HOW TO SHIP TO AUTOLIV BRAZIL · Page 2 of 12 How to ship to Autoliv Brazil 1 INTRODUCTION Brazil is a country with many particularities when it comes to customs procedures. In order

Page 1 of 12 How to ship to Autoliv Brazil

HOW TO SHIP TO AUTOLIV BRAZIL

1 INTRODUCTION .................................................................................................................... 2

1.1 Purpose ............................................................................................................................ 2

1.2 Main Contact People ........................................................................................................ 2

1.3 Shipping Possibilities ........................................................................................................ 2

2 GETTING STARTED .............................................................................................................. 3

2.1 Mandatory documents for shipping to Autoliv Brazil .......................................................... 3

- Commercial Invoice ..................................................................................................... 3

- Packing list / Shipping List / Shipping Memo / Delivery Note ........................................ 3

- Dangerous Goods Declaration ..................................................................................... 3

2.2 Dangerous Goods Important Information .......................................................................... 4

3 COMMERCIAL INVOICE MANDATORY INFORMATION ....................................................... 5

3.1 Commercial Invoice Example ........................................................................................... 7

4 PACKING LIST MANDATORY INFORMATION ...................................................................... 8

4.1 Packing List Example ......................................................................................................10

5 CONCLUSION .......................................................................................................................11

5.1 Paperwork Fines ..............................................................................................................11

ATTACHMENT A – COURIER PROCEDURE ..........................................................................12


1 INTRODUCTION

Brazil is a country with many particularities when it comes to customs procedures. In order

to comply with our government rules, Autoliv Brazil kindly asks all suppliers and exporters to follow

these instructions whenever shipping any sort of material to Brazil.

1.1 Purpose

Show how to ship cargos to Brazil without jeopardizing either the exporter or the

importer;

Clarify how paperwork should be done for complying with the Brazilian customs

clearance rules;

Prevent international cargos’ misguidance;

Prevent delays or unnecessary costs for international cargos transactions.

1.2 Main Contact People

Department Name E-mail Phone number

Purchasing Patricia Coimbra [email protected] +55 (12) 2125-1061

Logistics Gisele Cattaruzzi [email protected] +55 (12) 2125-1062

Foreign Trade Valmir Junior [email protected] +55 (12) 2125-1063

1.3 Shipping Possibilities

Dangerous goods

Fixed assets

Hardware/Software

Machinery/Equipment

Regular production items

Returnable items due to quality or malfunctioning problems

Sample items


For documents (paper documents only), you should contact the Requester for further

instructions, since this guideline does not apply for documents paperwork. Alternatively, if you

prefer, refer to Attachment A of this guideline.

2 GETTING STARTED

The supplier must have a Purchase Order number or a RAN number before starting these

procedures. In case there is no such number, please, contact the Requester first.

2.1 Mandatory documents for shipping to Autoliv Brazil

- Commercial Invoice

This document shows all the details of the transaction that has been negotiated

between both seller and buyer, includes the commercial information. There is an example

further on this guideline (page 7).

- Packing list / Shipping List / Shipping Memo / Delivery Note

This document shows all the details of the cargo itself and how it has been packed

for international shipping. There is an example further on this guideline (page 10).

- Dangerous Goods Declaration1

This document shows all the details for dangerous goods shipments, such as

Explosives or Chemicals, and it is used by the international forwarder in order to comply

with international shipping rules.

After sending these documents by e-mail to the Requester, you will receive a pick up

approval from the Planning Department, which is done by e-mail as well. After that, the Foreign

1 This document does not apply in case the material that is being shipped is not classified as dangerous by International Rules.


Trade Department will send the Shipping Green Light to the freight forwarder and the shipment

will start.

All approved documents must be sent along with the cargo on their original version, which

is identified by a blue ink signature handwritten by one of the exporter’s representative. This step

is extremely important, since the Brazilian government does not accept any digitally signed

documents for clearing international cargos.

All paperwork must be written in English, Spanish or French. Autoliv Brazil prefers all

paperwork to be done in English.

2.2 Dangerous Goods Important Information

All dangerous goods must have an Import License approved by the Brazilian Army before

it leaves the country of origin. This is an extremely important rule that must be followed by every

exporter.

Autoliv Brazil expects and trusts that all the exporters will have very accurate and coherent

information on the paperwork, which includes the net weight and the gross weight.

Every exporter who ships dangerous goods to Autoliv Brazil must be sure that every

production or sample item has the most accurate net and gross weight for every and all shipments.

Otherwise, Autoliv Brazil will face serious consequences with the government that will financially

and legally affect the company.

The exporter must be aware that all inaccurate information will be handled seriously and

roughly by a high managerial level at Autoliv Brazil, considering financial penalties for the exporter

that does not comply with these rules in a seriously manner.


3 COMMERCIAL INVOICE MANDATORY INFORMATION

This is the information that the Brazilian government requires on the commercial invoice.

COMMERCIAL INVOICE MANDATORY INFORMATION

# Information Definition Information type

1 Airport or port of destination2

The name of the airport or port where the cargo will arrive

Example: Santos, Guarulhos, Viracopos

2 Country of origin3 The name of the country where the cargo will leave

Example: Belgium; USA, Germany, etc.

3 Invoice number Reference that is determined by the exporter

Example: Inv25463; 99958; 5698/Inv

4 Invoice date Date when then invoice was issued

Example: 01/Jan./2015; 01Jan15; 01/01/15; 01/01/2015

5 Shipping method The type of transportation that will be used to send the cargo to Brazil

Sea freight; air freight; road freight

6 Incoterm4 The Commercial Term that the transaction was negotiated

Example: EXW, FOB, FCA, FAS, CFR, CPT, CIP, CIF, DAP, DAT, DDP

7 Importer The company that receives the cargo

Autoliv do Brasil Ltda. CNPJ/TaxID: 01.340.384/0001-54 Av. Roberto Bertoletti, 551 Vl. Do Piracangaguá Taubaté-SP/Brasil CEP/ZIP: 12042-045

8 Exporter/Shipper Whoever ships the cargo Full name Full address

9 Manufacturer5 Whoever manufactures the material

Full name per item Full address per item

10 Shipping marks Extra information Example: Purchase Order number, Requester name, Pick Up address, etc.

11 Item reference Must be the Part Number of Autoliv Brazil

Example: 11250100G

12 Item description Must be the name of the item Example: Cover; Armature; Bracket; Connector; Inflator; etc.

2 Mandatory for Dangerous Goods Shipments only. 3 Mandatory for Dangerous Goods Shipments only. 4 In case there are questions about Incoterms, please, contact your Logistics department or the Requisitioner at Autoliv Brazil. 5 In case the Exporter/Shipper and the Manufacturer are the same, there is no need to repeat such information.


13 Item quantity The number of items is being shipped

Example: 1 unit, 2 pieces, 3 kg, 10 mm, 5 m

14 Item unit of measurement

The unit of measurement used for the item

Example: unit, pieces, each, kg, m, g, etc.

15 Currency The currency that the transaction was negotiated

Example: USD, EUR, BRL, CHF, etc.

16 Item unit price The unit price of the item Example: EUR 3,78; USD 10,00; CHF 3000,00

17 Item total price The total price of the item Example: EUR 37,80; USD 100,00; CHF 30000,00

18 Total net weight6 The total net weight of the whole cargo

Example: 5,0kg

19 Total gross weight7

The total gross weight of the whole shipment

Example: 60,0 kg

20 Packaging quantity

The number of packaging the shipment has

Example: 1 wooden box; 20 carton boxes; 60 wooden pallets; 1 40’ HC Container

21 Packaging type The type of the packaging material

Example: wood; carton; plastic, etc.

22 Payment terms The number of days the payment should be received by the exporter

Example: Free of charge; 30 days, 60 days, Advanced Payment, etc.

23 Bank Information

The bank information Autoliv Brazil will use for wire transferring the total transaction price

Example: Bank XXX; SWIFT Code; Address, etc.

24 Official information8

The name of the person who issued the document or the exporter’s representative and the signature

Example:

6 The unit weight is considered to be only the material itself, without any sort of packaging. 7 The gross weight is considered to be the Cargo + Boxes + Pallets + Container, the result of it will be the gross weight. 8 All signatures must be handwritten in blue ink. Brazil’s government does not accept digitally signed documents.


3.1 Commercial Invoice Example


4 PACKING LIST MANDATORY INFORMATION

This is the information that the Brazilian government requires on the packing list.

PACKING LIST MANDATORY INFORMATION


1 Packing list number

Reference that is determined by the exporter

Example: PL25463; 99958; 5698/PL

2 Packing list date Date when then packing list was issued

Example: 01/Jan./2015; 01Jan15; 01/01/15; 01/01/2015

3 Importer The company that receives the cargo

Autoliv do Brasil Ltda. CNPJ/TaxID: 01.340.384/0001-54 Av. Roberto Bertoletti, 551 Vl. Do Piracangaguá Taubaté-SP/Brasil CEP/ZIP: 12042-045

4 Exporter/Shipper Whoever ships the cargo Full name Full address

5 Shipping method The type of transportation that will be used to send the cargo to Brazil

Sea freight; air freight; road freight

6 Item reference Must be the Part Number and/or the RAN Number

Example: 11250100G

7 Item description Must be the name of the item Example: Cover; Armature; Bracket; Connector; Inflator; etc.

8 Item quantity The number of items is being shipped

Example: 1 unit, 2 pieces, 3 kg, 10 mm, 5 m

9 Item unit of measurement

The unit of measurement used for the item

Example: unit, pieces, each, kg, m, g, etc.

10 Unit net weight The unit net weight per item Example: 0,1g; 2,0kg

11 Total item net weight

The total net weight per item Example: 1,0kg; 4,0kg

12 Total cargo net weight9

The total net weight of the whole cargo

Example: 5,0kg

13 Unit gross weight The total gross weight per item Example: 10,0kg; 40,0kg

14 Total item gross weight

The total gross weight per item Example: 15,0kg; 45,0kg

9 The unit weight is considered to be only the material itself, without any sort of packaging.



15 Total shipment gross weight10

The total gross weight of the whole shipment

Example: 60,0 kg

16 Packaging quantity

The number of packaging the shipment has

Example: 1 wooden box; 20 carton boxes; 60 wooden pallets; 1 40’ HC Container

17 Packaging type The type of the packaging material

Example: wood; carton; plastic

18 Packaging dimensions

The dimensions of the packaging the shipment has

Example: 63 x 40 x 37 cm

19 Official information11

The name of the person who issued the document and the signature

Example:

10 The gross weight is considered to be the Cargo + Boxes + Pallets + Container, the result of it will be the gross weight. 11 All signatures must be handwritten in blue ink. Brazil’s government does not accept digitally signed documents.


4.1 Packing List Example


5 CONCLUSION

If the paperwork is not complete or lacking the required information, Autoliv do Brasil may

have to pay severe fines and penalties in Brazil. Thus, we count on your help to make sure that

all future deliveries include the necessary information on the Commercial Invoice and on the

Packing List.

Note that this is being treated according to our legal requirements and customs clearance

policies, and to avoid customs problems in Brazil or extra costs, we must attend all the legal

procedures listed on this guideline.

Failure to comply with the instructions here described will result in supplier chargeback of

all costs, including airfreight, storage, demurrage, broker fees, local fees and governmental

penalties.

5.1 Paperwork Fines

If no improvements are seen in the next 30 days, counting from March 15th 2015, Autoliv

do Brasil will charge a fine of USD 100 per paperwork and will also charge back extra cost related

to the penalties we might have caused by wrong or missing information.


ATTACHMENT A – COURIER PROCEDURE

Documents

HOW TO SHIP TO AUTOLIV BRAZIL · Page 2 of 12 How to ship to Autoliv Brazil 1 INTRODUCTION Brazil is a country with many particularities when it comes to customs procedures. In order