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09-28-2020 DDA Agenda Page 1 of 2
Regular Downtown Development Authority
Board of Directors Meeting
Monday, September 28, 20120 12:00 p.m.
Cedar Springs City Hall
66 S. Main St. Cedar Springs, Michigan
1. Call the meeting to order. Pledge of Allegiance. 2. ROLL CALL:
Bernie Beier __________ Laura Ensley __________ _____________ __________ Gerald Hall, Mayor __________ Perry Hopkins __________ Sally Howland __________ Rose Ellen Powell __________ Dave Ringler __________ Todd Vriesenga __________
3. PUBLIC COMMENTS. Those citizens wishing to speak on agenda and non-agenda items will be allowed a maximum of four minutes each to address their concerns. This is the only time during the meeting that citizens are allowed to address the Downtown Development Authority. Please state your name and address for the record if you would like. 4. CONFLICTS OF INTEREST AND EX-PARTE COMMUNICATION INQUIRY 5. APPROVAL OF AGENDA 6. CONSENT AGENDA.
A. Motion to approve the minutes of the Regular Meeting July 27th, 2020.
B. Motion to approve the minutes of the Regular Meeting June 29th, 2020.
C. Motion to accept and file the financial report. a. Balance Sheet Report b. Revenue and Expense Report
7. UNFINISHED BUSINESS.
A. Mural at 71 N. Main St.
09-28-2020 DDA Agenda Page 2 of 2
B. Main St. Trash Bins and Cigarette Butt Holders
C. Downtown shopping map
a. I don’t like the drab color. b. I think that each business name listed should also have a line indicating their
main services (i.e. “Retail” “Food and Drink” etc.) c. I don’t like the jagged lines, its looks amateurish. d. I’d like to add the municipal parking lots with # of spaces listed at each one. e. I’d prefer a north-south lay out because our City is laid out on that axis. f. It would be nice to extend from 18 mile down to 17 Mile, if possible.
8. NEW BUSINESS.
A. Cauldron decorating on Main Street
B. Discussion on Welcome sign to be painted on City building at Staging Area.
a. Pressure wash & paint one side of building/backdrop 9.5'x60': $1,100 b. Painting 4'x20' graphic: $2,000 c. Painting 6'x30' graphic: $2,800 d. Anti-Graffiti Clear Coat: $1,200
Estimated cost 4X20=$4300 6X30=$5100
C. Discussion on October 2nd-4th and Halloween events and activities 9. CORRESPONDENCE.
A. Banner installation and quote
10. CITY MANAGER/DDA DIRECTOR’S REPORT.
11. TRUSTEE COMMENTS.
12. ADJOURNMENT.
The next DDA meeting is Monday, October 26, 2020 at 12 p.m.
06-29-2020 DDA Minutes Page 1 of 3
Regular Downtown Development Authority
Board of Directors Meeting
Monday, June 29, 2020 12:00 p.m.
Cedar Springs City Hall
66 S. Main St. Cedar Springs, Michigan
1. Call the meeting to order. Pledge of Allegiance. Ringler called meeting to order at 12:02pm, Board failed to recite pledge. 2. ROLL CALL:
Bernie Beier Present Laura Ensley Excused Sam Gebhardt Excused Gerald Hall, Mayor Excused Perry Hopkins Present Sally Howland Present Rose Ellen Powell Present Dave Ringler Present Todd Vriesenga Present
3. PUBLIC COMMENTS. Those citizens wishing to speak on agenda and non-agenda items will be allowed a maximum of four minutes each to address their concerns. This is the only time during the meeting that citizens are allowed to address the Downtown Development Authority. Please state your name and address for the record if you would like. None. 4. CONFLICTS OF INTEREST AND EX-PARTE COMMUNICATION INQUIRY None. 5. APPROVAL OF AGENDA Discussion on adding Main St. Garbage Cans as Agenda item. Motion by Hopkins seconded by Howland to approve Agenda as presented
Voice Vote 6-0 Motion Carried 6. CONSENT AGENDA.
06-29-2020 DDA Minutes Page 2 of 3
A. Motion to approve the minutes of the Regular Meeting March 30, 2020 and the
Informational Meeting March 30, 2020.
B. Motion to accept and file the financial report. a. 19/20 Budget activity as of 6-23-2020 b. 20/21 Approved Budget
C. Motion to earmark 19/20 funds for approved and ongoing projects
a. Mural at 71 N. Main St-$5000
D. Motion to approve purchase and reimbursement for $694.21 of flowers and other materials for installation and planting in the downtown flowerboxes
Motion by Hopkins seconded by Howland to approve consent agenda
Roll Call Vote 6-0 Motion Carried
7. UNFINISHED BUSINESS.
A. Motion to approve Mural Artist Agreement and direct the City Manager to sign on behalf of the DDA
Motion by Hopkins seconded by Howland to approve motion as presented
Roll Call Vote 6-0 Motion Carried 8. NEW BUSINESS.
A. Discussion of 20-21 budget priorities
a. $500 Portable Restrooms Community Event Sponsorship (Concerts $1000, Bike Race $1000) $500 Signs $5000 Parking Lots W/Signs $5000 Benches/Garbage Cans $5000 Public Art (Mural/Sculptures/Banners) $1500 Flower Box Expense $200 Printing and Publishing $100 Water Utility Expense $2500 Wages $1000 Equipment Rental Expense $1000 Material Expense $600 Budget=$24,900
b. Downtown Parking Map c. Update Downtown Business Map (at Staging Area Bathroom) d. Asphalt Mural
Board discussed what priorities existed and what changes Board might like to make to budget due to COVID19 restrictions. Board consensus was not to make changes now and that many things could be held in budget for use before July 1, 2021. Board discussed Main St. garbage cans and wish to make those a priority, members asked to investigate individually and then potential for subcommittee at next meeting. City Manager remarked that he would like to see new garbage cans by fall. Ringler commented that the plastic bins being used by trash hauler projected cheap image on Main St.
06-29-2020 DDA Minutes Page 3 of 3
Ringler asked if Wages, Equipment Rental and Material expenses in budget were related to snow removal, City Manager indicated that they were. Board discussed asphalt mural but felt it wasn’t priority right now. Board discussed graphic design for creation of downtown parking map and also replacement for the downtown shopping map. Ringler stated that he knew a graphic design person that he would contact. City Manager indicated that Laura Ensley also had a graphic design person that could be contacted. City Manager to look into whether REGIS system could be used for this purpose but commented that REGIS might lack the style that matched with downtown theming. 9. CORRESPONDENCE.
A. Marihuana Update
City Manager answered questions from Board Members about City’s recently adopted marihuana laws.
B. DDA ZOOM Public Notice 10. CITY MANAGER/DDA DIRECTOR’S REPORT. City Manager commented that COVID19 had really impacted DDA efforts to get some of its
goals accomplished this year.
11. TRUSTEE COMMENTS. Beier stated he was impressed at how adaptable businesses, the public and 2020 graduates
have been with COVID19. Hopkins stated that businesses have had to adapt to survive and worried that unlimited amount
of marijuana businesses may be bad for local established businesses by driving up real estate prices and buying up the buildings, only to be vacant in a couple years.
Howland stated that she was excited for all of the changes coming to downtown. Powell stated that Garden Club was working on potential project that included downtown
planter boxes, hoped that downtown planter boxes would be taken care of this year. Vriesenga stated that he was happy that is was summer but that he didn’t like COVID19. Ringler stated that everybody should be supporting local businesses and that everybody should
be on lookout for business owners who could join DDA to replace Gebhardt who was likely resigning from Board.
12. ADJOURNMENT.
Hopkins motioned Powell seconded to adjourn.
Voice Vote 6-0 Motion Carried
Meeting adjourned at 12:52pm
Shandell Napieralski, Deputy City Clerk David Ringler, Chairperson
07-27-2020 DDA MINUTES Page 1 of 2
Regular Downtown Development Authority
Board of Directors Meeting
Monday, July 27, 2020 12:00 p.m.
Cedar Springs City Hall
66 S. Main St. Cedar Springs, Michigan
1. Call the meeting to order. Pledge of Allegiance.
The Pledge was not recited.
2. ROLL CALL:
Bernie Beier EXCUSED Laura Ensley PRESENT ___________ ________ Gerald Hall, Mayor EXCUSED Perry Hopkins PRESENT Sally Howland EXCUSED Rose Ellen Powell PRESENT Dave Ringler PRESENT Todd Vriesenga EXCUSED
No quorum exists, Board decided to hold informal meeting.
3. PUBLIC COMMENTS.
Those citizens wishing to speak on agenda and non-agenda items will be allowed a maximum of four minutes each to address their concerns. This is the only time during the meeting that citizens are allowed to address the Downtown Development Authority. Please state your name and address for the record if you would like.
No member of the public made a comment. The Board had informal discussions about
garbage cans and cigarette butt holders and the Chamber of Commerce grant opportunity. Board discussed various ideas of what the Chamber could do with the Chamber’s Grant Opportunity including dog park, benches, playground equipment. Sign committee to put together recommendation and work with Chamber on Garbage Bins/Butt holders. Chamber president to be invited to future DDA meetings.
4. CONFLICTS OF INTEREST AND EX-PARTE COMMUNICATION INQUIRY
No comments by any board members
5. APPROVAL OF AGENDA
07-27-2020 DDA MINUTES Page 2 of 2
Agenda was not approved.
6. CONSENT AGENDA.
A. Motion to approve the minutes of the Regular Meeting June 29, 2020.
B. Motion to accept and file the financial report.
Consent Agenda was not approved.
7. UNFINISHED BUSINESS.
A. Mural Update
Board discussed potentially hiring new muralist.
B. Garbage Cans for Main St. a. Option 1 b. Option 2 c. Option 3 d. Option 4 e. Option 5 f. Option 6 g. Option 7 h. Option 8
Board discussed liking Option 2 for garbage bin.
C. Update downtown business map at Staging Area
8. NEW BUSINESS.
A. Discussion on working with the Chamber of Commerce
Board discussed working with Chamber on Garbage Bins and Cigarette Butt holders and also inviting Chamber President to participate in DDA meetings.
9. CORRESPONDENCE.
A.
10. CITY MANAGER/DDA DIRECTOR’S REPORT.
11. TRUSTEE COMMENTS.
12. ADJOURNMENT.
Meeting was adjourned at 12:45 p.m.
The next DDA meeting is Monday, October 26th, 2020 at 12 p.m.
06-29-2020 DDA Minutes Page 1 of 4
Regular Downtown Development Authority
Board of Directors Meeting
Monday, June 29, 2020 12:00 p.m.
Cedar Springs City Hall
66 S. Main St. Cedar Springs, Michigan
1. Call the meeting to order. Pledge of Allegiance. Ringler called meeting to order at 12:02pm, Board failed to recite pledge. 2. ROLL CALL:
Bernie Beier Present Laura Ensley Excused Sam Gebhardt Excused Gerald Hall, Mayor Excused Perry Hopkins Present Sally Howland Present Rose Ellen Powell Present Dave Ringler Present Todd Vriesenga Present
3. PUBLIC COMMENTS. Those citizens wishing to speak on agenda and non-agenda items will be allowed a maximum of four minutes each to address their concerns. This is the only time during the meeting that citizens are allowed to address the Downtown Development Authority. Please state your name and address for the record if you would like. None. 4. CONFLICTS OF INTEREST AND EX-PARTE COMMUNICATION INQUIRY None. 5. APPROVAL OF AGENDA Discussion on adding Main St. Garbage Cans as Agenda item. Motion by Hopkins seconded by Howland to approve Agenda as presented
06-29-2020 DDA Minutes Page 2 of 4
Voice Vote 6-0 Motion Carried 6. CONSENT AGENDA.
A. Motion to approve the minutes of the Regular Meeting March 30, 2020 and the Informational Meeting March 30, 2020.
B. Motion to accept and file the financial report. a. 19/20 Budget activity as of 6-23-2020 b. 20/21 Approved Budget
C. Motion to earmark 19/20 funds for approved and ongoing projects
a. Mural at 71 N. Main St-$5000
D. Motion to approve purchase and reimbursement for $694.21 of flowers and other materials for installation and planting in the downtown flowerboxes
Motion by Hopkins seconded by Howland to approve consent agenda
Roll Call Vote 6-0 Motion Carried
7. UNFINISHED BUSINESS.
A. Motion to approve Mural Artist Agreement and direct the City Manager to sign on behalf of the DDA
Motion by Hopkins seconded by Howland to approve motion as presented
Roll Call Vote 6-0 Motion Carried 8. NEW BUSINESS.
A. Discussion of 20-21 budget priorities
a. $500 Portable Restrooms Community Event Sponsorship (Concerts $1000, Bike Race $1000) $500 Signs $5000 Parking Lots W/Signs $5000 Benches/Garbage Cans $5000 Public Art (Mural/Sculptures/Banners) $1500 Flower Box Expense $200 Printing and Publishing $100 Water Utility Expense $2500 Wages $1000 Equipment Rental Expense $1000 Material Expense $600 Budget=$24,900
b. Downtown Parking Map c. Update Downtown Business Map (at Staging Area Bathroom) d. Asphalt Mural
06-29-2020 DDA Minutes Page 3 of 4
Board discussed what priorities existed and what changes Board might like to make to budget due to COVID19 restrictions. Board consensus was not to make changes now and that many things could be held in budget for use before July 1, 2021. Board discussed Main St. garbage cans and wish to make those a priority, members asked to investigate individually and then potential for subcommittee at next meeting. City Manager remarked that he would like to see new garbage cans by fall. Ringler commented that the plastic bins being used by trash hauler projected cheap image on Main St. Ringler asked if Wages, Equipment Rental and Material expenses in budget were related to snow removal, City Manager indicated that they were. Board discussed asphalt mural but felt it wasn’t priority right now. Board discussed graphic design for creation of downtown parking map and also replacement for the downtown shopping map. Ringler stated that he knew a graphic design person that he would contact. City Manager indicated that Laura Ensley also had a graphic design person that could be contacted. City Manager to look into whether REGIS system could be used for this purpose but commented that REGIS might lack the style that matched with downtown theming. 9. CORRESPONDENCE.
A. Marihuana Update
City Manager answered questions from Board Members about City’s recently adopted marihuana laws.
B. DDA ZOOM Public Notice 10. CITY MANAGER/DDA DIRECTOR’S REPORT. City Manager commented that COVID19 had really impacted DDA efforts to get some of its
goals accomplished this year.
11. TRUSTEE COMMENTS. Beier stated he was impressed at how adaptable businesses, the public and 2020 graduates
have been with COVID19. Hopkins stated that businesses have had to adapt to survive and worried that unlimited amount
of marijuana businesses may be bad for local established businesses by driving up real estate prices and buying up the buildings, only to be vacant in a couple years.
Howland stated that she was excited for all of the changes coming to downtown. Powell stated that Garden Club was working on potential project that included downtown
planter boxes, hoped that downtown planter boxes would be taken care of this year. Vriesenga stated that he was happy that is was summer but that he didn’t like COVID19. Ringler stated that everybody should be supporting local businesses and that everybody should
be on lookout for business owners who could join DDA to replace Gebhardt who was likely resigning from Board.
12. ADJOURNMENT.
Hopkins motioned Powell seconded to adjourn.
Voice Vote 6-0 Motion Carried
06-29-2020 DDA Minutes Page 4 of 4
Meeting adjourned at 12:52pm
Shandell Napieralski, Deputy City Clerk David Ringler, Chairperson
BALANCE SHEET 1/1Page:08/25/2020 10:43 AMUser: DARLADB: Cedar Springs
Period Ending 08/31/2020
Fund 250 Downtown Development (DDA)
BalanceDescriptionGL Number
*** Assets ***
47,800.62 General Checking - Independent Bank250-000.000-001.100
47,800.62 Total Assets
*** Liabilities ***
0.00 Total Liabilities
*** Fund Balance ***
14,613.55 Unrestricted Fund Balance250-000.000-390.000
14,613.55 Total Fund Balance
* Year Not Closed
21,473.49 *19-20 End FB/20-21 Beg FB
14,613.55 Beginning Fund Balance - 19-20
26,327.13 Net of Revenues VS Expenditures - Current Year47,800.62 Ending Fund Balance47,800.62 Total Liabilities And Fund Balance
6,859.94 Net of Revenues VS Expenditures - 19-20
REVENUE AND EXPENDITURE REPORT 1/1Page:08/25/2020 10:44 AMUser: DARLADB: Cedar Springs PERIOD ENDING 08/31/2020
% BDGTUSED
AVAILABLEBALANCE
ACTIVITY FORMONTH
08/31/2020YTD BALANCE08/31/2020
2020-21AMENDED BUDGETDESCRIPTIONGL NUMBER
Fund 250 - Downtown Development (DDA)RevenuesDept 000.000
114.07 (2,382.76)0.00 19,312.76 16,930.00 Captured City Taxes250-000.000-401.100113.39 (242.33)0.00 2,052.33 1,810.00 Captured Comm College Taxe250-000.000-402.10080.29 1,217.96 0.00 4,962.04 6,180.00 Captured Kent County Taxes250-000.000-402.200
105.65 (1,407.13)0.00 26,327.13 24,920.00 Total Dept 000.000
105.65 (1,407.13)0.00 26,327.13 24,920.00 TOTAL REVENUES
ExpendituresDept 740.000 - DDA
0.00 1,000.00 0.00 0.00 1,000.00 WAGES - FULL TIME EMPLOYEES250-740.000-702.0000.00 1,000.00 0.00 0.00 1,000.00 Material Expense250-740.000-782.0000.00 500.00 0.00 0.00 500.00 Professional Service Expense250-740.000-801.0000.00 5,000.00 0.00 0.00 5,000.00 PARKING LOTS W/ SIGNS250-740.000-871.1000.00 500.00 0.00 0.00 500.00 STREET SIGNS250-740.000-871.2000.00 5,000.00 0.00 0.00 5,000.00 BIKE RACKS250-740.000-871.3000.00 5,000.00 0.00 0.00 5,000.00 BANNERS OR PUBLIC ART250-740.000-871.4000.00 1,500.00 0.00 0.00 1,500.00 FLOWER BOX EXPENSE250-740.000-871.5000.00 200.00 0.00 0.00 200.00 Printing/Publishing Expense250-740.000-900.0000.00 100.00 0.00 0.00 100.00 Water Utility Expense250-740.000-922.0000.00 1,000.00 0.00 0.00 1,000.00 Equipment Rental Expense250-740.000-940.0000.00 1,000.00 0.00 0.00 1,000.00 Miscellaneous Expense250-740.000-956.0000.00 3,120.00 0.00 0.00 3,120.00 Appropriation to Fund Balance250-740.000-999.100
0.00 24,920.00 0.00 0.00 24,920.00 Total Dept 740.000 - DDA
0.00 24,920.00 0.00 0.00 24,920.00 TOTAL EXPENDITURES
100.00 (26,327.13)0.00 26,327.13 0.00 NET OF REVENUES & EXPENDITURES
0.00 24,920.00 0.00 0.00 24,920.00 TOTAL EXPENDITURES105.65 (1,407.13)0.00 26,327.13 24,920.00 TOTAL REVENUES
Fund 250 - Downtown Development (DDA):
Banner Cost Estimate The labor and equipment cost for 50 banners:
• $284.00 to put up or take down on Main St from Beech to Maple.
• $497.00 to put up or take down on Main St from Muskegon to Maple. Muskegon to Maple would include the black light poles on Muskegon East and West of Main. Price is the same if banners are exchanged at the same time they are put up and taken down. There are an estimated 45-50 wooden Red Flannels. Thanks, Bill LaRose DPW Director City of Cedar Springs [email protected]
66 S. Main Street P.O. Box 310 Cedar Springs, Michigan 49319-0310 www.cityofcedarsprings.org
Phone 616.696.1330 Fax 616.696.0202 TDD# 1.800.649.3777
