How to Use Expense ItemsA General Overview

Presented by:Dylan PriceLead Implementation Consultant

November 9, 2015

1. Overview

2. Scenario

3. Process Steps

4. Expense Item Setup

5. Other Examples

6. Demo

AGENDA

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Summary:General overview of expense items in Orchestrated. We’ll see how we set them up and process them.

Who Should Attend:

Finance and Accounting

SUMMARY

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Demo

Overview

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Overview

Overview• Use expense items to simplify tracking costs

• Replace GL accounts with items

• Create generic GLs that can be replaced with specific items for POs

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Scenarios

Scenarios

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Scenario

Scenario• Lab supplies

• Replace invoices with GLs that hit Lab Expense

• Use Lab Expense items preset to hit the right expense

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Process

Process Steps

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Process

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Identify Setup

GL Determinati

on

BP Catalogue

Execute

Process

Identify• Find items that

can be consolidated

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Process

Setup• Create an

item as a placeholder

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Process

GL Determination• Create new Item Group

• Set GL Determinations

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Process

BP Catalogue• Add expense items to a

business partner specific list

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Setup

Expense Item Setup

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Setup

Item• Non Inventory & Purchase Not Sales

• GL Determination

• Warehouse Level

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Examples

Other Examples

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Examples

Other Examples• Sales Expenses• Travel• Food

• Brewing Consumables• Gloves• Goggles

• Other Non Inventory Items• General Expenses (printing & postage, travel, meals)

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Demo

Demo

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Demo

AP Invoice• Service Type• Lab vendor• Lab Expense GL

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Demo

Chart of Accounts• Item – “Lab

Supplies”• BP Catalogue• JE hits the Lab

Supplies GL

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Demo

Purchase Order

• Item• Quantity• Business Partner• Warehouse• Price

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Demo

Goods Receipt PO• Nothing happens because

it’s non inventory

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http://

forums.orchestratedbeer.com

Thank You!