HOW TO PROPOSE A HOW TO PROPOSE A COURSE OR COURSE OR

CURRICULUMCURRICULUM

Tina Good, College Curriculum Tina Good, College Curriculum CommitteeCommittee

Updated Fall 2014

What Do I Do First?What Do I Do First?

Discuss your idea with your Academic Discuss your idea with your Academic Chair and, using MS Word, type up a Chair and, using MS Word, type up a brief description of the course or brief description of the course or curriculum you wish to propose.curriculum you wish to propose.

Read Read General Procedures for submitting for submitting course or curriculum proposals. The course or curriculum proposals. The General Procedures can be found on the can be found on the Governance website at Governance website at http://www.sunysuffolk.edu/Governance

Where do I go to find the Proposal Where do I go to find the Proposal Forms and General Procedures?Forms and General Procedures?

All forms and the All forms and the General Procedures can be found on the can be found on the Governance website at at http://www.sunysuffolk.edu/Governance. Just click on Curriculum and follow . Just click on Curriculum and follow the links accordingly.the links accordingly.

Remember—You MUST USE MS Remember—You MUST USE MS WORD when preparing all proposal WORD when preparing all proposal documentation.documentation.

Proposal Journey for Single-Proposal Journey for Single-Campus ProposalCampus Proposal

Send Send LETTER OF INTENT to College Associate Dean for to College Associate Dean for Curriculum Development Curriculum Development Jennifer Browne at at centralacadaffairs@sunysuffolk.edu.centralacadaffairs@sunysuffolk.edu.

Associate Dean determines if proposal is single or Associate Dean determines if proposal is single or multi-campus proposal and completes bottom half of multi-campus proposal and completes bottom half of form.form.

Associate Dean completes the Response to Proposal Associate Dean completes the Response to Proposal form which will provide information about how to move form which will provide information about how to move forward with the proposal (e.g. what forms to use and forward with the proposal (e.g. what forms to use and things to consider as you develop your proposal.)things to consider as you develop your proposal.)

Associate Dean returns Letter of Intent and Response Associate Dean returns Letter of Intent and Response to Proposal forms to the Proposer with cc’s to the to Proposal forms to the Proposer with cc’s to the appropriate Executive Deans and Curriculum Chairs.appropriate Executive Deans and Curriculum Chairs.

**Remember—Send everything electronically****Remember—Send everything electronically**

Single-Campus ProposalSingle-Campus Proposal Once you have received the Letter of Intent Once you have received the Letter of Intent

and Response back from the Associate Dean and Response back from the Associate Dean of Curriculum Development designating the of Curriculum Development designating the proposal as a single-campus proposal,proposal as a single-campus proposal, collaboratively develop proposal using proposal collaboratively develop proposal using proposal

forms and forms and General Procedures as guidelines. as guidelines. Be sure to work through your Academic Chairs Be sure to work through your Academic Chairs

and Executive Deans or appropriate Associate and Executive Deans or appropriate Associate Deans of Academic Affairs, particularly on budget Deans of Academic Affairs, particularly on budget and facilities issues. and facilities issues.

Feel free to contact your Curriculum Committee Feel free to contact your Curriculum Committee Chair and the Associate Dean for Curriculum Chair and the Associate Dean for Curriculum Development as questions arise regarding your Development as questions arise regarding your proposal.proposal.

Single-Campus ProposalSingle-Campus Proposal Submit for Departmental VoteSubmit for Departmental Vote

Do not forget to have the Do not forget to have the Executive Dean's Acknowledgment of Support Form completed by the Executive Dean. completed by the Executive Dean.

All faculty in the department where the All faculty in the department where the proposed course or curriculum is housed have proposed course or curriculum is housed have the right to vote on the proposal. Departments the right to vote on the proposal. Departments that may be affected by the proposal should that may be affected by the proposal should also be made aware of the proposal so they also be made aware of the proposal so they can provide feedback. can provide feedback. Voting Guidelines can can be found on the Governance Curriculum be found on the Governance Curriculum websitewebsite

Single-Campus ProposalSingle-Campus Proposal

Electronically submit complete Electronically submit complete proposal packet to Campus proposal packet to Campus Curriculum Chair (with appropriate Curriculum Chair (with appropriate CCs). Names of Committee Chairs CCs). Names of Committee Chairs can be found on Governance can be found on Governance Curriculum website.Curriculum website.

Committee Chair verifies proposal is Committee Chair verifies proposal is complete and has it posted on complete and has it posted on Governance website for review by Governance website for review by College community.College community.

Single-Campus ProposalSingle-Campus Proposal Campus Curriculum Committee reviews and Campus Curriculum Committee reviews and

votes on proposal.votes on proposal. If rejected, Committee Chair sends proposal If rejected, Committee Chair sends proposal

back with reasons for rejection.back with reasons for rejection. If accepted, Committee Chair sends proposal If accepted, Committee Chair sends proposal

to appropriate Governance body for vote and to appropriate Governance body for vote and sends committee vote to sends committee vote to Scott Mandia (Governance webmaster), with CCs to Phil (Governance webmaster), with CCs to Phil Jennifer Browne and and Tina Good. .

Governance Chair sends outcome of Governance Chair sends outcome of governance vote to governance vote to Scott Mandia (Governance webmaster) with cc’s to (Governance webmaster) with cc’s to Tina Good, and , and Jennifer Browne

Single-Campus ProposalSingle-Campus Proposal

Webmaster posts votes on Webmaster posts votes on Curriculum website.Curriculum website.

Associate Dean follows up on Associate Dean follows up on curriculum proposal, e.g., seeking curriculum proposal, e.g., seeking SUNY approval, if necessary, and SUNY approval, if necessary, and making changes on the website, on making changes on the website, on Banner, and in the catalog.Banner, and in the catalog.

Proposal Journey for Multi-Campus Proposal Journey for Multi-Campus ProposalProposal

Send Send LETTER OF INTENT to to College Associate Dean for College Associate Dean for Curriculum Development Curriculum Development Jennifer Browne

Associate Dean determines if proposal is single or multi-Associate Dean determines if proposal is single or multi-campus proposal and completes bottom half of form.campus proposal and completes bottom half of form.

Associate Dean completes the Response to Proposal form Associate Dean completes the Response to Proposal form which will provide information about how to move forward which will provide information about how to move forward with the proposal (e.g. what forms to use and things to with the proposal (e.g. what forms to use and things to consider as you develop your proposal.)consider as you develop your proposal.)

Associate Dean returns Letter of Intent and Response to Associate Dean returns Letter of Intent and Response to Proposal to the Proposer with cc’s to the appropriate Proposal to the Proposer with cc’s to the appropriate Executive Deans and the College Curriculum Chair.Executive Deans and the College Curriculum Chair.

**Remember—Send everything electronically****Remember—Send everything electronically**

Multi-Campus ProposalMulti-Campus Proposal Once you have received the Letter of Intent and Once you have received the Letter of Intent and

Response back from the Associate Dean of Response back from the Associate Dean of Curriculum Development designating the Curriculum Development designating the proposal as a single-campus proposal, proposal as a single-campus proposal, collaboratively develop proposal using proposal forms collaboratively develop proposal using proposal forms

and and General Procedures as guidelines. as guidelines. Be sure to work through your Academic Chairs and Be sure to work through your Academic Chairs and

Executive Deans or appropriate Associate Deans of Executive Deans or appropriate Associate Deans of Academic Affairs, particularly on budget and facilities Academic Affairs, particularly on budget and facilities issues. issues.

Feel free to contact your Curriculum Committee Chair Feel free to contact your Curriculum Committee Chair and the Associate Dean for Curriculum Development as and the Associate Dean for Curriculum Development as questions arise regarding your proposal.questions arise regarding your proposal.

..

Multi-Campus ProposalMulti-Campus Proposal Submit for Departmental Votes.Submit for Departmental Votes.

All faculty in the departments where the proposed course All faculty in the departments where the proposed course or curriculum is housed have the right to vote on the or curriculum is housed have the right to vote on the proposal. Departments who may be affected by the proposal. Departments who may be affected by the proposal should also be made aware of the proposal so proposal should also be made aware of the proposal so they can provide feedback. Voting Guidelines can be they can provide feedback. Voting Guidelines can be found on the Governance Curriculum website.found on the Governance Curriculum website.

Do not forget to have the Do not forget to have the Executive Dean's Acknowledgment of Support Form completed by all appropriate Executive Deans.completed by all appropriate Executive Deans.

Electronically submit complete proposal packet to Electronically submit complete proposal packet to College Curriculum Committee Chair (with (with appropriate CCs). appropriate CCs).

Committee Chair verifies completion of proposal Committee Chair verifies completion of proposal and has it posted on Governance website.and has it posted on Governance website.

Multi-Campus ProposalMulti-Campus Proposal College Curriculum Committee votes on proposal.College Curriculum Committee votes on proposal. If rejected, Committee Chair sends proposal back If rejected, Committee Chair sends proposal back

with reasons for rejection. If accepted, Committee with reasons for rejection. If accepted, Committee Chair sends to all College Governance bodies for vote Chair sends to all College Governance bodies for vote and sends Committee vote to Scott Mandia (the and sends Committee vote to Scott Mandia (the Governance webmaster) to be posted online with cc Governance webmaster) to be posted online with cc to Jennifer Browneto Jennifer Browne

Governance Chairs send outcomes of governance Governance Chairs send outcomes of governance votes to Scott Mandia (Governance webmaster) with votes to Scott Mandia (Governance webmaster) with cc’s to Tina Good, and Jennifer Browne cc’s to Tina Good, and Jennifer Browne

Associate Dean follows up on curriculum proposal, Associate Dean follows up on curriculum proposal, e.g., seeking SUNY approval, if necessary, and e.g., seeking SUNY approval, if necessary, and making changes on the website, on Banner, and in making changes on the website, on Banner, and in the catalog.the catalog.

What Deadlines Do I Need to What Deadlines Do I Need to Know?Know?

Dates of Department MeetingsDates of Department Meetings for those Departments for those Departments affected.affected. Check with Academic ChairsCheck with Academic Chairs

Curriculum Committee Meeting DatesCurriculum Committee Meeting Dates Meeting dates can be found online on either the Administrative Meeting dates can be found online on either the Administrative

Calendar or the Governance website.Calendar or the Governance website. Governance Meeting DatesGovernance Meeting Dates

Meeting Dates can be found online on either the Administrative Meeting Dates can be found online on either the Administrative Calendar or the Governance websiteCalendar or the Governance website

SUNY/SED DeadlinesSUNY/SED Deadlines Check with College Associate Dean for Curriculum DevelopmentCheck with College Associate Dean for Curriculum Development

Catalog/Master Schedule DeadlinesCatalog/Master Schedule Deadlines Check with Academic Chairs, Executive Deans, or College Check with Academic Chairs, Executive Deans, or College

Associate Dean for Curriculum Development.Associate Dean for Curriculum Development. ALL DOCUMENTS MUST BE SUBMITTED TO CURRICULUM ALL DOCUMENTS MUST BE SUBMITTED TO CURRICULUM

CHAIRCHAIR AT LEAST 4 WEEKS PRIOR TO THE CURRICULUM AT LEAST 4 WEEKS PRIOR TO THE CURRICULUM COMMITTEE MEETING.COMMITTEE MEETING.