How to use Online Diary Application

Technical guidelines: Online Diary Application will work on the network of IA&AD and

SWAN (State Wide Area Network). IP 10.53.201.143/sai is to be

entered in the address bar of the SWAN browser.

Operational Guidelines: Following steps will be taken for online submission of pension revision cases to the office of Pr. Accountant General (A&E) Haryana, Chandigarh.

Updating the User profile

Step-1 After entering the above ip address following screen will appear on your monitor as

shown in image 1.1 below.

Image 1.1

Step-2 Enter your user id and password and click login button. First time password for all the

DDOs is welcome@123. After entering the login details following screen will appear as shown

in image 1.2 below. Click OK button.

Image 1.2

Step-3 Now, you will get the following screen. Enter the mobile number of the DDO, Landline

number of the office, official email id of the DDO and enter a new password. Now, click

UPDATE button.

Image 1.3

Following screen will appear

Image 1.4

In the above screen eight (8) different tabs are given i.e. Home, DDO Details, Cases where

retirement After 1996, Cases where retirement before 1996, My Cases, Pensioner Status, My

Pensioner and All Pensioners. Working of each tab is explained below.

DDO Detail (Tab-2) By clicking this tab, you can change/update your User profile

in future, if required.

Cases where retirement after

1996 (Tab-3)

All the pension revision cases irrespective of their date of

retirement will be uploaded under this tab.

Cases where retirement

before 1996 (Tab-4)

Data entry for all the cases, where date of retirement is before

1996 and their data is not available in tab-3; will be done under

this tab.

My Cases (Tab-5) DDO can view a date-wise list of all the pension revision cases

submitted by him.

Pensioner Status (Tab-6) By entering the PPO No. in this tab, current status of most

pensioners will be available. Information will include his/her

current address, Bank IFSC code, Mobile Number and last

pension drawn. This information is available for assistance

only. However, DDOs are advised to use due diligence by

verifying their records.

My Pensioners (Tab-7) Pension revision cases under notification dated 10.01.2018 will

be submitted on suo moto basis. By clicking this tab, DDOs

can view a list of post 1996 pensioners under their control.

All Pensioners (Tab-8) This tab will provide a list of most of the post 1996 pensioners

in Haryana.

Unlock Cases All the cases that are not closed by the DDOs will not be

submitted to Pr Accountant General office. Total number of

such cases will be displayed here. DDO has to lock these cases

and resubmit.

Cancelled Case In case any case is cancelled by this office, total number of

such cases and a list of the same will be available here. DDO

has to take care of such cases.

Retrieving the password

Step-1 On the login screen click the Forget Password. A screen as shown below will appear on

your monitor. Enter the registered mobile number (already entered while updating DDO profile)

in the box and click verify. A six digit OTP (One Time Password) will be sent to your registered

mobile number. Enter this OTP in the box provided. Now you will be asked to change your

password.

Using the Application

Step-1 Login with the user id and new password. Now, there are two types of cases before 1996

and after 1996. In both the cases enter the PPO No. given in the annexure 2/annexure 3 in the

Tab-3 i.e. Cases where retirement after 1996 as shown in the image 1.6 below

Image 1.6

Select TYPE REV_FOR_REG_2018 for Annexure-2 (Superannuation cases) and

REV_FOR_FAMILY_ 2018 for Annexure-3 (Family Pension cases)

Important : In old cases where PPO No. is assigned like 126522-S/HR or 28432-F/HR or 5772-

O/HR; six (6) digits will be required before the symbol –S or –F and /HR will not be entered.

E.g. 126522-S/HR will be entered as 126522-S and 28432-F/HR will be entered as 028432-F.

Letter Number Enter dispatch number of your office

Letter Date Don’t select any previous or future date. Cases with current date only can be

uploaded.

Now Click Submit. In case the data for the entered PPO Number is available in the database, it

will be populated on your screen. Else, you have to make the data entry for this pensioner under

Tab-4 i.e. Cases where retirement before 1996.

Click Tab-4 and following screen will appear on your monitor as shown in image 1.7 below:

Column no. 1 i.e. Pensioner’s File No. will be generated automatically after data entry is made.

After making the data entry please click the SUBMIT tab at the bottom of the form.

Image 1.7

After submitting the above form, a 10 digit Pensioner’s File number, which starts with 1201 will

appear in column 1 as shown in image 1.8 below

.

Image 1.8

Step-4 Write down this 10 digit file number on the Annexure-2/Annexure-3 as the case may be

and close the window. Now click the CASES AFTER 1996 button. As already explained that all

the cases (whether retired before 1996 or after 1996) will be submitted through this button.

Following screen will appear on your monitor as shown in the image 1.9 below.

Image 1.9

After submitting the above form, all the data related to this pensioner will be populated from the

server of AG Office. You can verify the entire information given in the form. As shown in the

image 1.10 below

Image 1.10

Don’t forget to enter the mobile number of the pensioner in the column provided in the form. So

that pensioner may receive the regular SMS alerts regarding progress of his/her pension revision

case in this office. Notionally fixed pay of the pensioner as on 01.01.2016 is to be entered in the

column Latest Notional Pay. Now, upload the digitally signed Annexure-2/Annexure-3 (as the

case may be) by clicking Choose File Button. Click submit after uploading the Annexure and

following screen as shown in the image 1.11 will appear on your screen.

Image 1.11

In the above form you can verify/re-check the data. If you want to edit the detail filled in, click

the EDIT FORM at the bottom of the form else, click LOCK FORM as shown in the image

above. Once, the form is locked, no changes can be made in the form. After locking the form

following screen will appear and a unique id number will be generated as shown in image 1.12

below.

Image 1.12

SMS alert will go to the pensioner that his/her pension revision case has been submitted to the

office vide ODMS Unique ID as mentioned of the Pr. Accountant General (A&E) Haryana.