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Date: Wednesday, January 18, 2017 Location: 3235 Holly Springs Parkway
HollySpringsDowntownDevelopmentAuthority
Agenda 6:00 pm
Regular Meeting
I. CALL TO ORDER
ROLL CALL Steve Adcock Kevin Moore Phyllis Long Kyle Whitaker Sonia Carruthers Chris Deluca
II. OLD BUSINESS
III. TREASURER’S REPORT
IV. NEW BUSINESS
1. Discuss/Interview DDA Applicant –
Presented By: Rob Logan, City Manager
2. Discuss 2017 Special Events Sponsorship Request Presented By: Rob Logan, City Manager
3. Discuss for consideration granting an easement to Georgia Power Company for the P. Rickman Extension and Associated Turn Lanes Project Presented By: Rob Logan, City Manager
4. Approve/deny October 19, 2016 meeting minutes
V. ADJOURNMENT
January 18, 2017 RE: Request for 2017 Special Events Sponsorship In 2016, the Downtown Development Authority generously donated $500 to support the 15th Annual Easter Egg Hunt, $500 to support the 13th annual Autumn Fest, and $500 to support the 12th Annual Holly Springs Christmas Parade. Your donations helped to provide free local events for families to enjoy. During the Easter Egg Hunt, 1,700 guests gathered to hunt over 13,000 eggs, while children had their faces painted, spent some time at the petting zoo, and had their picture taken with the Easter Bunny. Autumn Fest was in incredible success, with nearly 3,000 guests visiting Barrett Park for live entertainment, craft vendors, food trucks, and kids’ zone. The City’s Christmas Parade had 38 groups march down Holly Springs Parkway, all leading up to the arrival of Santa, who stayed at the Depot to take pictures with families while they snacked on Christmas cookies, hot chocolate, and warm apple cider, provided to them at no charge from Smallcakes food truck, compliments of the City. I hope that we can count on your $500 sponsorship for each of these events again in 2017. As our events continue to grow, it is important that the City continue to provide high-quality activities for Holly Springs’ families, and also strive to attract visitors to Holly Springs. Your $1,500 sponsorship will allow the City to continue to raise the bar for special events. Thank you for your consideration and continued support of special events in Holly Springs. Respectfully Submitted,
Erin Honea Main Street Director
Mayor Steven W. Miller Council Members Karen Barnett Dee Phillips Jeremy Smith Kyle Whitaker Michael Roy Zenchuk II
City Attorney Robert M. Dyer
City Clerk
Karen Norred
City Manager Robert H. Logan
City of Holly Springs Post Office Box 990
Holly Springs, GA 30142 www.hollyspringsga.us
Office: 770-345-5536 – Fax: 770-345-0209
Holly Springs Downtown Development Authority
Holly Springs Downtown Development Authority
Meeting Minutes
October 19, 2016
Members Present: Steve Adcock, Kevin Moore, Phyllis Long, Sonia Carruthers, Kyle Whitaker
Members Absent: Chris Deluca
Staff Members Present: City Manager Rob Logan and Assistant City Clerk Donna Sanders
Chairman Steve Adcock called the meeting to order at approximately 6:05 p.m.
Old Business
None to discuss
Treasurer’s Report
Sonia Carruthers presented the quarterly Treasurer’s Report for April 2016‐June 2016. Kevin Moore
made a motion to approve the April 2016‐June 2016 report. Phyllis Long seconded the motion. The
motion was approved 5‐0‐0.
Sonia Carruthers presented the quarterly Treasurer’s Report for July 2016‐September 2016. Phyllis Long
made a motion to approve the July 2016‐September 2016 report. Kevin Moore seconded the motion.
The motion was approved 5‐0‐0.
New Business
Sonia Carruthers made a motion to pay the Stormwater fee for DDA to the City of Holly Springs on
December 20, 2016. Kevin Moore seconded the motion. The motion was approved 5‐0‐0.
City Manager, Rob Logan presented the lease agreement for Heritage Roof Truss. The lease matures on
February 1, 2017. Rob Logan recommended giving Heritage Roof Truss a six (6) month lease and go
month to month thereafter. Steve Adcock made a motion to approve the six (6) month lease with
month to month thereafter, or until we give them notice of construction plans. Kevin Moore seconded
the motion. The motion was approved 5‐0‐0.
City Manager Rob Logan presented the Proposed Budget for the Fiscal Year 2017 which includes the six
months’ rental for Heritage Roof Truss. If the lease goes past six months, the budget will be amended.
Phyllis Long said the revenue should be for eight months since the lease renews in February. Per Rob he
will change the revenue to reflect two additional months by $3,200. Kevin Moore made a motion to
Holly Springs Downtown Development Authority
Meeting Minutes
October 19, 2016
Page 2
approve the Proposed Budget for the Fiscal Year 2017 with the additional funds added to the revenue to
reflect a total of $12,950. Phyllis Long seconded the motion. The motion was approved 5‐0‐0.
City Manager, Rob Logan updated the DDA on the Rickman Industrial Drive Realignment Project. The
project was awarded to Southeastern Site Development. The pre‐construction meeting is scheduled for
October 25th. The project will start at the end of the year. We are working on one outstanding issue
with GDOT and the Railroad to upgrade the railroad equipment.
City Manager, Rob Logan updated the DDA on the Industrial Connector Scoping Project. This project has
been awarded to AECOM. The first meeting with AECOM and GDOT representatives will be on
November 1. Rob said the purpose of the meeting will be to identify the route, preliminary engineering
and determine environmental issues. The City plans to have one or two public informational meetings
to meet with the affected property owners to get feedback on the route. Rob will let the DDA know at
the next meeting when the public information meetings will be held.
City Manager, Rob Logan gave an update on the LCI Project. Georgia Development Partners are ahead
of schedule on the project. The guardrails and sod have been installed. The completion date is
expected to be in December or January. Phase I stops at J.C. Mullins park sign. Per Rob the lamp posts
will accommodate banners. Working with the American Legion to install banners for the veterans to be
displayed on Memorial Day and Veterans Day. We will also use the lamp posts to display special events
for the City of Holly Springs.
The Board approved the April 20, 2016 meeting minutes. Kevin Moore made a motion to approve the
minutes. Sonia Carruthers seconded the motion. The motion was approved 5‐0‐0.
Discussion about when the Board Members terms expire. Rob Logan asked Donna Sanders to check
with the City Clerk, Karen Norred for the term dates. Phyllis Long asked Rob Logan to give
recommendations for two new board members for the January meeting.
Rob Logan updated the DDA on several projects including the high‐end luxury apartments going before
Council at the November meeting. Also, he updated the DDA on the AT&T, Starbucks and Taco Bell
project located at Sixes Road and Holly Springs Parkway.
Rob Logan told the DDA the City will be sending out a Request for Proposals for a master developer for
the Town Center Project. Once the master developer is in place the activity for the DDA may increase.
Per Steve Adcock, if the activity increases the DDA will resume monthly meetings.
Holly Springs Downtown Development Authority
Meeting Minutes
October 19, 2016
Page 3
Kevin Moore made a motion to adjourn the meeting at approximately 6:46pm. Sonia Carruthers
seconded the motion. The motion was approved 5‐0‐0.
Meeting Adjourned
Respectfully Submitted
_____________________________ _________________________
Steve Adcock, Chairman Date