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Disaster AssistanceDisaster Assistance& Mutual Aid Agreements& Mutual Aid Agreements

Arvin Copeland, DirectorArvin Copeland, DirectorDivision of Emergency Response and RecoveryDivision of Emergency Response and RecoveryIndiana Department of Homeland Security (IDHS)Indiana Department of Homeland Security (IDHS)302 W. Washington Street302 W. Washington StreetIndianapolis, IN. 46204 Indianapolis, IN. 46204 Email: acopeland@dhs.in.govEmail: acopeland@dhs.in.gov

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FEMA & the FEMA & the Robert T. Stafford ActRobert T. Stafford Act

Disaster Process (see flow chart)Disaster Process (see flow chart) Individual Assistance (IA)Individual Assistance (IA) Public Assistance (PA)Public Assistance (PA) Hazard Grant Mitigation Program (HGMP)Hazard Grant Mitigation Program (HGMP)

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PA PA ProcessProcess

EventEvent Preliminary Damage Assessment (PDA) Preliminary Damage Assessment (PDA) Presidential DeclarationPresidential Declaration Applicant’s Briefing Applicant’s Briefing Kick-off MeetingKick-off Meeting Project WorksheetProject Worksheet Exit InterviewExit Interview IDHS Close-outIDHS Close-out

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PA: Flow of FundingPA: Flow of Funding

FEMA

STATE

LOCAL

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FEMA PA DeadlinesFEMA PA DeadlinesApplicants Submit Request for Public Assistance (RPA)Applicants Submit Request for Public Assistance (RPA) 30 30 days post Declaration Datedays post Declaration Date

FEMA writes Project Worksheet for specific projectFEMA writes Project Worksheet for specific project 6060 days post Kick-off Meeting days post Kick-off Meeting

Applicant may appeal FEMA’s decision to StateApplicant may appeal FEMA’s decision to State 6060 days after receipt of PW days after receipt of PW

Applicant must complete work to clear debris (Cat A) Applicant must complete work to clear debris (Cat A) 6 6 months post Declaration Datemonths post Declaration Date

Conduct Emergency Protective Measures (Cat B)Conduct Emergency Protective Measures (Cat B) 6 6 months post Declaration Datemonths post Declaration Date

Applicant must complete permanent work (Cat C – G)Applicant must complete permanent work (Cat C – G) 18 18 months post Declaration months post Declaration Date*Date*

* Time extensions may be * Time extensions may be requested through State up to requested through State up to30 months.30 months.

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Umbrella of CoverageUmbrella of Coverage The main focus is to provide service The main focus is to provide service

to all citizens in the counties of to all citizens in the counties of Indiana – Indiana –

both rural and urban.both rural and urban.

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Eligibility of Work & Costs for Fire Eligibility of Work & Costs for Fire Departments in Indiana Counties Departments in Indiana Counties Designated for Public AssistanceDesignated for Public Assistance Fire departments that are subdivisions of Fire departments that are subdivisions of

governmentgovernment Fire departments that are Private Non-Profit (PNP)Fire departments that are Private Non-Profit (PNP) Private Non-Profit Fire Departments under contractPrivate Non-Profit Fire Departments under contract For-profit contractorsFor-profit contractors Mutual AidMutual Aid ContractsContracts MABASMABAS

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Fire departments that are Fire departments that are

subdivisions of subdivisions of governmentgovernmentIf the fire departments are county, city or If the fire departments are county, city or township fire departments and township fire departments and not PNPsnot PNPs, , cost may be considered under the FEMA cost may be considered under the FEMA Public Assistance Program as a Public Assistance Program as a governmental entitygovernmental entity..

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Fire departments that are Private Fire departments that are Private Non-Profit (PNP)Non-Profit (PNP)

Increased operating costs are Increased operating costs are not eligiblenot eligible for for PNPsPNPs. Emergency protective measures . Emergency protective measures that were required to protect their facilities that were required to protect their facilities or damaged equipment may be eligible for or damaged equipment may be eligible for re-imbursement. Equipment and volunteer re-imbursement. Equipment and volunteer time may be used by the receiving entity time may be used by the receiving entity as donated resources to offset their cost as donated resources to offset their cost share for emergency work in accordance share for emergency work in accordance with Disaster Assistance Policy #9525.2 with Disaster Assistance Policy #9525.2 Donated Resources (see attachment).Donated Resources (see attachment).

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Private Non-Profit Private Non-Profit Fire Departments under Fire Departments under contractcontract

If eligible If eligible PNPPNP fire departments fire departments areare contractedcontracted to a township or other to a township or other governmental entity for their services, governmental entity for their services, reasonable costs may be eligiblereasonable costs may be eligible for re- for re-imbursement through the requesting imbursement through the requesting governmental entity. If there is governmental entity. If there is no provision no provision for additional paymentfor additional payment, then the requesting , then the requesting governmental entity is governmental entity is notnot eligible for eligible for additional compensation.additional compensation.

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For profit contractorsFor profit contractorsFire departments that are for-profit are not Fire departments that are for-profit are not eligible for FEMA reimbursement. However, eligible for FEMA reimbursement. However, if they are contractedif they are contracted and deployed to a and deployed to a requesting township or other governmental requesting township or other governmental entity, entity, then reasonable cost maythen reasonable cost may be re- be re-imbursable imbursable in accordance with their in accordance with their contractcontract to the requesting governmental to the requesting governmental entity for their services. If there is entity for their services. If there is no no provisionprovision for additional payment then the for additional payment then the requesting governmental entity requesting governmental entity

is not eligibleis not eligible for additional compensation. for additional compensation.

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Mutual AidMutual AidIf a fire department, either PNP or If a fire department, either PNP or governmental entity, governmental entity, was working outsidewas working outside of of their regular coverage area and was their regular coverage area and was deployeddeployed under a under a pre or post disasterpre or post disaster Mutual Mutual Aid AgreementAid Agreement (MAA) to a receiving eligible (MAA) to a receiving eligible entity, costs may be eligible. Compensation entity, costs may be eligible. Compensation for such costs would be paid to the for such costs would be paid to the receiving receiving eligible entityeligible entity and reimbursed to the and reimbursed to the deployed entity as described in their MAA.deployed entity as described in their MAA.

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Mutual Aid - ContinuedMutual Aid - ContinuedPer Disaster Assistance Policy #9523.6, Per Disaster Assistance Policy #9523.6, Mutual Aid Agreements for Public Mutual Aid Agreements for Public Assistance and Fire Management Assistance and Fire Management Assistance, Section VII D 2, Assistance, Section VII D 2, ”A written ”A written post-event agreement should be post-event agreement should be submitted within 30 days of the submitted within 30 days of the Requesting Entity’s Applicant Briefing.”Requesting Entity’s Applicant Briefing.”

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State Mutual Aid State Mutual Aid AgreementAgreement

Introduction - DefinitionIntroduction - Definition ApplicationApplication InfrastructureInfrastructure Input/FeedbackInput/Feedback

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ContractsContracts Broad-based – Can be worded in a way that is Broad-based – Can be worded in a way that is

applicable to all types of disasters (not just a FEMA applicable to all types of disasters (not just a FEMA declaration disaster).declaration disaster).

Specific coverage – Can include verbiage that state Specific coverage – Can include verbiage that state that reimbursement is requested with labor, that reimbursement is requested with labor, equipment and materials.equipment and materials.

Applicant should seek professional/legal/EMA Applicant should seek professional/legal/EMA guidance in the language used in the contract. guidance in the language used in the contract.

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FIRE/EMS/RESCUEIncident

Local Incident Commander

Non MABAS

Additional Mutual Aid Request

Local Mutual Aid Request

State IEMASpringfield

Governor’s Declaration of Disaster

Statute

Reimbursement

Liability

IDPH/EMS

SFM

Other State Agencies

MABAS Central-Member Division

- North- Red

- Route Check In - Incident Staging

Plans/Logistic Officer

MABAS DesignMABAS Design(Mutual Aid Box Alarm System)(Mutual Aid Box Alarm System)

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Disaster Assistance Disaster Assistance ResourcesResources

Indiana Department of Homeland Security (IDHS)Indiana Department of Homeland Security (IDHS) www.in.gov/dhswww.in.gov/dhs

Federal Emergency Management Agency (FEMA)Federal Emergency Management Agency (FEMA) www.fema.govwww.fema.gov

Indiana Fire Chiefs Association (IFCA)Indiana Fire Chiefs Association (IFCA) www.indfirechiefs.orgwww.indfirechiefs.org

Indiana Volunteer Firefighters AssociationIndiana Volunteer Firefighters Association (IVFA)(IVFA) www.ivfa.orgwww.ivfa.org

Mutual Aid Box Alarm System (MABAS) - IllinoisMutual Aid Box Alarm System (MABAS) - Illinois www.mabas.orgwww.mabas.org