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Government of Nepal
Ministry of Agricultural Development
High Value Agriculture Project in Hill and Mountain Areas (HVAP)
Value Chain Fund Guidelines1
(Revision 1)2
Project Management Unit
March 2014
1 The First version of this guidelines was approved by MoAD on 1
st July, 2012 (2069/03/17) and No Objection
from IFAD was received on 10th August, 2012,
2 No Objection for this revised guidelines received from IFAD on 6
th May, 2014 and approved by MoAD on 16
June, 2014
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This is a live document, which can later be amended during the implementation if felt
necessary. However, such amendments shall be operational only after endorsement from
Ministry of Agricultural Development (MoAD) of Government of Nepal and the International
Fund for Agriculture Development (IFAD).
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Acronyms
AEC Agro Enterprise Centre
BEP Break Even Point
BPAP Business Plan Assessment Panel
DADC District Agriculture Development Committee
DADO District Agriculture Development Office
DCCI District Chamber of Commerce and Industry
DFO District Forest Office
DLSO District Livestock Service Office
EOI Expression of Interest
FNCCI Federation of Nepalese Chamber of Commerce and Industry
GoN Government of Nepal
GSI Gender and Social Inclusion
HVAP High Value Agriculture Project in Hill and Mountain Areas
HVC High Value Commodity
IFAD International Fund for Agriculture Development
IRR Internal Rate of Return
LNGO Local NGO
M&E Monitoring and Evaluation
MAPs Medicinal and Aromatic Plants
MoAD Ministry of Agriculture Development
MOU Memorandum of Understanding
NTFP None Timber Forest Product
PBP Pay Back Period
PMU Project Management Unit
RDs Regional Directorates
ROI Return on Investment
SNV The Netherlands Development Organization
TOR Terms of Reference
VC Value Chain
Table of Contents Acronyms ...................................................................................................................................................... 3
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1. Project Overview ................................................................................................................................... 6
1.1. Introduction .................................................................................................................................. 6
1.2. Implementation Arrangement ...................................................................................................... 6
2. Value Chain Fund .................................................................................................................................. 6
2.1. Area of Investment ....................................................................................................................... 7
2.2. Objective ....................................................................................................................................... 7
2.3. Purpose of the Value Chain Fund Guidelines ............................................................................... 7
2.4. Effectiveness of Guidelines ........................................................................................................... 8
2.5. Fund Allocation ............................................................................................................................. 8
2.6. Investment Windows .................................................................................................................... 8
3. Value Chain Fund Procedure ................................................................................................................. 9
3.1. Formation of VC Team .................................................................................................................. 9
3.2. Formation of VC Management Committee ................................................................................ 10
3.3. Solicitation of EOI/Investment proposal ..................................................................................... 10
3.4. Screening and Short-listing ......................................................................................................... 11
3.5. Field Verification ......................................................................................................................... 11
3.6. Call for Business Plan (from producer groups, cooperatives and (agri)-business) ..................... 12
3.7. Internal Assessment of Business Plan/Investment proposal ...................................................... 12
3.8. Assessment Criteria .................................................................................................................... 13
3.9. Business Plan Assessment by BPAP ............................................................................................ 14
3.10. Negotiation and Grant Agreement ......................................................................................... 14
3.11. Fund disbursement ................................................................................................................ 15
3.12. Mode of payment (indicative)................................................................................................ 15
4. Management & Administration .......................................................................................................... 15
4.1. Technical backstopping for business plan preparation and implementation of co-
investment activities ............................................................................................................................... 15
4.2. Procurement ............................................................................................................................... 15
4.3. Accounting .................................................................................................................................. 16
4.4. Repair and Maintenance Arrangement ...................................................................................... 16
4.5. Ownership ................................................................................................................................... 16
4.6. Transparency and Good Governance and Audit Provisions ....................................................... 16
4.7. Restriction to use of co-investment fund ................................................................................... 16
5. Monitoring/Evaluation and Reporting ................................................................................................... 17
5.1. Monitoring & Evaluation .................................................................................................................. 17
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Monitoring and evaluation should focus on: ............................................................................................ 17
5.2. Co-investment Completion Certification and Reporting Arrangement ........................................... 17
Annexes ....................................................................................................................................................... 18
Annex A: Grant Application Assessment Records (For Window 1: Agribusiness and Cooperatives /
Institutional service providers) ............................................................................................................... 18
Annex B: Grant Application Assessment Records (For Window 1: Individual Service Provider) ............ 23
Annex C: Grant Application Assessment Records (For Window 2: Producers Groups/Cooperatives) ... 25
Annex D: Terms of References for Business Plan Assessment Panel (BPAP) .................................... 28
Annex E: Grant Agreement (for window 1) ............................................................................................ 31
Annex F: Grant Agreement (for window 2: Nepali version) ................................................................... 38
Annex G: Sub-project Completion Report Format (Window 2: Nepali version) ..................................... 43
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1. Project Overview
1.1. Introduction
The High Value Agriculture Project in Hill and Mountain Areas (HVAP) is a market led
initiative that seeks to provide income and employment benefits to poor, small holder
farmers and landless through the development and upgrading of inclusive value chains in
the Mid and Far Western Region of Nepal. The project focuses on facilitating mutually
beneficial and profitable arrangements between suppliers and buyers of High Value
Commodity value chains. Funded by the International Fund for Agriculture Development
(IFAD) and executed by Ministry of Agriculture Development (MoAD), the Project is in
implementation since July 2010 and is expected to continue till September 2017.
The overall goal of HVAP is “the reduction of poverty and vulnerability of women and men in hill and mountain areas of the Mid-Western Development Region” and the project purpose is the “rural poor, especially women and marginal groups, are integrated in high value agriculture and non-timber forest product (NTFP) /medicinal and aromatic plant (MAP) value chains and markets and have improved income, employment opportunities and ability to respond to market demand and opportunities based on marketing agreements with private agribusiness”.
Based on the newly constructed road corridors (Surkhet-Chhinchu-Jajarkot (132 km),
Surkhet-Jumla (232 km) and Surkhet –Dailekh (68 km)), the project is being implemented in
7 districts -Dailekh, Jajarkot, Jumla, Kalikot, Salyan, Surkhet, and Achham.
1.2. Implementation Arrangement
The Ministry of Agriculture Development (MoAD) is the main executing agency. The
Netherlands Development Organization (SNV) and Agro Enterprise Centre (AEC) of the
Federation of Nepalese Chamber of Commerce and Industries (FNCCI) are the main
implementing partners. A Surkhet based Project Management Unit (PMU) led by MoAD
official (the Project Manager) and comprising of staff from MoAD (deputed and contracted),
SNV, and AEC are ensuring project implementation. In addition, some of the district level
activities are being carried out by partner NGOs, backstopped and supported by PMU and
district line agencies (DADO, DLSO, and DFO).
2. Value Chain Fund
The Value Chain Fund will provide matching grant fund to support value chain actors
(producer groups, cooperatives, agribusinesses) and service provider for co-investment that
tackle identified value chain constraints, make use of identified opportunities and
demonstrate replicable innovations in business, production or service models. Innovations
are considered to be elements of the investment that are being implemented for the first
time in the local area and have therefore high risk levels. Additionally the value chain fund
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may also be used to up-scaling/replication of already demonstrated business, production
and service models. Investments can cover “hardware” as infrastructure and equipment
costs as well as "software" such as management, organisational and technical support,
certification and other services. In any case for any “hardware” investment, “software”
investments should be integrated as part of the overall investment to address investments
risks and assure reliability. In case of innovations, additional monitoring and sharing
mechanisms have to be planned to maximise replication/up-scaling.
2.1. Area of Investment
Eligible costs may include all reasonable costs essential for the proposed business
investment except working capital. Followings are example of co-investment:
Innovative business, market and service linkages and market promotions activities
Management systems like demand based planning and internal quality control systems
Business structures in, for example, sourcing arrangements (like joint investments and management of facilities), new contract or pricing mechanisms
Appropriate technology adaptation and products like improved equipments and facilities for productivity enhancement and value additions in the area of production, post harvest handling, processing, packaging, transportation and marketing.
Business arrangements and approaches like innovative modality for skill enhancement and support services provisions for improved production, post harvest handling, processing, marketing and other business development services (training, technical backstopping and business support service), combining involvement of different actors buyers, financial institutions and the traditional service providers
Approaches to scaling-up like the use of agents and other individuals combining bulking with services and skill enhancements and other investments e.g. aggregator models
Approaches to market instruments like joint investments in distribution and sales networks
Certification systems – seed certification, organic certification etc.
2.2. Objective
The objective of the Value Chain Fund is to support value chain actors and service providers
in developing and testing new and innovative ways of doing business addressing value chain
constraints and/or using identified opportunity and replication/up scaling of proven
innovations.
2.3. Purpose of the Value Chain Fund Guidelines
The purposes of the Guidelines are:
To provide guiding principle, procedures, eligibility and evaluation criteria for selecting viable co-investment and their smooth implementation.
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To enhance the capacity and understanding of the project stakeholders and implementing partners on the implementation of Value Chain Fund at field level.
To assist and guide the Project Management Team in planning, implementing, supervision and monitoring project investment through value chain fund.
2.4. Effectiveness of Guidelines
The revisions in the guidelines have been made based on the recommendation made by IFAD and GoN joint Mid-term Review Mission conducted from 5 to 23 January 2014 and will be effective immediately after the final endorsement by both the MoAD and IFAD.
2.5. Fund Allocation
HVAP has allocated USD 3.4. million under Value Chain Fund. Allocation of funds to different
value chains will be decided by PMU after the finalization of number/nature of value chains
that the project will work with and the investment requirement for those value chains.
2.6. Investment Windows
The Value Chain Fund will be made available for investment at both the demand and supply side through the two windows – Window 1 and 2. Target co-investment recipients, eligibility criteria, grant limit and matching fund ratio are as follow:
Window 1
Co-investment fund recipient
Eligibility Criteria Grant Limit Matching fund Ratio
Remarks
Company/firm/Service Provider (Institutional)
Registered for 3 years and have 3 years relevant business experience
US$ 100,000
50:50
Company/firm/Service Provider (Institutional)
12 months business experience
after registration with at least 3
years demonstrable experience
in VC3
US$ 10,000 50:50
Cooperatives Registered for 3 years and have 3 years cooperative business experience
US$ 100,000
50:50
Service Provider (Private individuals)
Certified as eligible for proposed service provision
US$ 500 50:50
*Additional consideration for (Agri) -business eligibility criteria
Any newly established company or Joint Venture can apply for matching grant fund provided that the majority of shareholder(s) (having at least 51% of share
3 This eligible criteria is added as recommendation of 4
th Supervision Mission, No Objection from IFAD and
approved from MoAD
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holding in proposed joint venture) meet the criteria of 3 years business experience in their own firm/company and the shareholding should not be reduced to less than 51% at least within the grant implementation period.
Where the grant applicant has foreign investors as shareholders, the foreign
ownership shall not be more than 33%.
Fund diversion should not be allowed and grant recipient should be the actual
beneficiary of the funds.
Window 2
Beneficiary Eligibility Criteria Grant Limit Matching fund Ratio
Producers Groups/ Cooperatives
Registered for 1 year with relevant Govt. Agency and have relevant experience**
US$ 20000 85:15 or 50:50##
** The requirement of year of experience will be waived in case of farmers groups formed and mobilized/facilitated by HVAP.
## The matching grant fund will be 85:15 for innovation related investment and 50:50 for replication and up scaling of already proved innovations.
3. Value Chain Fund Procedure
3.1. Formation of VC Team
Value Chain Team will be formed for each VC (or group of VCs) comprising of VCD, Business
and Technical experts/staff. The team will draw on support from other cross-cutting
thematic expertise within the PMU, including: GSI and Institutional Development, Planning,
M&E, Funds managements, Finance and Procurement. The team is fully accountable for all
targets set in the respective value chains including the co-investments proposals.
In relation to VC fund Management, the role of the VC Team will be as follows:
a) Update and finalise VC action plan, identify VC priority investment area. b) Ascertain the proposed investment is innovation related or replication/up-scaling of
already proved innovations. c) Coordinate the process of preliminary screening and field verification of EOIs. d) Coordinate the process of analysis of investment options and business plan
development facilitation (for innovations a process of joint development and monitoring will take place to assure that investments risks are addressed and sharing takes place to catalyse replication/scaling-up).
e) Recommend to VC Management Committee for approval (or reject) of Business Plans with justifications
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3.2. Formation of VC Management Committee
The VC Management Committee comprise of Deputy Project Director (Senior Agriculture
Officer) from MoAD; team leader from AEC and SNV; Account Officer and Planning Officer of
PMU/HVAP. The committee will be headed by Senior Agriculture Officer and Planning
Officer will be the member-secretary. The committee may invite other officers/experts as
invitee, as per necessary. The role of VC Management Committee, in relation to VC Fund
management, will be as followings:
a) Provide guidance and supervision to VC Teams b) Recommend to the Project Manager for approval (or rejection) of the Business
plans/Investment proposals of private service provider (Under Window 1) and all groups and cooperatives (under Window 2)
c) Recommend to the Project Manager for the Window 1 business plans of agribusinesses, cooperatives and institutional service providers for independent assessment by BPAP for external review.
d) Recommend to the Project Manager for all approved business plans for grant agreement.
3.3. Solicitation of EOI/Investment proposal
(i) For Window 1 Co-investment proposals (applicable to Cooperatives and
(Agri)-business for both product and input/service markets): Expression of
interest (EOI) can be solicited through formal public call or informally by using
business network of FNCCI/AEC and DCCI. The EOI may be accepted in any
time of the year.
(ii) For Window 1 Co-investment proposals (applicable to Individual Service
Providers): Investment proposal can be solicited through formal public call
or informally by using business network of district line agencies and DCCI. The
Investment proposal may be accepted in any time of the year.
(iii) For Window 2 Co-investment proposals: EOI from eligible producer groups
and cooperatives will be accepted any time of the year. HVAP/PMU may
solicit EOI from interested and eligible producer groups and cooperatives
through public notice in district level or national media, as and when required
basis. The copy of "call for EOI" will also be sent to relevant DCCIs, district line
agencies and local NGOs for wider dissemination of the information to
producers groups and cooperatives. In addition to that, VC team, with close
collaboration with PMU GSI team and partner NGOs, can directly invite EOI
(without public call) from groups and cooperatives, which have been formed
and mobilized by HVAP, irrespective of their year of experience.
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3.4. Screening and Short-listing
VC Team will conduct a preliminary assessment and short-list of EOI/Investment proposal on
the basis of knock-out and preferred pre-defined criteria such as experience of the
organizations; technical feasibility of the sub-project; financial and managerial capabilities;
commercial viability (market potentialities, remoteness, within/outside the HVAP command
areas); and social impact (inclusion of disadvantaged groups, potentiality of scaling-up etc.).
Respective DCCIs, RDs, DADOs, DLSOs and DFOs can be invited for consultation, if required,
in the screening process. Upon recommendation from the VC team, PMU will prepare short-
list of EOI considering availability of budget to finance numbers and types of co-investment
ensuring the followings:
- The proposal meets the eligibility criteria. - The proposed co-investment is linked with VC priority as per intervention strategy
and action plan and very likely to address the VC constraints and grab the opportunities.
- Timeframe of the proposal does not go beyond HVAP project lifespan.
3.5. Field Verification
After the initial desk review, VC team will organize field verification of short-listed
EOIs/Investment proposal. Field verification should not be a requirement in the case of
groups identified by HVAP as eligible for Window 2 investments as all the pre-assessment
have already been made during the formation and mobilization of groups.
For Window 1 applicant (Cooperatives and (Agri)-business):
The field verification team should comprise at least the representation of expertise
from VCD/Business, Technical and Funds and Contract Management themes. During
the field verification, the team will verify the proposal and make an assessment
considering:
- the proposed co-investment is linked with VC priority as per intervention strategy and action plan and very likely to address the VC constraints and grab the opportunities.
- the different investment options which are technically and commercially viable.
- the grant applicant entity does have the management capacity to implement the proposed co-investment including relevant agribusiness experience.
- the grant applicant entity do have the financial capacity to implement the proposed investment (wider range of evidence are acceptable as proof of profitable business record, not limited to audited financial statement, such as sales records, bank transaction etc. ).
- the proposed investment is a replicable innovation and has a substantial scope for replication and up-scaling.
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- the investment is likely to produce significant and sustainable impact and growth as per project objectives.
For Window 2 applicant
The field verification team should comprise at least the representation of
VCD/business, technical and Gender and Social Inclusion expertise from PMU and
representative of partner NGO. Representative from district line agencies (DADO,
DLSO and DFO) and district DCCI will be invited, as relevant. During the field
verification, the team will verify the proposal and make an assessment considering:
- the proposed co-investment is linked with VC priority as per intervention strategy and action plan and very likely to address the VC constraints and grab the opportunities.
- the different investment options which are technically and commercially viable.
- the proposed co-investment is replicable innovation or up-scaling/replication of already proved innovations.
- appropriateness of proposed grant and co-investment ratio.
- the grant applicant entity does have the management and financial capacity to implement the proposed co-investment.
- the co-investment should produce a significant and sustainable catalysing impact on inclusion of poor, woman, dalit and janajaties.
3.6. Call for Business Plan (from producer groups, cooperatives and (agri)-business)
The short-listed applicants, after the field verification, will be called to submit a Business
Plan to the PMU. The format for Business Plan will be provided by the PMU. HVAP Business
Development Advisors/Officers, taking lead in close coordination of other concerned
officers/advisors/experts of the PMU, will provide facilitation and support in the process of
business plan preparation. Support may include civil works co-investment preparation by
PMU Engineer. In particular, for innovations a process of joint development and monitoring
will take place to assure that investments risks are addressed and sharing takes place to
catalyse replication/scaling-up.
3.7. Internal Assessment of Business Plan/Investment proposal
The VC team will review and make an internal assessment of business plan/investment
proposal. The VC team can draw support from other PMU thematic expertise in the
assessment process. The business plan/investment proposal meeting all the assessment
criteria will be submitted, with recommendation, to VC Management Committee for further
process.
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3.8. Assessment Criteria
S. N. Assessment Criteria Description Score
1. Technical viability Whether the proposed sub-project is technical viable 20
2. Commercial
Viability
Whether the proposed sub-project is likely to be
commercially viable from a financial, operational and
market perspective.
25
3. Management and
Financial Capacity
to implement
Does the applicant have the necessary skills,
experience and or suitable support arrangements to
be a credible implementer of the proposed sub-
projects
25
4.
Impact
Impact on the project target beneficiaries
particularly in terms of additional employment,
income and sharing of VC benefits.
10
Innovative business idea with high probability of
replication regarding ease of adoption and the
availability/accessibility of resources (pre-condition)
for others to replicate.
10
Catalysing factors: Potentiality for generating
additional investment in VC development (through
equity investment and/or loan from financial
institutions).
10
Total Score 100
Pass Marks 60
For Window 1 value chain funds (cooperatives and (agri-) business), the VC teams should
develop a risk assessment document that summarizes project's assessment of financial
viability of the co-investments, business risk, management risk, grant covenants and
justification of the grant percentage and provide to BPAP for evaluation, accompanied with
the applicant's investment proposal.
The VC Management Committee will recommend and send the business plans submitted by
Agribusiness and Cooperatives under Window 1 provision to the Project Manager for
external assessment by the Independent Business Plan Assessment Panel (BPAP).
Investment proposal submitted by individual Service Provider (under Window 1- grant limit
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US$ 500) and all the business plans under Window 2 will be evaluated internally and
approved by the Project Manager with recommendation from the VC Management
Committee.
3.9. Business Plan Assessment by BPAP
The Business Plan Assessment Panel (BPAP) consists of 4 independent experts. The
committee will be chaired by one of the private sector representatives. The composition of
committee will be as below:
- Private Sector Representative (business expert) - 1
- Business finance Expert -1
- Agriculture or Livestock or Agro- Forestry Expert – 1 (as per nature of co-
investment)
- Impact Perspective Expert – 1
The responsibilities of the BPAP will be as follows:
Review the business plan and evaluate them according to pre-set criteria.
Recommend to PMU for approval of business plans securing at list 60% of the total score.
If the independent BPAP considers the business plan meeting minimum criteria but
need some adjustments, can recommend to HVAP for approval after adjustment as
required.
The detail ToR and Eligibiltiy Criteria for BPAP are detailed in Annex-D
3.10. Negotiation and Grant Agreement
PMU may negotiate with applicants of approved business plans, as needed, and a Grant
Agreement will be signed between HVAP and the Applicants of approved business
plan/investment proposal. The format of grant agreement is given in Annex E and F.
The grant recipient may request for revision in grant agreement in case of following
conditions:
a) substantial increase/decrease in market price of the goods and services which is beyond the control of grant recipient and HVAP, or changes in the specification of the inputs, machineries, equipment etc, as specified in the already approved business plan
b) in case of additional project support is needed to include additional beneficiaries and up scaling in terms of increase in area and production.
In such conditions, the grant agreement may be revised with a written agreement between
HVAP and the grant recipient. If the proposed revision exceeds the approved grant amount,
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the complete process of assessment (ref. article 3.7 to 3.9 above) should be followed. In any
case, the revised grant amount will not exceed the grant limit as specified in article 2.6
(investment windows).
3.11. Fund disbursement
Project fund will be released from HVAP as per sub-project implementation and investment schedule agreed between PMU and grant recipient.
Fund will be transferred to recipients' bank account.
3.12. Mode of payment (indicative)
First instalment4 (mobilization fund) - up to 30% of total grant amount will be released after the Grant Agreement signed between the recipient and the PMU.
Successive instalments (up to 50%) - will be released based on achievement of implementation milestone and utilization of previous instalments after submission of sub-project interim progress report.
Final instalment (remaining balance) - after submission of sub-project completion report duly certified by VC team with support from designated project staff.
4. Management & Administration
4.1. Technical backstopping for business plan preparation and implementation of co- investment activities
The VC team will coordinate the process of solicitation of EOI/investment proposal, short
listing, field verification, facilitation for business plan/investment proposal preparation and
in implementation of co-investment in collaboration with partner LNGOs. PMU cross-cutting
experts will provide technical backstopping in particular thematic area. In particular for
innovations, a process of joint development and monitoring will take place to assure that
investments risks are addressed and sharing takes place to catalyse replication/scaling-up.
4.2. Procurement
Procurement of items required under the supported co-investments will be managed by the
grant recipient as long as they are in-line with the approved business plan. Grant recipient
will follow standard procurement procedure and will be solely responsible for the final
decision on which suppliers to use although their business plans will have already included
at least three quotations for all major purchases as part of the estimation of investment
costs and grant amounts. 4 The (Agri) – business company/firm receiving HVAP fund for Window 1 need to submit bank guarantee for the
amount and period of first installment. In absence of the bank guarantee, the grantee will have to pre-finance and submit the statement of accounts including supporting documents for reimbursement.
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4.3. Accounting
The Grant recipient should maintain a separate book of accounts for the approved co-investment.
The grant recipient should keep all the bills, receipts, quotations, contracts, minutes of meeting and any other documents related to payments from the co-investment fund.
Competent authorities from IFAD and GoN including HVAP/PMU or their representative can verify those documents any time.
4.4. Repair and Maintenance Arrangement
The responsibility for repair & maintenance of facilities created from co-investment fund
remains with the grant recipient. HVAP will not provide extra fund for this purpose. For this
purpose, the producer groups/cooperatives should prepare operation and maintenance
plan and create a repair, maintenance and operational fund by collecting service charge
against use of facilities by their members.
4.5. Ownership
The ownership of the assets/property created by the co-investment will remain with the
concerned VC Groups/Cooperatives and (Agri-) businesses.
4.6. Transparency and Good Governance and Audit Provisions
Grant recipient should make public announcement of co-investment progress and status in their regular meeting.
A Public Notice Board should be maintained at all the infrastructure site to publicise the co-investment information including sources and uses of fund.
The Grant recipients should arrange the financial audit according to their own statute, policy, norms and regulations and submit the audit report to PMU.
4.7. Restriction to use of co-investment fund
The project fund should not be used for:
Purchase of land
Lending to earn interest/speculative investment
Purchase of second hand machines/equipments
To manage domestic and social events
Any other work as restricted by the law of Government of Nepal.
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5. Monitoring/Evaluation and Reporting
5.1. Monitoring & Evaluation
For Window 1 co-investments - by VC teams, other PMU staff and/or DCCI (for local agribusiness)/RDs and District Line Agencies coordinated by VC teams.
For Window 2 co-investments - by VC teams and other PMU/RDs/District Line Agencies/DCCI/Local NGO staff coordinated by VC teams
Monitoring and evaluation should focus on:
Project grant fund and matching fund contributions received in time and properly recorded.
Fund accounting system has been set up.
Fund is being used only for the purpose as per agreed business plan.
Physical progress and financial delivery target are met.
Machineries/equipments and facilities created by co-investment are running effectively.
Compliance with MOU, norms and policies internally developed as well as grant agreement and PMU guidelines for fund management.
Documentation related to co-investment activities (minutes, decisions and accounting documents) are well maintained.
Impact on target beneficiaries.
Adverse effects/impact on the environment.
5.2. Co-investment Completion Certification and Reporting Arrangement
Grant recipient will submit interim reports on physical and financial progress and final reports after completion of co-investment activities as agreed in grant agreement.
Local level traders/cooperatives/producers groups will submit their report to VC team at PMU and copy to Local NGO and district line agencies.
Local NGO will prepare and submit quarterly report through Road corridor /district based PMU Officer/expert to VC teams at PMU on general progress and performance of co-investment implementation in their command area which will also be copied to concerned line agencies.
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Annexes
Annex A: Grant Application Assessment Records (For Window 1: Agribusiness and Cooperatives / Institutional service providers)
Applicant Organisation
Address
District
Value Chain
Proposed VC Functions
A. Assessment of EOI (by VC team):
1. Meeting eligibility criteria
Registration Date*: Date: ...............................
Years of experience: ....................... years
Applicable to Joint Venture only
Business experience of Majority of
shareholder(s) holding at least 51% of share
(applicable to joint venture) **
........................ Years
Foreign Investment ............................ %
Recommended for field
verification
Reject
*Registration Certificate submitted
**A list showing the shareholding and years of relevant business experience by the
shareholders is attached.
2. Assessment during field verification
Check lists Tick the box
below
The proposed co-investment is linked with intervention strategy, VC
priority and action plan and very likely to address the VC constraints
and grab the opportunities.
The proposed co-investment is technically and commercially viable.
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Check lists Tick the box
below
The grant applicant entity does have the management capacity to
implement the proposed co-investment including relevant
agribusiness experience.
The grant applicant entity do have the financial capacity to implement
the proposed investment (wider range of evidence are acceptable as
proof of profitable business record, not limited to audited financial
statement, such as sales records, bank transaction etc.).
The proposed co-investment is a replicable innovation and has a
substantial scope for up-scaling and inclusion.
The investment is likely to produce significant and sustainable impact
and growth as per project objectives.
Recommended to go for
Business Plan preparation
Reject
B. Internal Assessment of Business Plan
This assessment should accompany the Business Plan to be submitted to BPAP for
external Assessment.
1. Assessment of Technical Viability
..............................................................................................................................
..............................................................................................................................
..............................................................................................................................
..............................................................................................................................
2. Assessment of commercial viability
..............................................................................................................................
..............................................................................................................................
..............................................................................................................................
..............................................................................................................................
..............................................................................................................................
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3. Assessment of financial viability
IRR
ROI
PBP
BEP
4. Assessment of Business Risk
..............................................................................................................................
..............................................................................................................................
..............................................................................................................................
..............................................................................................................................
5. Assessment of Management risks
...................................................................................................... .................
...................................................................................................... .................
.......................................................................................................................
.......................................................................................................................
.......................................................................................................................
6. Justification of Investment and Grant Percentage
.......................................................................................................................
.......................................................................................................................
....................................................................................................... ................
...................................................................................................... .................
.......................................................................................................................
C. Recommendation from VC Team
With the Consensus of all the team members, the VC Team recommends the
Business Plan to:
Send to BPAP Reject
Signed on behalf of VC Team:........................
Name...................................................... Date: ......................
.. pPage 21 of 49
D. Recommendation from VC Management Committee
The meeting of VC Management Committee held on ......................... recommends
to send this business plan for independent evaluation by BPAP.
Signature: ........................... ......................... ........................
Name: .............................. ................................... ..............................
E. Independent Assessment of Business Plan by BPAP
1. Meeting Assessment Criteria
Assessment
Criteria Description
Maximum
Score
Assigned
Score
Technical
viability
Whether the proposed sub-project is
technical viable
20
Commercial
Viability
Whether the proposed sub-project is
likely to be commercially viable from
a financial, operational and market
perspective.
25
Management
and Financial
Capacity to
implement
Does the applicant have the
necessary skills, experience and or
suitable support arrangements to be
a credible implementer of the
proposed sub-projects.
25
Impact
Impact on the project target
beneficiaries particularly in terms of
additional employment, income and
sharing of VC benefits.
10
Innovative business idea with high
probability of replication regarding
ease of adoption and the
availability/accessibility of resources
(pre-condition) for others to
replicate.
10
Catalysing factors: Potentiality for
generating additional investment in
.. pPage 22 of 49
Assessment
Criteria Description
Maximum
Score
Assigned
Score
VC development (through equity
investment and/or loan from
financial institutions).
10
Total Score 100
Pass marks: 60
2. BPAP recommendations for adjustment:
a. ................................................................................................................
b. ................................................................................................................
c. ...............................................................................................................
d. ...............................................................................................................
F. Recommendation from VC Team
As the proposed investment plan a) met all the eligible criteria b) passed through the
internal and external assessment and c) all the recommendation from BPAP has
already been adjusted in the Business Plan, the meeting of VC team held on
...................................... recommends for approval.
Signed on behalf of VC team ...................................................
Name: ...........................................................
Designation:....................................................
G. Recommendation from VC Management Committee
The meeting of VC Management Committee held on ............................. recommends
for approval.
Signed on behalf of VC Management Committee
Signature: ............................ ........................... .................
Name: ................................. .................................... .............
Designation: ............................. ................................... ........................
.. pPage 23 of 49
Annex B: Grant Application Assessment Records (For Window 1: Individual Service Provider)
Applicant Organisation/
Individual
Address
District
Value Chain
Proposed services
Proposed Clients
(including coverage of
geographical area)
A. Assessment of Investment Proposal:
Checklist of assessment Criteria Tick the box
The proponent has authorised with proper certification to provide
proposed services.*
The proposed co-investment is linked with VC priority as per intervention strategy and action plan and very likely to address the VC constraints and grab the opportunities.
The proposed co-investment is technically and commercially viable.
The grant applicant does have the management capacity to implement the proposed co-investment including relevant experience in service provision. Service
The proposed co-investment is likely to produce significant and
sustainable impact as per project objectives.
Recommended to: Accept Reject
*Certificate submitted
.. pPage 24 of 49
B. Recommendation from VC Team
The proposed co-investment meets all the eligible criteria and passed through the
internal assessment. The meeting of VC team held on .............................
recommends for approval.
Signed on behalf of VC team ...................................................
Name: ............................................. Designation: ....................................................
C. Recommendation from VC Management Committee
The meeting of VC Management Committee held on ............................. recommends
for approval.
Signed on behalf of VC Management Committee
Signature: ................................... ................................... .......................
Name: ................................... ................................... ........................
Designation: ............................ .................................. .......................
.. pPage 25 of 49
Annex C: Grant Application Assessment Records (For Window 2: Producers Groups/Cooperatives)
Applicant Organisation
Address
District
Value Chain
Proposed VC functions
A. Assessment of EOI:
Registration Date*: Date: ...............................
Years of experience: ....................... years
Is this groups/cooperative is formed and
mobilized by HVAP**
Yes No
Recommended for field
verification
Reject
*Registration Certificate submitted
**In case of Groups/Cooperative formed and mobilised by HVAP, the year of experience
will be waived and field verification is not required.
B. Assessment during field verification
Check lists Tick the box
below
The proposed co-investment is linked with intervention strategy, VC
priority and action plan and very likely to address the VC constraints
and grab the opportunities.
The proposed co-investment is technically and commercially viable.
The grant applicant entity does have the management capacity to
implement the proposed co-investment.
The grant applicant entity does have the financial capacity to
implement the proposed investment.
.. pPage 26 of 49
Check lists Tick the box
below
The proposed co-investment is a replicable innovation and has a
substantial scope for up-scaling.
The investment is likely to produce significant and sustainable
catalysing impact on inclusion of poor, woman, dalit and janajaties
and growth as per project objectives.
Recommended to go for
Business Plan preparation
Reject
C. Internal Assessment of Business Plan
Assessment
Criteria Description
Maximum
Score
Assigned
Score
Technical
viability
Whether the proposed sub-project is
technical viable
20
Commercial
Viability
Whether the proposed sub-project is
likely to be commercially viable from
a financial, operational and market
perspective.
25
Management
and Financial
Capacity to
implement
Does the applicant have the
necessary skills, experience and or
suitable support arrangements to be
a credible implementer of the
proposed sub-projects.
25
Impact
Impact on the project target
beneficiaries particularly in terms of
additional employment, income and
sharing of VC benefits.
10
Innovative business idea with high
probability of replication regarding
ease of adoption and the
availability/accessibility of resources
10
.. pPage 27 of 49
Assessment
Criteria Description
Maximum
Score
Assigned
Score
(pre-condition) for others to
replicate.
Catalysing factors: Potentiality for
generating additional investment in
VC development (through equity
investment and/or loan from
financial institutions).
10
Total Score 100
Pass marks: 60
D. Recommendation from VC Team
The proposed investment plan meets all the eligible criteria and passed through the
internal assessment, the meeting of VC team held on .............................
recommends for approval.
Signed on behalf of VC team ...................................................
Name: ................................................. Designation: .............................................
E. Recommendation from VC Management Committee
The meeting of VC Management Committee held on ............................. recommends
for approval.
Signed on behalf of VC Management Committee
Signature: ............................... ............................ .........................
Name: .................................... ........................... ...........................
Designation: .............................. .......................... ............................
.. pPage 28 of 49
Annex D: Terms of References for Business Plan Assessment Panel (BPAP)
Introduction
HVAP has made funding provisions as 1) Value Chain Fund, 2) Sector Development Facility, 3) Poverty Inclusion Fund and 4) Spatial Inclusion Fund. The purpose of the Value Chain Fund is to allow agri-businesses, value chain groups and cooperatives to make essential investment to facilitate the production and subsequent primary processing/storage of selected high value commodities.
An important step in the selection procedure for the co-investment support is the independent and external assessment of submitted business plans. Business plans are especially important as they are the core of sub-project investment. Impartiality and neutrality is vital to an effective evaluation of the business plan, and an independent evaluator is often the surest method of attaining that. To serve this purpose, it has been realized to form an independent panel for business plan assessment. This Terms of References (TOR) has been prepared for the selection of external experts for business plan assessment panel in HVAP.
Purpose of Business Plan Assessment Panel
The propose of business plan assessment panel is to support PMU to make independent and impartial assessment on the business plans submitted for project funding by ensuring that guidelines and assessment criteria have been applied consistently and equitably for all business proposals.
Formation of Business Plan Assessment Panel
The Business Plan Assessment Panel will consist of four members (1 from private sector business background, one from finance background, one from social impact background, and one from agriculture, livestock or agro-forestry related field). The PMU will request for expression of interest and CV from eligible experts and maintain a roster of selected experts. The potential candidates have to apply for the position by submitting an expression of interest and CV. A three members HVAP review committee headed by the HVAP Manager will review the application received from the applicants. The PMU will identify suitable experts from the roster and form Business Plan Assessment Panel(s) as and when required.
The HVAP will form the panel by appointing experts with highest rank of specified disciplines from the roster. The panel will be chaired by the business expert. There may one or more panel at a time as necessary depending on the volume of business plans to be assessed.
The panel members are primarily responsible for all aspects of the assessment of the business plans. Panel members must have a variety of backgrounds and expertise to get a balanced and comprehensive assessment on the criteria. The composition of the panel will be as follows:
.. pPage 29 of 49
- Private Sector Representative (business expert) - 1
- Business finance Expert -1
- Agriculture or Livestock or Agro- Forestry Expert – 1 (as per nature of co-
investment)
- Impact Perspective Expert – 1
Process of selecting business plan assessment panel members
The following process will be applied in selecting suitable external experts:
1. Preparation of TOR 2. Setting evaluation criteria 3. Call for expression of interest 4. Receipt of EOI and CV 5. Formation of review committee 6. Ranking of EOI and CV 7. Preparation of roster of experts 8. Formation of BPAP 9. Notification to selected experts
Responsibilities of BPAP
Review the business plan and evaluate them according to pre-set criteria.
Recommend to PMU for approval of business plans securing at list 60% of the total score.
If the independent BPAP considers the business plan meeting minimum criteria but need some adjustments, can recommend to HVAP for approval after adjustment as required.
Assessment Criteria
Criteria for the evaluation of the business plans as defined in the Value Chain Fund Guidelines will be provided to the BPAP for evaluation, based on which the panel has to evaluate.
Deliverables
The business plan assessment panel will provide (1) score sheet completely filled by individual members (2) compiled score sheet by panel (3) recommendations with justifications (a) for approval, (b) to reject, and (c) for
resubmission with adjustments. Remuneration
Panel members will be paid remuneration, travel cost, DSA as per HVAP norms.
.. pPage 30 of 49
Qualifications of Business Plan Assessment Panel Members
- Academic Qualification o Master in Business Administration/Management, Agri. Business
management, for Private Sector Representative (for Business Expert) o Master in Business Administration or Management or Agricultural Economics
or Finance or Agricultural Finance (for Business Finance Expert) o MSc in Agriculture (preferably in Horticulture) for Agriculture Expert, MSc in
Animal/Veterinary Science for Livestock Expert, MSc in Agro-Forestry/Forestry for Agro-Forestry Expert
o Master in Sociology or Gender and Social Inclusion or Rural Development for Social Impact Perspective Expert
- Work experience: o Minimum of five years’ experience in relevant field (The Business Experts and
Business Finance Expert should having experience in private sector would be additional advantage).
o Experience in assessing of business plans/investment proposals in their respective areas (commercial, technical, managerial and financial capacity, and social impact).
.. pPage 31 of 49
Annex E: Grant Agreement (for window 1)
GRANT AGREEMENT for Value Chain Fund
(Grant Agreement No. ...........................)
A. Introduction This Grant Agreement has been signed on .............................. between The High Value
Agriculture Project in Hill and Mountain Areas (hereinafter referred to as “HVAP”), and
......................................................................................... (hereinafter referred to as
“Grant Recipient”). As per this Agreement, HVAP will make available a matching grant fund
to the Grant Recipient under Project Value Chain Fund to finance Sub-Project
No.................................................: for .................................................................... (sub-
project name) at ....................................................... on the conditions specified in following
articles.
B. Effectiveness of this Agreement
This Agreement will be effective during the period mentioned below:
Agreement Commencement Date:
........................
Agreement Completion Date: ....................
C. Matching Fund Contribution
The total fund approved for this Sub-Project is Rs. .................................. (in words Rupees
..................................................................................................). The breakdown of
matching fund contribution by HVAP and Grant Recipient will be as below:
Sub-Project Cost contribution
Contribution from Contribution Amount in Rs.
Percentage
Contribution Amount in Words
HVAP Grant Not to exceed Rupees ................................................... only.
Grant Recipient Rupees ..................................................... only.
Detail budget breakdown by activities has been given in Table 1 – Grant Application Cost
Table.
D. Sub-Project Purpose
.. pPage 32 of 49
E. Implementation Arrangement
1. The Grant Recipient shall arrange financial resources and implement the sub-project as per the timeframe as specified in approved business plan and the Implementation Milestones.
2. The Grant Recipient shall fully coordinate the construction of civil works and installation of equipments with Project Engineer assigned by HVAP and changes are to be made (if needed) as advised by the Engineer.
3. The Grant recipient shall follow the proper procurement process for all the procurement of goods and services and civil works and maintain minutes of procurement process. All the civil works and procurement of services should be supported with proper agreement with service providers.
4. Procurement above threshold limit of Rs. 5000 shall be supported with VAT invoice. 5. All the payments above the threshold limit of Rs. 5,000 should be made by check
except in the exceptional circumstances where there is practical difficulties in making the payment by check, in such case a written justification should be attached with the payment voucher.
6. The Grant Recipient shall maintain a separate account for this sub-project and properly maintain all books of accounts and supporting documentations showing the utilization of funds, complying fully with Nepal Accounting Standard (NAS), and all other documentations and records related to the sub-project.
7. All books of accounts and supporting documents shall be kept during the sub-project period and at least for a period of ten years following the completion of the sub-project, during which period, HVAP or a person designated by Government of Nepal, shall have the right to review and examine the relevant records.
8. The Grant Recipient shall submit audited financial report and tax clearance certificate within four months after completion of each Nepalese financial year during the period of sub-project implementation through the grant fund.
9. HVAP will reimburse the grant fund as per actual cost incurred following the mode of payment under article I.
10. The Grant Recipient shall ensure proper custody and use of all the cash and non-cash resources like machineries/equipments, tools and facilities created by Sub-Project investment.
11. The Grant Recipient shall prepare a public notice board (hording board) and put at the visible sub project site showing duration, sources and uses of fund and other important sub-project information.
F. Right and Responsibilities 1. In carrying-out/performing the sub-project activities, the Grant Recipient and the
personnel employed by the Grant Recipient will: i) Exercise the degree of skill, care, and diligence reasonably expected by HVAP
and in accordance with the agreed Sub-Project implementation schedule. ii) Comply with all provisions of all statutes, regulations and rules of
Government of Nepal, local bodies or public authorities and any professional codes of conduct or practice that may be applicable to the Sub-Project.
iii) Observe the HVAP reasonable directives in relation to the Sub-Project.
.. pPage 33 of 49
iv) Comply with reasonable directives from HVAP or its representatives to support achieve the objectives of Project gender and social inclusion strategy.
v) Be reasonably available for consultation with the HVAP or its representative during the terms of this agreement on the conduct and progress of the Sub-Project.
vi) Assist HVAP authorised personnel to verify field and factory activities and collect project monitoring data.
2. HVAP or its representatives and the consultants or service providers assigned by HVAP shall have the right to monitor the Sub-Project activities and provide feedback for further improvement.
3. The Grant Recipient shall make available employees or agents with knowledge of the project to respond to questions from HVAP or the designated representative of the Government of Nepal.
4. The Grant Recipient will give access to HVAP or its representative as well as any service providers/consultants hired by the Project to the premises or the sites at which the Sub-Project is being carried out to inspect the progress of the Sub-Project and the equipments, services and goods acquired following a reasonable notice from HVAP or its representative (at least 1 days prior to the inspection date).
5. The Grant Recipient will ensure the implementation of the Sub-Project under satisfactory performance conditions and make best efforts to achieve the objectives and fulfil all other obligations as detailed in this Agreement.
6. The Grant Recipient will be responsible for proper use of grant fund in accordance with this Agreement as well the VC fund Guidelines in effect. In case the grant fund is, totally or partially, improperly used and declared ineligible, the recipient will be responsible for immediate replenishment of the grant account with the respective amount.
7. The Grant Recipient will promptly notify the HVAP of any significant difficulties encountered or foreseen by the Grant Recipient.
8. If the Sub-Project performance indicates that the Project objectives are not likely to be achieved, are superseded, or may be achieved by another preferred route, the HVAP will give the Grant Recipient written instructions for improvement within specified time frame. The recommendations for improvement shall be addressed by the Grant Recipient within the specified time frame and reported back to HVAP.
G. General Conditions
1. Funds provided by HVAP under this agreement are to be used by the Grant Recipient exclusively in support of this sub-project.
2. The Grant Recipient is not allowed for budget transfer between the budget lines of more than 5% of approved budget limit in each budget line without advance approval from HVAP. In no circumstance the total budget limit can be exceeded without written amendment to this grant agreement.
3. If, after the completion of the sub-project, there are unspent funds under this Agreement, the Grant Recipient shall return such unspent funds to HVAP.
.. pPage 34 of 49
4. The personnel assigned by the Grant Recipient and the implementing partner for the operations and management of the Sub-Project shall not be considered as staff members of HVAP and shall not be entitled to any privilege, immunity, compensation or reimbursement by HVAP.
5. HVAP will not be held responsible for any accident, illness, loss or damage, which may occur during the implementation of Sub-Project.
6. The use of the official emblem and name of HVAP on any publication, document or paper prepared for publicly dissemination is prohibited without prior written approval from HVAP.
7. Neither the Grant Recipient nor their personnel shall communicate to any other person or entity any confidential information made known to them by HVAP in the course of the performance of their obligations under the terms of this Agreement nor shall they use this information to private or company advantage. This provision shall continue to exist even after the expiration or termination of this Agreement.
8. Neither the Grant recipient nor its personnel shall be allowed to incur any commitment or expense on behalf of HVAP.
9. The Grant Agreement shall be governed by the prevailing law, rules and regulations of Government of Nepal.
10. Leasing/renting out of sub-project properties to other parties is not allowed. 11. Procurement of second-hand equipment is not allowed.
H. Termination of Agreement
1. The Agreement will continue to exist until the date specified in Article B of this agreement unless terminated earlier in following conditions.
2. HVAP shall have the right to terminate this Agreement, by giving written notice of 30 days to Grant Recipient, if it considers that the continued implementation of the Agreement is impossible or impractical because of
i. unforeseen causes beyond the control or HVAP, or ii. in the event of a default or delay on the part of the Grant
Recipient. 3. Similarly, if the Grant Recipient considers that it cannot continue the
implementation of Sub-Project because of unforeseen cause beyond its control, the Grant Recipient shall submit a written request in advance of 30 days to HVAP to terminate the Agreement. In such case HVAP can terminate the agreement, if it finds the request is reasonable.
4. In the event of the termination of Grant Agreement because of the Grant Recipient's non-compliance or partial compliance with the terms of this Agreement, it will refund to HVAP any payment already received in respect of activities that have not been performed by the Grant Recipient to a standard considered acceptable to HVAP.
5. In the event of termination by HVAP for unforeseen causes beyond its control, HVAP shall complete all eligible payments, which may be due up to the effective date of termination.
I. Extension of Agreement
.. pPage 35 of 49
1. If delays in the implementation of Sub-Project activities are likely because of unforeseen causes beyond the control of the Grant Recipient, the Grant Recipient may request, in well advance, for time extension with full justification.
2. HVAP shall have the right to extend the duration of this agreement if it considers that the justification given by the Grant Recipient is valid and the likely delays cannot be avoided.
J. Reporting Arrangement 1. The Grant recipient shall submit implementation progress reports as per following
schedule: a. Trimestral Progress Reports – by end of each trimestrer (Kartik, Falgune,
Ashad). b. Annual Progress Reports – by end of each Nepalese Fiscal year (Ashad). c. Implementation progress report – to be included with each grant instalment
request. d. Sub Project Completion Report – Within 1 months of final completion of sub-
project activities. 2. In all the reports as scheduled above, the Grants recipient shall include all the
activities completed as of reporting date, financial statement (including sources and uses of fund) and social and economic outcome/impact of sub-project along with the data, model, diagrams, photographs and other related documents aligned with sub-project implementation schedule.
K. Mode of Payment
1. HVAP will reimburse the Grant fund as per following schedule. The number of instalment can be increased or decreased, depending on the progress in implementation milestone.
Payment Schedule
Reimbursement amount
Performance indicator
1st instalment
Max. of 30% of total grant fund
Grant Agreement signed.
Other instalments
Max. of ......... % of total grant fund
Based on implementation milestones
Final instalment
Remaining balance of grant money
Completion of all sub project activities and submission of final report.
2. Implementation of the payment schedule will depend on the: a. Satisfactory performance as per sub-project implementation milestones. b. Submission of implementation Progress report c. Field verification report by authorised HVAP staff.
L. Settlement of Disputes
.. pPage 36 of 49
Any dispute between HVAP and the Grant Recipient arising out of the interpretation or
execution of this Agreement shall be settled by mutual understanding. If HVAP and the Grant
Recipient are unable to reach agreement on any question in dispute or on a mode of
settlement other than arbitration, either party shall have the right to request arbitration in
accordance with the existing rule of Government of Nepal. HVAP and the Grant Recipient
agree to be bound by any arbitration award rendered in accordance with the above, as the
final adjudication of any such dispute.
M. Force Majeure
Neither the Grant recipient nor the HVAP will be responsible to the other party for delay or
failure in performance of any of the obligations imposed by this Agreement when such failure
is occasioned by unforeseen disasters, natural calamities, civil unrest like riot, war, strikes,
labor disturbance, court order or Government interference, natural genetic variations of any
living matters or by clause of like or unlike nature beyond the reasonable control and without
the fault or negligence of either of the Grant Recipient or the HVAP.
N. Amendments
Any amendments to this Agreement shall be effected only on the basis of written mutual
consent by both the Parties.
Signed on behalf of the High Value Agriculture Project in Hill and Mountain Areas:
Signature:..............................................................
Name: ............................................................
Project Manager, HVAP
Signed on behalf of Grant recipient
Signature:……………………………..
Name: ....................................... Designation:..................................
Organisation: ......................................................................................................
Witnesses:
1. Name .......................................................... Signature
..............................................................
Address:
............................................................................................................................. .......
.. pPage 37 of 49
2. Name ............................................. Signature ...........................................................
Address:
............................................................................................................................. .......
-----------------------------------------------------------------------------------------------------------------------
Contact Address of Grant Recipient:
.....................................................................................................................
Telephone No. ..................................
Fax: ...................................................
E-mail: ...................................................
-----------------------------------------------------------------------------------------------------------------------
Detailed Banking instructions of Grant Recipient:
Account name: .................................................... Account number: .......................
Bank address:
............................................................................................................. ................
.. pPage 38 of 49
Annex F: Grant Agreement (for window 2: Nepali version)
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.. pPage 39 of 49
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-5_ sfo{qmd ;+rfngsf] nflu vl/b ul/Psf jf h'6fOPsf ;fdu|L tyf cf}hf/x? nufot gub /sd tyf sfo{qmd
cGtu{t lgdf{0f ePsf k"jf{wf/x? -h:t}M l;rfOsf ;'ljwf, ;+sng s]Gb|, e08f/0f u[x, uf]7 cflb_ sf] plrt
pkof]u, dd{t ;Def/ tyf ;'/Iffsf]] Joj:yf ldnfpg] .
-h_ sfo{qmd ;+rfng ug{ cfjZos k|fljlws tyf ahf/Ls/0f af/] ;Nnfx tyf ;xof]u k|fKt ug{ cfof]hgf
Joj:yfkg sfof{no jf ;DalGwt s[lif ljsf; sfof{no, kz' ;]jf sfof{no, jg sfof{no jf lhNnf pBf]u
afl0fHo ;+3 ;+u ;dGjo ug]{ .
-em_ cfof]hgf Joj:yfkg sfof{noaf6 k|fKt lgb]{zg cg'?k ;'wf/ ug'{ kg]{ s'/fx? ;'wf/ u/L sfo{sd ;DkGg ug]{ .
-~f_ s'g} klg sf/0faf6 pk cfof]hgfsf] sfo{qmd sfofGjog ug{ sl7gfO kg{], l9nf] x'g] jf cGo jfwf c8rg
cfPdf t'?Gt cfof]hgfdf lnlvt ;"rgf ug]{ / cfof]hgfsf] lgb]{zg cg'?k sfo{qmd ;+rfng ug]{ .
-6_ of] ;Demf}tf cGt/ut sfof{Gjog ul/g] pk–cfof]hgfsf] k|of]hgsf] nflu 5'§} a}+s vftf vf]Ng] tyf pk
cfof]hgfsf] 5'§} n]vf /fVg] .
-7_ sfo{qmd cGt/ut ul/Psf lqmofsnfkx?, nfu]sf] vr{, pTkfbg kl/df0f, laqmL kl/df0f, laqmL ul/Psf]
:yfg÷ahf/÷Jofkf/L, laqmL d"No tyf cfDbfgLsf] clen]v tyf lx;fj /fVg] .
-8_ sfo{qmddf ePsf] vr{sf] ljn ekf{O tyf lx;fj /fVg] / cfof]hgfn] dfu]sf] avt ljn ekf{O tyf lx;fj
lstfj b]vfpg] . pQm ljn ekf{O tyf lx;fj pk cfof]hgf cjlwe/ tyf pk cfof]hgf cjlw ;lsPsf]
slDtdf # jif{ ;Dd /fVg] .
-9_ ;xsf/Lsf] xsdf k|To]s cfly{s jif{ ;dfKt ePsf] $ dlxgf leq ;xsf/Lsf] n]vf kl/If0f u/fO n]vf kl/If0f
k|ltj]bg tyf s/ r'Stf k|df0fkq cfof]hgf Joj:yfkg sfof{nodf k]z ug]{ .
-0f_ cfGtl/s cg'udgsf]nflu ;d"x÷;xsf/Lsf ;b:ox?af6 cg'udg ;ldlt u7g u/L cfof]hgfsf] cg'udg tyf
d"Nof+sg sfo{of]hgf cg'?k cfGtl/s cg'udg sfo{ ;DkGg ug]{ u/fpg] . sfo{s|d nfu' x'g' k"a{ / k|To]s
aif{sf] cGtdf ;xefuLtfTds cg'udg tyf d'Nof+sg cf}hf/sf] k|of]u ul/ cfkmgf] ;d'x÷;xsf/Lsf] d'Nof+sg
ug]{ .
-t_ sfo{qmd cg'udgsf] nflu cfof]hgf Joa:yfkg sfof{no, ;DalGwt lhNnf l:yt ;/sf/L lgsfo / ;fem]bf/
u}=;=;= af6 v6L cfpg] sd{rf/Lx?nfO{ ;xof]u pknJw u/fpg] .
-y_ sfo{qmd sfof{Gojogsf] qmdsf g]kfn ;/sf/ tyf :yfgLo ;fj{hlgs lgsfox?sf gLlt, lgod tyf
k|lqmofx?sf] pn+3g gx'g] u/L sfo{qmd ;++rfng ug]{ .
-b_ sfo{qmd sfof{Gjogsf] qmddf cfof]hgfsf] n+}lus tyf ;fdflhs ;dfj]lzs/0f gLlt sf] kfngf ug]{ . ;Dej
eP ;Dd a9L eGbf a9L ljkGg kl/jf/, dlxnf, hghftL tyf blnt ;d'bfosf] ;+nUgtf x'g] ul/ sfo{qmd
;+rfng ug]{ .
-w_ cfof]hgf ;+u ;dGjo ul/ pk cfof]hgf sfof{Gjog If]qdf ;fj{hlgs ;"rgf kf6L /fVg] .
.. pPage 40 of 49
$= cg'bfg ;xof]u e'QmfgL k|lqmof
cfof]hgf af6 cg'bfg /sd tn pNn]lvt ls:tfdf pknJw u/fOg] 5 . cg'bfg /sd ;d"x÷;xsf/Lsf gfddf
Psfp06 k]oL r]s jf ;d"x ;xsf/Lsf] a}+s Psfp06df ;f]em} hDdf x'g] ul/ e'QmfgL lbOg]5 .
ls:tf /sd ?= k|ltzt
-s'n cg'bfg /sdsf]_
e'QmfgL cj:yf
k|yd a9Ldf #) k|ltzt
;Dd
cg'bfg ;+emf}tfdf x:tfIf/ tyf
pk cfof]hgfsf] a}+s vftf vf]nL
;d"x÷;xsf/Laf6 Joxf]g'{ kg]{ s"n gub /sdsf]
#) k|ltzt hDdf eP kl5 .
bf]>f] a9Ldf %) k|ltzt
;Dd
k|utL k|ltj]bg k]z ug]{
cfo Joosf] lx;fj k]z ug]{
cfufdL ;dosf] nfuL sfo{qmd tyf ah]6 k]z
ug]{
cfof]hgfsf] tkm{af6 :ynut lg/LIf0f k|ltj]bg
cGtLd cg'bfg sf] af+sL /sd pk cfof]hgf sfo{qmd ;DkGg k|ltj]bg
cfo Joosf] lx;fj
cfof]hgfsf] tkm{af6 pk cfof]hgfsf] k|ls|ofut
/ k|ltkmn cg'udg
cfof]hgfsf] tkm{af6 pk cfof]hgf sfo{qmd
;DkGg k|dfl0fs/0f
%= sfo{qmd k|ult k|ltj]bg
-s_ ;d"x÷;xsf/Ln] cfof]hgfn] pknAw u/fPsf] lglb{i6 kmd]{6df lgDg tflnsf cg';f/ cfof]hgf Joj:yfkg
sfof{nodf k|ult k|ltj]bg k]z ug'{ kg{]5 .
-!_ rf}dfl;s k|ult k|ltj]bg –k|To]s jif{sf] d+lz/, r}q tyf >fj0f dlxgf sf] klxnf] xKtf leq .
-@_ jflif{s k|ult k|ltj]bg –k|To]s jif{ cfly{s jif{ ;dfKt ePsf] @) lbg leq .
-#_ clGtd k|ltj]bg –pk–cfof]hgf cGt/ut ;Dk"0f{ s[ofsnfkx? ;DkGg eO ;s]kl5 a9Ldf
! dlxgf leq .
-v_ ;d"x÷;xsf/Ln] k|ult k|ltj]bgdf xfn ;Dd ePsf lqmofsnfk tyf pknJwLx? / ;f]sf] nflu nfu]sf] vr{sf]
ljj/0fsf] ;fy} cfufdL ls:tfsf] nflu sfo{qmd tyf ah]6 ;d]t cfof]hgf Joj:yfkg sfof{no tyf ;fem]bf/
u}=;=;=df ;d]t k]z ug'{ kg]{5 . ;f] k|ult k|ltj]bg tyf cfufdL ls:tfsf] sfo{qmd tyf ah]6 cfof]hgfaf6
:jLs[t eP kl5 dfq dfu ePsf] ls:tfsf] /sd e'QmfgL lbOg]5 .
^= cGo k|fjwfgx?
-s_ of] ;+emf}tf kqdf pNn]v eP afx]s cfof]hgfaf6 ;f]xL sfo{qmdsf] nflu yk cfly{s ;xof]u pknJw x'g] 5}g .
-v_ cfof]hgfaf6 pknJw u/fOPsf] cg'bfg /sd :jLs[t sfo{qmd jfx]s cGo k|of]hgsf nflu vr{ ug{ kfOg] 5}g .
cGo k|of]hgdf vr{ ePsf] jf cg'bfg /sdsf] lxgfldgf ePsf] kfOPdf ;d"x∕;xsf/Ln] t"?Gt To;sf] Ifltk"lt{
Joxf]g'{ kg]5 .
.. pPage 41 of 49
-u_ sfo{qmd sfof{Gjogsf] lznzLnfdf Joj:yf ul/Psf] dfgj ;+;fwg, vl/b ul/Psf jf h'6fOPsf ;fdu|L, cf}hf/,
k"jf{wf/ ;"ljwfx? tyf jfnL gfnL, kz' j:t'sf] ;"/Iffsf] ;Dk"0f{ bfloTj ;d"x∕;xsf/Lsf] x'g]5 . sg} klg
sf/0fn] pk/f]qm s'/fx?sf] xfgL gf]S;fgL ePdf cfof]hgfaf6 Ifltk"lt{ pknJw u/fOg] 5}g .
-3_ sfof{qmd sfof{Gjog ;DkGg eO;s]kl5 cfof]hgf jf6 pknJw u/fOPsf] cg'bfg /sd a+fsL /xg uPdf ;f]
af+sL /x]sf] /sd cfof]hgfnfO{ kmsf{pg' kg]{5 .
-ª_ cg'bfgsf] /sdaf6 ;b:ox?nfO{ l/0f lbg kfOg] 5}g .
-r_ cg'bfg /sdaf6 k'/fgf] -;]s]G8 X\of08_ cf}hf/, pks/0f vl/b ug{ kfOg] 5}g .
&= cg'bfg ;+emf}tfsf] ;dfKtL
-s_ cfof]hgfaf6 pk cfof]hgf cg'udg ubf{ pk cfof]hgf sfo{qmd sfof{Gjog ;Gtf]ifhgs eO{/x]sf] 5}g jf
cg'bfg /sdsf] pkof]u :jLs[t sfo{qmd cg';f/ ePsf] 5}g elg 7x/ u/]df s'g} klg ;dodf slDtdf !%
lbgsf] ;"rgf lbO of] ;+emf}tf /2 ug{ ;lsg]5 .
-v_ ;d"x÷;xsf/Lsf] tkm{af6 cfkm\gf] sfa' eGbf jflx/sf] sf/0f hgfO{ sfo{qmd sfof{Gjog ug{ g;Sg] elg
slDtdf !% lbgsf] ;"rgf lbO{ ;+emf}tf /2 ug{ lnlvt lgj]bg lbPdf / ;f] sf/0f cfof]hgfnfO{ pko'Qm xf] eGg]
nfu]df cfof]hgfaf6 of] ;+emf}tf /2 ug{ ;lsg]5 .
-v_ s'g} klg cj:yfdf ;+emf}tf /2 ePsf] v08df ;d"x ;xsf/L ;+u sfo{qmddf vr{ eO ;s]sf] jfx]s cg'bfg
/sd af+sL /x]df ;f] /sd cfof]hgfdf kmsf{pg' kg]{5 . To:t} ;d"x÷;xsf/Lsf] tkm{jf6 :jLs[t lqmofsnfkdf
/sd vr{ eO{ ;s]sf] / ;f] /sd cfof]hgfaf6 e'QmfgL k|fKt eO ;s]sf] cg'bfg ls:tfsf] /sdn] wfGg] eGbf
a9L ePsf] eP To:tf] /sd cfjZos ljn ekf{O ;lxt cfof]hgf ;+u dfu ug{ ;Sg]5g . To:tf] dfu pk/
5fgjLg u/L e'QmfgL lbg plrt 5 elg cfof]hgfaf6 7x/ ePdf To:tf] a9L /sd -s"n :jLs[t cg'bfg
/sddf ga9g] u/L_ cfof]hgfn] e'QmfgL lbg]5 .
*= cg'bfg ;+emf}tfsf] ;dofjlw yk ug{ ;lsg] k|fjwfg
;d"x÷;xsf/Lsf] sfa' eGbf jflx/sf] kl/l:yltaf6 ;dodf sfo{qmd ;DkGg ug{ g;lsg] tyf ;f] sf] nflu yk ;do
rflxg] ePdf ;d"x÷;xsf/Ln] plrt sf/0f b]vfO sDtLdf ;+emf}tfsf] Dofb ;lsg' eGbf !% lbg cufj} Dofb yksf]
nflu cfof]hgfdf lnlvt k|:tfj lbg ;Sg]5g . To:tf] cj:yfdf olb sfo{qmdsf] Dofb yk ug{ s'g} k|fljlws tyf
lalQo sf/0fn] ;d:of kg]{ b]lvPsf] cj:yfdf jfx]s cfof]hgfn] Dofb yksf] k|:tfjdf :jLs[tL lbg ;Sg]5 .
(= ;+emf}tf kqdf km]/abn
of] ;+emf}tf kqdf ePsf s'g} a"+bfdf km]/ abn jf yk36 ug'{ k/]df b'j} kIfsf] lnlvt ;xdltdf dfq km]/abn ug{ ;lsg]
5 .
pRr d"No s[lif j:t' ljsf; cfof]hgfsf] tkm{jf6 b:tvt ug]{
x:tfIf/ ============================================= gfd ==================================================
kb========================================================
cfof]hgfsf] 5fk
;d"x÷;xsf/Lsf] tkm{af6 b:tvt ug]{
x:tfIf/ ============================================= gfd ==================================================
kb========================================================
;d"x÷;xsf/Lsf] 5fk
;fIfLsf] tkm{af6 b:tvt ug{]
.. pPage 42 of 49
!= x:tfIf/ ============================================= gfd ================================================
kb=====================================================
7]ufgf
======================================================================================================================================================================
@= x:tfIf/ ============================================= gfd ================================================
kb====================================================
7]ufgf
======================================================================================================================================================================
_________________________________________________________________________________
bfg k|fKt ug]{ ;d"x÷;xsf/Lsf] a}{s Psfp06 ljj/0f
a}+ssf] gfd :…………………………………========================== Psfp06 g+=
………………..
________________________________________________________________________________
b|i6JoM of] ;+emf}tfdf pNn]v ePsf jfx]s cGo s'/fx? g]kfn ;/sf/sf] k|rlnt gLlt, lgod tyf sfg'g cg'?k x'g]5g
.
.. pPage 43 of 49
Annex G: Sub-project Completion Report Format (Window 2: Nepali version)
pk cfof]hgf sfo{ ;DkGg k|ltj]bg
d"No >[+vnf ====================================
k|ltj]bg k]z ul/Psf] ldltM =========================
!= pk cfof]hgfsf] gfdM
========================================================================================================
@= pk cfof]hgf sfof{Gjog cjlwM ldlt ============================== b]lv =====================================
;Dd
#= ;d"x ÷ ;xsf/Lsf] gfd, 7]ufgfM
=========================================================================================
=$= pk cfof]hgf sfo{s|dn] ;d]6]sf] sfo{ If]q
g=kf=÷Uff= lj= ;=sf] gfd j8f gDa/x? ufp÷6f]nsf] gfd
%= pk cfof]hgf sfo{qmdn] ;d]6]sf nfeu|fxL ljj/0f
sfo{s|ddf ;dfj]z ePsf hDdf 3/w'/L
Hfft÷hflt Dlxnf k'?if hDdf
blnt
hghflt
cGo
hDdf
^= sf]if k|fKtL tyf vr{ ljj/0f
sf]ifsf] >f]t :jLs[t ah]6
-?_
Xfn ;Ddsf]
k|fKt -?_
Xfn ;Ddsf]
vr{ -?_
cfufdL ls:tfsf] nflu
dfu ul/Psf] /sd -?_
s}lkmot
cfof]hgfaf6
;+:yfsf] tkm{af6 -gub
of]ubfg_
;+:yfsf] tkm{af6
->dbfg _
hDdf
.. pPage 44 of 49
=&= :jLs[t lqmofsnfkx?sf] nIo tyf tyf k|ult
s|=
;+=
s[ofsnfk
nIo -Joj;foL]s of]hgf
cg';f/_
k|ult s|}lkmot
kl/df0f :jLs[t ah]6 ?= kl/df0f vr{ ?=
hDdf
gf]6M ;+/rgf lgdf{0f sfo{ eP OGhLlgo/ jf6 lgdf{0f ;DkGg k|ltj]bg ;dfj]; ug'{ kg]{5 .
.. pPage 45 of 49
*= Joj;foLs of]hgf cg';f/sf] pTkfbg tyf cfDbfgLsf] nIo tyf k|ult
nIo k|ult s|}lkmot
jfnL nufPsf] If]qkmn
pTkfbg -jflif{s_
cf}ift 3/w'/L v'b
cfDbfgL ? -jflif{s_
(= ;x nufgL sfo{qmdaf6 k|fKt ePsf cGo pknJwLx? -;sf/fTds kl/jt{g_
Nffeu|fxL s[ifsx?sf] k|fljlws tyf Joj;foLs Ifdtf ljsf;
============================================================================================================================= ==========
========================================================================================================================= ==========================
============================================================================================================================= ======================
pGgt s[lif k|ljlw, /f]u ls/fsf] lgoGq0f ljlw, pGgt kf]i6 xfe]{i6 k|ljlwsf] cjnDag
============================================================================================================================= ==========
========================================================================================================================= ==========================
============================================================================================================================= ======================
pTkfbsTj j[l4
=======================================================================================================================================
============================================================================================================================= ======================
===================================================================================================================================================
============================================================================================================================= ======================
pTkfbgsf] u'0f:t/
============================================================================================================================= ==========
===================================================================================================================================================
============================================================================================================================= ======================
===================================================================================================================================================
.. pPage 46 of 49
d"No clej[l4
============================================================================================================================= ==========
===================================================================================================================================================
============================================================================================================================= ======================
============================================================================================================================= ===================
ahf/sf] kx'+r tyf a:t'sf] d"No lgwf{/0fdf s[ifsx?sf] ;+nUgtf
=======================================================================================================================================
============================================================================================================================= ======================
===================================================================================================================================================
===================================================================================================================================================
cGo
============================================================================================================================= ==========
===================================================================================================================================================
============================================================================================================================= ======================
===================================================================================================================================================
!)= Joj;foLs of]hgfsf] nIo k|fKtLsf nfuL b]lvPsf r'gf}tLx?, ;dfwfgsf] nflu ul/Psf pkfox?,
eljiosf] sfo{ of]hfgf
=======================================================================================================================================
============================================================================================================================= ======================
===================================================================================================================================================
===================================================================================================================================================
!!= pTkfbgsf] jhf/Ls/0f Joj:yf, ahf/Ls/0fsf r'gf}tLx? / ;dfwfgsf pkfox?
============================================================================================================================= ==========
===================================================================================================================================================
===================================================================================================================================================
============================================================================================================================= ======================
.. pPage 47 of 49
.. pPage 48 of 49
!@= pk cfof]hgf sfo{qmddf ;+nUg x'g] ;b:ox?sf] pTkfbg, nufgL, laqmL tyf cfDbfgL ljj/0f
jif{ @)=======÷ =======
s|=;+= ;b:osf] gfd afnL÷j:t'
jfnL
nufPsf]
If]qkmn -jf
kflnPsf]
afv|f
;+Vof_
pTkfbg
vr{
-?_
pTkfbg
kl/df0f
-s]hL_
laqmL
kl/df0f
-s]hL_
ljls| d'No
cf}ift
k|lt{ s]hL
ljqmL af6
hDdf
cfDbfgL
-?_
vr{ s6fP/
gfkmf -?=_
s}lkmot
hDdf
49
!#= pk cfof]hgf sfof{Gjog jf6 ePsf] l;sfO{ / sfo{qmdsf] lbuf]kgfsf] nfuL ;'emfj
k|ltj]bg k]z ug]{sf] gfdM kb ;+:yfsf] gfd
x:tfIf/ ==================================== ;:yfsf] 5fkM
++++++++++++++++++++++++++++++++============================================================================================= =================================================================
cfof]hgf Joj:yfkg sfof{no k|of]hgsf] nfluM
d"No >+[vnf l6dsf] tkm{af6 l6Kk0fL, /fo, ;'emfjM
cg'bfgsf] cGtLd ls:tfsf] nflu l;kmfl/; ?=============================================
x:tfIf/ ================================================= -d"No >+[vnf l6dsf] tkm{af6_
Gffd ===========================================
kb ==============================================
ldlt
d"No >+[vnf Joj:yfkg ;ldltsf] tkm{af6 l6Kk0fL / l;kmfl/; M
x:tfIf/ ================================================= -d"No >+[vnf Joj:yfkg ;ldltsf] tkm{af6_
Gffd ===========================================
kb ==============================================
ldlt
:jLs[t ug]{
===================
cfof]hgf k|d'v ldltM =======================================
