How to use PowerPoint effectively

G.S. Betney (2011)How to use PowerPoint effectively1Todays workshopWhat is PowerPoint?

Designing PowerPoint presentations some dos and donts

Creating a PowerPoint presentation

Delivering a PowerPoint presentation2What is PowerPoint?PowerPoint is a presentation program

Easy to learn

Easy to use

Can incorporate clipart and multimedia such as graphics, video, audio..Apple = Podium3PowerPoint however is notA replacement for presentation skills

A replacement for knowledge

Easy to use WELL4A warning from the expertsIn the hands of an agile expert, Microsoft's (MSFT) PowerPoint can be a powerful weapon. For everyone else, the world's best-selling presentation software has the impact of a squirt gun. It isn't that the software is hard to use. On the contrary, the fact that it's so simple to use may be why so many audiences are asleep before the fifth slide.

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5Designing PowerPoint presentationsChoose a design template that has high contrast between text and background especially when using projection equipment

The idea is to make it easy for your audience to read NOT to distract them with overly complex designs and colours, remember that some people are colour blind

Bad design can create problems especially for students with bad eyesight or dyslexia6FontsBe consistent

Dont use more than three fonts in a presentation

Do not use script fonts or fancy fonts

You may wish to adjust the font for handouts7Font sizeYour font size should be big enough to be seen!!!

For a large room at least 24 point

Be consistent8TextDo not put too much text on a slide, this can lead to the number 1 PowerPoint error of reading the slide

No more than SIX bullet points per slide

Use the NOTES feature

Use headlines and sub-headings9The NOTES feature

TextUse spell check just press F7 spelling errors always look unprofessional, much more so in 24 point projected onto a screen

Ask a friend to proofread for you before you actually present

Use correct punctuation and be consistent

Use upper case and lower case letters

11AnimationAnimation is fun but can distract your audience from what you are saying so:

USE SPARINGLY

Not like this.12MusicMusic is best avoided but can be pedagogically useful at the start of a lecture

How, why and when?

13GraphicsClip art

Photographs

Only use if it illustrates the point

Only ONE per slide14Charts and TablesCharts and tables are useful to explain complex ideas

Make sure they are big enough to see easily including legends

Normally only ONE per slide (unless comparing)15Creating a PowerPoint presentationDo NOT start by opening PowerPoint

Always PLAN the presentation out first

Create a storyboard

Then16Creating a PowerPoint presentation

17Click on Design in toolbar

18Choose a designdrag to preview

19Then just add your text etc.Remembering to adhere to the guidelines about:

BackgroundsFontsColourTextEtc.20Inserting clip artClick on Insert in the tool bar

Select Clip Art

The task pane will open in the right hand side of the screen21Clip Art task pane

22Type in a search termYou may have to try several search terms

This is especially the case if you are trying to illustrate abstract concepts.

Lets try teacher23Just choose the clip by clicking on it and then drag to resize to fit

24You can add a photograph

25Just click on the bottom left icon

26Animating textFirst type in your text

Then click on Animations

Then choose Custom animation.27This opens the custom animation task pane

28Select an element of the slide and click Add Effect

29Choose the effect and set the parameters..

30Delivering a PowerPoint presentationPowerPoint is there to help you get your points across NOT to distract the audience and dominate the lecture.

It is NOT a substitute for knowledge

Remember PPPPP

Prior practice prevents poor performance31Delivering a PowerPoint presentationDo NOT read the slides, explain the points

Do NOT speak with your back to the audience

If necessary use a spare laptop or hard copies so you dont have to look behind you

Do not rush, spend 2-3 minutes on each slide32HandoutsIt is usually a good idea to provide handouts

When to give them to your audience is a matter of some debate

You can produce them with 3 slides per page and space for notes33Go to print, select handouts

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