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Today’s workshop

• 1 of 4 workshops on Traineeships

• To understand the barriers to growth

• To share best practice

• To plan what other support you would find useful

• Your name & organisation

• What is your experience of Traineeships so far?

• What are you hoping to get out of today?

What are Traineeships?

What are Traineeships?

• Introduced in August 2013 by Matthew Hancock as a solution to Youth Unemployment

(and removal of Access to Apprenticeships in Jan 2014)

• Supported in the recent Response to Consultation for 15/16

• Part of the Apprenticeship family• Only available to providers who hold grade 1

or 2 Ofsted and their subcontractors *published list(as declared at June 2013 – but cannot be grade 3 or 4)

• A programme for 16-24 year olds to bridge the gap between ‘Not ready for employment – Apprenticeship / job’

Recent support

• Nick Boles continues to support Traineeships (with added flexibilities for 19+ Jan 2015) SFA have growth targets ahead to 2016/17

• DWP have given local offices ‘aspirations’ (targets) for Traineeships

• They remain a priority for growth funding cases with both the SFA and EFA

• Education & Training Foundation supported £1m Traineeship Staff Support Programme (TSSP) March – July 2014

• Round 2 expected in January 2015

Where have your challenges been?

London & South EastVacancy Title Employer Name

Number of Vacancies

Traineeship in Hair/ beauty Elite Beauty (Canterbury) 1

Traineeship in Customer Service The Tanning and Laser Clinic (Folkestone) 1

TRAINEESHIP IN HAIR/BEAUTY That Nail and Beauty Academy (Folkestone) 1

Customer Service TRAINEESHIPS (London) Barclaycard (London) 20TRAINEESHIP - Retail (London) Entertainer (The) (London) 10

TRAINEESHIP in Business & Administration ers247 (London) 1Traineeship in Childcare with Highland Games Activity Week Ltd

The Highland Games Activity Weeks Limited (London) 1

Traineeship in Ground Maintenance (Horticulture) Quadron Services (London) 4TRAINEESHIP in Retail British Heart Foundation (London) 15TRAINEESHIP in Security Systems Banham Security (London) 40Traineeship Research Assistant Samedan Ltd (London) 1

TRAINEESHIP Business AdministrationPROGRESSIVE - TELEMARKETING LIMITED (Mitcham) 1

TRAINEESHIP in Flooring Crystal Furniture And Flooring (Romford) 2Retail Traineeship Tree of Hope (Tunbridge Wells) 1Traineeship in Hair/ beauty D J L Hair Studio (Whitstable) 1

Who are Traineeships designed for?

Who are they for?

• Designed for young people aged 16-24 *Up to 25 with an Education Health & Care Plan (EHCP)

• For individuals who:• Are unemployed, have little work experience but

focussed on finding work (learner self-declaration)• Are 16-19 (below L3) or 19-24 (below L2)

*Changes from Jan 2015 to 19-24 below L3

• Providers and employers believe have a reasonable chance of being ready for a job in 6 months

• They are not for individuals who don’t want to work, or those already in employment *Can be employed for 16 hours or less

Defining the age ranges

• 16-19 means 16, 17 or 18 on 31st August in the funding year they start

• 19-24 means 19, 20, 21, 22, 23 or 24 on 31st August in the funding year they start

• Up to 25 with EHCP means either an LDA (Learning Disability Agreement) or EHCP as issued by local authority

Defining prior learning

• Full level 2 = 5 GCSEs or equivalent A*-C

Certificate or diploma as per QCF*Changes from Jan 2015 to 19-24 below L3

• Full level 3 = 2 A Levels or equivalent

Diploma as per QCF

• See funding rates catalogue for listed qualifications

• 16-19s may hold GCSEs grade A*- C in English & maths and still be eligible if the provider thinks they need help in other areas to get ready for work

• Providers’ responsibility to identify prior attainment (collection of certificates / initial assessment)

What do they contain?

• Contain three main elements:• English & Maths (includes functional skills)• High quality work placement• Work preparation training

• Employers should be involved in the design

• High quality work placement to develop skills, knowledge, confidence, attitudes & behaviours

How long should they last?

• The ‘6 week minimum’ replaced with expected minimum work experience of 100-240 hours

• Maximum of 6 months (5 months with 1 employer)

• Have up to 4 weeks to allocate the work placement (in most cases expect this to be secured up front)

• Need to consider DWP requirements: No more than 6-8 consecutive weeks of work experience / 240 hours (can increase to 12 if offered Apprenticeship)

• 16 hour rule does not count, 30 hour max does

• Not all 18+ will be on unemployment benefits

Changes for 2015/16

• Increased emphasis on progression to job or Apprenticeship

• Minimum standard for progression to employment 60%? Shadow arrangements in 2014/15

• Re-defined definitions of ‘outcomes’ to include further learning (should be focussed on learning linked to future employment) ‘substantial qualification’ or continuing English & maths

• 19+ will be able to have ‘non accredited learning’ to develop behaviours, skills and attitudes

• Work experience and work preparation will be funded as one ‘combined’ and will have 20% achievement

• Employed for 8 consecutive weeks, within 6 months of completing the programme (includes self-employment)

Other points

• Permissible under RPA as a condensed programme

• If a learner progresses into an Apprenticeship, it does not reduce the minimum duration

• Can go into Advanced or Higher, not just intermediate

• Traineeships have separate branding

• Should have flexible start dates throughout the year

• It doesn’t affect Child Benefit / Child Tax Credit

How does the funding work?

Funding

• Providers asked to estimate their capacity to deliver

• Given a separate line for Traineeships: cannot be transferred into ASB or Apprenticeships

• Traineeships are a priority for growth cases (with SFA actuals – with EFA lagged)

• If you hold both EFA and SFA contracts, you must use EFA for 16-19 and SFA only for 19-24

• Any eligible provider with EFA Study Programme (incl. schools, academies and special schools)

• Ineligible providers could put together the same model – but cannot use the Traineeship branding

How does the funding work?

EFAmethodology

16-19

SFArules19-24

Study Programme methodology

Adult Skills Budget methodology

Planned hours based on bands of funding

Build a programme of funded units/qualifications+ Paid work experience

Qualifying period (2 weeks)

Qualifying period (4 weeks)

Full amount of funding paid on progression / completion

DWP rules impact design

EFA funding bandsStudent number status

Hours funded at Part time rate

Full time (540+) 600 £4,000Band 4 (450 – 539 hours)

495/600 (83% of £4000) £3,300

Band 3 (360 – 449 hours)

405 (68% of £4000) £2,700

Band 2 (280 – 359 hours)

320 (53% of £4000) £2,133

Band 1 (up to 280 hours)

% of 600 % of £4,000

• Qualification and non-qualification hours• Planned hours from the beginning (must be timetabled, organised, supervised)• Content should be suitable to their planned progression• Funding cap for students aged 18+ (not high needs) at Band 4• Lagged funding (for EFA – not for SFA 16-19 using EFA methodology)

+Block

2 fundin

g if eligibl

e

16 - 19 study programme

• Planned hours of a programme with a progression destination in mind

• Must not change mid-programme

• Planned accredited and non-accredited hours

• Capped at maximum rate £4000

• Paid on planned hours. If learner leaves and does not progress, it will affect retention factor in future years

• Must progress within 6 weeks or return to RPA compliant

Adult Skills Budget

• QCF

• £50 +

• Needs to be achieved during Traineeship

Vocational / Employability

quals(includes units)

English & MathsIf needed

Work experience

• Functional Skills

• £724

• Expect completion within Traineeship – but completion could be afterwards as part of Apprenticeship

• Minimum of 100 hours expected

• Z codes100 – 199 = £500200 – 499 = £700500 + = £900

19-24 Adult Skills Budget

• Usual ASB rules• No set maximum funding• Can use mix of units and full qualifications as long

as achieved within the 6 months maximum• English and maths can continue beyond traineeship• Each aim has 20% achievement element• If a 19-23 completes early (min 6 weeks)

but less than 100 hours work placement and progresses to an Apprenticeship classed as ‘completed and achieved’

• Self-employment is classed as employment

Completion

• Progression to employment or an Apprenticeship *Or further learning (self declaration permissible)

• Or 16-19 completion of planned hours

• Within 6 weeks of completing the programme

• Job role 16 hours or more per week, at least 6 consecutive weeks

• Both EFA and SFA, learner must complete a minimum of weeks (varies depending on which guidance you read)

Incentives

• Learners are not paid a salary or training allowance

• Providers and Employers have discretion to give incentives

• Employers are not required (but are encouraged) to consider supporting the costs of travel and lunch

• Bursary fund for 16-19

Break

10:45 – 11:00

Possible delivery models

Learning points to remember• Not too long - individuals want to work and earn money• Long enough to achieve qualifications and a

meaningful placement• Long enough to work towards English & maths• Long enough for the employer to really get a feel for

the trainee• Interesting and varied – needs to look and feel different• A model that is suitable for all ages

• Can combine funding methodologies• Meets DWP and Study Programme

requirements

Example funding model

No. of weeks

No. of hours per week

Total hours Band Funding

6 (6 weeks min)

30 180 1 (30%) £1,200

8 30 240 1 (40%) £1,60010 30 300 2 (funded at 320) £2,13312 30 360 3 (funded at 405) £2,700*14 30 420 3 (funded at 405) £2,70016 30 480 4 (funded at 495) £3,30020 (5 months max)

30 600 Full time £4,000

Benefits of a 12 week model•Not too long, keeps them interested•Can be blended for 19+ funding i.e. ‘topped and tailed’ with classroom around 8 weeks work experience in the middle

Example modelsWeek 1 2 3 4 5 6 7 8 9 10 11 12

Example A

Example B

Example C

Example D

Example E

Existing models

Mainly short programmes between 8 – 12 weeks Close working with JCP Advertising in papers / social media as well as Av Investing in the recruitment process to work out the

really motivated individuals e.g. advert, phone call, 1:1 Clear line of sight to an Apprenticeship or job Sector specific (or at least similar) Interesting, fun and unique Transport provided Detailed matching of candidate to placement

(not desktop)

Delivery model activity

• In small groups, discuss the possible delivery models

• Could be specific to a sector / generic to all

• What could it look like? Structure / days / weeks

• What should it include?

• What is going to make it unique / different?

Learner Recruitment

Using the example of the model you have created….

•What kind of learners could it attract?

•How would you recruit the learners?

•Which approaches have you used (or use currently) to attract and retain learners?

Examples of TSSP tools

What’s in it for me?

Your action plan from today& evaluation