IEEE DLs are engineering professionals who lead their

fields in technical developments that shape the global community

– Societies/Councils will often NOT fund DLs to lecture for conferences that charge a registration fee!!

Member Visit Program– Travel for these speakers is not funded by the society but

may be funded by local chapters or may be in conjunction with other travel by the speaker (resulting in no extra travel costs

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Speakers

Partner on speaker/seminar series with electrical, computer and other appropriate departments Feature professors, graduate students, undergraduate students (possibly also from other departments to broaden the experience - sustainability, other issues) An opportunity for students to give a presentation in a friendly environment.

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Speakers

Look at other partnership opportunities: – Professional organizations – Student organizations – Government labs – Service Clubs – Municipalities – Chamber of Commerce – Industry – Organizations – Public Funders – Others like NGOs (non-governmental organization)

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Speakers

Look towards the companies/businesses in your section: – Invite

CEOs Presidents Leading engineers and others

– to present about innovation, industry trends, new applications, technology platforms, community projects, new work at your institution, present awards …

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Speakers

Use the Webinar or other tools to “beam” a speaker in (IEEE, Skype, other tools): – reduces the time and financial commitment (travel) by the

speaker AND – at the same time this type of event can be accessed by

the audience members who are remote and would have difficulty attending in person AND

– a webinar type event can be stored and accessed again at a later date

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Speakers

Sometimes it is easier to attract speakers if you form a series of events (seminars) that generate some traction with the industry, community, section etc. In other words, you Generate a following Examples: – Seminar series on professional development ... – how to find a job, prepare a resume, leadership, effective

management, … – Workshops

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IEEE Certificates Program

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IEEE Certificates Program

Educational programs offered (for the most part) in non-academic settings – Specifically, educational programs offered by IEEE

Sections and local IEEE Society Chapters

IEEE provides an opportunity to have these programs approved and recognized by IEEE – This approval allows the issuing of official IEEE certificates

to participants– These certificates indicate how many Continuing

Education Units (CEUs) or Professional Development Hours (PDHs) or Learning Units (LUs) were provided by each activity

– In 2013 we have provided 17,000 certificates27 05/03/2023

IEEE Certificates Program

Continuing Education Unit (CEU) – A uniform unit of measure for continuing education and

training One CEU is awarded for each 10 contact hours of instruction or study Definitions and recognitions are managed by the International Association for Continuing Education and Training – IACET (http://www.iacet.org)

– IEEE is an Authorized CEU Provider through IACET – IEEE has adopted IACET’s guidelines and criteria for all its continuing professional development programs

– IEEE conducts peer review for programs that wish to provide CEUs

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IEEE Certificates Program

PDH = one contact hour of instruction, presentation or study – 50 minutes of presentation/participation/study per hour is

undertaken – No activity under a half hour is accepted for credit – A qualifying activity of 30 to 49 minutes would be reported

as 0.5 PDH – an activity of 50 to 70 minutes would be reported as 1.0

PDH. – PDH is sometimes called PDU(Professional Development

Unit)

1 CEU = 10 PDHs29 05/03/2023

IEEE Certificates Program

Learning Unit (LU) – Used by American Institute of Architects 's Continuing

Education Systems (AIA/CES) – Based on a 60-minute hour – Time beyond 60 minutes is recorded in quarter hour

increments – (e.g., 1 hour 45 minutes =1.75 LUs) – Programs may qualify for Health, Safety and Welfare

(HSW) credit – 1 CEU = 10 LUs – 1 PDH = 1 LU

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IEEE Certificates Program

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IEEE Certificates Program

Online Application– http://fm34.triple8.net/fmi/iwp/cgi?-db=IEEEapps_v117&-

loadframes

How much does it cost to provide CEUs? – No cost to IEEE Organization Units – Rationale:

We seek to increase engagement and relevance of IEEE activities to professionals

We wish to enhance the value of IEEE learning events and attract more participants

Non-IEEE organizational units are charged for this service – $20 per person/per event

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Questions?

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Thank you

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