High Royds Sports & Social Club Risk Assessment 1 Main ......High Royds Sports & Social Club Risk Assessment 7 Function Room/Hall & Store 1. Tables and chairs inspected regularly for

HRSSC - Sept 2017 1

High Royds Sports & Social Club

Risk Assessment 1

Main Entrance (Exterior) / Outside Tiled Area

1. The foot mat will be kept flat to the ground with no curled edges.

2. Plants will be placed so as to cause no interference with access/egress.

3. No articles of furniture are to obstruct the exit.

4. Decorations will be of a suitable non-flammable material and placed so as not to impede a person's passage.

5. Suitable outdoor courtesy lighting will be provided at the door. This should not cause any nuisance to neighbours

6. A banister is to be provided at the top of the grassed slope.

7. The concrete ramp from the road and to tiled area is to be kept clear of obstruction and inspected visually for, any ice which may cause slips, prior to the Club opening.

8. The handrail shall be inspected visually prior to the Club opening for any damage.

HRSSC - Sept 2017 2


Risk Assessment 2

Toilet Areas

1. Floors will be checked regularly for spills and kept clean and dry.

2. No material is to be stored in these areas.

Chemicals Store Room

1. To be used as storage space for diesel fuel for the space heaters. This fuel must be located away from the danger of accidental spillage.

2. Other items stored here are to be placed on shelves.

3. This room will be kept locked. Only committee members and authorised staff or volunteers are permitted access.

Store Room 2 (electricity cupboard)

1. Access to the fuse box is to be kept clear to permit access in the event of lights tripping.

2. The floor will be kept free of any storage material.

3. This room will be kept locked, but with the key easily accessible.

HRSSC - Sept 2017 3


Risk Assessment 3

Bar & Lounge

1. The bar top to be kept free of non essential materials.

2. No goods or equipment to be left on the floor.

3. All spillages to be cleaned away as they occur.

4. Care to be taken with the storage of all glass ware on the shelving beneath the bar.

5. Beer and soft drinks in bottles to be stored safely on shelves.

6. Cards of nuts, fries etc. to be kept securely on hooks behind the bar.

7. Confectionary, biscuits and similar items may be displayed in containers on the bar top, and stored under the bar, or in the kitchen.

8. Wine bottles to be stacked on wine racks or stood at the back of the bar.

9. The work box to be kept under the bar for safety and security purposes.

10. Containers holding darts, table tennis equipment, chalk pens and other ephemera to be kept under the bar for safety and security purposes.

11. The dirty washing bag to be kept under the bar and taken for washing weekly or more frequently as required.

12. The glass washer will be used in accordance with the manufacturer's instructions and will be cleaned weekly to maintain proper usage and hygiene.

13. The fire extinguisher to be securely fastened next to the bar on a bracket.

14. The till to be securely placed on the bar top, not protruding over the edge where it would constitute a hazard.

15. Spirit bottles on optic will be securely mounted and any drips will be cleaned away immediately. Optics will be cleaned weekly and when a bottle is changed.

16. Kettles and electric equipment will be used in accordance with manufacturer’s instructions and never overfilled.

17. Tea, coffee, hot chocolate and other packets to be placed on the bar top for use by customers.

18. Cleaning materials, Brasso and Windowleen, and glass wash liquids etc. to be store on the floor behind the bar.

HRSSC - Sept 2017 4


Risk Assessment 4

Games Room & Store

1. The pool table cover will be removed and stored safely against a wall when the table is in use.

2. Irons for smoothing the snooker table cloth will be used only by competent persons and stored cold.

3. The carpet will be examined regularly for damage and vacuumed regularly, at least weekly.

4. Snooker and Pool cues will be kept in the rack provided.

5. The space heater will be operated only by committee members and authorised staff or volunteers. The space heater is to remain in its store cupboard, and only moved out for serving or repair. Notices will be displayed informing members and guests not to operate the heater. The cupboard door is to be left closed when the heater is not in use and has cooled.

6. No other materials are to be stored in the cupboard.

7. Portable heaters will be safely located so as not to cause a hazard.

8. Electrical cables will be placed in a way not to be hazardous.

9. Non-fixed seating, stools and chairs, will be inspected regularly for damage, kept clean and placed so as not to constitute a hazard.

10. Flower pots and ornaments will be placed on window sills or ledges so as not to cause a risk.

11. Curtains will be drawn using the window pole provided.

12. Tables will be placed in a manner which will not constitute a risk to those using the club and will be cleaned on a regular basis.

13. Pictures on the walls will be securely fastened with strong tape, screws or pins.

14. The fire extinguishers will be securely fastened to the wall on a bracket.

HRSSC - Sept 2017 5


Risk Assessment 5

Beer Cellar

1. The "danger from gas" risk assessment documents for this room are stored in the "B O C" file in the filing cabinet.

2. All equipment should be safely stored on shelves. This will include cleaning fluids and gas keys.

3. Overalls, gloves, goggles and other safety garments will be kept on hooks attached to the wall of the cellar.

4. Wine and spirit bottles will be stored on shelves.

5. Cases of bottled beers, other alcoholic and non-alcoholic drinks will be stacked on the floor safely against a wall.

6. The floor will be kept dry and clean at all times.

7. Empty barrels and cases will be removed to the outside storage area.

8. The air vents will be kept clear of obstruction by regular cleaning.

9. Gas cylinders will be secured to the wall by chains.

10. A bucket and mop for cleaning the toilets will be stored on the floor so as not to block passage to the gas cylinders, barrels or pump equipement.

HRSSC - Sept 2017 6


Risk Assessment 6

Kitchen

1. Work surfaces to be kept free of any material not essential to the preparation, cooking and serving of food.

2. Cutlery to be kept in the container provided.

3. Drawers and cupboards to be closed firmly.

4. Goods stored in cupboards and drawers to be securely stacked.

5. Sinks to be cleaned on-going with the preparation of food.

6. All electrical goods to be located to the rear of the work top and all wiring to be safely located so as not to be a hazard.

7. Items kept in the fridge/freezer to be stored securely.

8. Any spillages will be cleaned up immediately.

9. The floor will not be used as a storage area.

10. The waste bin will be emptied after every session.

11. All equipment will be turned off after use.

12. The cooker hood and extractor vent will be degreased in accordance with requirements.

13. Frying apparatus will be serviced by qualified and competent personnel every 12 months and a certificate of inspection retained.

14. Internal surfaces of the grease extraction ducting to be cleaned of greasy deposits by a specialist contractor every six months and a cleaning certificate retained.

15. Grease traps, filters and the extraction hood are to be cleaned of greasy deposits every seven days and a record kept in the diary.

HRSSC - Sept 2017 7


Risk Assessment 7

Function Room/Hall & Store

1. Tables and chairs inspected regularly for signs of damage.

2. The space heater will be operated only by committee members and authorised staff or volunteers. The space heater is to remain in its cupboard, and only moved out for serving or repair. Notices will be displayed informing members and guests not to operate the heater. The cupboard door is to be left closed when the heater is not in use and has cooled.

3. Carpets will be kept clean at all times and the dance floor edging visually inspected regularly for signs of wear.

4. Curtains to be drawn with the window pole provided so as not to damage them thereby causing a potential hazard.

5. Flower pots and ornaments will be placed on window sills or ledges so as not to cause a risk.

6. Bowling mats when in use will be laid flat to the floor with the end-stops placed securely.

7. Bowling mats when not in use will be store in the alcove and suitably anchored so as to be immovable.

8. Care will be taken when placing notices to ensure they do not constitute a hazard.

9. All exit doors will be kept free of obstruction at all times.

10. Electricity cables will be placed and taped to the floor so as not to constitute a hazard.

11. Portable heaters will be so located as not to be a risk to those using the club.

12. When in use the mats upon which show dogs are paraded will be fastened to the floor and no curled edges will be permitted.

13. Pictures will be secured to the walls with strong tape, screws or pins.

14. The fire extinguisher will be securely fastened to the wall on a bracket.

Store / Cupboard

1. Toys are to be stored on the shelving, inspected before being put out for use and kept clean.

2. Ladders and steps will be kept against a wall and suitably anchored.

HRSSC - Sept 2017 8

3. Cleaning equipment (but no chemicals) will be stored against the wall.

4. The door is not locked, but access is only permitted by committee members and authorised staff and volunteers.

HRSSC - Sept 2017 9


Risk Assessment 8

Spillages

When spillages occur in the club they will be dealt with in the following manner.

1. Toilets. All reports of spillages will be acknowledged and dealt with promptly. A mop and bucket is kept to deal with spillages. Additionally a warning sign indicating Danger Wet Floor will be placed outside the toilet in a manner that informs those using the club of the occurrence but does not obstruct entrance or exit, and is not placed in a way that could be hazardous to club users.

2. Function Room. All reports of spillages will be acknowledged and dealt with promptly. Large spillages will be cleared by the use of a mop and bucket, and if necessary, a hazard warning sign indicating Danger Wet Floor will be placed so as to give warning without causing an obstruction or posing a hazard. Small spillages will be dealt with by the use of dishcloths or floorcloths as appropriate.

3. Games Room. All reports of spillages will be acknowledged and dealt with promptly. Large spillages will be cleared by the use of a mop and bucket and, if necessary, a hazard warning sign indicated Danger Wet Floor will be placed so as to give warning without causing an obstruction or posing a hazard. Small spillages will be dealt with by the use of dishcloths and floorcloths.

4. Kitchen. All spillages will be acknowledged and dealt with promptly with mop and bucket or floorcloths if the spillage is on the floor and with dishcloths if the spillage is on a work surface. If necessary a hazard warning sign indicating Danger Wet Floor will be placed so as to give warning without causing an obstruction or posing a hazard.

5. Bar Area. All spillages will be dealt with promptly, and cleared by the use of a mop and bucket.

6. Cellar. All spillages will be dealt with promptly by hosing down the substance spilled into the drain provided.

7. Breakages. Which occur as a result or consequence of a spillage will be placed in a suitable receptacle and disposed of in a safe manner.

8. Equipment. For dealing with spillages in the function room, in the games room, kitchen, bar area, cellar and toilet is kept in the cellar, (mop and bucket), and behind the bar, (dishcloths and floorcloths).

HRSSC - Sept 2017 10


Risk Assessment 9

Entry and Egress

1. Exit doors will be accessible at all times. They will open easily and exit routes will be maintained. Checks will be undertaken to ensure access to the premises are clear for emergency vehicles before and during opening hours.

2. Safety checks, see risk assessment information, will be undertaken prior to the club opening and a record kept (in the club diary).

3. Before closing the club a thorough check of security measures will be made, turning off all heaters and all lights.

4. Broken glasses will be collected promptly, stored in a suitable receptacle and removed to a place of safety. This is identified as a metal box kept behind the bar which is emptied regularly.

5. Empty bottles and glasses will be collected regularly.

6. The emergency lighting will be switched on in all rooms to be occupied.

7. Testing of the emergency lighting will be made a weekly record kept.

8. Regular checks of decorative and functional fixtures will be made and a record kept. (Monthly) (in the club diary).

9. Floor coverings and the premises structure will be inspected regularly and a record kept. (Monthly) (in the club diary).

10. All floor surfaces will be slip resistant, kept in good condition and be free of obstructions to prevent slips, trips and falls.

11. A written spillage policy will be kept to ensure spillages are dealt with in a timely and safe manner. Risk assessment 8.

12. There will be a written statement of how potential littering will be prevented. The statement will describe the sources of litter which arise from the business of the club, e.g. bottles, glasses, cartons, toys, crisp wrappers, pens and pencils, books and games.

The statement will include the following points.

a) The provision of litter bins.

b) Notices advising how to dispose of litter properly.

c) The steps to be taken to remove litter; e.g. collection on a regular basis.


d) The person in charge to organise collections.

e) Methods proposed to provide evidence that these steps have been taken will require carrying out a weekly risk assessment of which a record will be kept (in the club diary).

13. A proof of age sign will be displayed behind the bar.

14. There will be a written procedure for evacuating the premises.

15. Written records of all accidents and safety incidents involving members, staff, others using the club, visiting works people and entertainers will be kept.

16. A record of checks on portable electrical equipment will be kept following an annual P.A.T. test by a qualified electrician.

17. An annual check of fire fighting equipment will be made by a registered authority.



(additional statement - Risk Assessment 9)

Litter

1. The Club generates litter in a variety of ways, including

bottles, glass, cartons used for drinks

food and wrappers (including crisps, nuts, chocolate wrappers)

kitchen waste

general cleaning waste

2. Litter bins are provided in all rooms of the club, including toilets. Extra bin bags are available from the bar upon request.

3. External bins are provided on the patio outside the club entrance, one for general waste and one for cigarettes.

4. It is the responsibility of:

a. the Club to:

source supplies which carry minimum packaging so as to reduce waste;

provide litter bins and bags;

inspect the club, internally and externally, on opening (and subject to light conditions upon closing) to identify and clear any litter;

clean the club regularly as required;

inform event organisers of their responsibilities;

remove litter from the Club at the end of each day.

No formal (Council) waste collection is in operation. Rubbish is removed by volunteers, staff and committee members to be disposed of responsibly at official council waste sites or at home

b. Event organisers to:

minimise packaging brought on site


ensure the rooms used are left clean of any waste at the end of the event.

c. Members and guests to dispose of any rubbish in a responsible way, using the bins provided or taking rubbish home with them.

5. The Club will:

clearly identify bin locations;

ensure terms of use will require event organisers to take steps to deal with litter and waste;

support litter-picks and similar projects.

keep a record in the Club diary of any incidence of littering or any build up of rubbish.

6. The solution to solving the litter problem is to prevent it in the first place.



Risk Assessment 10

Emergency evacuation procedure

1. Notices informing members, staff, volunteers, guests and other visitors to the club of the fire evacuation procedure will be placed in all areas of the club.

2. Notices will be placed on the inside of all toilet doors as well as the exit doors from the toilet areas.

3. A notice will be displayed on the club's notice board.

4. The person in charge of the club at the time will take charge of the evacuation.

The notice will read as follows

FIRE NOTICE In the event of a fire please leave the club

via the nearest exit and assemble on the lawn in front of the Clock Tower



Risk Assessment 11

Fire

1. The club must nominate a responsible person, the person in charge of the club at that time, to check compliance with measures to ensure the safety of staff, volunteers, club members and their guests and all other visitors to the club.

2. There are five key steps in a fire risk assessment.

Step one. Identify the fire hazards. How could a fire start and what would burn?

Step two. Identify people at risk. Everyone is at risk but some persons more than others. Consider the elderly, children and the disabled.

Step three. Evaluate the risk and act. Consider what you have found in steps one and two. What are the risks of a fire starting and what are the risks to persons in the building? Remove and/or reduce the risk. Take action to protect the premises and the people from fire.

Step four. Record. Keep a record of all fire hazards and what has been done to remove or reduce them. Plan to prevent fire and how to keep people safe in case of fire. Train staff and volunteers in order that they know what to do in case of fire. Inform those booking functions or rooms of the Club evacuation procedure.

Step five. Review. Keep the risk assessment under review as over time the risks may change.

The website www.gov.uk/government/fire-safety explains all.

http://www.gov.uk/government/fire-safety



Risk Assessment 12

Health Risk Assessment

Based upon observation, identification, intervention and control.

1. Observe the members and guests for signs of unusual behaviour; this will include drowsiness, incoherence, a swaying walk, confusion, inebriation and obvious signs of outward trauma; e.g. a cut of abrasion, a limp or other signs of discomfort.

2. Identifying the symptom or sign and taking appropriate action.

3. Intervening in a positive way to help alleviate the problem.

4. Taking control of the situation using any available aides.

5. Avoid giving anything by mouth if the cause of the problem appears to be in the abdominal area.

6. Wherever possible take the patient to a quiet area of the club.

7. Provide comfortable seating or a resting place for the patient.

8. Remember: Give only first aid. If further aid is required summon professional help and allow them to take charge of the situation.

9. A first aid box is kept behind the bar.

10. The mobile telephone is available to summon professional help if required.



Risk Assessment 13

Noise levels

1. All persons providing entertainment in the club will be made aware of the need to respect the residents living in close proximity to the club.

2. Members will be told of this condition when they book the function room.

3. DJs will be made aware of this requirement.

4. Should any person within the club request that music be turned down a member of the club's management will assess the situation and act accordingly.

5. Regular patrols, hourly, will be made of the club's perimeters to assess levels of sound.

6. Notices will be displayed to all areas of the club reminding members and their guests to leave the club quietly, refrain from banging car doors and playing loud music through their car radios.

7. No live music is to be played in the club, in accordance with club licensing conditions.



Risk Assessment 14

First Aid

1. The club will provide adequate and appropriate equipment to enable first aid to be given to any person in need.

2. The club will keep a clearly identified first aid box available to all who use the club.

3. Materials kept within the box will be adequate for the purposes of rendering first aid to any who may need it.

4. The box will be checked regularly and topped-up as required.

5. The person in charge of the bar, a managing committee member, will be the person designated to organise the first aid.

6. These instructions are in accordance with the requirements of the Health and Safety (First Aid) Regulations 1981; ACOP reg. 3(1).



Health & Safety Generic Risk Assessment 15 - 14/01/2017

What are the Hazards?

Who might be harmed and how

Current control measures Risk Level

Further action necessary

Action by whom?

Action by when?

Done

Slips, trips and falls E.g. cleaning of floors, obstructed walkways uneven car park, etc

Club members, users, disabled persons – may suffer fractures or bruising.

The area outside the door is used by smokers and is not well lit. It is possible someone could step backwards and fall down the slope/bank.

The edging of the laminate around the dance floor is a trip hazard. Children using bouncing castles wearing socks not shoes were running and slipping on the

General good housekeeping not leaving items on the floor and using storage facilities

All areas well lit

No trailing cables

Users know to clear up spillages immediately and where equipment is kept

Attendees must be advised of location of first aid facilities and accident recording.

A bin of salt and grit is located in the car park and the entrance slope should be gritted when the club opens in icy weather

Railings added to side of area outside main entrance

Smoking area highlighted

Low Ensure groups know to clear up spillages immediately and where equipment kept

Cables taped down

Bullet point Guide for users produced and given out

Trip hazards have been reported to the landlord and strips round dance floor and vinyl floors will be rectified

The member opening up the club The committee All members who take responsibility for supervising events Avant Homes The committee

When those who have booked facilities arrive Annual check Feb 2017 Aug 2017 Feb 2017

Y

Y

Y


laminate.

The vinyl floor in the toilets is damaged in places and needs fitting properly around door frames.

Fire Possible sources 1. Bottled gas heaters in Lounge 2. Diesel space heaters in games room and function room 3. Cooker in kitchen 4. Electrical appliances and fittings 5. Candles used

Volunteers, members of public, and employees may suffer fatal injuries from smoke inhalation/burns

Diesel heaters are installed in cupboards and doors are kept open when in use with safety grills positioned to prevent users getting close to heaters. The heaters can be safely switched off without passing close to the flame or touching hot mental.

Evacuation plan in place.

The Fire Notice signage has been updated and hung (Aug 17)

Check all exits clear and accessible

Bowling mats should not impede function room fire exit

Exits comply with DDA. Gradient adjusted (Aug 17)

Volunteers changing gas bottles follow instructions

Heaters positioned away from flammable items

Gas bottles kept in locked storage

Diesel space heaters installed according to manufacturer’s instructions

Landlord has approved installation

Only trained people will operate

Med Event organiser to liaise with venue to view evacuation plans, assembly points and fire risk assessment

Instruct all attendees in pre event briefing

The doors to the diesel heater cupboards need to be fastened back so that they do not overheat when in use

The grills need to be easily fixed in place and removable when heaters have cooled down so doors can be closed and locked preventing unauthorised use

Signs must be visible

The committee

The organiser The secretary will organise, an extra key is needed for the store cupboard in function room The

February 2017 At each event February 2017 February

Y


the diesel heaters

Fuel will be stored in a locked cupboard and poured into heaters by a trained person wearing gloves using appropriate funnel. This will not happen when users are in the room or when the heaters are warm.

Fuel will be decanted outside

Equipment for filling will be stored in separate locked cupboard not left near to heaters

Fire extinguishers appropriate for use on gas and diesel heater fires are located at an appropriate distance from each appliance

A fire blanket and extinguisher are located in the kitchen

Fire extinguishers are serviced annually and volunteers are trained in the use of appropriate extinguishers

Club mobile kept charged to summon 999

Only night lights, in a suitable holder, are to be used.

when an inflatable is in use in the function room

Staff to be made aware of Fire Notice and evacuation plan and training in use of extinguishers to be provided

organiser The committee

2017 Y


Intoxication Users consuming alcohol may consume too much creating a risk to themselves or to others

Anyone who is or appears intoxicated is to be refused any further alcohol

Med All bar staff to be reminded not to serve

Committee and bar staff

Aug 2017

Chemicals or hazardous substances

Users may risk skin problems, eye damage or breathing problems

Avoid any contact with such materials

Low Cleaning products stored securely away from users of the club

Cleaners trained in use of appropriate cleaning agents

The cleaner and committee

Daily Y

Any vehicles on site

Attendees could suffer serious injury if struck by cars.

Members and users told where to park

Ensure parking areas are well lit

Explain that access road cannot be used for parking

Ensure those dropping off equipment and delivering do not leave unattended vehicles at bottom of access slope near entrance to club

Low Check outside lighting and notify landlord when not functioning

The committee

On days when large events or new users in club


Electrical safety

Users risk electric shocks or burns from faulty equipment or installation. Users in darkness when fuse trips occur fall or are unable to locate fuse box to restart

Use only equipment which has been PAT tested

Do not use equipment showing signs of damage

Do not overload extensions

Do not overload circuit ensure that portable electric heaters are only plugged into the sockets marked green

Low Users shown where fuse box is and how to isolate supply in an emergency

The organiser of event

Y

Manual Handling

Volunteers and staff may suffer back injury if they try to lift objects that are too heavy or awkward.

All volunteers and staff given manual handling training

If heavy equipment to be moved then use trolleys provided

Equipment and stock to be stored at best possible height for use

ABV are to deliver to the cellar

Low

Volunteers know where sack barrows are and how to use safely

The organiser

Scalding Users are scalded by hot water or hot food

Warning notices placed above sink taps requiring parents to supervise their children in the toilets

Adjustment to boiler temperature made by landlord

Trollies used to serve food from kitchen to customers

Med The committee

Y

Poor heating or ventilation

Attendees may suffer discomfort, headaches or breathing problems

Regularly check venue for these hazards

Low Dehumidifiers and moisture collectors in use

The committee

Y


Stored equipment

Users of the venue could be injured by collapsing stacks of chairs or equipment

Users to be aware of how to stack tables and chairs carefully so that they do not collapse

Volunteers trained on maximum safe stacking heights for items required.

Surplus chairs are not to be stored/stacked other than in the storage area

Low The committee

Y

Crowd intensity

Attendees may suffer from crush injuries or bruising if an event is extremely busy

Be aware of the numbers expected to attend in relation to the size of the club

Low Plan seating and arrival /exit plans

Check the numbers attending and ensure excess persons are not admitted

The organiser

Fatigue Volunteers may suffer fatigue from long event or busy activities

Volunteers to be given adequate breaks throughout event

Minimum helpers will assist share the load (min 2 adult helpers for up to 100 guests, with an additional helper for each additional 50 (or part) guests

Low Organiser to plan breaks

The organiser

NB - At events arranged, please designate who is in charge and check that this person has access to a mobile phone.

Documents

High Royds Sports & Social Club Risk Assessment 1 Main ......High Royds Sports & Social Club Risk Assessment 7 Function Room/Hall & Store 1. Tables and chairs inspected regularly for