Higher Education Cooperative for Hazardous Materials & Equipment Tracking (HECHMET)

Denis NelsonDan LanghamMichael OuimetSharon Stasko

Agenda

History of CRTI

CRTI and HECHMET

Why Inventory?

Regulatory overview

Future plans – business modeling

Vertére Software overview

Questions

History of CRTI(CBRNE Research & Technology Initiative)

December 2001 budget

Laboratory Clusters> Chemical> Biological> Radiological/Nuclear> Forensics (2005)> Explosives (2006)> Psychosocial (2007/08)

History of CRTI

CRTI (CBRNE Research & Technology Initiative)

PSTP (Canada/US – Public Security Technical Program)> CBRNE > Critical Infrastructure Protection> Surveillance, Intelligence & Interdiction> Emergency Management & System Integration

CSS (Centre for Security Science)

History of CRTI-06-0318 HECHMET

Universities already working on inventory system(s)> Budget management> Inventory control> Regulatory compliance> Due Diligence

Introduction to CRTI October 2006

Importance to Universities

Regulatory Compliance> Chemical Weapons Convention

Due Diligence> C-45 & criminal liability

Importance to Public Safety

Accurate inventory of hazardous materials (W5)> Current Project

Chemicals

> Future Project(s) Biological Radiological Hazardous/dual use equipment – import/export

controls

Project structure

Just Starting

Accuracy of information

Major issues> Security of information (physical & IT)> Privacy of information

Availability and access

Regulatory Overview

• Chemical Inventory Regulatory Drivers

Federal• Chemical Weapons Convention, Controlled Goods, etc.

Provincial• TDG, Fire Code, WHMIS, etc.

Various Compliance and Safety Programs• first response, emergency preparedness, hazard awareness

Regulatory Overview

• Inventory in Scientific Research Labs

Many labs have no inventory records

Some Universities/labs use “home grown” recordkeeping• Use paper or spreadsheets (excel, access)• Typically a list of chemical names, quantities and locations• Primary function is list materials on-hand

Limitations• No link to hazardous properties (toxicity, carcinogenic, corrosive, flammable, peroxide

forming, etc)• No information on storage compatibility• Difficult to search or sort

Information not readily extractable for University regulatory needs• No standardized data format between labs/Universities• Difficult to generate aggregate quantities• Difficult to generate regulatory reports or identify hazards for emergency responders

Regulatory Overview

• Regulatory Benefits of HECHMET/Chemical Inventories

Regulatory Reporting• Accurate, timely consolidated reporting to regulatory agencies.• More efficient use of resources when compiling reports• Efficient tracking of chemicals of importance (flammables, designated substances, etc.)

Material Safety Data Sheet Compliance• Link to ChemWatch allows efficient management of MSDS in compliance with WHMIS

regulations

Training and Awareness• A complete inventory improves employee and student awareness of the hazardous

material in the workplace/labs.• Ready access to hazardous properties, potential unique handling practice, PPE

requirements improves safety.

Emergency Preparedness• Complete and accurate hazardous material information can be provided to first

responders.• Pre-planning of response based on hazardous materials identified in the inventory

Future plans

Higher Education Cooperative for Hazardous Materials and Equipment Tracking

$3.8 million funding from Federal Government over 5 years

Concordia, Ottawa, Queens, RMC

Vertére Inventory Control Systems - commercial partner

Advantages of HECHMET

Inventory databases from Vertére, OttawaU, Concordia and Queens provided> Saves months of work for new participant

Each hazardous material will have health and safety data assigned

Supplier catalogues provided in system – supplier data linked

Secure based on Canadian security standards – 10 levels of security

Future Business Plans

Develop business model to allow other Universities to participate

University of Ottawa to host software and operations

Structure might include CAUBO oversight function via Board of Directors

Advisory committee to provide regulatory / scientific updates

Structure

Board of Directors

Project Manager

University CUniversity BUniversity A University D University E

IT Group

Shipping and Receiving

End UsersEH&S

Scientific /regulatory Advisory Committee

Analyst

Purchasing

Scheduling

ID Task Name2008

Q4

2 Install hardware at UofO

3 Pilot software one Department

4 Implement across University

5 Create regulatory reports

6 Invite other institutions

1

Q2

7

8

9

Q1Q1

2009

Q3Q2Q3

2010

Q4 Q1

Establish business model with CAUBO

Federal funding expires

2011

Q2 Q3 Q4 Q1

Contract with Federal Government

2012

Q2 Q3 Q4 Q1 Q2 Q3 Q4

Software Overview

Demonstration by Vertére