If you have additional questions, please call the HelpDesk at (202)434-0009 or ITServUS at 202-671-1566 Page 1 Last Update: 03/12/2020

HOW TO CREATE/SCHEDULE AND ACCESS A WEBEX MEETING

CREATION DATE: March 31, 2020

The purpose of this guide is to assist workers in scheduling and accessing WebEx meetings for the first time and ongoing with staff/colleagues. Pointers to Remember:

1. If you are accessing WebEx for the first time, you will be prompted to add on a WebEx extension. See figures 6 - 7 below.

2. If you are hosting a WebEx, you will use the email and password assigned by your Administrator.

3. If you are joining a WebEx, you will use the login information provided in your email invite.

Create/Scheduling WebEx Meetings: For the purpose of this tip sheet, we will be using Google Chrome. Steps include: First Log into dcnet.webex.com. Enter your already established group’s username and password Step 1: Click on Schedule.

Figure 1

1: Click Schedule.

If you have additional questions, please call the HelpDesk at (202)434-0009 or ITServUS at 202-671-1566 Page 2 Last Update: 03/12/2020

Step 2: Enter all meeting Scheduling a Meeting details. The Meeting password will automatically populate by the system.

Step 3: Click Start.

All invited attendees will automatically receive and Outlook email notification of meeting, and it will appear on their Outlook calendar.

Figure 2

Initial Steps for Joining a WebEx Meeting for the First Time: The following steps will provide an overview of how to access or join a WebEx meeting for the first time. For this example, Google Chrome is being used. Pointers to Remember: 1. You may be prompted to add-on a WebEx extension if using WebEx for the first time. 2. After clicking “Add WebEx to Chrome”, you will be prompted to add Cisco WebEx Extension. 3. This will allow you to join a WebEx meeting. See steps below.

Steps include: Step 1: Open the Calendar Invite from MS Outlook.

3: Click Start.

2: Enter Meeting

Type, Topic, Date, Time, Attendees.

If you have additional questions, please call the HelpDesk at (202)434-0009 or ITServUS at 202-671-1566 Page 3 Last Update: 03/12/2020

Step 2: Click on Attendee Link.

Figure 3

Step 3: Fill in the information requested on the page. (name, email address etc.) and click Submit.

Figure 4

If you have additional questions, please call the HelpDesk at (202)434-0009 or ITServUS at 202-671-1566 Page 4 Last Update: 03/12/2020

Step 4: Click Join.

Figure 5

Step 5: You may get the following screen asking you to Run a temporary application. If so click the blue

link.

Figure 6

If you have additional questions, please call the HelpDesk at (202)434-0009 or ITServUS at 202-671-1566 Page 5 Last Update: 03/12/2020

Step 6: Click RUN at the bottom of the page.

Figure 7

Step 7: Click Join Event.

Figure 8

If you have additional questions, please call the HelpDesk at (202)434-0009 or ITServUS at 202-671-1566 Page 6 Last Update: 03/12/2020

Joining Web Ex Meetings Ongoing Basis First, access your Outlook email account.. Step 1: Click Accept. Step 2: Click Join Meeting.

Figure 9

Step 3: Your name will automatically appear. Step 4: Enter Email address.

If you have additional questions, please call the HelpDesk at (202)434-0009 or ITServUS at 202-671-1566 Page 7 Last Update: 03/12/2020

Step 5: Click Next.

Figure 10 Step 2: Click Join Meeting.

Figure 11

If you have additional questions, please call the HelpDesk at (202)434-0009 or ITServUS at 202-671-1566 Page 8 Last Update: 03/12/2020

Notes: Notes: The following icons (in order) allow you to:

• Mute/Unmute your phone

• Enable/Disable video

• Share your screen

• Show Participants

• Chat

• Manage your Audio and Video Settings

• Leave Meeting

Note: Remember to click on leave meeting icon when meeting is completed.

Figure 12