Holiday Inn Hotel and Suites Overland Park - IHG

SPECIAL EVENT PLANNER & MENU

Holiday Inn & Suites • 8787 Reeder Street • Overland Park, KS 66214 • 913-888-8440

Contact the professional sales team at the Holiday Inn & Suites Overland Park-West to plan your next event!

Holiday Inn & Suites • 8787 Reeder Street • Overland Park, KS 66214 • 913-888-8440Prices are subject to change due to market fluctuations caused by COVID-19. Final menu prices will be guaranteed 7 days prior to event. Prices do not include taxable 22% service charge or state sales tax. 06/02/2020 2

WELCOME

The Holiday Inn & Suites Overland Park West is conveniently located just off I-35 and Highway 69. Only a short drive to Pine Ridge Business Park, Oak Park Mall, and Quivira 95 shops. The hotel is only 12 miles from downtown Kansas City, and nearby attractions include: Arrowhead Stadium, Kauffman Stadium, the Kansas Speedway, Sporting KC Stadium, Worlds of Fun & Oceans of Fun. Regardless of their reason to visit, our guests enjoy a number of great business and leisure opportunities.

Whether you are planning a meeting for 10, or a convention for 500, the Holiday Inn & Suites Overland Park West hotel and staff are sure to exceed your expectations. We offer over 10,000 square feet of flexible conference space.

Our facility is perfect for board meetings, classroom settings, receptions, and much more. Business necessities include audio visual equipment and complimentary high-speed internet access. We are confident that you will see why our guests consider us the only choice for their next big event.

We are also known for our superb catering services. From an informal breakfast, to an elegant dinner; our creative staff works with you to customize the perfect food and beverage selections for your event.

Call our Sales and Catering Department for more information or to book your event today!


GENERAL INFORMATION

MEETING ROOM DIMENSIONS (L X W)

SQUARE FOOTAGE BOARDROOM THEATER CLASSROOM U-SHAPE BANQUET

Douglas Room 66 x 20 1,320 35 90 54 45 90

Johnson Boardroom 41 x 45 1,845 12 N/A N/A N/A N/A

Wyandotte Room 20 x 30 600 20 40 24 20 40

Kansas Grand Ballroom 66 x 75 4,950 N/A 500 250 N/A 325

Kansas Ballroom 66 x 45 2,970 N/A 325 180 N/A 200

Shawnee Room 66 x 30 1,980 40 130 90 48 120

Sunset Ballroom 86 x 40 3,440 N/A 375 200 N/A 225

Sunset Boardroom N/A N/A 12 N/A N/A N/A N/A

Emerald Room 24 x 34 816 30 48 45 32 50

HOTEL AT A GLANCENumber of Floors ...............................8

Number of Guest Rooms .............. 190

Number of Conference Rooms .......14

Complimentary Parking .............. 325

Check-In ................................. 3:00 pm Check Out ............................. 12:00 pm

RESTAURANT ON SITE!Available for your breakfast and dinner needs.

STANDARD GUEST ROOM AMENITIESMicrowave & Mini-refrigerator 37-inch flat screen HDTV Complimentary Wireless High Speed Internet | Voice Mail, Speaker Phone & Dual Line Phones | Hair Dryer, Keurig Coffee Maker, Iron & Ironing Board | Laundry Service | Clock Radio Oversized Desk | Room Service

24-Hour Business Center and Fitness Center | Indoor & Outdoor Swimming Pool | Whirlpool

ELEVATORS

SUNSET III SUNSET II SUNSET I

DOUGLAS III JOHNSONROOM

WYANDOTTEROOM

DOUGLAS II

DOUGLAS ROOM

KANSAS BALLROOM

EMERALD ROOM

KANSAS GRAND BALLROOM

DOUGLAS I

SHAWNEE III SHAWNEE II

SHAWNEE BALLROOM

SHAWNEE I

BOARDROOM

SUNSET BALLROOM

REST

ROOM

S

REST

ROOM

S

BOARDROOM SUITE


GENERAL INFORMATION

ROOM RENTAL AND ASSIGNMENTRoom rental varies in accordance with the size and location of each meeting room. Please consult with a member of the Sales Department for room rental quotes. Function and meeting rooms are assigned based on the number of people expected. The hotel, at its discretion, reserves the right to change function room assignments.

MENU SELECTIONFinal menu selections must be submitted to the Sales Department no less than two weeks prior to the function.

GUARANTEEA final guest count is to be made by 5 p.m. three business days prior to the scheduled function. Charges will be based upon the guarantee, or the actual number served, whichever is greater. If the guarantee is not received within three business days, the contracted number of attendees will be considered the guarantee.

BILLINGAll food and beverage prices are subject to applicable sales tax and 22% service charge. The hotel requires a deposit upon confirmation of the event with payment in full prior to the event, unless previous credit has been established. Upon request, a credit application will be sent to you which must be completed and returned at least six weeks prior to the function. Prices are subject to change at any time without notice.

ALCOHOLIC BEVERAGE CONSUMPTIONThe Holiday Inn & Suites, in accordance with state and local liquor regulations, will serve no one under the age of 21. Customers or their guests may not bring outside alcoholic beverages into the hotel banquet or meeting rooms.

DECORATIONSOur rental fees include set-up, tear down, and general decorations. Assistance in planning specialty menus, theme parties, decorations, special in-room amenities, and other non-standard requests may be arranged through the Catering Department. Please note that attaching anything to the walls or ceilings with nails, staples, tape or any other material is permitted only with the approval of the Catering Department. Client set-up and decoration time may be available prior to the event. Please consult with the Catering Department.

SHIPPED MATERIALSMaterials shipped to the hotel may not be received more than three days prior to a function. In addition, should materials be sent to the hotel preceding, or left following a function, the hotel will assume no responsibility for damage or loss. A storage fee may be charged on all materials.

AUDIO/VISUALStandard audiovisual equipment rental requests must be made at least 48 hours in advance. The hotel will not accept responsibility for equipment rented or purchased elsewhere. All outside audio visual equipment is subject to a fee of $25.00 per item.

FOOD & BEVERAGEThe Holiday Inn & Suites Overland Park West is a full-service hotel; no outside food or beverage is permitted. An additional fee of $25.00 per person will be assessed if unauthorized food and beverage items are brought into meeting spaces.

CHANGES/CANCELLATIONChanges to the original room set-up requested on the day of the function are subject to an additional labor charge of $350.00. If an event must be canceled, the following fees apply:

• Less than 90 days before the event date 100% cancellation fee of total estimated charges

• 91 to 120 days before the event date 50% cancellation fee of total estimated charges

• 121 or more days before the event date 30% cancellation fee of total estimated charges

The staff and management of the Holiday Inn & Suites Overland Park West provide all the professional services required to make your function an absolute success. Whether it is a business meeting, wedding or other social function.


FREQUENTLY ASKED QUESTIONS

WHAT HAPPENS AFTER I SIGN THE FUNCTION AGREEMENT FOR MY EVENT? WHO CAN I CONTACT WITH QUESTIONS ABOUT MY UPCOMING EVENT?Our Catering Department will contact you approximately 45 days prior to your event to discuss the following items: menu, setup arrangement of meeting or banquet room, audio visual and equipment needs, exhibits or displays, and special needs pertaining to your event. Until then, please do not hesitate to contact the team member who initially coordinated your event. They will have the greatest understanding of your upcoming event and are eager to help.

WHEN CAN I MAKE MENU SELECTIONS FOR MY UPCOMING EVENT? WHEN WILL THE HOTEL GUARANTEE MY PRICING?We always suggest that, when possible, menu selections are made within the season of service. Prices are subject to change; however, we will guarantee final banquet pricing up to 90 days prior to your event.

DO WE NEED TO PROVIDE A MINIMUM GUEST COUNT?Yes, the hotel will ask for a guaranteed minimum guest count by 5 p.m. three business days prior to your event. This will be the minimum number of guests for which you will be charged. The hotel will prepare for an additional 5% guest count. The final number charged will be the greater of your guaranteed count or actual number of guests.

HOW IS PAYMENT EXPECTED FOR MY EVENT?We have included a credit card authorization form with your function agreement. Please complete and return this form with your signed agreement. The hotel accepts all major credit cards and deposits made by cash, card, or check. Final payment is due 21 business days before your event by cash, credit card, or certified check.

DO I NEED TO MAKE SPECIAL ARRANGEMENTS FOR SECURITY?Our staff monitors and secures all conference rooms, however, we will not assume liability for lost, stolen, or damaged items prior to, during, or following your function. The hotel may require a damage deposit or paid security for groups where alcohol is being served and/or unsupervised minors are in attendance. The team member who is coordinating your event will outline this in detail on your function sales agreement.

CAN WE HANG DECORATIONS ON THE WALLS OR CEILINGS?Our Catering Department will be happy to assist you in planning the decorations for your event. We ask that all decorations be approved in advance of your event to avoid damage to walls, ceilings, or carpet. The hotel reserves the right for staff to handle electrical needs, the use of ladders, and other items which may result in additional setup fees. We have the capability to offer almost any service if coordinated in advance.

WHAT HAPPENS IF I CANCEL OR DOWN-SIZE MY EVENT FROM THE ORIGINAL AGREEMENT?When you authorize your function agreement, you agree that you have reviewed our Cancellation and Policies page. Please take a moment to review this document and ask your Sales Representative to clarify the details. If you down-size or cancel a definite event, the hotel will charge fees that vary from 30% up to 100% of your anticipated charges, depending on how close you are to the date of the event. If you anticipate major changes to the scope of your agreement, please contact your Sales Representative as soon as possible.


AUDIO/VISUAL SERVICES

AUDIO/VISUALPriced per item per day.

VIDEO & COMPUTER EQUIPMENT42” TV and HDMI Cable ........................................................................40.00

DVD Player .............................................................................................35.00

MICROPHONES & SOUND EQUIPMENTHandheld Wired Microphone ..............................................................25.00

Wireless Lavaliere Microphone ...........................................................85.00

Wireless Handheld Microphone ..........................................................80.00

Microphone Stand .................................................................................10.00

PROJECTION SCREENSVGA/HDMI Projector ...........................................................................200.00

AUDIO & SOUND SYSTEMSPatch in House Sound ..........................................................................25.00

4 Channel Mixer ....................................................................................65.00

Powered Speaker (100 watts) ...........................................................105.00

MEETING PACKAGESPremium Meeting Package .............................................10.00 per person Voss Artesian Water, note pad, pen, and seasonal fruit.

Audio/Visual Package ..........................................................................70.00 Includes 7’ x 7’ screen, AV table, extension cord, and power strip. *If client is providing projector, a $25.00 outside AV fee will be assessed.

Screen and Projector Combo ............................................................250.00

SHIPPING PACKAGESPlease deliver packages for events no earlier than 72 hours prior to the scheduled event. Packages should be clearly marked with the on-site contact name, sales manager’s name, meeting name, and arrival date.

PLEASE SHIP PACKAGES TO:Holiday Inn & Suites Overland Park West 8787 Reeder Street, Overland Park, KS 66214

STORAGE FEESPackages under 50 lbs. ........................................... 5.00 per package/day

Packages over 50 lbs. ............................................10.00 per package/day

Packages over 100 lbs. ..........................................20.00 per package/day

MEETING ACCESSORIES & SUPPLIESPriced per item per day. Subject to service charge and sales tax.

Wireless Internet Access ................................Complimentary

Flip Chart with Pad & Markers ......................................... 25.00

Poster Easel (A-Frame) ...................................................... 10.00

Extension Cord or Powerstrip ............................................. 5.00

Dry Erase Board with Markers .......................................... 35.00

Polycom Speaker Phone ................................................... 65.00

Stage .................................................................................... 50.00

Podium................................................................................. 35.00

Exhibit Tables ...................................................................... 25.00 Includes 8’ table with boxed linen, two chairs, extension cord, power strip, and waste basket.

TELEPHONE ACCESS Local and “800” Toll-Free Calls ......................Complimentary

Direct Dial Extension with Long Distance ..................... 50.00 (Priced per day. Not available in all meeting rooms.)

SHUTTLE SERVICEAfter Hours Shuttle Service ................................. 150 per hour Available between 9:00 p.m. to 12:00 a.m. (within a 3 mile radius).

PROCEDURES & TECHNICAL LABOR Audio/Visual Setup Package (30 minutes) .................... 37.50 A technician will assist with the setup, power, testing, and tape down of your presentation. For use with client equipment, includes extension cords and power strips.

The hotel will not assume any responsibility for damages or loss of any merchandise or articles left in the hotel prior to, during, or following your function.

ADDITIONAL AUDIO/VIDEO EQUIPMENT IS AVAILABLE UPON REQUEST. OUTSIDE AUDIO VISUAL EQUIPMENT WILL BE SUBJECT TO A $25 FEE.


TAKE A BREAK

EXECUTIVE MEETING PACKAGEOur executive meeting package is designed to simplify your pre-planning.

60 SECOND MEETING PLANNERContinental Breakfast: regular and decaffeinated coffee, herbal tea, assorted juices, and water. Danishes and muffins.

Basic Mid-Morning: regular and decaffeinated coffee, iced tea, assorted Coca Cola brand soft drinks, and bottled water.

Basic Afternoon Break: regular and decaffeinated coffee, iced tea, assorted Coca Cola brand soft drinks, bottled water, assorted cookies and brownies.

*Upgrade to our deluxe continental breakfast for an additional charge.

BREAKSLimited to one hour, all breaks are priced per guest.

BASIC MORNING BREAKRegular and decaffeinated coffee, iced tea, assorted Coca Cola brand soft drinks, and bottled water.

BASIC AFTERNOON BREAKRegular and decaffeinated coffee, iced tea, assorted Coca Cola brand soft drinks, bottled water, assorted cookies and brownies.

MORNING & AFTERNOON BEVERAGE BREAKRegular and decaffeinated coffee, iced tea, assorted Coca Cola brand soft drinks, and bottled water.

MID-MORNING STRETCHBasket with whole fruit and selection of granola bars. Served with regular and decaffeinated coffee, herbal and iced tea, assorted Coca Cola brand soft drinks, and bottled water.

THE HEALTH NUTNutri-Grain bars, assorted yogurts, trail mix, assorted cheese, and whole fresh fruit. Served with regular and decaffeinated coffee, herbal and iced tea, assorted Coca Cola brand soft drinks, and bottled water.

CHOCOHOLIC BREAKChocolate chip cookies, chocolate caramel Chex Mix, chocolate mousse, brownies, chocolate milk, and hot chocolate. Served with regular and decaffeinated coffee, herbal and iced tea, assorted Coca Cola brand soft drinks, and bottled water.


A LA CARTE

ASSORTED INDIVIDUAL YOGURTS

DANISHES

CINNAMON ROLLS

DOUGHNUTS

ASSORTED FRESH MUFFINS

BAGELS WITH CREAM CHEESE

WHOLE FRESH FRUIT

MIXED NUTS

CHEX SNACK MIX

PRETZELS

JUMBO PRETZEL WITH CHEESE

NUTRI-GRAIN BARS

FRESH COOKIES

RICE CRISPY TREATS

BROWNIES

POPCORN WITH TOPPINGS

ASSORTED CHIPS

CHIPS & SALSA

ASSORTED GRANOLA BARS

FUNNEL CAKE FRIES

POTATO SALAD

PASTA SALAD

REGULAR OR DECAFFEINATED COFFEE

HOT TEA

ICED TEA

FRUIT PUNCH OR LEMONADE

ASSORTED JUICES

SKIM, WHOLE, OR CHOCOLATE MILK

ASSORTED COCA-COLA SOFT DRINKS

BOTTLED WATER

FRUIT INFUSED WATER

SMART WATER

HOT CHOCOLATE


BREAKFAST SELECTIONS

CONTINENTAL BREAKFASTSCLASSIC CONTINENTALFresh Danish, muffins, doughnuts, regular and decaffeinated coffee, herbal tea, assorted juices, and water.

DELUXE CONTINENTALAssorted Danish, muffins, doughnuts, bagels with assorted cream cheeses and jellies, sliced fresh fruit display, regular and decaffeinated coffee, herbal tea, assorted juices and water.

WORKING BREAKFASTWhole fruit, power bar, apple or orange juice, water, and trail mix.

PLATED BREAKFASTSAll plated breakfast selections are served with regular and decaffeinated coffee, herbal tea, fresh orange juice, milk, water, assorted fresh pastry basket, and fresh fruit display. Priced per guest.

THE HEARTLANDTwo farm fresh scrambled eggs and a generous helping of breakfast potatoes with choice of sausage, bacon or ham and a country biscuit.

EGGS BENEDICTTwo poached eggs on a toasted English muffin, served with smoked ham covered with hollandaise sauce, accompanied by breakfast potatoes.

CLASSIC BREAKFAST CROISSANTA flaky butter croissant piled high with shaved ham, bacon, eggs, and cheddar cheese. Served with breakfast potatoes.

FRENCH TOASTTwo grilled golden cinnamon-swirl toast, lightly dusted with powdered sugar. Served with hot buttery syrup, and smoked sausage.

BREAKFAST BUFFETSAll breakfast buffets include regular and decaffeinated coffee, herbal tea, assorted juices, milk, and water. Breakfast buffets are limited to one hour, priced per guest, and require a minimum of 25 people.

SUNRISE MORNINGIncludes fresh seasonal fruit display, breakfast potatoes, and your choice of the below menu items.

CHOOSE ONE EGG: Freshly Scrambled Eggs • Eggs Florentine

CHOOSE TWO MEATS: Smokehouse Bacon • Turkey Sausage • Sausage • Ham

CHOOSE ONE STARCH: Flaky Country Biscuits and Gravy • French Toast

BOUNTIFUL BRUNCHIncludes fresh seasonal fruit display, breakfast potatoes, Chef’s vegetable selection, assorted desserts, and your choice of the below menu items.

CHOOSE ONE EGG: Freshly Scrambled • Southwestern Scrambled

CHOOSE TWO MEATS: Smokehouse Bacon • Turkey Sausage • Sausage • Ham

CHOOSE ONE SALAD: Potato Salad • Tossed Green Salad • Pasta Salad

CHOOSE ONE ENTRÉE: Blackened Salmon • Chicken Alfredo • Fried Chicken • Herb Roasted Cornish Hen • Bacon Pepper Jack Mac & Cheese


LUNCH SANDWICHES

LUNCHEON SANDWICHESAll sandwich selections can be serve plated or boxed and are served with regular and decaffeinated coffee, herbal and iced tea, assorted Coca Cola brand soft drinks, water as well as chips, cookie and a piece of whole fruit. Available until 3 p.m., priced per guest, with a maximum of 3 selections. Add seasonal soups or side salad for an additional charge.

ITALIAN STYLE SUB SANDWICHAn Italian festival of cold cuts, cheeses, onion, tomato, and herbed vinaigrette served on a fresh baked roll.

MILL CLUBToasted wheat berry bread stuffed with ham, turkey, Swiss and cheddar cheeses topped with bacon, lettuce, and tomato.

VEGGIE WRAPSwiss cheese, tomato pesto spread, romaine lettuce, cucumber, tomato, and grilled veggies wrapped in a sun-dried tomato tortilla.

LETTUCE WRAPSouthwest chicken, black bean salsa, pepper jack cheese, and pico de gallo wrapped in lettuce.

CHICKEN CAESAR WRAPGrilled chicken and crisp Romaine mixed with Parmesan cheese and Caesar dressing wrapped in a sun-dried tomato tortilla.

TURKEY AVOCADO WRAPSliced turkey, avocado, lettuce, pepper jack cheese, tomatoes, red onions, and chipotle ranch dressing in a warm tomato basil tortilla.

BUFFALO CHICKEN WRAPTomato basil tortilla, chicken, Buffalo sauce, red onions, lettuce, mozzarella, cheddar and herb cream cheese.

BACON CHICKEN MELTTender grilled breast of chicken topped with bacon and melted Swiss cheese on a bun. Minimum of 10 purchased.

CHEF’S DELI SANDWICHServed with lettuce, tomato, and red onion served on white or berry wheat bread.

CHOOSE ONE MEAT: Smoked Turkey, Ham, or Salami

CHOOSE ONE CHEESE: Cheddar, Swiss, American, or Pepper Jack

MEATBALL SANDWICHThree large classic meatballs with marinara sauce. Topped with mozzarella and parmesan on a toasted sourdough hoagie.


PLATED ENTRÉES

* **12 OZ. GRILLED RIBEYEGrilled Ribeye served with creamy horseradish sauce and au jus. Accompanied with rosemary roasted new potatoes and chef’s choice of vegetable.

* **8 OZ. GRILLED FILET MIGNONBacon wrapped tenderloin filet served with creamy Béarnaise sauce. Accompanied with parsley buttered potatoes and chef’s choice of vegetable.

* **SEASONED KC STRIP STEAK12 oz cut of KC Strip, seasoned to perfection with baked potato and accompanied by asparagus with a hollandaise sauce drizzle.

*LONDON BROILSlices of marinated flank steak. Accompanied with garlic mashed potatoes and chef’s choice of vegetables.

FETTUCCINI ALFREDOA rich Alfredo sauce over fettuccini noodles and topped with shredded Parmesan. *Add grilled chicken breast for an additional $4.00.

BAKED CHEESE RAVIOLIBaked cheese ravioli with marinara sauce served with garlic cheese bread.

ROSEMARY PORK MEDALLIONSRoasted 6 oz pork medallions with rosemary. Accompanied with sundried tomato mashed potatoes and sautéed green beans with onions and bacon.

**GRILLED PORK CHOPSMarinated pork chops served with wild rice and fresh seasonal vegetables.

**SALMONLightly seasoned grilled salmon filet. Served with your choice of blackened, pecan crusted, or in a lemon-dill butter cream sauce; served over a bed of rice pilaf and asparagus with a hollandaise sauce drizzle.

DIABLO SHRIMP PASTASautéed shrimp, mushrooms, and linguini with a spicy peppercorn sauce and topped with parmesan and salsa.

CHILDREN’S SELECTIONSKID’S MEALChoice of: Chicken Strips, Cheeseburger, or Macaroni and Cheese. Served with smiley face fries, fruit cup, and drink.

**STUFFED CHICKENChicken breast stuffed with pancetta, spinach and feta cheese, topped with a roasted red pepper sauce. Accompanied by fresh vegetables and sun-dried tomato whipped potatoes.

CHICKEN FLORENTINESautéed chicken breast topped with cheesy spinach sauce. Accompanied with herb whipped potatoes and chef’s choice of vegetable.

SAUTÉED CHICKEN MARSALALightly breaded chicken breast sautéed with mushrooms in a Marsala wine sauce. Served with sun-dried tomato whipped potatoes.

CHICKEN SUPREMEBaked chicken served with a cream sauce, accompanied with almond rice pilaf and chef’s choice of vegetable.

CHICKEN PARMESANBreaded chicken breast sautéed, then topped with a rich marinara sauce and mozzarella cheese. Served over linguini pasta’ with chef’s choice of vegetable.

CHICKEN FRIED CHICKENHand breaded, boneless chicken breast seasoned to perfection accompanied with mashed potatoes and gravy, and sautéed green beans with onions and bacon.

MEDITERRANEAN CHICKENGrilled chicken breast marinated in balsamic vinegar, topped with a lemon cucumber chutney, accompanied by grilled vegetables and cous cous quinoa blend.

*Consuming raw or undercooked meats, poultry, seafood, shellfish or eggs may increase your risk of foodborne illness.

** These items are only served as dinner options.

Plated entrées are served with a house salad, freshly baked bread with herb butter, vegetable selection, regular and decaffeinated coffee, iced tea, and water. Add seasonal soup or side salad for an additional charge. *Dinner entrées includes Chef’s choice dessert. Reduced price options available for lunch until 3 p.m. only.


BUFFETS

LUNCH BUFFETSAll buffets are served with regular and decaffeinated coffee, iced tea, and water. Available 11:00 a.m. to 3:00 p.m. Limited to one hour, priced per guest, and require a minimum of 25 people. Add soup of the day for an additional charge.

DELI LUNCHEON

Sliced turkey, ham, pastrami, and roast beef; cheddar, pepper jack, and Swiss cheeses; tomato, sandwich sliced pickles, and red onion rings; house made potato chips; tossed garden salad with assorted dressings; assorted breads; and marinated vegetable salad.

PIZZA LUNCH BUFFET

Caesar salad, pasta topped with marinara, and choice of 3 pizzas.

CHOICE OF PIZZAS: - Pepperoni - Sausage - Cheese - Vegetable

THE COMPANY PICNIC

Grilled chicken breasts, hamburgers, and bratwurst; fresh tossed salad with tomatoes, cucumbers, and assorted dressings; creamy potato salad; house made potato chips; tomato slices, lettuce, red onion rings, and sandwich sliced pickles; sliced cheeses; and buns.

SPECIALTY BUFFETSAll specialty buffets include regular and decaffeinated coffee, iced tea, and water. Limited to one hour, priced per guest, and require a minimum of 25 people. Add soup of the day for an additional charge. *Dinner buffets includes mousse dessert.

TASTE OF ITALY

Caesar salad, fresh baked garlic cheese bread, seasonal vegetables, pasta salad, and marinated vegetable salad.

CHOICE OF ENTRÉES: - Baked Cheese Ravioli with Marinara Sauce - Italian Sausage Penne - Chicken Parmesan - Chicken Alfredo

DOWN HOME LUNCH BUFFET

Tossed garden salad with assorted dressings, fresh fruit salad, sautéed green beans with onions and bacon, garlic mashed potatoes, and freshly baked bread, and herbed butter.

CHOICE OF ENTRÉES: - Homestyle Meatloaf and Gravy - Fried Chicken - London Broil - Bacon Pepper Jack Mac & Cheese - Roasted Rosemary Pork Loin - Chicken Supreme

WESTERN ROUNDUP

Baked beans, coleslaw, creamy potato salad, cheesy corn, and assorted breads.

CHOICE OF ENTRÉES: - Sliced BBQ Brisket - BBQ Chicken - Pulled Pork

MEXICAN FIESTASeasoned ground beef, grilled chicken, corn and flour tortillas served with refried beans or black beans, cilantro rice, fresh salsa, guacamole, and chips. Toppings include shredded lettuce, shredded cheese, diced tomatoes, onions, jalapeños, and sour cream. Add $2 per person for guacamole and pico de gallo

SOUP, SALAD, AND POTATOChoice of tossed salad or Caesar salad, a baked potato bar with cheddar, bacon, chives, butter, and sour cream toppings, and chef’s choice of two seasonal soups.


DINNER BUFFETS

Our dinner buffets are designed to provide a selection that will please a variety of tastes, especially when it comes to pleasing your guests. Please select from the selections below. All dinner buffets are served with choice of salads, freshly baked bread with herb butter, Chef’s choice of vegetable, choice of starches, regular and decaffeinated coffee, iced tea, and water along with Chef’s choice dessert. Dinner buffets are priced per guest and require a minimum of 25 people. Add soup of the day for an additional charge.

TWO ENTRÉE BUFFETSelection of 2 Entrées, 2 Salads, and 2 Starches

THREE ENTRÉE BUFFETSelection of 3 Entrées, 3 Salads, and 2 Starches

STEP 1 PICK YOUR ENTRÉES- Baked Salmon - London Broil - Pot Roast - Diablo Chicken Pasta - Bacon Pepper Jack Mac & Cheese - Chicken Marsala - Sliced Pork in Rosemary Sauce - Sliced Pit Ham in Honey Glaze - Roasted Turkey - Homemade Lasagna - Chicken Florentine - Bone-In Crispy Fried Chicken

STEP 2 PICK YOUR SALADS- Tossed House Salad with assorted Dressings - Fresh Fruit Salad - Caesar Salad - Old Fashioned Potato Salad - Greek Salad - Spinach Salad - Pasta Salad - Marinated Vegetable Salad

CHEF’S CARVING STATIONAdd the following hand-carved presentations to any of the dinner buffet options. Carved entrées count as one entrée selection. Serves approximately 40 people and includes appropriate condiments and silver dollar rolls. A carving fee will be applied. The carving fee is in addition to the buffet pricing.

SLOW ROASTED TOP ROUND OF BEEF - Round of beef slow-roasted to perfection, offered with Bourbon demi-glaze and creamy horseradish.

PRIME RIB OF BEEF - Herb-rubbed prime rib, served with creamy horseradish and au jus.

DESSERT SELECTIONS3-TIER CHOCOLATE CAKE CARROT CAKE GERMAN CHOCOLATE CAKE APPLE PIE CHEESECAKE

STEP 3 PICK YOUR STARCHESCHOOSE TWO: - Rosemary Roasted Red New Potatoes - Twice Baked Potato Casserole - Garlic Mashed Potatoes - Herb Whipped Potatoes - Almond Rice Pilaf - Sun-Dried Tomato Whipped Potatoes - Pepper Jack Macaroni and Cheese - Homemade Bread Stuffing - Wild Rice Pilaf

ASK US ABOUT OUR BEST BUTLER PASSED HORS D’OEUVRES OPTIONS!


HORS D’OEUVRES

HOT SELECTIONSFRIED MOZZARELLA WITH MARINARA (90 PIECES)

CREAMY SPINACH ARTICHOKE DIP (SERVES 60)

Served with pita bread, carrots, and cucumber.

CREAM CHEESE STUFFED JALAPEÑO POPPERS (100 PIECES)

SANTA FE CHICKEN EGG ROLLS (50 PIECES)

SWEDISH OR BBQ MEATBALLS (80 PIECES)

HOT WINGS (TRADITIONAL OR BREADED) (75 PIECES)

Plain, Buffalo, Jim Beam, or Diablo sauce. Served with celery, ranch, and bleu cheese.

BREADED CHICKEN STRIPS (70 PIECES)

Plain, Buffalo, Jim Beam BBQ or Diablo. Served with celery, ranch, and bleu cheese.

STEAMED POT STICKERS (50 PIECES)

SAUSAGE STUFFED MUSHROOMS (70 PIECES)

PEPPERED BEEF KABOBS (50 SKEWERS)

Marinated beef tips, tomatoes, bell peppers, and mushrooms.

THAI CHICKEN KABOBS (50 SKEWERS)

Brushed with a Thai Peanut sauce.

CRAB RANGOON DIP (SERVES 60)

Served with wonton chips.

CHILLED SELECTIONSVEGETABLE CRUDITÉS (SERVES 50)

with Ranch Dipping Sauce.

FRESH FRUIT DISPLAY WITH YOGURT DIP (SERVES 50)

ASSORTED CHEESES AND CRACKER MEDLEY (SERVES 50)

TURKEY PINWHEELS (50 PIECES)

Stuffed with spinach and cream cheese.

SILVER DOLLAR SANDWICHES (50 PIECES)

Baked ham, smoked turkey, lettuce, and tomato on a King’s Hawaiian Roll.

JUMBO COCKTAIL SHRIMP (50 PIECES)

Choice of classic, spicy, or 50/50.

MINI BRUSCHETTA (50 PIECES)

with Tomatoes, Garlic, Basil, and Parmesan.

CAPRESE SKEWERS (50 SKEWERS)

CHARCUTERIE BOARD (SERVES 50)

Includes assorted meats, cheeses, spreads, and crackers.


BEVERAGE & BAR SERVICE

HOSTED RECEPTION Complete reception includes liquor, beer, wine, mixes, and set-ups. Priced per drink and added to your Master Account. Prices are subject to service charge and sales tax. A $75.00 charge for up to four hours will apply to each bar; $50.00 per hour thereafter.

CALL BRANDS .................................................................................. 6.25

PREMIUM BRANDS ......................................................................... 7.25

HOUSE WINE .................................................................................... 6.25

DOMESTIC BOTTLED BEER ............................................................ 4.25

IMPORTED BOTTLED BEER ............................................................ 5.25

RED BULL ......................................................................................... 5.25

SOFT DRINKS ................................................................................... 2.25

BOTTLED WATER ............................................................................. 2.25

KEG BEER — DOMESTIC ............................................................325.00

KEG BEER — IMPORTED/MICRO.....................................BY REQUEST

CASH BARHotel provides the following drinks, mixes, and set-ups. Priced per drink. Prices include sales tax and service charge. A $75.00 charge for up to four hours will apply to each bar; $50.00 per hour thereafter.

CALL BRANDS .................................................................................. 6.50

PREMIUM BRANDS ......................................................................... 7.50

HOUSE WINE .................................................................................... 6.50

DOMESTIC BOTTLE BEER ............................................................... 4.50

IMPORTED BOTTLED BEER ............................................................ 5.50

RED BULL ......................................................................................... 5.50

SOFT DRINKS ................................................................................... 2.50

BOTTLED WATER ............................................................................. 2.50

BEVERAGESBeverage items are priced as noted.

NON-ALCOHOLIC BEVERAGES Fruit Punch .......................................................20.00 per gallon Lemonade.........................................................20.00 per gallon Iced Tea ............................................................20.00 per gallon Champagne Punch .........................................25.00 per gallon

HOUSE WINE BY THE BOTTLE Bottles are 750 ml unless otherwise noted.

Cabernet Sauvignon .........................................................23.95 Merlot ...................................................................................23.95 Chardonnay ........................................................................23.95 Moscato ...............................................................................23.95

CHAMPAGNE BY THE BOTTLE ..............18.95 PER BOTTLE

SPARKLING WINE HOUSE BRAND ......18.95 PER BOTTLE

*Personalized signature drinks available upon request. You can choose the name, color and beverage!

Special requests priced accordingly. Please see our policies on page 4 for an important notice regarding the service of alcohol.


MEETING/EVENT CHECKLIST

ORGANIZE MEETING NOTES AND MATERIALS AND REVIEW YOUR TIMELINESOnce you’ve established the framework of your meeting and know its general requirements, you’re ready to contact hotels and discuss planning specifics. You’ll find it helpful to set up an organizer with sections for the various palnning steps so you can keep all the meeting information in one place. Some suggested section titles include:

3 TO 5 MONTHS OUT Ѧ Determine the objective of your meeting Ѧ Get your budget approved Ѧ Check calendar of events taking place near your

desired venue to avoid conflicts Ѧ Book meeting site and necessary hotel rooms Ѧ Speak to Meetings Director or Sales Manager about

menus and meeting room needs Ѧ Set up master account for meeting charges and

determine who can sign for charges Ѧ Invite speakers and provide scope of desired presentation Ѧ Invite attendees Ѧ Make travel arrangements Ѧ Decide on any marketing needs; begin creative development

AT LEAST 1 MONTH BEFORE EVENT Ѧ Confirm menus, room setups, and supplies in writing

with your Meetings Director Ѧ Reach out to speakers to check on their presentations

(they’ll likely need urging) Ѧ Inform hotel of guest arrival time so front desk can

be properly staffed Ѧ Order gifts and amenities Ѧ Order signs and printed materials Ѧ Introduce any marketing materials into market Ѧ Mail agenda and any brochures to attendees;

suggest a dress code and arrival times

3 WEEKS BEFORE MEETING Ѧ Check in again with speakers; offer assistance with

Audio/Visual and handouts Ѧ Reconfirm quantity of hotel rooms needed and amenities

1 WEEK BEFORE MEETING Ѧ Ship materials to location so that they arrive

AT LEAST 24 hours before your arrival Ѧ Confirm all outside equipment orders (like Audio/Visual) Ѧ Make arrangements for shipping materials back

to your office after event Ѧ Finalize food and beverage counts for the first day of events Ѧ Finalize needs for outside tickets/entertainment sources Ѧ Take a master copy of all handouts and brochures;

in a pinch, you can arrange to have them copied Ѧ Take a deep breath; you’re almost there

DAY BEFORE MEETING Ѧ Review details with Meetings Director of Sales Manager Ѧ Inspect all shipped materials Ѧ Inspect signage and hotel message boards Ѧ Ensure rooms have proper amenities Ѧ Relax; everything will be great!

MEETING DAY(S) Ѧ Check all function spaces one hour before use Ѧ Notify Meetings Director immediately of any changes Ѧ Meet with Meetings Director every afternoon/evening

to go over itemized costs for the day Ѧ Sign checks and keep ongoing record of expenses Ѧ Be available for attendees; be patient if they offer advice

or criticism (it’s been known to happen); thank them warmly for compliments

Schedules Audio/Visual Equipment Budget Food & Beverage

Contacts Recreation Rooming List Speakers

Ground Transportation Entertainment Event Communications Spouse Programs

Meeting Room Setups VIPs

TIMELINEThese are general guidelines to keep in mind concerning what needs to be done and when. you may be on a tighter deadline, or have luxurious amounts of time (lucky!). Generally, you should start planning three months in advance so your attendees can arrange their schedule, speakers can begin to prepare their presentations, and you can relax a bit. Ever program is different, so adapt this timeline as needed.

WRAP UPSit down with Hotel Meetings Representative to review all your sessions and your charges. Be sure to praise the performance of staff who have provided exceptional service. consider circulating a survey or a feedback form to attendees to assess success of event and areas of improvement for next time. Pat yourself on the back: nice job!

Documents

Holiday Inn Hotel and Suites Overland Park - IHG