HPN Power Point Presentation

Hospitality Performance NetworkHospitality Performance Network

Your One-Stop Meeting Solution Source

HPN OverviewHPN OverviewWho are we?

Introduction to Hospitality Performance Network

Value of PartneringValue PropositionThe HPN ProcessClient & Vendor Partnerships

Pre-Event Planning ServicesHotel Site SelectionContract NegotiationOn-Site Staffing & ManagementRegistration & Database ManagementEvent Marketing ServicesGround Transportation & Destination ManagementTeam BuildingKeynote Speakers & Event Personalities

Additional ServicesGeneral Session & Production ServicesAudio Visual Support & Breakout CoordinationTheme Parties

Discovery ProcessQuestion & AnswersSample Budget

Who are we?Who are we?

HPN is an innovative full service meeting and event management company comprised of a team of seasoned hospitality industry

professionals, each boasting 15-20 years of experience.

The principals of the Hospitality Performance Network possess a broad base of knowledge including operations, legal and finance, conference

services, and sales and marketing. These areas of expertise, coupled with an “ownership” mentality, help position our organization as an

industry leader in overall meeting value enhancement.

Unlike most companies offering services similar to HPN, we offer a more consultative approach to doing business, with Service and Value being the top priorities. We take our knowledge and carefully chosen vendor

relationships and utilize them to maximize your overall meeting “Experience”. Our unique approach of utilizing “open book”

management of meetings and events separates our company from the rest of the industry.

The HPN ProcessThe HPN Process

Research

Your Company & Product

Your Customers & Competitors

Business Goals & Objectives

Understanding Past Events & Meetings


Design

Work Closely with your In-House Team

Staging & Signage that creates one cohesive message

A well thought-out Program Plan

An Event Outline & Budget


Present

Creative Concepts & Design

Full Budget Review

Cost Saving Strategies


Organize

Various Timelines and Critical Meeting Deadline

Confirm Logistics Plan and Manage Vendors

Weekly Meetings and Reports as designated

Professionally Manage all Budgets


Execute

On Time and On Budget

Seamless Event Execution

Full On-Site Management

World Class Customer Service

Client & Vendor PartnershipsClient & Vendor Partnerships

…A few of our satisfied customers

Client & Vendor PartnershipsClient & Vendor Partnerships

… A few of our Valued Partners

Site SelectionSite Selection

HPN uses its purchasing power to offer you the following volume discounts in order to provide the most effective leverage for your meeting budgets:

4th largest placement volume from our inception three years ago, placing over 800,000 rooms all over the world annually.

Over $60 million annually in meeting contracts globally.

No cost to you for site selection and contract negotiations with hotels

Extensive knowledge of hotels and resorts ensuring the best available rate

Contract NegotiationsContract Negotiations

HPN provides the tools to facilitate negotiations bringing HPN provides the tools to facilitate negotiations bringing opportunities for economies of scale and consistent company-opportunities for economies of scale and consistent company-

approved contract language.approved contract language.

All agreements are reviewed by HPN’s contract department to ensure proper verbiage.

Negotiate attrition and cancellation commitments to minimize your financial exposure.

Ensure appropriate concessions are included such as complimentary rooms, upgrades, discounts on food and beverage, audio visual and various extras.

Establish meeting requirements, breakouts, set-up times and meeting room names are included it the contract.

On-Site Staffing & ManagementOn-Site Staffing & Management

HPN will provide experienced on-site staff to coordinate and manage all logistical and hotel requirements. HPN on-site staff members are involved from the site selection to the final billing and are well prepared to handle all meeting needs.

Manage cut-off dates and rooming lists

Arrival & departure manifests

Work with transportation vendors to manage scheduled transfers

Coordinate with hotel to ensure smooth arrival and attendee check-in

Generate banquet event orders and group resume with Conference Service Manager

Coordinate audio visual requirements

Ensure all aspects of VIP arrivals are set (amenities, room drop, etc)

Monitor detailed meeting budget daily

Meet with accounting to ensure proper billing

Ensure all meeting & break out rooms are properly set

Supervise over all meal functions & events

Post conference billing and individual meeting reconciliation

Registration & Data Base ManagementRegistration & Data Base Management

Registration is a detailed and time extensive process

Attendees have a variety of individual requests and hotel reservations that must be correct

HPN is dedicated and committed to delivering personalized web enabled registration services conveniently managed 24-hours 24-hours a day

All obstacles of registration are managed by our staff to ensure your program is a stress-free success

Registration & Data Base ManagementRegistration & Data Base Management

On-Line Registration

Customized Forms & Reports

Registration Staff Management

Breakout Assignments

Real-Time Budget Tracking

Collateral Distribution

Billing Reconciliation

Custom Name Badges, Luggage Tags plus a variety of additional Marketing Materials

Signage, Banners and Program Booklets

Ala carte services allows you to customize management based on your specific meeting needs

Team BuildingTeam Building

We deliver corporate team building at the site of your choice - indoors or outdoors.

One hour, half-day, full-day and multi-day team building programs.

All team building activities are interactive, full of adventure and emphasize business applications.

We make your event fun, memorable and results oriented.

Build Stronger Teams

Improve Decision Making Abilities & Leadership Skills

Increase Communication

Problem Solving / Conflict Resolution

Enhance Customer Service

Aid in planning for and adapting to a continually changing future

Ground Transportation & Destination ManagementGround Transportation & Destination Management

Transportation Services

Coordinate arrival/departure transportation

Full-service transportation coordination by a team of experienced professionals

Uniformed Staff, Two-way radio communication, cell phones are standard

Transfers based on manifests to ensure best pricing and volume discounts

Off-site transportation to facilities or other events

Destination Management

Coordinate recreational activities

Local Tours & Attractions

Spouse Tours & Excursions

Theme Parties & Entertainment

Team Building Events

Keynote SpeakersKeynote Speakers

HPN… The Perfect Resource for Great Speakers

Access to thousands of the world’s most accomplished speakers

Creative speakers who deliver the right message at your next event

Bringing value to corporate audiences

Bringing audiences to their feet

Key Note SpeakerKey Note Speaker

… A few featured speakers

Bill Gates

Colin Powell George Bush Sr Herb Kelleher

Newt Gingrich Michael Eisner Michael Dell

Craig Barrett Tom Hopkins Steve Ballmer Ed Zander

Event PersonalitiesEvent Personalities

Access to top talent in the entertainment industryTop Corporate Entertainers

General Session Emcees

Comedic Entertainers

Popular Music Artists

Nationally Recognized Spokespeople

Emmy Award Winning Writers

Production ServicesProduction Services

HPN’s creative design & production team has planned world-class events for decades. Our team will manage your budget and execute an event that will exceed your expectations on time and on budget.

Theatrical Show Openings & ClosingFilm & Video ProductionScenic & Stage DesignSound & Lighting DesignAudio Visual ManagementTalent Procurement & ManagementScript Development & CoachingSpecial FX, Pyro & StuntsSponsor VisibilityDécor & CenterpiecesPower Point Development & ManagementSpeaker ManagementAudience Response Systems


… A few of our recent events


… A few of our recent events

Theme PartiesTheme Parties

A great theme with interactive entertainment and eye-popping décor gets the party started!

Creative Theme DevelopmentConceptual descriptions & renderingsInteractive EntertainmentAudience ParticipationFood & Beverage Integration

HPN Pricing CommitmentHPN Pricing Commitment

Management Fees5% of Gross Meeting BudgetFees charged only on services HPN Manages

• Additional ChargesAdditional Services range 10-15%

Transportation, Staging, Recreation, Etc

Open Book Accounting on All ServicesComplete disclosure of all costs & profit marginsCapped Management Fees

We look forward to the opportunity of working with We look forward to the opportunity of working with your prestigious organization!your prestigious organization!

Thank You for your time & consideration.

After hearing our presentation

We hope you will agree…For great meetings

HPN is the KEY!

Documents

HPN Power Point Presentation