Copy of the proceedings of the Ordinary meeting of the Cantonment Board Cannan ore to be held on 5th December 2018 at 12.00 hours in the conference hall of the Cantonment Board Cannanore.

Present Members:

1. Col. Ajai Sharma, VSM -President 2. Col. Padmanabhan (Retd .) - Vice President 3. Col. K.V.Ramana -Nominated Military Member 4. Shri. Ratheesh Antony - Elected Member 5. Smt. Sheeba Fernandez - Elected Member 6. Shri. Andrews. V - Elected Member 7. Smt. Deepa Baiju - Elected Member 8. Dr. Vinod Vikneswaran. A -CEO I Member Secretary

Members Absent

1. Lt. Col. Prosenjit Deb - SEMO, Military Hospital 2. Shri. Chandresh Agarwal, IDSE, - AEE (Civil), AGE (I), MES. 3. Shri . C.M. Gopinathan - Dy. Collector(Election) I DM Nominee 4. Smt. Jisha Krishnan - Elected Member

Agenda No. 1: Board to invite Hon'ble Chief Minister for inauguration event of SLRM:

Board to consider inviting Hon ' ble Chief Minister of Kerala as the chief guest for inaugurating event of Solid & Liquid Resource Management.

Resolution No.1: Ref: CBR No. 1, dated

Board considered the proposal and unanimously decided to invite Hon ' ble Chief Minister of Kerala as the chief guest for inaugurating Solid and Liquid Resource Management (SLRM) in Cannanore Cantonment Board. In the above CBR, the date of inauguration was mentioned as 31 st December 2018 . Even though many of the works are progressing in mission mode by SCCBM (Swachh Carmanore Cantonn1ent Board Mission), Board needs more time to complete the work. So the inauguration date will be fixed around 26th January 2019, enquiring the availability ofHon' ble ChiefMinister ofKerala.

Agenda No.2 : Bitih and Death Report:

To consider the Birth & Death Report for the month of November 2018. Relevant reports arc placed on the table.

Month Birth Death November 2018 341 43

Resolution No. 2 : The Number of Births & Deaths for the month of November 2018 was considered and noted by the Board.

Agenda No.3 : Permission for laying pipe line (water)

Board to consider the digging of Canto1m1ent Board land (ie. Road margin 111 the backside of Cantonment Board Public Park) by the MES office without prior sanction. Cantonment Board office wamed to stop the work. MES office submitted a request but continued to work without Board's sanction causing damage to the concrete ramp of Cantonn1ent Board Public Park, the road margin and the land under the management of Cantonment Board (GLR Sy. No. 17 -2 of land classification B4). So, CEO ordered to seize

/ the work materials (PVC pipes). Board to consider the letter received from the AGE (1), MES for permission to cut the road of Cantonment area and Defence land to laying water pipe line from Cantonment Public park to Military Hospital, Kannur.

Resolution No.3 : Board considered the request of AGE, CEO opined that Board could approve the work, if the pipe laying is not made in GLR Sy. No. 17. Though the GLR register and the Anna University Survey Map ofB4land in Cantonment mentions GLR Sy . No. 17 as a B4 land under the management of Cantonn1ent Board, the Military Nominated Member pointed out that in the compendium of Defence lands, the particular area is shown as Al Defence land. So, CEO opined that a combined survey of CEO, DEO and LMA representatives will be done to ascertain the authority under which the management of GLR Sy. No. 17- 2 is entrusted. The Survey will be arranged at the earliest

Agenda No. 4: Permission for installing GI Poles for laying OH Optical Fiber cable in Cantonment area of Reliance Jio:

To consider the letter received from M/S Reliance Jio Information Ltd, for pennission for installing GI Poles for laying OH Optical Fiber cable in Cantonment road margin for a stretch of 0.65 Kms (21 G.I. Poles) for 4G Ultra-speed connectivity high data/internet access net work purpose.

Resolution No. 4: Board considered the requirement of M/s Reliance Jio Information Ltd and decided to clarify the queries regarding OH OFC with the higher authorities.

Agenda No. 5 : Term Contract for interlocking of roads with respect to wet mix macadam

Ref: CBR No. 9, dated 01-10-2018

Board to consider the necessity of changing water bound macadam (which is the only macadam mentioned in the term contract) to plain cement concrete (which is not mentioned in term contract). Plain cement concrete will improve the stability of the interlock. Estimate of the change is placed before the board.

Resolution No. 5: Board considered the proposal submitted by the Overseer of the Cantonment Board to improve the stability of the interlock. The estimate changed from Rs.43,09 ,000/- for water bound macadam to Rs.47,00,180/- for plain cement concrete which is approved by the board.

Agenda No. 6 : Repair of Prabhat Junction Bus Stop Flooring :

Board to consider the repair of Prabhat junction bus stop flooring which is damaged due to frequent paying of buses on the flooring itself. Estimate of repair is placed before the board.

Resolution No. 6 : Board considered the necessity of the repair of Prabhath Junction bus stop flooring and decided to approve the estimate of Rs.96,1 00/- for the repair with existing tiles. The repair will be done as a part of building maintenance tender awarded by the Board to Smt. Latha Suresh Babu vide CBR No. 9, dated 09-11-2018.

Agenda No. 7 : Payment of CBLA in Shopping Complex Case:

Board to consider payment of CBLA the bill amount of Rs. 1,01 ,500/- for 31 Nos. of cases filed against the Cantonment Board with respect to Cantonment Shop auction in the Hon'ble District Couri.

Resolution No. 7 : Board considered the bill amount of Rs. 1,0 I ,500/- to be paid for CBLA with respect to Cantonment Board shop auction and decided to approve the payment.

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.Agenda No. 8 : Payment of ASG and Central Government Counselor in Shopping Complex Case

Board to consider payment of ASG and Central Government Counselor of Rs. 47,825/- , Rs. 20,000/-Rs. 13395/-, Rs. 33,500/- and Rs. 9500/- for the cases files by some of the shop occupants in Hon'ble High Court ofKerala against the Hon'ble District Court order with respect to the PPE Act proceedings.

Resolution No.8 : Board considered the bill amount of ASG for Rs.4 7.825/- and the bill amount of the other Central Government Counsels for Rs.20,000/- , Rs.l3,395/-, Rs.33,500/- and Rs.9,500/- with respect to case filed by some ofthe shop occupants in Hon'ble High Court ofKerala. Board decided to approve the payment.

Agenda No.9. :Notification of Waste Management Rules

Board to note the following Waste Management Rules and publish the same in Cannanore Cantonment Board website.

1. Solid Waste Management Rules, 2016 2.Plastic Waste Management Rules, 2016

3. Construction and Demolition Waste Management Rule, 2016 4. Hazardous Waste Management Rules, 2016

Resolution No.9 : Board considered and noted

1. Solid Waste Management Rules, 2016 2.Plastic Waste Management Rules, 2016

3. Construction and Demolition Waste Management Rule, 20 16 4. Hazardous Waste Management Rules, 2016

Board decided to publish the copy of above rules in Cannanore Cantonment Board website.

Agenda No. 10 : Construction and Demolition Resource Centre.

Board to consider and establish a construction and demolition resource centre in GLR Sy. No. 39 I 1 which is underthe process ofreclassification from B4 to C. this centre is established following the Schedule I of Construction and Demolition Waste Management Rules, 2016.

Resolution No. 10 : Board considered the necessity of establishing a Construction and Demolition Resource Centre as per the Construction and Demolition Waste Management Rules, 2016. Board found the land in GLR Sy. No. 39/1 suitable for the purpose as it is in the vicinity of the present dumping yard. CEO expressed the opinion to fence this land as it is prone to trespassing. Board decided to fence GLR Sy. No. 39/1 ( C&D resource center) with 15 feet high galvalume sheeting and mild steel circular pipes along with GLR Sy.No 41 (coconut garden) with C channel and barbed wire fencing(coconut garden) at an estimate ofRs.13.70,500/- as a part of the building maintenance tender mvarded by the Board to Smt. Latha Suresh Babu vide CBR No. 9, dated 09-11-2018.

As per Construction and Demolition Rules, 2016 the Board decided that: 1. 100% of the Processing of Construction and Demolition waste wi ll be done with in the Cantonment

Board limit based on the advice from Sri. C.Sreenivasan, Project Director, SLRM 2. Facilitation of collection of Construction and Demolition from premises wi ll also be arranged through

the facilitation centre formed by the Cantom11ent Board vide CBR No. 5, dated 16-10-2018. 3. 15% ofthe Construction and Demolition waste will be used in Municipal Construction activity of the

Cantonment Board including in non-structural concrete, paving blocks, lower layers of road pavements, inner colony roads , etc.

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/ Agenda No. 11 : Plastic Ban in Cannanore Cantonment Board

Ref:- CBR No. 20 dated 17-05-2006

Board to consider and notify complete ban on all plastic bags (with or without handles) less than 200 ml of PET I PETE waste bottles I water sachets, thermo col (Polystyrene) and Public based single use disposable cutlery and articles, plastic food packaging material and straws, plastic and thermocol decorative material. [Packaging as part of product I food manufacturing is excluded]

Resolution No. 11: Board considered the necessity of complete plastic ban within Cannanore Cantonment Board, which is the essence of Plastic Waste Management Rules, 2016. Board decided to ban all plastic bags (with or without handles) less than 200 ml of PET I PETE waste bottles I water sachets, thermocol (Polystyrene) and plastic based single use disposable cutlery and articles, plastic food packaging material and straws, plastic and thermocol decorative materials. [Packaging as part of product/food manufacturing is excluded] within the limits of Cannan ore Cantonment Board from 1st January 2019. Board decided to give wide publicity to this plastic ban by publishing in two Malayalam newspaper, one English newspaper. social media, published in the notice boards etc.

Agenda No. 12 : Sweeping of Commercial and residential areas.

Board to consider twice a day sweeping in commercial areas and once a day sweeping in residential area. Sunday sweeping to be made compulsory in

1. Cantonment Bus Stand 2. Prabhath Junction to District Hospital road 3. Prabhath Junction to Guest House road.

Resolution No. 12: Board considered the necessity of twice daily sweeping in Commercial areas ie. Cantonment Board Bus Stand and Prabhath Junction and approved the same. Board considered the untidy situation of the entire Cantonment area on Sunday and decided to start sweeping on Sunday from 09-12-201 8 and also to keep the Cantonment area clean.

Agenda No. 13 : Spot Fine for Littering, Open Urination, Open Defecation

Board to consider deploying a person for levying spot fine for the upkeep of the cleanliness in Cantonment area. A new spot fine book will be made (copy is placed before the board) which should be approved by the board.

Resolution No. 13: Board considered the necessity of laying spot fine for offences detrimental to the sanitation of the Cantonment Board.

Board considered the copy on new spot fine book and approved the same. Board decided to entrust the work to the Safaiwala and fix a fine for all the 3 offences at Rs.500/-. Out of Rs.SOO!-, SO% will be received as incentive by the Safaiwala for the spotting the offence with evidence.

Agenda No. 14: User fee for collecting wastes:

To consider and approve the charging of users fee from the residents/firms of Cantonment area for collecting wastes.

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.Resolution No.14: Board considered the necessity of implementing user fee for collection of solid waste twice daily (i.e. including Sunday) at the following rates,

1. From residences 2. From shops 3. From eateries and restaurants 4. From non- commercial bulk waste generators

For collection and Transp01iation S. From commercial bulk waste generators

For collection and Transportation 6. Form non commercial bulk waste generator

For collection, transportation & processing. 7. From commercial bulk waste generators

For collection, transportation & processing. }

Rs.SO per month Rs.1 00 per month Rs.250 per month

Rs.l 000 per month

Rs.SOOO per month

Rs.500 per day per type 3 tricycle

Rs.l 000 per day per type 3 tricycle

Agenda No. 15: "Garbage Free City" assessment by MoHUD

Board to consider and participate in the "Garbage Free City" assessment conducted by MoHUD. There are 1 to 7 star rating in this assessment.

Resolution No. 15: Cannanore Cantonment Board is satisfying the following criteria for the "Garbage Free City" assessment.

I Door to Door collection - 100 % households and premises in the city

II Segregation at Source - 100 % households I premises have segregation at source as twin dustbins were given to both civil and army area vide

CBRNo.l2,dated 12-04-2017 III Sweeping of Public, - Daily wseepmg 111 residential areas and twice dail y

Commercial and sweepmg 111 all public and commercial areas are Residential area implemented.

IV Litter Bins, Waste storage - Twin bins are available in 100% public and commercial and Material Recovering area at every 1 00 meter. Facility Cannanore Cantonment Board is soon to be declared as

Community Dustbin Free Cantonment Board so the city is a bin less city. Cannanore Cantom11ent Board has its Material Recovering Facility in GLR Sy. No. 41

v Bulk Waste Generators - All bulk waste generators, as defined by SWM rules 2016 Compliance including R WAs as per

1. CBR No.6 , dated 16-10-2018 2 . CBR No. 28, dated 09-11-2018

VI User charges - Affordable, differential , viable and sustainable user charges collected from all households I premises.

Penalties and spot fines Implemented in 1 00 % premises

Plastic ban Complete ban on all plastic vide CBR No. 11 , dated 05-12-2018

VII Waste Processing - 100% Scientific land fill Not required after implementation of SLRM

C&D Waste Management Facilitation of collection, processing and provision for using the C & D waste in municipal construction is made vide CBR No. 10, dated 05-12-2018

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VIII Citizen Grievance - 50 % of the households have downloaded the Cannanore Redressal and Feedback Cantonment Board mobile app formed as per CBR No. 6, system dated 09-10-2017

IX Dumpsite remediation - 100 % work as per remediation project plan has been completed.

X Drains and water bodies - 100 % of water bodies and storm water drains under Cannanore Cantonn1ent Board is free from dumping of solid waste.

XI Waste Reduction - l.Cannanore Cantonment Board follow "Green Protocol" as prescribed by Kerala Suchithwa Mission Ill conducting function and ceremomes. Green protocol involves prohibiting the use of plastic water bottle, paper plates, flex banner etc, thus using the principle of "Reduce" 2. Cannan ore Cantonment Board constructed all the concrete tree bases in park with construction and demolition waste thus utilizing the principle of "Reuse". 3. To emphasize the principles of "Reuse, Reuse, and Recycle", Cannan ore Cantonment Board conducted a programme called Sculpture from waste in September 2017. Main aim of the programme was to bring attitudinal change among public.

XII City Beautification - Abstract paintings, thematic paintings are beautifying the walls of Cannanore Cantonment.

Board has obtained self declaration from ward members , citizen categori es and bulk generators. So, a preliminary resolution is passed declaring Cannanore Cantonment Board as "Garbage Free" with seven star rating .

Agenda No.16: Assessment of property tax of Fire and Rescue Station new building block:

To consider the building assessment of Fire and rescue station new building block. The Overseer's report and calculation details placed as follows:

1) Total area of building 2) Cost of construction per Sq.m. 3) Total cost of construction 4) Annual Rateable value

4367 Sq.m. Rs. 23 ,214.00 Rs.l 0, 13 ,75,538.00 Rs . lO 13 75 538 50,68,777/-

20 Tax for Govt. building is 9% of ARV of Rs. 50,68,777/-

ie, Rs, 4,56,190/-======================

So, Rs. 4,56,190/- will be collected as property tax of fire and rescue station's new building block.

Reso~ution No. 16: Board considered the calculation and decided to collect Rs.4 ,56, 190/- as property tax for the F1re an~ Rescue station new building from the date of submission of completion notice by the Fire and Rescue statwn.

Agenda No.17 : Lane Behind the Cantonment Board Office

Refer:- CBRNo. I, dated 01-02-2018

To consider the sketch ~ubmitted by Sri.George, AK 35/167, Ayikkara, Kannur for the lane sanctioned by the Cantonment Board, behmd the Cantonment Board Office compound in GLR Sy. No. 60 /B.

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.Resolution No. 17: Board members went to the site on ground and checked for the turning radius of vehic les into the access of the houses opening to the lane. Board opined unanimously that for entire lane, 5.5m as approved by the Board vide CBR No.I dated 01 /02/2018 is sufficient.

Agenda No.18 : Procurement of Jute Role (Natural Hessian Cloth)

Refer CBR No.6 dated 9-11-2018.

Board to consider and note that the tender floated for procurement ofjute role is a failure.

Resolution No. 18: Board considered the failure of the tender for jute role and noted the re-floating of the tender as 2nd call dated 01-11-2018

Agenda No. 19: Hiring of extra auto rickshaw until roll out of SCCBM:

Board to consider the quotation received for hiring extra autorikshaw for SLRM impl ementation. 1. Sri. Rejinold , Burnacherry - Rs . 1350/- per day 2. Sri. Satheesan, South Bazar, Kmmur - Rs. 1550/- per day 3. Sri. Chandran, Padannappalam - Rs. 1600/- per day

Resolution No. 19: Board considered the 3 bids and decided to hire the autorikshaw from the lowest bidder, Sri. Rejinold , Burnacherry at the rate of Rs.1350/- per day including driver and fuel until the completion of SCCBM.

Agenda No.20: Procurement ofBiogas mould

ReferCBRNo.13 dated 16-10-2018.

Board to consider and note that thee- tender floated for procurement ofbiogas mould is a failure .

Resolution No. 20: Board considered the failure of the e-tender for procurement of biogas mould and noted the re-floating ofthe e-tender as 2nd call dated 26-11-2018 .

Agenda No.21 : Purchase of 5 Tricycles:

Refer CBR No.7 dated 9-11-2018. Board to consider the 3 bids received for the purchase of 5 tricycles for implementing SLRM project as follows:

1. Sri.Balakrishnan.K.V, Thana, Kannur - Rs.40,000/-2. M/S Janatha Steel, Kannur - Rs. 44,000/-3. MIS Steel Emporium, Kannur - Rs. 46,000/-

Resolution No. 21; Board considered the 3 bids received and decided to purchase S tricycles for implementing SLRM from the lowest bidder Sri. Balakrislman.K.V, Thana, Kannur at the rate of Rs.40 ,000/-per p1ece.

Agenda No.22 : Supply of Gloves and other accessories of SLRM

Refer CBR No 18, dated 16-10-2018 .

To consider and approve the quotation received for the supply of Gloves and other items for SLRM purpose as follows:

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M/s Narayani creative & M/sMawrya M/s Tirupur Health Handicrafts, Chennai Scientific Care surgical ,

Company, Erode Tirupur Cotton Hand 48 each 60/- 60/-gloves Cotton mask 38/- 48/- 40/-Cotton Cap 68/- 80/- 90/-Pouch bag 901- 110/- 25/-Hair bag 18/- 30/- 25.50/-Parcel service 7720/- 15000/- Not mentioned the Charge transportation charge

Resolution No. 22: Board considered the 3 bids received and decided to purchase gloves and other accessories for SLRM from the lowest bidder, M/s Narayani Creative & Handicrafts , Chennai at the rate and quantity as follows .

Sl. Particulars Quantity Amount (Rs.) No. 1 Cotton Safety Hand Gloves at Rs . 48/- pe r pair 400 pair 19,200.00 2 Cotton Safety Mask at Rs. 38/- per piece 400 No. 15,200.00 3 Cotton Safety Cap at Rs. 68/- per piece 200 No. 13 ,600.00 4 Pouch bag at Rs. 90/- per piece 200 No. 18,000.00 5 Cotton Hair bag at Rs. 18/- per piece 2000 No. 36,000.00 6 Parcel Service Charge 7720.00

Total 1,09,720.00

Board considered and approved the supply at the cost ofRs. 1,09,720/-

Agenda No.23: Payment & Allowances to SLRM Resource Person

Refer CBR No. 22 dated 09-11-2018

To consider and approve the pay and allowance of Shri. Dhiraj Patel , SLRM resource person from 16-10-2018 to 16-11-2018 (32 days) an amount ofRs.39,120/- (Rate including salary, food and accommodation, traveling charge etc)

Resolution No. 23: Board considered the necessity and amount of Rs. 39,120/- and decided to pay the amount to Shri.Dhiraj Patel as pay and allowance.

Agenda No. 24 : Honoring Soldiers of 12'J In f. Bn. (T A) Madras

To consider the letter received from Col.Rajesh Kanojia, 122 Inf Bn (TA) Madras, for considering naming of streets/Roads/Circle within the Cantonment limits for remembering fallen soldiers from Kannur Terriers.

Resolution No. 24: Board considered the request and the Pres ident, Cantonment Board opined that the marter will be referred to the GoC in C as per Sec. 56 ( 1) of the Cantonments Act, 2006 .

Agenda No.25: License for rmming Car Accessories Shop:

To consider the application received from Shri.Shamal E.K. , Kannur for license to run a Car accessories shop at Room No,.l01, Burnacherry, Ward No. II

Resolution No. 25: Board considered the request and decided to obtain a report from the member of ward number II (Shri. Andrews) pertaining to the nature of the shop.

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Agenda No.26: Advertisement Hoarding of M/S Sadananda Realtors:

ReferCBRNo.12dated09-11-2018

To consider the application received from. C.K.Sadanandan, to install their Hoardings in Cloth materials and extend 2 months more than their agreement period as the existing hoarding was removed by the Kannur Corporation authorities 2 months back.

Resolution No. 26: Board considered the application received from M/s C.K.Sadananda Realtors and decided to approve the extension for 2 months more than their agreement period as the existing hoarding was removed by the Kannur Municipal Corporation authorities 2 months back.

Agenda No. 27: Trimming of Cashurina tree:

To consider the application received from Smt.Leela Ouseph, Burnacherry to trim the 8 Cashurina tree situated in front of her house (i.e. within the compound of Cantonment Public Park.

Resolution No. 27: Board considered the request of Smt. Lee! Ouseph , Burnacherry and decided to trim 8 Cashurina trees situated within the compound of Cantonment Public Park.

Agenda No.28: Grant of Higher Grade Pay Scale:

To consider and approve the proposal for grant of time bound higher grade scale of pay to the following employee who is eligible for second higher grade on completion of 15 years of service in accordance with State Govt. of Kerala Government Order No. G.O. (P) No .85/2011 /Fin. dated 26-02-2011. (Pre-revised scale). A copy of State Govt. Order and details of employees is eligible for time bound higher grade promotion are placed on the table .

Sl. Name & Date from Completed Existing scale Higher grade No. Designation which years of of pay (Pre- scale of pay

higher service revised seale as (pre revised grade lS on 27-11-2015 scale ) as on admissible 27-11-2015

1 2 ..,

4 5 6 .) 1 Sri.Palanisamy, 27-11-2015 15 Rs.8730-13 540 Rs .8960-14260

Safaiwala

Resolution No. 28: Board considered the appointment, years of service, existing pay scale of Sri. Palanisamy, Safaiwala and decided to approve the proposal for second higher grade pay on completion of 15 years of service and also decided to forward the proposal to PD, DE, Sc, for sanction.

Agenda No. 29: Grant of Higher Grade Pay Scale :

To consider the grant of time bound higher grade scale of pay to entitled Cantonment Fund Servants who have completed 8/15/22/27 years of service in accordance with State Govt. of Kerala Government Order No. G.O. (P) No.7/2016/Fin. dated 20-01 -2016. A copy of State Govt. Order and list of employees who are eligible for time bound higher grade promotion are placed on the table.

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-Resolution No.29: Board considered the list as follows

--Sl. Name& Date of Date from Existing scale of Higher grade scale of N Designation Appoin which higher pay pay 0. tment grade is

admissible as per Govt.

Order

1 2 3 4 s

EMPLOYEES ELIGIBLE FOR 1-sr HIGHER GRADE ON COMPLETION OF 8 YEARS OF SERVICE 1 Shri.Riju.A., 16-08- 16-08-2018 Rs.30700-800-33900- Rs.35700-900-3 7500-

Computer 2010 900-3 7 5 00-1 000- I 000-42500- I I 00-48000-42500-1100-48000- 1200-54000-1350-59400-

Programmer 1200-54000-1350- 1500-65400-1650-72000-59400-1500-65400 1800-75600

2 Shri.Palanisamy. 23-09-2016 Rs.16500-500-20000- Rs.17000-500-20000-M, Safaiwala 23-09- 55 0-22200-600-25200- 55 0-22200-600-25 200-

2008 650-27800-700-29900- 650-27800-700-29900-800-33900-900-35700 800-33900-900-3 7500-

EMPLOYEES ELIGIBLE FOR 2N° HIGHER GRADE ON COMPLETION OF 15 YEARS OF SERVICE

3 Shri. Binoj 03-03-2018 Rs.19000-500-20000- Rs.22200-600-25200-650-Chathoth, 03-03- S SO-22200-600-25200- 27800-700-29900-800-Driver, (H.G.1st) 2003 650-27800-700-29900- 33900-900-37500-1000-

800-33900-900-3 7500- 42500-1100-48000 1000-42500-1100-43600

EMPLOYEES ELIGIBLE FOR 31W HIGHER GRADE ON COMPLETION OF 22 YEARS OF SERVICE 4 Shri. Sajeev.V.S, 03-07-2017 Rs.20000-55 0-22200- Rs.26500-650-27800-

Driver (H.G. II) 03-07- 600-25200-65 0-2 7 800- 700-29900-800-3 3 900-1995 7 00-2 9900-800-3 3 900- 900-3 7500-1000-

900-3 7 500-1 000- 42500-1100-48000-42500-1100-45800 1200-54000-1350-

56700 5 Smt. Geej a.K, 30-03- 30-03-2016 Rs.l7500-500-20000- Rs.19000-500-20000-550-

Safaiwala 1994 5 50-22200-600-25 200- 22200-600-25200-650-(H.G.2nd)

650-27800-700-29900- 27800-700-29900-800-800-33900-900-3 7500- 33900-900-3 7500-1000-I 000-39500 42500-1100-43600

EMPLOYEES ELIGIBLE FOR 41

H HIGHER GRADE ON COMPLETJON OF 27 YEARS OF SERVICE 6 Shri.K. V .Dasan, 10-05-1991 10-05-2018 Rs.27800-700-29900- Rs.30700-800-33 900-900-

Motor Pump Operator 800-33900-900-3 7500- 37500-1000-42500-1100-(H.G.3rct) I 000-42500-1100- 48000-1200-54000-13 50-48000-1200-54000- 59400-1500-65400 1350-59400

Board decided to forward the proposal to PD, DE, SC for sanction.

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.Agenda No. 30: Renovation of Booth Stall No. 14

To consider the application received from Sri. T.K.Hameed, Booth Stall No. 4, Cannanore Cantonment for renovating the booth stall for running a tea stall instead of his present license as a scrap dealer.

Resolution No. 30 : Board considered the request and decided not to grant permission for renovation as it is a temporary land occupation.

Agenda No. 31 : Stoppage of Service to Community Dust bins

Board to consider (1) Stoppage of service and demolition of all community dustbins in civil area by December 31 s\ 2018. (2) Stoppage of service in all concrete dustbins within army unit lines after the dustbins with mud and planting saplings. (3) Supply and purchase of bigger size twin bins to be supplied to army area for effective segregation. Board to decide regarding the above initiatives to make Carumnore Cantonment Board community dust bin free.

Resolution No. 31 : Board considered the necessity and decided to approve all the 3 points. Board also decided to float a tender for the two colored receptacle to be given to various bulk waste generating points within the army area. The approximate cost of purchasing 100 liter two colored receptacle 28 number is Rs .l ,96,000/- Board decided to float tender for the same.

Agenda No. 32 :Anti Mosquito Drive:

Board to consider making a drive to cover all the exhaust pipes of septic tanks within Cantonment limit to prevent mosquito breeding. The estimated cost is placed before the board

Resolution No. 32 : Board considered the drive to cover all the exhaust pipes of septic tanks within the Cantonment limit to prevent mosquito breeding. Since the estimated cost is below Rs . 50.000/- for the purchase of white cloth and tying material , it was decided to be executed under CEO 's expenditure lin1it.

Agenda No. 33 :Lion Bollard

Ref:- CBR No. 17, dated 09-11-2018

Board to consider implementing aesthetic bollards on Cantonment roads to prevent unscrupulous parking. Various designs ofbollards is placed before the board. Estimated cost for making 1 mould is Rs. 50,000/- and for making 1 ballard out of 1 mould is Rs. 6,000/- .

Resolution No. 33 : Board considered the necessity of aesthetic bollards and decided to implement total of 30 bollards in Baby Beach area and Guest House road. Board decided to execute the making of rubber mould under the CEO expenditure limit and decided to float local tender for making 30 bollards out of the rubber mould.

Agenda No. 34 : Up gradation of Post of Cantonment Board Overseer

Ref: CBR No. 13 , dated 09-11-2018

To consider and approve the post of Cantonment Overseer Grade II and equate with the Overseer Grade I of PWD, Kerala.

Resolution No. 34: Differed to next board meeting.

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Agenda No. 35 : Fencing of GLR Survey No. 79 :

Ref:- 1. CBR No. 19, dated 16-10-2018 2. Smt. Zubaida.N, Padannappalam, Kannur letter dated 05-11-2018 3. Shri. Manoj, Ayikkara letter dated 14-11-2018 4. Dhabi Workers, Ayikkara, Kannur letter dated 21-11-2018 5. Secretary,Shri. Dhand Mariyamman Kovil,Ayikkara,Kannur letter dated 14-11-2018

Board to consider the request of (1) Shri. Manoj, Ayikkara submitting declaration from Shri.C.Sameer, Councilor, Kannur Municipal

Corporation for getting access to his house through GLR Sy. No. 79 (2) Smt. Zubaida.N, Padannappalam, Kannur to get access to her house situated in Ayikkara through GLR

Sy. No. 79 (3) Dhabi Workers, Ayikkara, Kannur to get permission to carry out laundry works in GLR Sy. No. 79 (4) Secretary, Shri. Dhand Mariyamman Kovil, Ayikkara, Kannur to allow the space for conducting

poojas. Board to take decision in this regard and to complete the fencing of this land with the estimated cost is placed before the board.

Resolution No. 35 : Board considered the request and decided (1) To fence the entire GLR Sy.No. 79 measuring area 1.33 acres, which will leave a path of 3 feet

between the Fisheries compound wall and the Cantonment Board fencing in the south side. In the west side, the straight line connecting the fisheries compound corner, located at l20.991m southwards from pillar No.1 07 & located at 88.418m westwards from pillar No.1 09 with pillar number 107 will leave the path for Sri. Manoj to access his house.

(2) In case of Smt.Zubaida.N, Padannappalam, Kannur, Board refused to give access as it will lead to the loss of Defence land.

(3) The Dhobi ghat will be fenced around and provided with a gate on the boundary so that Dhobis will be permitted to wash their clothes but they have to make their own arrangements for drying the clothes.

(4) No space will be allowed for Slu·i. Dhand Mariyamman Kovil , Ayikkara, Kannur as the temple itse lf is an unauthorized construction in A2 Defence land.

Agenda No. 36 : Reconsideration of donation to schools

Ref: CBR No. 26 Dated 01-10-2018

Board to reconsider the donation ofRs. 20,000/-each made to 1. BEMP UP School, Burnacherry, Kannur 2. St. Peter's L.P. School, Burnacherry, Kannur

Resolution No. 36 : Board considered the donations made to BEMP UP School Burnacherry Kannur and St.Peter'.s L.P.S~ho?l , Burn.ach~rry, Kannur. President is of the opinion that BEMP UP School , 'Burnacberry, I~ann~r .rs at a drl~prdated srtu.atron than StPeter's LP School. Ward Member Sri. Ratheesh Antony expressed h~s 0p1~10n to retam the donatwn to StPeter's L.P.School , as that school is also under financial distress. After d1scuss10n at length, Board finall y decided to retain the donation of Rs.20,000/- each to both the schools.

Agenda No. 37: Swachh Survekshan 2019

Board to consider and note the participation of Cannanore Cantonment Board in Sv,achh Survekshan 2019 (SS - 2019). In .swach~ ~urvekshan , 2018 Carmanore Cantonment Board secured 25[11 rank among the 61 C~nto1m1ents whrch part1crpated throughout Indi a. In SS-2019, Cannanore Cantonment Board will be ranked wrth all other Urban Local Bodies in India.

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·Resolution No. 37: Board considered the cleanliness ranking, "Swachh Survekshan 20 19" and decided to participate with complete involvement.

Agenda No. 38: Stage cum Shed to CRZ.

Ref:- CBRNo. 19 dated 22-06-2018

Board to consider sending the stage cum shed which was approved by the Board in reference CBR for CRZ clearance.

Resolution No. 38: Board considered the proposal and decided to send the proposal of stage cum shed to be constructed in Cantonment Public Park for CRZ clearance.

Agenda No. 39: Payment to DEO regarding Digital India

Board to consider the request from DEO (Letter No. COC/DE0/3, dated 05-10-20 18) to pay the expenses under Digital India based on the letter from Asst. DG (IT), DGDE vide letter No. 83/62/DGDE/IT/MISC/ dated 06-09-20 18.

Resolution No. 39: Board considered the request of DEO and the letter from DGDE and decided to pay the expenditure incurred by DEO office with respect to Digital India associated with the letter from Asst.DG (IT). DGDE vide letter No.83/62/DGDE/IT/MISC, dated 06-09-2018.

Agenda No. 40: Construction of Guard room in GLR Sy. No. 79:

Board to consider construction of guard room with toilet and septic tank in GLR Sy. No. 70 8S thnc 1-:

Resolution No. 42 : Board considered the interlocking between road and the basement of parapet near Baby Beach at an estimated cost of Rs. 13,18,452/-. Since the term contract under reference is already put to in maximum use, Board decided to float a new term contract for 2018-19 with estimate of Rs.30 lakhs for interlocking as there is requirement of interlocking in various parts of the Cantonment.

Agenda No. 43 :Light Maintenance Contract

Board to consider floating a tender for light maintenance contract as there is no established system for I ight maintenance which leads to poor public service delivery . The estimated cost is placed before the board.

Resolution No. 43 : Board considered the necessity of a light maintenance contract and the estimate cost of Rs. 55 ,000/- per year. Board decided to float local tender for the annual maintenance of street light.

Agenda No. 44 : Evacuation of Segregated Inorganic Material

Cannanore Cantonment Board stopped dumping of inorganic materials in the dump yard located in GLR Sy. No. 39 the segregated materials are packed and stored in the coconut garden in GLR Sy. No. 41. For the past 1 year ie. from July 2017 by selling for scrap, Board earned revenue, still a lot of inorganic material remains in GLR Sy. No. 41. So, Board to consider floating a tender for the evacuation of these segregated inorganic material. The estimate for evacuation is placed before the board.

Resolution No. 44 : Board considered necessity to evacuate segregated inorganic waste and the estimate of Rs.2 Lakhs for evacuation. Board decided to float local tender for the same.

Agenda No. 45 :Garden Maintenance Contract

Cannanore Cantonment Board maintain gardens in 1. Cantonment Public Park 2. Cantonment Board Office 3. Prabhath Junction 4. Guest House Road 5. Opposite to Mascot Hotel 6. In Convent Road (turning to St. Teresa's) 7. Near District Hospital Mortuary

Though Cantonment Board Mali is taking care of Public Park, it is highly difficult for the maintenance of other gardens. Board to consider the situation and float a tender for garden maintenance of all garden except Cantonment Public Pari

.Resolution No. 47 : Board considered the necessity of installing cast iron benches made of SS304 in Baby Beach area and the estimate of Rs. 1,80,000/-. Board decided to purchase these benches from Riddhi Enterprises who is listed in the GeM with product id 5116877-28785620806.

Agenda No. 48: To paint pictorial message and aesthetic painting in compound walls within Cantonment limit.

Refer CBR No.31 dated 09-11-2018

To consider the quotations received for the subject work from the A1iist as follows:

1. Sri.Purushothaman M P, Strawberry, PO Azhikkal, Kannur-9

2. Artist Sasikala, Kannur 3. Sri Udayabhanu P, (Artist)

PO Kanu1, Taliparamba

Rs.45/-per Sq. Ft.

Rs.50/-per Sq. Ft. Rs.65/-per Sq. Ft.

Resolution No.48: Board considered the 3 quotations received for painting pictorial message and aesthetic painting in compound wall within Cantonment limit and decided to award the work to Sri. Purushothaman M P, Strawberry, PO Azhikkal, Kannur-9. The sample circulated among the members will be painted.

Agenda No. 49: Provisions for Gym equipments:

To consider and approve to provide various play equipments at Cantonment Public park as follows:

1) Lat Pull Down- Dual 2) Hand Rower 3) Abdominal Board 4) Standing Twister (Double)

Approximate amount will come Rs.2 lakhs

Resolution No.49: Board considered the necessity of purchasing more outdoor Gym equipments and decided to float local tender for purchase of the above mentioned 4 equipments at an estimate of Rs. 2 lakhs.

Agenda No.SO :Cantonment Board Arch Entry Board at Prabhat Junction

To consider and approve to provide Arch Entry Board of Cannanore Cantonment Board area at Prabhat Junction. Approximate Estimates Rs.5.5 lakhs.

Resolution No.SO: Board considered the present dilapidated condition of the Cantonment Board entry arch and decided to float an e-tender with the specifications placed before the Board for the repair of the arch at an estimated cost ofRs.5 .5 lakhs.

Agenda No.51: Increased requirement of dustbins

l.RefCBRNo.8 dated 16-10-2018

Board wide ref.l, floated a tender for 500 pair of red & green dust bins but based on the present assessment, Board requires 2000 pair of red & green dustbins since not also house hold to be provided with dustbins but also each classrooms in schools, each rooms in offices etc .. Approximate estimate is placed before the board.

Resolution No.Sl: Board considered the necessity, approved the estimate of Rs.5 ,80,000/- and float e-tender for the purchase of 2000 red & green dustbins of requisite quantity as mentioned in Ref. I.

IS

Agenda No. 52: Purchase of 10 Nos of 3tier bunk beds.

l.RefCBR No.lO dated 16-10-2018

Board to consider purchase of 10 Nos of 3tier bunk beds for the purpose of accommodating the members for SLRM apprenticeship. Approximate estimate is placed before the board.

Resolution No.52: Board considered the necessity, approved the estimate of Rs.l ,96,000/-and float local tender for the purchase of 10 Nos of 3tier bunk beds.

Agenda No.53 :Provision of food instead of cooking material for SLRM apprenticeship program

l.RefCBR No.lO dated 16-10-2018

Board to consider the provision of food instead of cooking material for SLRM apprenticeship program, because based on the experience of training the 151 batch of 4 members from Tamilnadu, it was found that provision of cooking material (groceries. appliances etc.) is more costly, time consuming and labour consuming proposal than providing food .

Resolution No.53: Board considered the proposal and decided to float a local tender among the caterers for supplying Pure vegetarian breakfast (7 different dishes on 7 days), tea and snacks at 11.30 am, Lunch (meals), Tea & snacks at 4 '0' clock and dinner (chappathi/rice + vegetarian dish combo). Estimate is Rs.l70/personlday on need basis for the next one year.

Agenda No.54: Construction of a Tertiary segregation shed in GLR Sy.No:-41 Board to consider the construction of a SLRM Tertiary segregation shed in GLR Sy No 41 with

male and female dormitories and a SLRM training institute which will be a G+2 building. Cost of making estimate, planning and design is placed before the board institute.

Resolution No.54: Board considered the necessity of a Tertiary Shed which includes storage of segregated material, a vocational Training Centre (ie SLRM Training Institute) with dormitories for the trainees. Board decided to float a local tender for making estimate planning and designing from an Engineering & Architechral firm. The estimated cost of making estimate, planning & designing is Rs.2.Lakhs

Agenda No.55: Purchase ofT-Shirts:-Board to consider the purchase of 400 T-Shirts for the roll out of SLRM and training purpose

Estimated cost is placed before the board.

Resolution No. 55: Board considered the necessity of T-Sl1irts to bring a sense of belonging among all stakeholders and the estimate ofRs.70000. Board decided to float local tender for the same.

Agenda No.56: Purchase of low cost Truss work:-Board to consider the purchase of a low cost Truss work for making a shed in GLR Sy No 41

to establish a vermicompost shed. Estimated cost is placed before the board.

Resolution No.56:Board decided to establish a vermicompost shed in GLR Sy No 41 and decided to purchase a low cost Truss work, at an estimated cost of Rs.l ,35 ,000 . Board decided to float local tender for the same

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Agenda No.57:ReConstruction of drain along the GLR Sy No:41 Board to consider the reconstruction of drain along the GLR Sy No-41. The estimated cost placed

before the board.

Resolution No.57:Board considered the necessity of reconstruction of the drain at an estimated cost of Rs.28 lakhs. Board decided to float a new term contract for 2018-19 with estimate ofRs 33.62 lakhs for drain repair as there is requirement of drain repair in various parts of the Cantonment.

Sd/ X X X X

Chief Executive Officer, Cantonment Board, Cannanore

Sd/ X X X X

President Cantonment Board, Cannanore

//True Copy//

v Chief Executive Officer,

Cantonment Board, Cannanore.

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