IATA TRAVEL AGENT · Notice of Change Form signed by authorised person of the Agency submitted ... (e.g Stock Transfer Form) ... Voluntary Relinquishment

IATA TRAVEL AGENT

CHANGES GUIDE

United Kingdom

SAMPLE REPORTS - IATA TRAVEL AGENT

√√√√ CHECK LIST Please note that as of 4thof October 2016 all Change requests should only be submitted via IATA customer portal at www.iata.org/cs. Please note that in case you are not a portal user (https://portal.iata.org/ISSP_Login) you need to register and then use the dedicated service “IATA Accreditation and Changes”. Please note that IATA may request any additional document during the Application/Change process that might be considered as necessary to meet the qualifications.

Change of Ownership/Shareholding

Instructions and special requirements in order to notify IATA of a Change of Ownership or Shareholding defined in the IATA Resolution 818g, Section 10, paragraphs 10.2, 10.3, 10.9 and 10.10 (existing IATA travel agents check your current TAH- Travel Agents Handbook).

Please take note of the effect of Changes of ownership/ shareholding on Bonding Requirements, as follows:

A Financial Security will be required, if an Agent undergoes a complete or significant change of ownership after approval. This is defined as a total acquisition, or a transfer exceeding 49% of the paid-up share capital, representing a change in control (from one shareholder to another, or to a new shareholder), whether in a single transaction or as a result of a series of transactions, over a period of not more than 3 years. The Financial Security will continue (and may be adjusted in line with turnover) until at least three years' accounts under the new ownership have been submitted to and reviewed by IATA. Notwithstanding the above and for the purposes of this Section only, the credit rating of an Agent obtained from a Credit Information company appointed by IATA, may be taken into account to form a complete evaluation of the financial status and creditworthiness of an Agent. Provided that the credit rating of an Agent is at a level of ‘good credit worthiness’ (or the equivalent), an Agent will not be required to provide a Financial Security. The credit rating of an Agent will be monitored for the full period of three years after the change has occurred and three sets of annual accounts have been reviewed by IATA. If at any time during this period the credit rating falls below “good credit worthiness” (or the equivalent) the Agent will be required to provide a Financial security, calculated as above, which will be held in place until the 3 year period has been completed and the third set of annual accounts has been reviewed and meet the criteria applicable at the time.


Change of Shareholding:

� Notice of Change Form signed by authorised person of the Agency submitted

seven days before the change is to be effected.

� Financial statements – Annual accounts must be provided by the agency, they

must be audited and no more than six months old – newly formed companies that have traded for less than 12 months must submit an opening balance sheet, certified by a statutory auditor. Sole traders, partnerships and UK registered limited companies, that meet the conditions for exemption from audit as a small company as defined by the UK Companies Act, may submit certified accounts, provided that (i) the certification is issued by an independent reporting accountant (see Note 1 of the Local Financial Criteria) and (ii) the Agent settles its BSP liabilities four times monthly, according to the published BSP Reporting Calendar. The membership confirmation for the accountant must be provided

� Completed UK Money Laundering Legislation Form for all staff members and

shareholders/owners

� Official certificate of company registration (where applicable)

� A copy of the Passport/ID-card for every shareholder/owner

� A copy of the Article of incorporation

� Copy of CVs of all staff members and shareholders/owners

� Where the new shareholding Company is owned by the previous shareholders

of the agency official proof of shareholding (e.g Stock Transfer Form) must be provided with the Notice of Change.

Important Note: If this represents a complete change to the legal status of the Agency then the following documents are also required.

� A completed Application form for Approval as an IATA Passenger Sales Agent

� Copy of travel agent license (where applicable)






� Bank Guarantee/Insurance Bond - the level and mandatory sample text will be

informed after receipt of the financial statements


� Photos of the interior and exterior of the Travel Agency location

� Sample of Travel Agency’s letterhead along with stamped and signed

declaration of Agency’s working hours

� Payment for this change will be done via an ADM in BSP – please see below

Change of Ownership: Buyer to be handled as new applicant, therefore the following documents are required:

� A Notice of Change Form signed by authorised person of the Agency submitted

seven days before the change is to be effected





� Bank Mandate – please see template and instructions in this guide

� Bank letter with full bank account details - please see template and instructions

in this guide



� The copy of the contract signed with the GDS

� Completed UK Money Laundering Legislation Form for all staff members and

shareholders/owners

� Copy of CVs of all staff members and shareholders/owners








Change of Legal Status

� A Notice of Change Form signed by authorised person of the Agency submitted

seven days before the change is to be effected


� Copy of travel agent license (where applicable)













Change of Name

Instructions and special requirements in order to notify IATA of a Change of Name

� Notice of Change Form signed by an authorised person of the Agency

submitted at least seven days before the change is to be effected.

� Copy of travel agent license under new name (where applicable)

� Official certificate of company registration under new name



� Payment for this change will be done via an ADM in BSP – please see below � Bank Guarantee/Insurance Bond – if agency holds existing bond with IATA a

new bond will be required under the new legal entity’s name

Change of Location

� Written notification on company’s letterhead or Notice of Change Form signed

by an authorised person of the Agency submitted at least seven days before the change is to be effected.


Voluntary Relinquishment � Voluntary Relinquishment Form signed by an authorized person of the Agency.

Your bank account must stay open for debits for up to two months after the relinquishment date.

Direct Debit update

� Bank Mandate – please see template and instructions in this guide

� Bank letter with full bank account details - please see template and instructions

in this guide

CONTACT DETAILS PLEASE RAISE YOUR CASE VIA OUR CUSTOMER PORTAL

WWW.IATA.ORG/CS


FEES http://www.iata.org/sites/fmc/Files/2015%20European%20Guide%20to%20IATA%20Invoicing%20for%2

0travel%20agents.pdf

DIRECT DEBIT COMPLETION Please find on the following page the Direct Debit mandate. � The bank account should be set up in the Legal Name of the agency and must be with a

UK registered bank. � Complete the mandate with the account details. An authorised signatory for the account

must sign it. � At least 30 days notice must be given to IATA if you change your bank details for a new

Direct Debit instruction to be set up.

Please send the original mandate to our Accreditation Department. The mandate will be sent to the bank once received and set up in the IATA systems. The address to send this to is:

IATA Accreditation Department Torre Europa Paseo de la Castellana, 95 28046 Madrid Spain

If you require any further details on this or any other matter please raise your case via our web portal www.iata.org/europe/cs and a customer service representative will be happy to assist.



(Letterhead of the Bank)

International Air Transport Association

Torre Europa Paseo de la Castellana, 95 28046 Madrid Spain

We (Bank’s name) hereby confirm to IATA that the agent (Agent’s legal name) holds the following bank account (bank account details) and sort code (sort code) to be set up for direct debit purposes in favor of IATA.

____________________________________

Date and Place

_______________________________________

Signature of bank representative and stamp


UK MONEY LAUNDERING LEGISLATION


UK MONEY LAUNDERING FORM

Documents

IATA TRAVEL AGENT · Notice of Change Form signed by authorised person of the Agency submitted ... (e.g Stock Transfer Form) ... Voluntary Relinquishment