Hyatt Regency Grand Cypress

Who will be attending the 2022 ALCA Conference?Over 400 Aging Life Care Professionals are expected to join us in Orlando.

Aging Life Care Professionals are health and human service professionals who direct the plan of care for their clients -- older adults and others with ongoing health challenges.

Families count on expert opinions of ALCMs to fi nd soluti ons – including the products and services that you provide.

Hyatt Regency Grand CypressOne Grand Cypress Blvd., Orlando, FL 32836

407.239.1234

JOIN US!

Who should sponsor and exhibit at the 2022 ALCA

Conference?If your company off ers products, technology, or services that off er soluti ons – for families or the Aging Life

Care Experts caring for them -- then you should be part of this

special event!

Reserve your space now – we expect to be “sold out”

months in advance!

ALCA will host just over 40 exhibitors this year.Don’t miss out on this outstanding opportunity to showcase your products and services in front of these key decision-makers with a great att endee-to-vendor rati o.

Demonstration Display Exhibit Spaces AvailableDo you have equipment to demonstrate? ALCA off ers a limited number of 10’ x 8’ demonstrati on spaces in the exhibit hall. A great way to demonstrate your product!

You are invited to join us as a sponsor and/or exhibitor at the 38th Annual Aging Life Care Associati on Conference in Orlando, Florida. Your company’s message will be seen and heard by the leading Aging Life Care Professionals® from across the country. Visit aginglifecare.org and click on the exhibitor/sponsor link today.

Opening Recepti on | Wednesday, April 6, 2022

Conference Dates | Thursday, April 7, 2022 – Saturday, April 9, 2022

Exhibit/Resource Hall Open | Thursday, April 7, 2022 – Friday, April 8, 2022

HOTEL INFORMATION

Airport TransportationThe Hyatt Regency Grand Cypress is approximately 18 miles/30-45-minute drive (depending on ti me of day) from the Orlando Internati onal Airport (MCO). Multi ple opti ons for transportati on are available, including:• Uber and Lyft – Fares are $30 each way• Taxi Cab – Fares are $50 each way• Mears Transportati on Group (Shutt les) 407.423.5566

$25 each way

Shipping Materials to HotelAll package shipping/handling is handled through Shipping/Receiving at the Hyatt Regency. You may ship your exhibit materials for arrival at Hyatt Regency Grand Cypress no earlier than April 1, 2022 using the address below. Please note per package, per day storage fees may be assessed for any boxes received prior to this date.

All materials, literature, products, etc. that are shipped to hotel should be sent with exhibitor’s name/company and return address to the following address:

HYATT REGENCY GRAND CYPRESS One Grand Cypress Blvd.Orlando, FL 32836Hold for: ALCA Exhibitor – COMPANY NAMEBox # __ of __

Exhibitors will be responsible for applicable inbound receiving/deliver and outbound handling charges for all boxes delivered to the hotel @ ~$15 per box.

ALCA or the hotel accept no responsibility for lost, stolen, or damaged goods. The hotel has limited capability for receiving, handling, and storage of any conference materials.

One Grand Cypress Blvd. Orlando, FL 32836 407.239.1234

Discover one of Orlando's most inviti ng escapes, Hyatt Regency Grand Cypress. The outstanding array of resort ameni-ti es fi lling the resort creates an amazing retreat for conference att endees. Aft er exhibit hours, play golf and tennis, swim, sail, or treat yourself to a mas-sage. The resort off ers an ideal locati on adjacent to Disney World – kids of all ages will love exploring area att racti ons.

Group Room Rates$219 Single/Double Rate

For reservati ons, call 1-877-803-7534 using the Group Reference Code: ALCA or visit htt ps://www.hyatt .com/en-US/group-booking/VISTA/G-AGLC to book directly online before February 25th.

A group discount resort fee of $10 plus tax per night will apply to each night of your stay. It includes shutt le to area theme parks, two bott les of water a day, and access to trails, tennis, bikes, rock climbing, a 24-hour fi tness center, water sports, miniature golf, daily acti viti es, and more.

Attention Exhibitors!Exhibiti ng at the 2022 ALCA Conference will put you in direct contact with Aging Life Care

Professionals who recommend or purchase the products and services you provide. Up to two exhibit staff can register for the conference at a 50% discount. For more informati on on the discounted registrati oncontact Julie Wagner at [email protected].

Hyatt Regency Grand Cypress

sponsor packagesAll Sponsorships Include Special Exhibit Signage, Recognition in Inside ALCA Magazine, and On-Site Conference Program

$15,000Ruby Sponsorship Keynote (one opportunity)SOLE SPONSORSHIP of the Thursday Opening Keynote

o Opportunity to address att endees at Thursday Morning Opening Keynote (3 min)

o Distributi on of Promoti onal Materials at Thursday Morning Opening Keynote (pre-approved)

o Verbal recogniti on at Thursday Morning Opening Keynote

o Company Logo Displayed On-site and on Conference App

o DOUBLE Tabletop Exhibit, Preferred locati on, plus electrical

o FOUR full Conference Registrati ons

o TWO complimentary Hotel Rooms for THREE Nights if needed

o Recogniti on as a Conference Sponsor on ALCA website and pre-conference adverti sing, including logo and link

o On-site Conference Program: FULL-PAGE AD on INSIDE COVER

o Inside ALCA Magazine:

• ONE FULL-PAGE, color ad

• Publicati on of your FULL-PAGE arti cle


$10,000emerald Sponsorship Thursday General Session Sponsor (one opportunity) SOLE SPONSORSHIP of the second Thursday Morning General Session

o Opportunity to address att endees at Thursday General Session (3 min)

o Distributi on of Promoti onal Materials at Thursday General Session (pre-approved)

o Verbal recogniti on at Thursday General Session


o Single Tabletop Exhibit, Preferred locati on, plus electrical

o TWO full Conference Registrati ons

o Recogniti on as Conference Sponsor on ALCA website, including logo and link

o On-site Conference Program: FULL-PAGE ad


• ONE FULL-PAGE, color ad AND


$10,000emerald Sponsorship Annual Business Meeti ng & Awards Ceremony SOLE SPONSORSHIP of the Annual Business Meeti ng and Awards Event

o Opportunity to address att endees at Annual Business Meeti ng & Awards Event (3 min)

o Distributi on of Promoti onal Materials at Annual Business Meeti ng & Awards Event (pre-approved)

o Verbal recogniti on at Annual Business Meeti ng & Awards



o TWO full Conference Registrati ons

o Recogniti on as Conference Sponsor on ALCA website, including logo and link

o On-site Conference Program: FULL-PAGE ad


• ONE FULL-PAGE, color ad AND


$7,500diamond Sponsorship Friday General Session (two opportuniti es)SOLE SPONSORSHIP of a Friday General Session

o Opportunity to address att endees at Friday General Session (3 min)

o Distributi on of Promoti onal Materials at Friday General Session (pre-approved)


o Verbal recogniti on at Friday General Session


o ONE full Conference Registrati on

o TWO Guest Meal Ticket to Business Meeti ng & Awards Luncheon

o Recogniti on as a Conference Sponsor on the ALCA website, including logo and contact informati on

o On-site Conference Program: HALF-PAGE, color ad

• Inside ALCA Magazine: HALF-PAGE, color ad

$6,500JADE Sponsorship Hyatt Regency Hotel Key Cards (one opportunity)SOLE SPONSORSHIP of Hotel Key Cards

o Distributi on of your company’s logo on hotel key cards distributed to ALCA Conference att endees



o TWO Guest Meal Tickets to Business Meeti ng & Awards Luncheon

o Recogniti on as Conference Sponsor on ALCA website, including logo and contact informati on

o On-site Conference Program: HALF-PAGE, color ad

$6,000sapphire Sponsorship Tote Bag (one opportunity)SOLE SPONSORSHIP of Tote Bag

o Your Logo printed on Conference Att endee Tote Bags




o On-Site Conference Program: HALF-PAGE, color ad

$6,000sapphire Sponsorship Head Shot Photo Booth (one opportunity)SOLE SPONSORSHIP of Photo Booth

o Sponsorship Signage Displayed at Photo Booth





$6,000sapphire Sponsorship Technology (one opportunity)SOLE SPONSORSHIP of Conference Technology

o Your Company Name will be the on-site Wi-Fi login password

o Conference att endees will be re-directed to your website aft er login

o Your logo will be displayed on the ALCA Conference App Home Page and on digital signage throughout the hotel





Design Your Own Sponsorship Custom sponsorship packages

are available – please contact Julie Wagner at [email protected] or 520.881.8008

$3,500 Break Sponsorship(multi ple opportuniti es) Sponsorship of a Breako Single Tabletop Exhibit, Preferred

locati on, plus electrical


$3,000 First Time Attendee Reception Sponsorship (one opportunity) Sponsorship of First Time Att endee Recepti ono Sole sponsor of the First-Time

Att endee Recepti on providing a toast to the new att endees (one drink ti cket provided to each fi rst-ti me att endee)

o 10 admission ti ckets to the First-Time Att endee Recepti on

$5,000pearl Sponsorship (multi ple opportuniti es)SOLE sponsorship of a Saturday General Session

o Opportunity to address conference att endees at Saturday Morning General Session (3 min) (In-person and/or video)

o Distributi on of Promoti onal Materials at General Session

o Verbal recogniti on at Saturday General Session





ADD ON OPPORTUNITIES**Available to Sponsors/Exhibitors/Supporters only. Pricing is in additi on to other fees.

“Lunch AND Learn” Roundtable (Friday)o Opportunity to meet with ALCA members/

att endees Friday April 8, 2022

o Box lunches provided for up to 12 att endees and 2 Exhibit/Sponsor Representati ves

o Listi ng in Conference Program• $2,500 (Member/Corporate Partner)• $3,000 (Non-Member/Non-Corporate Partner)

Video ads to be played during Annual conference during a general session – 60 Seconds

• $1,500 (Member/Corporate Partner)• $2,000 (Non-Member/Non-Corporate Partner)

Exhibitor Benefitso Tabletop Exhibit to include 6’x30” Draped and

Skirted Table & 2 Chairs

o Listi ng in Conference Program

o Pre-Show Mailing List (one-ti me use)

o Post-Show Mailing List (one-ti me use)

o Printed On-Site Att endee List

o 2 Badges for Exhibit Staff

o 2 Welcome Recepti on Tickets

o Breakfast & Coff ee Breaks (Lunches available at an additi onal fee)

o High Exhibit Traffi c

o Conference Rates at Host Hotel

o Opti onal: 50% discount on Full Conference Registrati on for up to 2 Exhibit Staff

• $3,000 (Non-Member/Non-Corporate Partner)

to be played during Annual conference

• $2,000 (Non-Member/Non-Corporate Partner)

resource hall Exhibit Dates Thursday, April 7 – Friday, April 8, 2022

Exhibitor Set-Up: Wednesday, April 6, 2022 • 4 pm – 10 pmExhibitors are encouraged to att end the Welcome Recepti on on Wednesday, April 6 at 6:00 pm

resource hall exhibit hoursThursday, April 7th • 8:00 am – 4:30 pmFriday, April 8th • 8:00 am – 11:00 am

Exhibitor Tear DownFriday, April 8th - 11:00 am – 2:00 pm*Exhibitor schedule above subject to change.

exhibitor feesSINGLE TABLETOP EXHIBIT:

$2,000 (Member/Corporate Partner)

$2,500 (Non-Member/Non-Corporate Partner)

DOUBLE TABLETOP EXHIBIT

$3,900 (Member/Corporate Partner)

$4,900 (Non-Member/Non-Corporate Partner)

reserve your space now!Register your exhibit table by December 17, 2021 and save $300 with our Early Bird Pricing. Exhibit space is limited and assigned on a fi rst-come, fi rst-served basis, so be sure to book your space today! Final deadline to register for exhibits and sponsors is February 4, 2022.

Applicati ons for exhibit space are subject to approval by the conference committ ee and must include a descripti on of the products/services to be exhibited. If the applicati on is not approved, deposit will be returned in full.

Cancellation PolicyCancellati ons must be received by February 4, 2022. No refunds will be given aft er February 4, 2022. Cancellati ons before that date will receive a refund minus a $50 administrati ve fee.

Non-Member/Partner Rate

Members/Corporate Partners

Conference Program Advertisements

FULL PAGE AD (7 ¼w” x 9 ¼h”) . . . . . . . . . . . . . $625 . . . . . . . . . . . . . . . . . . $725

HALF PAGE AD (7 ¼w” x 4 ½h”) . . . . . . . . . . . . . $375 . . . . . . . . . . . . . . . . . . $475

QUARTER PAGE AD (3 ½w” x 4 ¼h”) . . . . . . . . $275 . . . . . . . . . . . . . . . . . . $375

BUSINESS CARD AD (3 ½w” x 2 ¼h”) . . . . . . . $200 . . . . . . . . . . . . . . . . . . $300

All adverti sements must be paid in advance and received electronically in high resoluti on PDF, JPEG, TIF, or EPS fi les. (If EPS, please ensure that all text is converted to outlines.) All ads must be received by February 4, 2022! A $200 graphic design fee will be added for artwork or ads created in Microsoft Word.

*Exhibitors/Sponsors/Supporters – save $50 on all conference advertising opportunities!

ADDITIONAL ADVERTISING OPPORTUNITIES*ADDITIONAL ADVERTISING OPPORTUNITIES*

ALCA Tote Bag Inserts - $1,000 (multi ple opportuniti es)

• Opportunity to include a fl yer or promoti onal item in every Conference Tote Bag

• Recogniti on in the Conference Program

• Recogniti on in Inside ALCA Magazine

• Quarter-Page Ad in Inside ALCA in post-event Summer issue

Exhibit Space PoliciesSingle Tabletop display areas include the tabletop surface area of a 6’x 30” table, 1’ on either side of display and 8’ in height. Double Tabletop

display areas include the tabletop surface area of two 6’x30” tables, 1’ on either side of display and 8’ in height. We do not use pipe and drape in

our exhibit hall.

Each exhibit must have an att endant in the display area during break/display hours. Att endants must wear exhibitor badges and be registered as

exhibitors. Please note: lunches are not included but are available for purchase.

All products and services to be exhibited must be identi fi ed on the exhibit space agreement form. All demonstrati ons and interviews must be

contained within the limits of your exhibit space/tabletop display. No exhibitor shall assign, sublet, share, or apporti on the whole or any part

of the space allott ed to him or her without the knowledge and prior consent of ALCA Meeti ngs Management Staff . Aisles must be kept clear

and display shall be arranged so that it does not obstruct the general view of other exhibits in the Exhibiti on area. If Exhibitor plans any special

displays, Exhibitor shall submit drawings for such displays, in advance of the Exhibiti on, to ALCA for approval.

Display material exposing an unfi nished surface to neighboring exhibits is strictly prohibited. Nothing shall be posted on, tacked, screwed,

glued, or otherwise att ached to columns, walls, fl oors, or other parts of the building, equipment, or furniture. Anything necessary to protect

the building, equipment, or furniture from damage that may be caused by any part of Exhibitor’s display must be obtained and used by the

Exhibitor, at his or her own expense.

Exhibitor shall not do, nor permit to be done, anything that may interfere with the eff ecti veness or accessibility of uti lity, heati ng, venti lati ng, air

conditi oning, or fi re safety systems, or thereof, in the faciliti es. Nor shall Exhibitor do or permit to be done anything that may interfere with free

access in and around the exhibit space areas in the facility or in the public areas adjacent thereto.
















displays, Exhibitor shall submit drawings for such displays, in advance of the Exhibiti on, to ALCA for approval.





Organization/Company Name: _______________________________________________________________________________________

Mailing Address: ___________________________________________________________________________________________________

City: ________________________________________________________ State: _____________________ Zip: _____________________

Phone: ______________________________________________________ Web Address: ________________________________________

Primary Contact for Planning: ___________________________________ E-mail: ______________________________________________

Primary Contact On-Site: _______________________________________ E-mail: ______________________________________________

o $15,000 Ruby Sponsor – Opening General Session Keynote (Thurs)

o $10,000 Emerald Sponsor m Annual Business and Awards Luncheon (Thurs) m General Session (Thurs)

o $7,500 Diamond Sponsor – Morning General Session (Friday)

o $6,500 Jade Sponsor – Hotel Key Cards

o $6,000 Sapphire Sponsor – m Tote Bags m Technology m Photo Booth

o $5,000 Pearl Sponsor – General Session

o $3,500 Break Sponsor

o Other _______________________________________________

To register, simply complete this form. Agreement and pay-ment must be received by February 4, 2022. Space is limited and assigned on a first-come, first-served basis.

Please check the appropriate box(es).

SPONSOR REGISTRATION:

Conference Dates: Opening Reception • Wednesday, April 6, 2022Conference Dates • Thursday, April 7, 2022 –

Saturday, April 9, 2022Exhibit/Resource Hall Open • Thursday, April 7, 2022 –

Friday, April 8, 2022

ALCA Office Use Only: _______

Date Rec’d: _______________

Payment Rec’d: ____________

SPONSOR /EXHIBITOR AGREEMENT FORM

Custom sponsorship packages are available.

Please call Julie Wagner at 520.881.8008 or email

[email protected]

EXHIBIT TABLE REGISTRATION: SIGN UP TODAY!GN UP TODAY!EARLY BIRDDEADLINE DEC 17

DEADLINE DEC 17SAVE $300

SINGLE TABLETOP EXHIBIT PACKAGE o Member / Partner Rate $2,000o Non-member / Non Partner Rate $2,500

ADD-ON OPPORTUNITIES Video Ads: o Member / Partner Rate $1,500 o Non-member / Non Partner Rate $2,000Lunch and Learn Round Table: o Member / Partner Rate $2,500 o Non-member / Non Partner Rate $3,000

ON-SITE ADVERTISING:TOTE BAG INSERTS o $1,000 ALCA Tote Bag Inserts

ON-SITE PROGRAMo Full-Page Ad o Member / Partner $625 o Non-member / Non Partner $725

o Half-Page Ad o Member / Partner $375 o Non-member / Non Partner $475

o Quarter-Page Ad o Member / Partner $275 o Non-member / Non Partner $375

o Business Card Ad o Member / Partner $200 o Non-member / Non Partner $300

DOUBLE TABLETOP EXHIBIT PACKAGE o Member / Partner Rate $3,900 o Non-member / Non Partner Rate $4,900

(continued on next page)

ALCA SPONSOR /EXHIBITOR AGREEMENT FORM (CONTINUED) Please type or print:

Organization/Company Name: _______________________________________________________________________________________

o I am interested in paying ALCA Corporate Partner rates! Attached, please find the completed Corporate Partner Application.

o Please contact me when Conference Attendee Registration is open. I am interested in purchasing full Conference Registration at a 50% discount for up to two exhibitor staff.

Please describe the product, equipment, or service you will be exhibiting (this will be used for company description on online app):

_____________________________________________________________________________________________________________________

_____________________________________________________________________________________________________________________

I would prefer not to be assigned to a table next to or near: ___________________________________________________________________

Two badges per table will be issued for personnel staffing your exhibit. Additional namebadges and meal tickets can be ordered at a later date.

Namebadge #1 _______________________________________________E-mail __________________________________________________

Namebadge #2 _______________________________________________E-mail __________________________________________________

Please note: Electricity, telephone, Internet, and hotel shipping and handling charges are not included in the exhibitor package and will be at

company’s expense. Details to follow prior to event.

Do you anticipate needing electrical access? m Yes m No

Do you anticipate needing telephone and/or Internet access? m Yes m No _____________________________________________________

PAYMENT INFORMATIONo Enclosed is our check in the amount of $______________ Please make payable to the Aging Life Care Association and mail to address below by February 28, 2021.

Please charge my:

m VISA m MasterCard m American Express in the amount of $______________

Card # _______________________________________________________ Exp. Date _________________________________________________

Cardholder’s Name (please print) __________________________________ Signature: _________________________________________________

EXHIBITING TERMS AND CONDITIONS The exhibitor assumes the entire responsibility for losses, damages, and claims arising out of exhibit’sactivities and will indemnify, defend, and hold harmless ALCA, their agents, servants, and employees from any and all such losses, damages and claims. Please note, your signature signifies acceptance of all terms and conditions of exhibiting.

Signature _____________________________________________________

Date _____________________________________________________

BY MAIL OR FAX:Aging Life Care Association

Attn: 2022 Conference3275 West Ina Road, Suite 130

Tucson, AZ 85741 | F: 520.325.7925

For sponsorship or exhibitingopportunities, contact Julie Wagner at

[email protected] or 520.881.8008.

REGISTER NOW

Schedule of cancellation fees are noted. No refunds will be made after February 4, 2022.

Documents

Hyatt Regency Grand Cypress