Club Sports

Registered Student Organization Recreational, sporting, or

competitive in nature Abide by the rules of:

Campus Recreation Student Life

Campus Recreation’s Role What we do

Assist with funding Ensure proper adherence to university policy

procedure Assist with facility reservations Serve as guidance for club operations

What we don’t do Monitor day to day operations of club Oversee student organization budget of club Recruit new members Communicate with coaches

Club Sport Officer’s Responsibilities Schedule and attend all Campus

Recreation meetings – 1 monthly per Club

Attend all Student Organization Meetings, Risk Management Training

Submit Forms on time Maintain updated records of all club

members Arrange facility reservations Ensure Club Financial Obligations are

met

Club Sport Officer’s Responsibilities Report injuries to Campus Recreation

within 24 hours Ensure viability in club for future

years Adhere to University emergency

protocol Liaison with Campus Recreation to

ensure the following procedures are followed: Travel Publications and Promotions Tshirts / Uniforms

Safety Procedures and Emergency Protocol Personal Insurance requirements for Club

Members CPR Requirements for Club Facility Review before games / practice / event Injuries Athletic Trainers Insurance for Club activities – NONE Paperwork to be kept by Club

Player Waivers, Copies of Insurance Cards, Emergency Auth Release

At ALL EVENTS

Membership Eligibility

Tryouts must be OPEN to all students Member Requirements

Authorization for Emergency Medical Treatment

Activity Waiver Provide Proof of Insurance

New Members mid semester Same Forms MUST be submitted to Campus

Recreation

Coaches

Must have background consent, biography, coach agreement

Not employees of St. Edward’s Campus Recreation and Coaches Coach Expectations

Represent St. Edward’s in positive manner

Adhere to all university protocol Removal if necessary

Club Sport Conduct

Discipline Process for Violation Appeals Process

Facility Reservations Games / Event

All events must be submitted through Collegiate Link Home – no field approved / Away – no travel

Practices / Activity Facility reservations are turned in to Campus Recreation No reservations guaranteed Priority to teams in season in good standing for field space

Non Practice or Game EX: Fundraising, tabling for promotions Submit on Collegiate Link Use Live25 Reservation System as outlined in Student

Organization Manaul

Equipment Rental

Reservations made through email or phone

Equipment Available for Check Out Coolers 5 Gallon Water Jugs EZ UP tents Tables Sports Equipment

Club Status

Conditional Competitive Recreational

Funding

Treasurer Suggestions 2 Sources of Funding Available

Campus Recreation University Funding Club Funding

Campus Recreation University Funding Clubs will submit budget forms found on the

web to Campus Recreation to request funding All clubs eligible to request funding Club officers will be notified of amount awarded Funds are only good for 1 academic year Funding based on:

Financial stability of club Club prestige Club size Club needs Standing of club

Club Funding

This is money collected from a variety of sources Dues, donations, fund raisers,

sponsorships Deposits are made to Campus

Recreation Funds roll over every year

Fundraising

Cannot solicit funds directly from alumni, parents, friends

Donations are NOT tax deductible if made

Approaching businesses for sponsorship Complete Fund Raising Form Provide list of businesses Submit to Campus Recreation

Purchasing Procedures

Direct Payments Vendors Coaches Officials

Reimbursements $50 minimum Must have prior approval ORIGINAL RECEIPT REQUIRED

Travel General Information

Departure no earlier than 2PM Friday before 500 mile limit Missing Classes Completion of vehicle and Travel request 1 week

prior▪ Game on Saturday Sept 10 at Texas Tech, paperwork

and Collegiate Link submission must be in by Friday, September 3.

▪ Build time in to have corrections made▪ No last minute travel▪ Gas / Hotels / Food purchasing - reimbursements

Reserving University Vehicles

Submit game, scrimmage, event or Tourney like required through Collegiate Link

Indicate Vehicle needs – confirmation of event and van rental are separate emails

Gather required documentation and submit to Campus Recreation by the deadline Request for Authorization for Travel Participant Waiver for Travel DL and Insurance of all drivers All traveling club members must have Emergency

Authorization Form on file

Reserving University Vehicles Once reserved, you will be notified

via email that the reservation is confirmed

Pick up of keys and travel packet will happen at the Recreation and Convocation Center during normal RCC Hours

Returning Vehicle

University Van Rental Company Van

Publicity

All flyers, promotions, tshirts, apparel, website, social media, and any form of publicity is subject to approval by Campus Recreation before publication or posting

If in doubt, show it

Uniforms and Apparel All apparel and Uniform designs must be

approved by Campus Recreation and follow these guidelines

Global Blue and Gold. We’re not pink Use of sport name must include Club

Uniforms Use Pro Player Font where possible Club must appear somewhere on uniform

Apparel Club Name should come before St. Edward’s Univeristy St. Edward’s University should appear in Garamond

ECT. Important dates:

9/1 Risk Management Training Bain 6-7PM 9/1 Rec n Wild Promotional Opportunity Rec Field3-6PM 9/2 Risk Management Training Bain 230-330PM 9/6 Involvement Fair Prep Mabee 6-10PM 9/7 Involvement Fair Rags Lawn 11-2PM 9/30 Student Organization Leadership Conf 3-8PM

Reminders Relationship with the Recognized Organization Council

and Student Life Petty Cash