hh3.scrd.cahh3.scrd.ca/files/File/Administration/Agendas/2014/2014-Jul-10 Boa… · SUNSHINE COAST REGIONAL DISTRICT REGULAR BOARD MEETING TO BE HELD IN THE BOARDROOM OF THE SUNSHINE

SUNSHINE COAST REGIONAL DISTRICT

REGULAR BOARD MEETING TO BE HELD IN THE BOARDROOM OF THE SUNSHINE COAST

REGIONAL DISTRICT OFFICES AT 1975 FIELD ROAD, SECHELT, B.C.

THURSDAY JULY 10, 2014 AGENDA

CALL TO ORDER 7:30 p.m.

AGENDA

1. Adoption of agenda

MINUTES

2. Regular Board meeting minutes of June 26, 2014 Annex A Pages 1-23

BUSINESS ARISING FROM MINUTES AND UNFINISHED BUSINESS

PETITIONS AND DELEGATIONS

3. Anne Titcomb, The Community Resource CentreRegarding Update on the Progress Plan

Verbal

COMMUNICATIONS

4. Selina Robinson, MLA, Official Opposition Critic for Local GovernmentRegarding meeting opportunity at the 2014 Union of BC Municipalities Conference

Annex B pp 24-25

5. Robert Marion, Coordinator, Roberts Creek Mandala ProjectRegarding Grant-in-Aid Funds for Roberts Creek Mandala Society

Annex C pp 26-27

REPORTS

6. Administrator’s Report Annex D pp 28-29

7. Directors’ Reports Verbal

8. Transportation Advisory Committee recommendation Nos. 1-3 of June 23,2014

Annex E pp 30-34

9. Corporate and Administrative Services Committee recommendation Nos.1, 3-13, 15-17, and 19-28 of June 26, 2014 (recommendation Nos. 2, 14,18 and 29 previously adopted)

Annex F pp 35-41

SCRD BOARD AGENDA July 10, 2014 PAGE 2

10. Infrastructure Services Committee recommendation Nos. 1-16 of July 3,2014

Annex G pp 42-46

MOTIONS

BYLAWS

11. “Sunshine Coast Regional District Election Procedures Bylaw No. 692,2014”

– Receipt of Staff Report– Amended Second Reading, Third Reading and Adoption

(Voting – Electoral Area Directors – 1 Vote Each)

Annex H pp 47-52

12. “Keats Island Dog Regulation and Impounding Bylaw No. 691, 2014”– Receipt of Staff Report– First and Second Reading

(Voting – Electoral Area Directors – 1 Vote Each)

Annex I pp 53-63

13. “South Pender Harbour Water Treatment Plant Security Issuing Bylaw No.694, 2014”

– Receipt of Staff Report– First, Second, Third Reading and Adoption

(Voting – All Directors – weighted vote: A-2, B-2, D-2, E-2, F-2, Sechelt - 5, Gibsons - 3, SIGD -1)

Annex J pp 64-69

14. “North Pender Harbour Water Initiatives Temporary Borrowing Bylaw No.695, 2014”

– Receipt of Staff Report– First, Second, Third Reading and Adoption

(Voting – All Directors – weighted vote: A-2, B-2, D-2, E-2, F-2, Sechelt - 5, Gibsons - 3, SIGD -1)

Annex K pp 70-72

15. “South Pender Harbour Water Initiatives Temporary Borrowing Bylaw No.696, 2014”

– First, Second, Third Reading and Adoption(Voting – All Directors – weighted vote: A-2, B-2, D-2, E-2, F-2, Sechelt - 5, Gibsons - 3, SIGD -1)

Annex L pp 73-74

NEW BUSINESS

IN CAMERA

THAT the public be excluded from attendance at the meeting in accordance with Section 90 (1) (k) of the Community Charter –“negotiations and related discussions respecting the proposed provision of a municipal service…”.

UPCOMING MEETING DATES (TO AUGUST 31, 2014) SCRD Board, Committee, and Advisory Committee Meetings

Other SCRD Meetings (Intergovernmental, Public Hearings, Information Sessions)

Community Services Committee July 10 at 1:30 p.m. Regular Board July 10 at 7:30 p.m. Natural Resources Advisory Committee (NRAC) July 16 at 7:00 p.m. Planning and Development Committee July 17 at 9:30 a.m. Agricultural Advisory Committee (AAC) July 22 at 3:30 p.m. Area B Advisory Planning Commission (APC) July 22 at 7:00 p.m. Area F Advisory Planning Commission (APC) July 22 at 7:00 p.m. Area E Advisory Planning Commission (APC) July 23 at 7:00 p.m. Sunshine Coast Regional Hospital District July 24 at 10:00 a.m. Corporate and Administrative Services Committee July 24 at 1:30 p.m. Regular Board July 24 at 7:30 p.m. Area D Advisory Planning Commission (APC) July 28 at 7:00 p.m. Area A Advisory Planning Commission (APC) July 30 at 7:00 p.m.

Jackson Plaque Presentation at Gibsons and Area Community Centre

July 5 at 10:00 a.m.

Joint SCRD/Powell River Regional District Meeting July 23 (time TBC) Community to Community (C2C) Forum July 25 (time TBC)


June 26, 2014

MINUTES OF THE MEETING OF THE BOARD OF THE SUNSHINE COAST REGIONAL DISTRICT HELD AT THE GIBSONS AND AREA COMMUNITY CENTRE, ROOM 209, 700 PARK ROAD, GIBSONS, B.C. PRESENT: Chair G. Nohr

Directors C. August L. Lewis F. Mauro D. Shugar D. Siegers G. Tretick L. Turnbull ALSO PRESENT: Chief Administrative Officer J. France Manager, Legislative Services A. Legault Treasurer T. Perreault Acting GM, Community Services B. Bauman Senior Planner, Planning and Development D. Rafael Deputy Corp. Officer/Recorder S. Reid Media 1 Public 0


AGENDA It was moved and seconded

352/14 THAT the agenda for the meeting be adopted as presented

CARRIED

MINUTES

Minutes It was moved and seconded

353/14 THAT the Regular Board meeting minutes of June 12, 2014 be adopted as presented.

CARRIED

A

1

Regular Board meeting Minutes of June 26, 2014 Page 2

REPORTS

Administrator’s Report

CAO Report It was moved and seconded

354/14 THAT the Chief Administrative Officer’s report be received.

CARRIED

Director’s Reports

Directors provided a verbal report of their activities.

Japanese Knotweed It was moved and seconded

355/14 THAT the topic of Japanese knotweed be brought forward to the July Planning and Development Committee for discussion;

AND THAT a meeting be requested at the September 2014 Union of B.C. Municipalities (UBCM) Convention with the Minister of Environment and the Minister of Transportation and Infrastructure to discuss the Regional District’s concerns regarding Japanese Knotweed.

CARRIED

Community It was moved and seconded

356/14 THAT Community Services Committee recommendation No. 3 of June 12, 2014 be received, adopted and acted upon as follows:

Recommendation No. 3 Pender Harbour Cultural Centre Leases

THAT the report from the Parks Services Manager regarding the Pender Harbour Cultural Centre Leases be received;

AND THAT the organizations leasing the Pender Harbour Cultural Centre be billed for a percentage of the water bill based on square footage used;

AND THAT the Chair and Corporate Officer be authorized to sign the new lease agreements.

Director Shugar opposed

CARRIED

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Community It was moved and seconded

357/14 THAT Community Services Committee recommendation Nos. 1-2 and 4-22 of June 12, 2014 be received, adopted and acted upon as follows:

Recommendation No. 1 Parks Division Quarterly Report

THAT the Parks Division Quarterly Report be received.

Recommendation No. 2 Parks & Recreation Master Plan Communication Plan

THAT the report from the Parks Services Manager and the Recreation Services Manager regarding the Parks & Recreation Master Plan Communication Plan be received.

Recommendation No. 4 Marine Drive Bike Path Update

THAT the verbal report from the General Manager of Community Services regarding an update on the Marine Drive Bike Path be received.

Recommendation No. 5 Sunshine Coast Trail Strategy Summary

THAT the report from the Parks Planning Coordinator regarding the Sunshine Coast Trail Strategy Summary be received;

AND THAT the SCRD collaborate with the Sunshine Coast Trail Society to implement recommendations in the report that identify the SCRD as a partner;

AND THAT funding for the SCRD’s involvement in the strategy subject to available resources be referred to the 2015 and ongoing work plans;

AND FURTHER THAT the Squamish and Sechelt Nations be invited to participate in naming trails and include their traditional languages on the signage.

Recommendation No. 6 Knotweed Treatment Chaster Creek Area

THAT a letter be sent to the Ministry of Transportation and Infrastructure to seek an update regarding treating knotweed on the Crown land adjacent to Chaster House.

Recommendation No. 7 Tree in Chaster Beach Area

THAT staff report back with information regarding who is responsible for maintenance of the large candelabra-shaped tree adjacent to the driveway at Chaster House.

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357/14 cont. Recommendation No. 8 Obtaining Crown Land at Chaster Beach

THAT the report from the Parks Planning Coordinator regarding obtaining Crown land at Chaster Beach be received;

AND THAT a Budget Report for the Financial Plan in 2015 be prepared for an application to acquire approximately 0.15 hectares of Crown Land between Chaster House and Chaster Park in Electoral Area E;

AND THAT staff contact the Squamish Nation to consult about the potential acquisition of this parcel.

Recommendation No. 9 Knotweed Treatment Henderson Beach

THAT the report from the Parks Planning Coordinator regarding Knotweed Treatment Henderson Beach be received;

AND THAT the SCRD proposes to the Ministry of Transportation and Infrastructure that they consider using trained volunteers to manually remove the knotweed at Henderson Road, and erect signs and barricades around the plants to notify and inform the public;

AND THAT the SCRD communicate with the Sechelt Indian Band that the SCRD is in receipt of a letter from the Roberts Creek OCP Committee and is making the above request of the Ministry of Transportation and Infrastructure;

AND FURTHER THAT staff look into the current tenure arrangement the SCRD has with the Ministry of Transportation and Infrastructure regarding this property.

Recommendation No. 10 Dog Issues at Shirley Macey Park

THAT the report from the Parks Planning Coordinator regarding Dog Issues at Shirley Macey Park be received;

AND THAT staff implement for the 2014 Work Plan using the 2014 Operating Budget the following:

• Install educational and or humorous signs similar to the District of North Vancouver to make dog owners aware of expectations and restrictions within areas of the park;

• Commence separating the playground, environmental area, garden, and the sports field by installing a split cedar fence and installing dog awareness signs at the entrances;

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357/14 cont. • Organize a group of volunteers and representatives from dog

organizations to help educate others on the expectations and restrictions of dog walkers using the park, and have them act as monitors during heavier dog use;

• Have a dogs in park education page in the SCRD Recreation Guide to be published in August 2014, and create an educational flyer that could be distributed to the SPCA, dog services companies and other pet organizations;

AND FURTHER THAT staff bring a budget report forward for 2015 outlining future potential projects for Shirley Macey Park should they be required.

Recommendation No. 11 Recreation Services Monthly Verbal Report

THAT the Recreation Services monthly verbal report from the Recreation Services Manager be received.

Recommendation No. 12 Tween Programming

THAT the report from the Recreation Services Manager regarding Tween Programming be received.

Recommendation No. 13 Recreation Short Term Borrowing

THAT the report from the Treasurer regarding Recreation Short Term Borrowing be received;

AND THAT the internal short term debt funding between the Community Recreation Facilities and Regional Water Services reserves be transferred and funded through the Municipal Finance Authority.

Recommendation No. 14 Sechelt Community School Funding Report

THAT the report from the Community School staff regarding Sechelt Community School Funding Report May 2014 be received.

Recommendation No. 15 Youth Funding Proposed Fall Meeting

THAT the report from the General Manager of Community Services regarding Youth Funding Proposed Fall Meeting 2014 be received;

AND THAT the SCRD Board confirms topics for discussion, invitations and nature of the meeting or workshop as follows:

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357/14 cont. • in September, inviting only SCRD Directors, hold follow up

discussions regarding the youth funding initiated through budget and inform the SD 46 Board the discussion will be on the internal funding model only;

• defer to a future date in 2014 or 2015 a facilitated workshop of all of the elected officials and others to review the overall delivery of youth services.

Recommendation No. 16 SCEP Minutes

THAT Sunshine Coast Emergency Program Planning Committee minutes of April 30, 2014 be received.

Recommendation No. 17 Earthquake Preparedness Consultation

THAT the report from the General Manager of Community Services regarding Earthquake Preparedness Consultation be received;

AND THAT the feedback to answers as amended and prepared by the SCRD Emergency Program Coordinator be sent to the consultation project prior to the meeting with SCRD on July 29, 2014.

The following amendments were proposed for the first question on page 4 of the Earthquake Preparedness Consultation report:

• add as item d): Seismic upgrade for St. Mary’s Hospital;

• add to b) to read: Seismic review of critical sections of Highway 101 including seismic upgrades to Chapman Creek bridge and other critical infrastructure.

Recommendation No. 18 Intergovernmental Meeting

THAT the report from the Executive Assistant regarding the Intergovernmental Meeting be received;

AND THAT the following Directors speak to the noted topics as follows:

• Joint Use – Director Nohr to introduce the topic, and include a verbal staff report for information;

• Grant in aid harmonization – Directors Siegers and Shugar to address the topic.

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357/14 cont. Recommendation No. 19 Joint PRRD and SCRD Meeting

THAT the report from the Executive Assistant regarding the joint meeting between the Powell River Regional District and the Sunshine Coast Regional District be received;

AND THAT Directors speak to the listed topics as follows:

• BC Ferries – Director Nohr

• First Nations – Director Nohr

• Jervis Inlet kayaking, Back country trails – Director Mauro

• Economic/tourism opportunities/Hotel tax – Director Mauro

• Thermal coal exports – Director Turnbull.

Recommendation No. 20 Bus Passes for Students

THAT the topic of bus passes for all School District No. 46 students be placed on the July meeting agenda of the Infrastructure Services Committee.

Recommendation No. 21 Provincial Contributions to Youth Services Sunshine Coast

THAT the correspondence from the Minister of Community, Sport and Cultural Development regarding provincial contributions to youth services on the Sunshine Coast be received.

Recommendation No. 22 2014 Traffic Fine Revenue Grant

THAT the correspondence from the District of Sechelt regarding 2014 Traffic Fine Revenue Grant be received;

AND THAT a copy of the correspondence be forwarded to the Sunshine Coast Community Services Society.

CARRIED

Planning It was moved and seconded

358/14 THAT Planning and Development Committee recommendation Nos. 4, 15, 22 and 35 of June 19, 2014 be received, adopted and acted upon as amended, as follows:

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358/14 cont. Recommendation No. 4 Cumulative Effects Assessment Framework

THAT the General Manager, Planning and Development report dated June 11, 2014, titled “Cumulative Effects Assessment Framework for Howe Sound” be received;

AND THAT a list of comments from the SCRD be forwarded to the Howe Sound Community Forum meeting of Sept 12, 2014 for discussion, as follows:

1. THAT a Cumulative Effects Assessment Framework (CEAF) is an acceptable first step towards a comprehensive marine and land plan for Howe Sound provided that the Squamish Nation, and all three Regional Districts participate;

2. THAT watershed areas into the Howe Sound be considered as a whole during the CEAF;

3. THAT the Cumulative Effects Assessment Framework should include the areas already in the Land and Resource Management Plan (LRMP) so that any activities within the LRMP in the defined area be included in the assessment;

4. THAT any area that currently has a plan be considered and not be excluded as part of the CEAF;

5. THAT it is important to determine how much opportunity, if any, will there be for local governments/communities and non-government organizations to shape the CEAF process;

6. THAT, while the CEAF for Howe Sound appears to be focused on values that are already established as “legal objectives” or provincial policy, the SCRD requests a commitment from the province that it is open to inclusion of regional and community values with appropriately measureable objectives;

7. THAT the SCRD believes it worthwhile to participate initially at a level that involves helping to “fine tune” the application of CEAF for the marine and coastal environment.

Recommendation No. 15 Delegation Invitation to the Ministry of Forests, Lands and Natural Resource Operations

THAT Mr. Rod Negrave, Research Manager, Ministry of Forests, Lands and Natural Resource Operations be invited to present the results of the research undertaken on Mt. Elphinstone to the September or October Planning and Development Committee.

8


358/14 cont. Recommendation No. 22 Highway 101 Music Festival Special Occasion Liquor Licence Application - Area A

THAT the staff report dated May 27, 2014 titled “Highway 101 Music Festival Special Occasion Liquor Licence Application on the Pender Harbour Lions Club property – Area A” be received;

AND THAT the application to allow an extension of hours for a community event beyond 10:00 pm for three consecutive days commencing on July 18th, 2013, be approved conditionally upon the Highway 101 Music Festival Society modifying its application for special occasion licence policy exemption in order to correct its hours of operation;

AND FURTHER THAT the Highway 101 Music Festival Society be requested to:

a. Comply with Noise Bylaw No. 597 respecting ‘quiet hours’ during the proposed music festival;

b. Comply with Zoning Bylaw No. 337 respecting the PA2 setbacks for off-street parking, loading and storage facilities;

c. Comply with Zoning Bylaw No. 310 respecting no ‘third party signs’ advertising the proposed music festival within Electoral Areas B, D, E and F;

d. Limit the size of event signs to 1m² for signs along the Ministry of Transportation and Infrastructure rights of way;

e. Submit record of approval from the MOTI for all music festival signs, works and related traffic control activities located on road rights of way;

f. Remove all signs promoting the festival immediately following the event.

Recommendation No. 35 Proposed Coal Export Terminal at Fraser Surrey Docks

THAT the correspondence from Nicholas Simons, MLA, Powell River-Sunshine Coast, dated May 15, 2014, regarding the proposed coal export terminal at Fraser Surrey Docks be received.

CARRIED

9


Planning It was moved and seconded

359/14 THAT Planning and Development Committee recommendation Nos. 1-3, 5-14, 16-21, 23-34, and 36-38 of June 19, 2014 be received, adopted and acted upon as follows:

Recommendation No. 1 FortisBC Delegation Materials

THAT the delegation materials from FortisBC regarding Pipeline Safety and Security be received.

Recommendation No. 2 Development Variance Permit Application No. 310.179 (Horst) – Area B

THAT the staff report dated May 29, 2014, titled “Development Variance Permit Application No. 310.179 (Horst) – Area B” be received;

AND THAT Development Variance Permit 310.179 (Horst) to relax the minimum required setback to the natural boundary of the ocean, as required in Section 507(1)(a) of Zoning Bylaw No. 310, from 7.5 meters to 3.63 meters for a hot tub deck and the minimum required setback to the natural boundary of the ocean, as required in Section 507(1)(a) of Zoning Bylaw No. 310, from 7.5 meters to 4.26 meters for a deck be denied;

AND FURTHER THAT Development Variance Permit 310.179 (Horst) to relax the minimum required side parcel line setback, as required in Section 1011.6(3) of Zoning Bylaw No. 310, from 4.5 meters to 3.13 meters for a covered deck or “covered living area” as shown on the survey dated January 14, 2014 completed by Strait Land Surveying Inc. be issued.

Recommendation No. 3 Crown Application 2410904 (Horst) - Area B

THAT the staff report dated May 29, 2014 titled “Crown Application 2410904 (Horst) for a private moorage and boat launch – Area B” be received;

AND THAT the staff report regarding Crown Application 2410904 (Horst) be deferred to the July 17, 2014 Planning and Development Committee meeting;

AND FURTHER THAT staff work with the applicant, the Sechelt Indian Band and FortisBC to discuss how to address the removal of the boat launch or other alternatives to restore the foreshore to its natural state.

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359/14 cont. Recommendation No. 5 Cumulative Effects Assessment Framework for Howe Sound

THAT the topic of the Cumulative Effects Assessment Framework for Howe Sound to be brought to the attention of the Union of BC Municipalities.

Recommendation No. 6 Cumulative Effects Assessment Framework for Howe Sound

THAT staff continue to work on the Cumulative Effects Assessment Framework for Howe Sound process by participating in the identification of the values, review of the results and reporting back on critical steps;

AND THAT staff prepare a report, including work to date, for the work plan and early budget proposal period in November 2014.

Recommendation No. 7 Cumulative Effects Assessment Framework for Howe Sound

THAT staff develop a one page report for MP John Weston, requesting that he commit the Department of Fisheries and Oceans to assist with the inclusion of marine values in the CEAF for Howe Sound;

AND THAT the GM, Planning and Development report titled “Cumulative Effects Assessment Framework for Howe Sound” dated June 11, 2014 be attached to the one page report;

AND FURTHER THAT the report be copied to Nicholas Simons, MLA Powell River-Sunshine Coast, Jordan Sturdy, MLA West Vancouver-Sea to Sky, and UBCM.

Recommendation No. 8 Hillside Activity Report – June 11, 2014

THAT the General Manager, Planning and Development’s report dated June 11, 2014, titled “Hillside Activity Report” be received.

Recommendation No. 9 Sunshine Coast Food Policy Council / Regional Food Sustainability Strategy

THAT the staff report dated June 11, 2014, titled “Sunshine Coast Food Policy Council / Regional Food Sustainability Strategy” be received;

AND THAT the staff report be sent immediately to the Town of Gibsons, Town of Gibsons Official Community Plan Review Committee, the District of Sechelt, the Sechelt Indian Band, all Electoral Area APCs, and the Roberts Creek Official Community Plan Committee.

11


359/14 cont. Recommendation No. 10 Kwantlen Polytechnic University’s Institute for Sustainable Food Systems and Bio-Regional Food System

THAT the SCRD Board consider amending the draft Agricultural Area Plan to include an action item with rationale for collaborating with Kwantlen Polytechnic University’s Institute for Sustainable Food Systems and other Southwest BC communities on the design of a “bio-regional food system”;

AND THAT the proponents of the Kwantlen Polytechnic University’s Institute for Sustainable Food Systems be invited to present to a future Planning and Development Committee meeting;

AND THAT an invitation to attend the presentation be extended to all Electoral Area APCs and the Roberts Creek Official Community Plan Committee;

AND FURTHER THAT the proponents are also encouraged to consider presenting to the Town of Gibsons, the District of Sechelt and the Sechelt Indian Band.

Recommendation No. 11 Private Managed Forest Land Council Regulation

THAT the staff report dated June 5, 2014 titled “Changes to Private Forest Land Council Regulation” be received for information.

Recommendation No. 12 Sunshine Coast Housing Committee – Affordable Housing Development Report June 11, 2014

THAT the Coordinator for the Sunshine Coast Housing Committee report dated June 11, 2014, titled “Report to SCRD on Affordable Housing Developments” be received.

Recommendation No. 13 SCRD and BC Timber Sales Communication Protocol Agreement

THAT the staff report dated June 2, 2014, titled “Sunshine Coast Regional District and BC Timber Sales Communication Protocol Agreement – Areas A, B, D, E & F” be received;

AND THAT the revisions proposed by BCTS outlined in the June 2, 2014 staff report be accepted;

AND THAT the SCRD Chair be authorized to sign the revised Communication Protocol Agreement dated June 2, 2014;

AND FURTHER THAT the Communication Protocol Agreement be forwarded to BC Timber Sales for signature.

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359/14 cont. Recommendation No. 14 Notification of BCTS Operations and Auctions – Areas D & E

THAT the staff report dated June 4, 2014 titled “Notification of BCTS Operations and Auctions – Areas D & E” be received;

AND THAT staff send a letter to the BCTS Timber Sales Manager with the following comments:

1. Thank BCTS for meeting with staff to discuss its 2014 Operating Area plan in the Mt. Elphinstone area and review the Communication Protocol Agreement;

2. Request that BCTS not proceed with the sale of blocks located within the Dakota Community Watershed;

3. Remind BCTS of SCRD Board resolution 357/13, Recommendation No 4 which included comments on cut block A91378-G043C3ZS;

AND FURTHER THAT the request to not proceed with the sale of the blocks located within the Dakota Community Watershed also be sent to the Assistant Deputy Minister of Forests, Lands and Natural Resource Operations.

Recommendation No. 16 Draft Terms of Reference – Electoral A: Egmont/Pender Harbour Official Community Plan (OCP) Review

THAT the staff report dated June 2, 2014 titled “Draft Terms of Reference for Electoral Area A: Egmont/Pender Harbour Official Community Plan (OCP) Review” be received;

AND THAT the Terms of Reference be forwarded to the Electoral Area A Advisory Planning Commission (APC) for discussion and identification of issues to be addressed during the up-coming OCP review;

AND THAT community groups within the Egmont/Pender Harbour Area be contacted for further discussion on the up-coming OCP review;

AND FURTHER THAT feedback from the community groups be incorporated into the Terms of Reference.

Recommendation No. 17 Halfmoon Bay Official Community Plan Amendment Bylaw 675.1, 2014

THAT the staff report dated June 2, 2014 titled “Halfmoon Bay Official Community Plan Amendment Bylaw 675.1” be received;

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359/14 cont. AND THAT the Halfmoon Bay Official Community Plan Amendment Bylaw 675.1, 2014 be forwarded to the Board for third reading and adoption.

Recommendation No. 18 Sunshine Coast Regional District Electoral Area A Zoning Amendment Bylaw No. 337.111, 2014

THAT the staff report dated May 27, 2014 titled “Zoning Amendment Bylaw 337.111 (Whiskey Business, 12671 Sunshine Coast Highway – Pender Harbour Hotel/Grasshopper Pub)” be received;

AND THAT Sunshine Coast Regional District Electoral Area A Zoning Amendment Bylaw No. 337.111, 2014 be forwarded to the Board for consideration of First and Second Reading;

AND THAT Sunshine Coast Regional District Electoral Area A Zoning Amendment Bylaw No. 337.111, 2014 be referred to the Egmont/Pender Harbour Advisory Planning Commission, shíshálh Nation, Pender Harbour Volunteer Fire Department, Vancouver Coastal Health Authority, and the Ministry of Transportation and Infrastructure;

AND FURTHER THAT a Public Hearing be scheduled after receipt of referral comments.

Recommendation No. 19 Development Variance Permit Application No. 337.139 (Pearce) – Area A

THAT the staff report dated June 11, 2014 titled “Development Variance Permit 337.139 (Pearce) – Area A” be received;

AND THAT Development Variance Permit Application No. 337.139 (Pearce) be denied;

AND THAT a notice be registered on title with respect to building without permits;

AND FURTHER THAT the applicant be requested to provide a preliminary field reconnaissance study to the shíshálh Nation.

Recommendation No. 20 Development Variance Permit Application No. 310.180 (Hage for Lewis) (Area F)

THAT the staff report dated June 11, 2014 titled “Development Variance Permit Application No. 310.180 (Hage for Lewis) (Area F)” be received;

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359/14 cont. AND THAT Development Variance Permit No 310.180 (Hage for Lewis) to vary the minimum required setback to a front parcel line from 5 metres as required by Section 601.4(1) of Sunshine Coast Regional District Zoning Bylaw No. 310, 1987 to 0 metres and to vary the minimum required setback to a side parcel line from 1.5 as required by Section 601.4(3) of Sunshine Coast Regional District Zoning Bylaw No. 310, 1987 from to 0.71 metres on Lot 7, Block 5, District Lot 687, Plan 2075 for the construction of a residential parking pad, deck and stairs, be issued;

AND FURTHER THAT Development Variance Permit No 310.180 (Hage for Lewis) include the following conditions:

a. The final grading plan ensures a seamless transition from the concrete parking pad and facilitates the development of the road allowance for the bike path;

b. The property owner consider the use of non invasive plantings to bind the soil above the wall.

Recommendation No. 21 Development Variance Permit Application No. 310.186 (Kiloh) (Area F)

THAT the staff report dated May 29, 2014 titled “Development Variance Permit Application No. 310.186 (Kiloh) (Area F)” be received;

AND THAT Development Variance Permit No 310.186 (Kiloh) to relax the minimum required setback to a front parcel line from 5 metres as required by 601.4(1) of Sunshine Coast Regional District Zoning Bylaw No. 310, 1987 to 0 metres and to relax the minimum required setback to a side parcel line from 1.5 metres as required by Section 601.4(3) of Sunshine Coast Regional District Zoning Bylaw No. 310, 1987 to 0.21 metres on Lot E Block 11 District Lot 911 Plan LMP8351 for the reconstruction of an existing garage be issued;

AND FURTHER THAT issuance of Development Variance Permit No 310.186 (Kiloh) be subject to:

a. receipt of a “Setback Relief Permit” from the Ministry of Transportation and Infrastructure.

Recommendation No. 23 Building Department Revenues for May 2014

THAT the staff report dated June 3, 2014, titled “Building Department Revenues for May 2014” be received.

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359/14 cont. Recommendation No. 24 Planning and Development Division Monthly Report May 2014

THAT the staff report titled “Planning and Development Division Monthly Report May 2014” be received.

Recommendation No. 25 Letter to BC Environmental Assessment Office requesting a public information meeting for the Woodfibre LNG project

THAT staff send a letter immediately to the BC Environmental Assessment Office requesting that a public information meeting for the Woodfibre LNG project be held in the Gibsons Area;

AND THAT a copy of this letter be sent to the Woodfibre LNG project proponents.

Recommendation No. 26 Sunshine Coast Housing Committee Minutes of April 29, 2014

THAT the Sunshine Coast Housing Committee Minutes of April 29, 2014 be received.

Recommendation No. 27 Agricultural Advisory Committee Minutes of May 27, 2014

THAT the Agricultural Advisory Committee Minutes of May 27, 2014 be received;

AND THAT comments from the AAC committee members regarding the SCRD Drought Management Plan be formally referred to the SCRD Water Department for discussion at a future Infrastructure Services Committee meeting;

AND THAT feedback be provided to the Planning and Development Committee and the Agricultural Advisory Committee about potential adjustments to the SCRD Drought Management Plan;

AND FURTHER THAT the AAC be reminded that the Gibsons Aquifer is not located under the area of Reed Road scheduled to be logged by BC Timer Sales, as stated on page 3 of the May 27, 2014 minutes.

Recommendation No. 28 Egmont/Pender Harbour (Area A) APC

THAT the Egmont/Pender Harbour (Area A) APC Minutes of May 28, 2014 be received.

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359/14 cont. Recommendation No. 29 Halfmoon Bay (Area B) APC Minutes of May 27, 2014

THAT the Halfmoon Bay (Area B) APC Minutes of May 27, 2014 be received.

Recommendation No. 30 Roberts Creek (Area D) APC Minutes of May 26, 2014

THAT the Roberts Creek (Area D) APC Minutes of May 26, 2014 be received.

Recommendation No. 31 Elphinstone (Area E) APC Minutes of May 28, 2014

THAT the Elphinstone (Area E) APC Minutes of May 28, 2014 be received.

Recommendation No. 32 West Howe Sound (Area F) APC Minutes of May 27, 2014

THAT the West Howe Sound (Area F) APC Minutes of May 27, 2014 be received.

Recommendation No. 33 Woodlots on Gambier Island

THAT the correspondence from Mark Anderson, District Manager, Sunshine Coast District, Ministry of Forests, Lands and Natural Resource Operations, dated May 6, 2014, regarding the establishment of woodlots on Gambier Island be received;

AND THAT this item be referred to the June 26, 2014 Corporate and Administrative Services Committee meeting.

Recommendation No. 34 Proposed Increase in Coal Shipment by the Texada Quarrying Ltd. Facility

THAT the correspondence from Doug Caul, Associate Deputy Minister, Environmental Assessment Office, dated May 8, 2014, regarding the proposed increase in coal shipment by the Texada Quarrying Ltd. facility be received.

Recommendation No. 36 Invitation to Workshop from the Institute for Sustainable Food Systems on June 9, 2014

THAT the correspondence from Kwantlen Polytechnic University’s Institute for Sustainable Food Systems dated May 26, 2014, regarding an invitation to a workshop on June 9, 2014 be received.

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359/14 cont. Recommendation No. 37 Marihuana for Medical Purposes Regulations for Municipalities

THAT the correspondence from Salman Maqsood, Licences and Permits Division, Office of Controlled Substances, Health Canada, dated May 29, 2014, regarding a potential licensed producer within SCRD jurisdiction and FAQ on Marihuana for Medical Purposes Regulations for Municipalities be received.

Recommendation No. 38 Woodlots on Gambier Island

THAT the correspondence from Kate-Louise Stamford, Trustee, Gambier Island Local Trust Area, Islands Trust dated June 11, 2014, regarding woodlots on Gambier Island along with the new materials received regarding the Gambier Island Woodlot Information Package be received;

AND THAT these items be referred to the June 26, 2014 Corporate and Administrative Services Committee meeting.

CARRIED

Corporate It was moved and seconded

360/14 THAT Corporate and Administrative Services Committee recommendation Nos. 2, 14, 18 and 29 of June 26, 2014 be received, adopted and acted upon as follows:

Recommendation No. 2 Statement of Financial Information, Year-Ended December 31, 2013

THAT the Manager, Financial Services’ report titled “Financial Reporting Requirements, Statement of Financial Information, Year-Ended December 31, 2013” be received;

AND THAT the Statement of Financial Information for Year-Ended December 31, 2013 be approved as presented.

Recommendation No. 14 Renewed Federal Gas Tax Agreement

THAT the Treasurer’s report titled “Overview of Renewed Federal Gas Tax Agreement” be received;

AND THAT the Board resolve to enter into the Renewed Federal Gas Tax Agreement at the June 26, 2014 Regular Board Meeting;

AND FURTHER THAT the Chair and Corporate Officer be authorized to sign the Agreement and return to Union of British Columbia Municipalities (UBCM), along with the certified Board resolution.

18


360/14 cont. Recommendation No. 18 License to Occupy for Community Garden Roberts Creek School

THAT the Parks’ Services’ Staff report titled “License to Occupy for Community Garden Roberts Creek School (Part of Block 21, DL 810, Pl VAP 7905 and Lot 1, Block 2, DL 810, PL VAP 7905)” be received;

AND THAT the Corporate Officer and Chair be authorized to sign the License to Occupy between the School District #46 (SD46) and the Sunshine Coast Regional District (SCRD) for Community Garden Roberts Creek School (Part of Block 21, DL 810, Pl VAP 7905 and Lot 1, Block 2, DL 810, Pl VAP 7905);

AND FURTHER THAT staff be authorized to commence discussions with the Roberts Creek Community School to sub-license for the operation of the Community Garden Roberts Creek School.

Recommendation No. 29 Sechelt and Gibsons Highway Bypasses

THAT a meeting be requested at the Union of B.C. Municipalities (UBCM) Convention with the Minister of Transportation and Infrastructure together with the Town of Gibsons, District of Sechelt, and Sechelt Nation to lobby for completion of Business Cases for the Sechelt and Gibsons Highway Bypasses through the Ministry of Transportation and Infrastructure Multiple Account Evaluation Process.

Director Shugar opposed

CARRIED

911 Service It was moved and seconded

361/14 THAT the General Manager, Community Services report concerning Co-location Agreements VDT and VUB E-Comm be received;

AND THAT the Corporate Officer and Chair be authorized to sign the co-location agreements for VDT (Vancouver downtown 650 West Georgia Street) and VUB (2725 Melfa Road UBC) for the SCRD 9-1-1 fire service.

CARRIED

Short Term Borrowing It was moved and seconded

362/14 THAT the Treasurer’s report titled “Recreation Short Term Borrowing Motion” be received;

19


362/14 cont. AND THAT a short term non-renewable loan be requested through the Municipal Finance Authority under section 819 of the Local Government Act (Liabilities Under Agreement) in the amount of $884,458 to repay outstanding short term internal borrowing from the Regional Water Capital Reserve Fund used towards funding for the following Community Recreation Facilities Service capital projects:

• Gibsons Pool Roof Replacement • Gibsons Aquatic Centre Tot Pool • Gibsons and Area Community Centre Sound Improvements • Sechelt Aquatic Centre Boiler Controls • Sechelt Aquatic Centre Boiler Phase 1 and 2 • Sechelt Aquatic Centre Building Envelope • Sechelt Aquatic Centre Energy Upgrade • Sechelt Arena Electrical and Lighting Upgrades • Sechelt Arena Compressor Room Ventilation and Perimeter Drain

AND THAT the loan principal be repaid to the Municipal Finance Authority in four equal installments of $221,114.50 in accordance with the following schedule:

• First Installment: Payable on or before December 31, 2014 • Second Installment: Payable or before December 31, 2015 • Third Installment: Payable on or before December 30, 2016 • Fourth Installment: Payable on or before December 29, 2017.

Director Turnbull opposed

CARRIED

BYLAWS

Bylaw 692 It was moved and seconded

363/14 THAT “Sunshine Coast Regional District Election Procedures Bylaw No. 692, 2014” be read a first time.

CARRIED

Bylaw 692 It was moved and seconded

364/14 THAT “Sunshine Coast Regional District Election Procedures Bylaw No. 692, 2014” be read a second time.

CARRIED

20


Bylaw 675.1 It was moved and seconded

365/14 THAT “Halfmoon Bay Official Community Plan Amendment Bylaw No. 675.1, 2014” be read a third time.

CARRIED


366/14 THAT “Halfmoon Bay Official Community Plan Amendment Bylaw No. 675.1, 2014” be adopted.

CARRIED


367/14 THAT “Sunshine Coast Regional District Electoral Area A Zoning Amendment Bylaw No. 337.111, 2014” be read a first time.

CARRIED


368/14 THAT “Sunshine Coast Regional District Electoral Area A Zoning Amendment Bylaw No. 337.111, 2014” be read a second time.

CARRIED

The Board recessed at 8:20 p.m. and reconvened at 8:24 p.m.

UBCM It was moved and seconded

369/14 THAT a resolution be submitted to the Union of BC Municipalities regarding Japanese Knotweed as follows:

WHEREAS Japanese Knotweed is an invasive plant which is spread by both cutting and digging and is therefore proliferating at an alarming rate on public roadways;

AND WHEREAS Japanese Knotweed causes erosion, damages infrastructure and compromises motorist and cyclist visibility;

AND WHEREAS local governments lack the jurisdiction and resources to manage invasive species on Crown land and provincial road right of ways:

21


369/14 cont. THEREFORE BE IT RESOLVED THAT UBCM work with the Ministry of Environment and Ministry of Transportation and Infrastructure to recognize the emergency nature of this invasive plant and adequately plan for and resource its removal from provincial roadways.

CARRIED

NEW BUSINESS

The Board moved In Camera at 8:35 p.m.

IN CAMERA It was moved and seconded

370/14 THAT the public be excluded from attendance at the meeting in accordance with Section 90 (1) (a), (e), (g), (i), and (k) of the Community Charter – “personal information about an identifiable individual…”, “the acquisition, disposition or expropriation of land…”, “litigation or potential litigation…”, “the receipt of advice that is subject to solicitor-client privilege”, and “negotiations and related discussions respecting the proposed provision of a municipal service…”.

CARRIED

The Board moved out of In Camera at 8:42 p.m.

Contract Award It was moved and seconded

371/14 THAT the Chair and Corporate Officer be authorized to execute a contract with Salish Soils for operation of packaging and printed paper recycling collection services in Sechelt, for a total of $220,800 over 2 years.

CARRIED

Contract Award It was moved and seconded

372/14 THAT a contract in the amount of $166,350 plus taxes be awarded to S. Rob Tile;

AND THAT the 2014 maintenance closure be extended until September 28, 2014;

AND FURTHER THAT the 2014/2015 Financial Plan be increased by $40, 000 to reflect the total project cost of $200,000 plus G.S.T. to be funded as a revenue required and recovered through taxation in 2015.

CARRIED

22


ADJOURNMENT It was moved and seconded

373/14 THAT the Regular Board meeting be adjourned.

CARRIED

The meeting adjourned at 8:42 p.m.

Certified correct __________________________________________ Corporate Officer

Confirmed this ____________ day of ____________________________

__________________________________________ Chair

23

MAST:R FILE COPYSelina Robinson, MLA(Coquitlam— Maillardville)Victoria Office:Room 201Parliament BuildingsVictoria, BC V8V 1X4

Province of Community Office:

British Columbia 102—1108 Austin Avenue

LegislatiVe Assembly Coquitlam, BC V3l( 3P5Phone: 604 933-2001Facsimile: 604 933-2002

I .

fJ fJJ4June 23, 2014

Mr. Garry Nohr, Chairand Members of the BoardSunshine Coast Regional District1975 Field RoadSechelt, BC VON 3A1

Dear Chair Nohr and Board Members,

I thought I would reach out to you before the summer is fully upon us to remind you that theMembers of the Official Opposition are willing and eager to meet with you at the upcoming Unionof BC Municipalities annual conference in Whistler.

As the Opposition Critic for Local Government it’s been a very full year in the Legislature. As youare likely aware, there has been tremendous activity on the local government file with electionreform changes that will be tested out in a few short months as we head into the Novembermunicipal elections under the new legislation. I also travelled to four of the five area associationmeetings this year to hear directly from you about the decision-making and leadership challengesfacing you and your communities.

Having been a City Councillor for Coquitlam from 2008-13 and on the Executive of the LowerMainland Local Government Association, I must say that attending those area associationmeetings made me somewhat nostalgic for resolution debates, learning sessions, area tours andhallway discussions about our communities. No matter which area association meeting I was at Isaw the passion and commitment that you all have for your communities. Thank you for bringingthat to your role as an elected representative. It really does make a difference.

I continue to be very passionate about community development, strengthening our communitiesand our local leadership. I believe that local government is closest to our constituents and has theknowledge and flexibility to respond to community needs as they arise.

I would love the opportunity to meet with you at UBCM. I look forward to hearing about the needsof your local government, the challenges you are experiencing and to work with you on solutionsand recommendations on how to address these challenges.

Selina Robinson, MLA(Coquitlam-Maillardville)

RECEIVEDJUN 2 5 2014S.C.R.D.

page.. .12

B

24

page /2...continued

Our Caucus will be hosting the Official Opposition UBCM breakfast at the Whistler Hilton in theMt. Currie Ballroom, for all delegates on Friday September 26, at 6:45 am, and I invite you tojoin us for breakfast. If you would like to set up a time to meet with myself or any of ouropposition critics at UBCM, please contact Jared Butcher at [email protected] or phoneat 250-953-4607.

All the best,

Selina Robinson, MLAOfficial Opposition Critic for Local Government

25

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27

SCRD STAFF REPORT

DATE: July 3, 2014

TO: Regular Board – July 10, 2014

FROM: John France – Chief Administrative Officer

RE: CHIEF ADMINISTRATIVE OFFICER’S REPORT

RECOMMENDATION

That the Board receives this report for information: This report provides information on major projects and issues recently worked on. If the Board has any questions on the content, I would be pleased to respond. • Chekwelp:

Service agreements have been exchanged, we have agreed to work on the SCRD’s version (with additions from their agreements), and work is ongoing. Meeting dates continue to be an issue. We have sent several meeting requests. We have not received their suggestions for updating the agreement. Staff will continue with trying to connect with their main negotiator.

• Protocol Agreement with Squamish Nation:

Community-to-Community Forum Shíshálh Nation, Sliammon Nation and Squamish Nation in spring 2014, C2C application has been approved, event planned for July 25th. Staff are in process of planning the event with SIB Staff. SCRD and shíshálh Nation staff have finalized engagement process. Signing

and welcome meeting set September 5th Pebbles at 11:30 a.m. • Economic Development:

Joint meeting planned to discuss Economic Development region-wide to identify and create economic development joint opportunities. Scheduled Saturday, April 26th (RCGC) and June 6th (Blue Heron) for the

Regional Economic Development Workshops. Planning is well advanced. Pre-conference survey has been developed and sent to attendees. Second Economic Development Workshop held on June 6th. Notes to the

meeting will be sent to PDC July. • Printed Paper and Packaging

Work continues on meeting the June timeline for the three depots. There has been discussion with the three depot proponents on depot services and draft contracts are nearing completion. Sechelt Depot running, phase out of depot (SIB location) by end of June. Other depots, progress being made but issues remain.

D

28

CAO Report continued – July 10, 2014

• Solid Waste Service Review Meetings Letter sent in response to DOS’s offer to go to arbitration. Letter received (cc) from Sechelt on next steps. Met with Chair Nohr, Directors Mauro and Shugar on response to letter – letter finalized.

• Marine Drive and Ruffum Road Marine Drive project progressing with some issues to address (more at CSC

July) Ruffum Road – on hold to a later date. Paving will be done by ministry, bids being

sought now. • Attended:

Project Management staff meeting on next steps – procedure development over next three months. Worked on Strategic Planning exercise for September Worked on Community to Community Forum for July 25th, Economic

Development portion, to determine content and direction Prepared for Director CAO Workshop (July 17) Covered Community Services Department and Planning and Development –

GM’s away Attended Joint Islands Trust/SCRD meeting July 3 Worked on Grandview chicken issues

• Staff connections: Staff recognition of 25 year employees - Lynn Giampa, Cathy Kenny, Heather

Skytte, Jean Stevens, and Allen Van Velzen

• Also worked on: Human Resource issues – recruitment (General Manager Community Services,

and Human Resources Manager) - and staff issues/grievances.

\\scrd.ad\files\networkfiles\Administration\0640 Reports & Statistics\0640-30 Administration Reports\CAO Reports\2014-Jul-10 CAO Report.doc

29

SUNSHINE COAST REGIONAL DISTRICT TRANSPORTATION ADVISORY COMMITTEE

June 23, 2014

MINUTES OF THE MEETING HELD IN THE CEDAR ROOM OF THE SUNSHINE COAST REGIONAL DISTRICT OFFICES, 1975 FIELD ROAD, SECHELT, BC.

PRESENT: Director, Electoral Area E, Chair Lorne Lewis (Voting Members) Director, Electoral Area B Garry Nohr

Director, Electoral Area D Donna Shugar Director, Electoral Area A Frank Mauro Director, Town of Gibsons Gerry Tretick Alt. Director, District of Sechelt Doug Hockley

Ministry of Transportation and Infrastructure Don Legault Ministry of Transportation and Infrastructure Colin Midgley BC Ferries Maureen Darragh Progress Plan Marj McDougall Trustee, School District No. 46 Silas White Transportation Choices (TraC) Martin Prestage

ABSENT: Director, SIGD Chris August Director, Electoral Area F Lee Turnbull

ALSO PRESENT: Manager, Transit and Fleet Rob Williams (Non-Voting) Alt. Director, Area F Joyce Clegg

Capilano Highways Tyler Lambert Gibsons and District Chamber of Commerce Donna McMahon Sunshine Coast Speed Watch Jon Hird Recording Secretary Diane Corbett Media 2

CALL TO ORDER 10:15 a.m.

AGENDA The Agenda was adopted as amended.

REPORTS

Speed Watch

Mr. Hird noted that Roberts Creek Elementary 30 km zone tends to have low compliance and that 30 km zones in general tend to have low compliance. He commented on how well the Speed Watch program is accepted on the coast; Speed Watch receives waves and positive comments from passersby and other indications of support of the program.

30

E

Minutes of Transportation Advisory Committee Meeting Page 2 of 5 June 23, 2014 Mr. Hird gave examples of an emerging worldwide trend towards lower speed limits, typically 30 km/hour, in residential areas. He commented that this enhances the quality of life in neighbourhoods. People tend to be out in the street more as it is more pleasant to be out there. The more people are out in the streets, the more likely drivers will change their behavior. The committee request for a lower speed limit on Beach Avenue is aligned with the trends. Discussion ensued on enabling neighbourhoods to implement a lower speed limit and the complexity of road type designations and road jurisdictions in applying speed limit changes. Director Shugar expressed appreciation for the RCMP deployment on Roberts Creek Road and suggested that this is needed to resonate with people that there is a playground zone. Director Nohr thanked Mr. Hird for his efforts and being an advocate for this. Recommendation No. 1 Speed Watch Monthly Reports The Transportation Advisory Committee recommended that the Speed Watch Monthly Reports for April 2014 and May 2014 be received. COMMUNICATIONS Mr. Prestage announced that a full report for Bike to Work Week would be out soon. This year’s program on the Sunshine Coast was a tremendous success, with 278 riders travelling 1125 km. This region rated in the top 20% of communities. Figures were down from last year as students did not include mileages due to the school strike situation. The Selma Park bike lane northbound from Highway 101 and Selma Park Road suddenly ends when it drops off by the ditch. TraC has been complaining about this corner for a long time and nothing has been done. Mr. Prestage emphasized this is an extremely dangerous corner and requested that, at minimum, a sign be installed to warn approaching cyclists that they need to share the road. He noted that ultimately maintenance needed to be done. There is evidence of people being taken to hospital due to accidents at this location. Mr. Legault indicated he would try to get a sign installed which would first require approval of the Regional Traffic Engineer. Mr. Legault indicated MoTI would be extending a bike lane through there in the long term and that, although this is on the priority list, funding has not yet been received. Mr. Legault and Mr. Lambert indicated they would take a look at the area. Mr. Prestage stated that TraC has requested clarification regarding the frequency of shoulder maintenance by Capilano Highways, including brushing, sweeping and grading. TraC would like to see if there is a way to work with Capilano and MoTI by sharing information.

31

Minutes of Transportation Advisory Committee Meeting Page 3 of 5 June 23, 2014 Mr. Lambert remarked that Capilano Highways would appreciate input regarding areas that need attention and indicated he would follow up by email with Mr. Prestage, copied to Mr. Williams. Recommendation No. 2 Correspondence The Transportation Advisory Committee recommended that the correspondence from Martin Prestage, Transportation Choices (TraC), regarding Bike-to-Work Week, Selma Park Bike Lane, and condition of paved bike lanes and shoulders be received. Recommendation No. 3 Road Sharing Awareness The Transportation Advisory Committee recommended that the SCRD propose to ICBC and the Ministry of Transportation and Infrastructure and other transportation groups on the Sunshine Coast to try to institute a program to educate drivers to share the road and be aware of cyclists. Management of knotweed in bike lanes by Capilano Highways was discussed. Ms. McMahon noted that a summary of the May 9th cycling tourism workshop sponsored by the Chamber and TraC is available on the Gibsons and District Chamber of Commerce website. Ms. McMahon reported that cycling in Vancouver is increasing dramatically and people are naturally looking for places to go, so the number of cyclists coming to the coast is increasing. The Chamber has done a paper map of day cycling routes in Gibsons area and is working on a Google map. The goal is to show road conditions and alternate routes. Ms. McMahon commented on linking with Vancouver Island groups regarding cycling tourism and the Circle Route tour. She stated that key factors in promoting cycling tourism include identification of assets for cycling tourism, involvement of partners, creation of signage and promotion of routes. She noted that most cyclists do not want to be on the highway and that the Chamber would be looking at off-highway route development for road cyclists. Mr. Lambert described three types of roadside vegetation control done by Capilano Highways: mowing (on flat ground, done every year for main and side roads), roadside brushing (flat ground, not done every year), and overhead brushing (done selectively, early spring, late fall). NEW BUSINESS Gambier Island Related Issues Ms. Clegg addressed Mr. Legault and Mr. Lambert regarding road maintenance and road signage on Gambier, and “No parking” signs for Langdale. Mr. Lambert indicated Capilano would be on Gambier the following week to follow up on Ms. Clegg’s remarks about a lot of blind corners that exist as a result of high grass on the roadside.

32

Minutes of Transportation Advisory Committee Meeting Page 4 of 5 June 23, 2014 Road signage is something that the Ministry of Transportation and Infrastructure has tried to install on Gambier in the past, however it is usually promptly removed. Mr. Legault remarked that a program to install road signs could happen if there was community buy-in. Mr. Legault indicated that “No parking” signs had been placed on Port Mellon Highway from the intersection at the ferry terminal north at the entrance to the overflow, around the corner to Smith Road, and that six more signs would be installed directing people to a different location. Discussion ensued about the BC Bike Race. ROUNDTABLE Ms. Clegg noted there had been vehicle break-ins in the pay parking lot at the Langdale ferry terminal. Ms. Darragh recommended that people should go to ICBC and the police if their car is broken into and advise BC Ferries. Director Shugar advised Mr. Legault that she had been approached about Beach Avenue from Henderson to Park Road area where property owners are putting rocks on the road allowance at the edge of their grass, preventing people from walking off road, and that she had directed individuals to contact MoTI about this. The Director noted a letter was received by the SCRD from the Roberts Creek OCP Committee regarding partnering with the Conservation Association and wildlife people to request permission to try to control knotweed at Henderson Beach access area through a program of manual treatment that could require a significant volunteer contingent over a length of time. Director Shugar urged MoTI to consider this request as an experiment. Mr. Lambert noted the area was off Capilano’s list and would not be treated with chemicals. Director Mauro remarked that he would like to discuss with Mr. Legault the change with the commercial building in the entrance to Madeira Park. Mr. Midgley, who recently joined MoTI, was introduced. Mr. Williams advised that the summer transit schedule would be in effect June 25th. SCRD Transit has four new Nova buses on the road; three more buses will be replaced next year. Ms. McDougall announced that Coast Car Co-op had recently obtained its third car, a Vibe compact, that would be parked in Roberts Creek at the library. There are plans for the Transportation Initiatives Group (TIG) to meet in July. As liaison between this committee and the TIG. Ms. McDougall invited members to direct information to her to forward to the TIG.

33

Minutes of Transportation Advisory Committee Meeting Page 5 of 5 June 23, 2014 Director Nohr extended thanks and appreciation to MoTI and Capilano Highways for the immediate action taken whenever a concern is raised. Mr. White commented on the progress in construction of the new Gibsons Elementary School. He discussed with Mr. Legault a plan to extend the curb to improve the alignment at the intersection of North and School Roads. Mr. Legault explained that he did not know if MoTI had any funding to do improvements coming down from the North Road end but MoTI was trying to meet the Town’s requirements to extend the curb. He was not aware of whether the Town had any additional funding that would be needed to move light standards and traffic signals. It is up to the Town and MoTI regional engineers to look at the design. Mr. White commented that he would touch base with Dave Newman at the Town of Gibsons. Director Lewis pointed out that knotweed at Chaster Creek estuary is heading towards Chaster Park. Mr. Lambert stated he would add this to his list. Mr. Hird mentioned new infrastructure, a precursor light, on North approaching Reed Road and on the west entrance to Gibsons approaching Payne, helpful for heavy vehicles needing a certain amount of stopping distance. Mr. Hird wondered if there were steps that could be taken to have a playground zone at the new elementary school and playgrounds. Mr. Legault responded that Gibsons could decide what they want on their roads. The process for Roberts Creek playground zone involved getting a letter of support wanting change from a school zone to playground zone from local government, the School District and Parents Advisory Committee. The BC Ferries summer schedule will change June 25th at Langdale and Route 13. During the BC Bike Race there will be a cancellation on Route 7. It will be very busy at Langdale and BC Ferries may use a standby vessel. NEXT MEETING September 8, 2014 ADJOURNMENT 11:56 pm

34


CORPORATE and ADMINISTRATIVE SERVICES COMMITTEE

June 26, 2014

RECOMMENDATIONS FROM THE CORPORATE AND ADMINISTRATIVE SERVICES COMMITTEE MEETING HELD IN THE BOARD ROOM OF THE REGIONAL DISTRICT OFFICE AT 1975 FIELD ROAD, SECHELT, BC

PRESENT: Chair G. Tretick

Directors D. Shugar G. Nohr F. Mauro L. Lewis D. Siegers L. Turnbull

ALSO PRESENT: Chief Administrative Officer J. France Treasurer T. Perreault Manager, Legislative Services A. Legault Manager, Financial Services J. Day General Manager, Planning and Dev. S. Olmstead (partial) General Manager, Community Services P. Fenwick (partial) Manager, Waste Reduction and Recovery J. Valeriote (partial) Manager, Parks Services C. Mortensen (partial) Manager, Recreation Services B. Bauman (partial) Manager, Utility Services D. Crosby (partial) Accounting Technician III B. Wing (partial) Planning Technician II L.A. Staats (partial) Senior Planner D. Rafael (partial) Recording Secretary T. Crosby Media 1 Public 1


AGENDA The agenda was adopted as amended.

35

F

Corporate and Administrative Services Committee – June 26, 2014 Page 2 of 7

REPORTS

Recommendation No. 1 Third Party Claims Update

The Corporate and Administrative Services Committee recommended that staff provide an update to a future In-Camera Corporate and Administrative Services Committee meeting of lawsuits and any claims pending by and against the Regional District.

Recommendation No. 2 Statement of Financial Information, Year-Ended December 31, 2013

The Corporate and Administrative Services Committee recommended that the Manager, Financial Services’ report titled “Financial Reporting Requirements, Statement of Financial Information, Year-Ended December 31, 2013” be received;

AND THAT the Statement of Financial Information for Year-Ended December 31, 2013 be approved as presented;

AND FURTHER THAT the recommendation be forwarded to the June 26, 2014 Regular Board Meeting for adoption.

Recommendation No. 3 2013 Annual Report

The Corporate and Administrative Services Committee recommended that the Treasurer and Communication Officer’s report titled “2013 Sunshine Coast Regional District (SCRD) Annual Report” be received.

Recommendation No. 4 Budget Project Status Report – June 2014

The Corporate and Administrative Services Committee recommended that the Chief Administrative Officer’s report titled “Budget Project Status Report – June 2014” be received.

Recommendation No. 5 Cancelled Projects in 2014 Budget Project Status Report

The Corporate and Administrative Services Committee recommended that in the 2014 Budget Project Status Report Line Items 2, 3, 4, 6 and 7 the project be referred to as deferred in % complete column and a notation that it will be considered in 2015 be added to the status column.

Director Nohr left the meeting at 2:19 p.m. and returned at 2:22 p.m.

Recommendation No. 6 Modification of Hillside Foreshore Covenant

The Corporate and Administrative Services Committee recommended that staff report to a September or October 2014 Special Planning and Development Committee meeting, at the latest, regarding the direction of the Modification of Hillside Foreshore Covenant (Line 101 in 2014 Budget Project Status Report), current status and options available.

36


Recommendation No. 7 Multi-Material BC (MMBC) Curbside Collection

The Corporate and Administrative Services Committee recommended that the Chief Administrative Officer’s report titled “Multi-Material BC (MMBC) Curbside Collection Letter to the Minister of Environment” be received;

AND THAT the original intent of letter to the Minister of Environment regarding Resolution 570/13 has passed and this letter is no longer required.

Recommendation No. 8 Multi-Material BC (MMBC) Curbside Collection

The Corporate and Administrative Services Committee recommended that staff report to the September 2014 Infrastructure Services Committee meeting, outlining any operational hurdles that the Sunshine Coast Regional District (SCRD) has had to overcome to implement the Multi-Material BC (MMBC) process.

The Committee recessed at 2:56 p.m. and reconvened at 3:06 p.m.

Recommendation No. 9 Keats Island Dog Control Service – Alternative Approval Process

The Corporate and Administrative Services Committee recommended that the Manager, Legislative Services report titled “Keats Island Dog Control Service Alternative Approval Process” be received;

AND THAT the deadline for receiving elector responses be September 3, 2014;

AND THAT the elector response form be established as presented;

AND FURTHER THAT the total number of electors of the area to which the approval process applies (Island Dog Control Service Area) be determined to be 181 (10% threshold= 18).

Recommendation No. 10 Funding Allocations for Pender Harbour and Roberts Creek Joint Use Facilities

The Corporate and Administrative Services Committee recommended that the Treasurer’s report titled “Funding Allocations for Pender Harbour and Roberts Creek Joint Use Facilities” be received.

Recommendation No. 11 Internal Service Equity Review – Annual Update

The Corporate and Administrative Services Committee recommended that the Accounting Technician III’s report titled “Internal Service Equity Review – Annual Update” be received.

Recommendation No. 12 2013 Tangible Capital Asset Listing – Gibsons and District Aquatic Facility

The Corporate and Administrative Services Committee recommended that the Accounting Technician’s report titled “2013 Tangible Capital Asset Listing – Gibsons Aquatic Centre” be received.

37


Recommendation No. 13 Corporate Membership of the Coast Car Co-Op

The Corporate and Administrative Services Committee recommended that the Treasurer’s report titled “Sunshine Coast Regional District (SCRD) Corporate Membership of the Coast Car Co-Op” be received;

AND THAT the SCRD decline a Corporate Membership of the Coast Car-Co-Op at this time.

Recommendation No. 14 Renewed Federal Gas Tax Agreement

The Corporate and Administrative Services Committee recommended that the Treasurer’s report titled “Overview of Renewed Federal Gas Tax Agreement” be received;

AND THAT the Board resolve to enter into the Renewed Federal Gas Tax Agreement at the June 26, 2014 Regular Board Meeting;

AND FURTHER THAT the Chair and Corporate Officer be authorized to sign the Agreement and return to Union of British Columbia Municipalities (UBCM), along with the certified Board resolution.

Recommendation No. 15 Support Service Allocation for Asset Management Plan

The Corporate and Administrative Services Committee recommended that the Treasurer’s report titled “Using Statement of Values for Support Service Allocation for the Asset Management Plan” be received;

AND THAT cost related to the Asset Management Plan through Support Service Allocation be apportioned based on historical costs, until a complete listing of replacement costs are known;

AND FURTHER THAT cost related to the Asset Management Plan through Support Service Allocation be reviewed in January 2015.

Recommendation No. 16 Sunshine Coast Regional District (SCRD) Properties Under Appeal with BC Assessment

The Corporate and Administrative Services Committee recommended that the Treasurer’s verbal report regarding Sunshine Coast Regional District (SCRD) Properties Under Appeal with BC Assessment be received.

Recommendation No. 17 Draft Debt Management Policy

The Corporate and Administrative Services Committee recommended that the Treasurer’s report titled “Draft Debt Management Policy” be received;

AND THAT the Debt Management Policy be approved as circulated.

Directors Mauro, Lewis and Turnbull opposed.

38


Recommendation No. 18 License to Occupy for Community Garden Roberts Creek School

The Corporate and Administrative Services Committee recommended that the Parks’ Services’ Staff report titled “License to Occupy for Community Garden Roberts Creek School (Part of Block 21, DL 810, Pl VAP 7905 and Lot 1, Block 2, DL 810, PL VAP 7905)” be received;

AND THAT the Corporate Officer and Chair be authorized to sign the License to Occupy between the School District #46 (SD46) and the Sunshine Coast Regional District (SCRD) for Community Garden Roberts Creek School (Part of Block 21, DL 810, Pl VAP 7905 and Lot 1, Block 2, DL 810, Pl VAP 7905);

AND THAT staff be authorized to commence discussions with the Roberts Creek Community School to sub-license for the operation of the Community Garden Roberts Creek School;

AND FURTHER THAT this recommendation be forwarded to June 26, 2014 Regular Board Meeting for adoption.

Recommendation No. 19 Contracts between $20,000 and $100,000

The Corporate and Administrative Services Committee recommended that the Purchasing Officer and Risk Manager’s report titled “Contracts between $20,000 and $100,000 – to June 12, 2014” be received.

Recommendation No. 20 Tax Calculations

The Corporate and Administrative Services Committee recommended that, per Director Lewis’ request, the verbal report regarding Tax Calculations be withdrawn from the June 26, 2014 Regular Corporate and Administrative Services Committee meeting Agenda.

Recommendation No. 21 Woodlots on Gambier Island (Area F)

The Corporate and Administrative Services Committee recommended that the Planning Secretary’s report titled “Woodlots on Gambier Island – Area F” be received.

COMMUNICATIONS

Recommendation No. 22 Auditor General for Local Government Announcement of Performance Audit Topics

The Corporate and Administrative Services Committee recommended that the correspondence and attached newsletter from the Auditor General for Local Government regarding the announcement of performance audit topics and the local governments selected to participate be received.

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Recommendation No. 23 Smoke Free Spaces on the Sunshine Coast

The Corporate and Administrative Services Committee recommended that the correspondences from School District #46 (SD46), Vancouver Coast Health (VCH), Active Community Committee, Sunshine Coast Clean Air Society, Sunshine Coast Bed and Breakfast Cottage Owners Association regarding Smoke Free Spaces on the Sunshine Coast be received.

Recommendation No. 24 E-Cigarette Use at Sunshine Coast Regional District (SCRD) Facilities

The Corporate and Administrative Services Committee recommended that the Sunshine Coast Regional District (SCRD) prohibit the use of e-cigarettes at SCRD Facilities.

Recommendation No. 25 No Smoking Signage at Transit Shelters

The Corporate and Administrative Services Committee recommended that the Sunshine Coast Regional District (SCRD) post signage on or within Transit shelters requesting that the public refrain from smoking in proximity of the Transit shelter.

Recommendation No. 26 Union of British Columbia Municipalities (UBCM) Convention Appointments

The Corporate and Administrative Services Committee recommended that the correspondence from the Honorable Coralee Oakes, Minister of Community, Sport and Cultural Development regarding opportunities to schedule appointments at the Union of British Columbia Municipalities (UBCM) 2014 Convention be received.

Recommendation No. 27 Union of British Columbia Municipalities (UBCM) Executive – Call for Nominations

The Corporate and Administrative Services Committee recommended that the correspondence from the Union of British Columbia Municipalities (UBCM) regarding call for Nominations for UBCM Executive be received.

Recommendation No. 28 E-Fencing Workshop and Funding

The Corporate and Administrative Services Committee recommended that the correspondence from Sunshine Coast – WildSafeBC regarding approval request for 2014 E-Fencing Workshop in Area A and for funding support be received;

AND THAT WildSafeBC be authorized to conduct the 2014 E-Fencing Workshop in Area A;

AND FURTHER THAT the $300 request from WildSafeBC be approved and funded from [504] Rural Planning.

The Committee recessed at 4:30 p.m. and reconvened at 4:34 p.m.

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IN CAMERA

The Committee moved In-Camera at 4:34 p.m.

That the public be excluded from attendance at the meeting in accordance with Section 90(1) (k) of the Community Charter – “negotiations and related discussion respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the council, could reasonably be expected to harm the interests of the municipality if they were held in public”.

The Committee moved out of In Camera at 4:59 p.m.

Recommendation No. 29 Sechelt and Gibsons Highway Bypasses

The Corporate and Administrative Services Committee recommended that a meeting be requested at the Union of British Columbia Municipalities (UBCM) convention with the Minister of Transportation and Infrastructure together with the Town of Gibsons, District of Sechelt and Sechelt Nation to lobby for completion of Business Cases for the Sechelt and Gibsons Highway Bypasses to the Ministry of Transportation and Infrastructure Multiple Account Evaluation Process;

AND THAT this recommendation be forwarded to June 26, 2014 Regular Board Meeting for adoption.

Director Shugar opposed.

ADJOURNMENT 5:01 p.m.

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SUNSHINE COAST REGIONAL DISTRICT INFRASTRUCTURE SERVICES COMMITTEE

July 3, 2014

RECOMMENDATIONS FROM THE MEETING OF THE INFRASTRUCTURE SERVICES COMMITTEE HELD IN THE BOARD ROOM OF THE SUNSHINE COAST REGIONAL DISTRICT OFFICES AT 1975 FIELD ROAD, SECHELT, BC.

PRESENT: Chair L. Turnbull

Directors G. Nohr D. Siegers D. Shugar L. Lewis F. Mauro G. Tretick G. Feschuk

ALSO PRESENT: Chief Administrative Officer J. France General Manager, Infrastructure Services B. Shoji Manager of Utilities D. Crosby (in part) Manager, Transit and Fleet R. Williams (in part) Manager of Waste Reduction and Recovery J. Valeriote Recording Secretary T. Hincks Staff 2 Media 2 Public 5


AGENDA The Agenda was adopted.

PETITION AND DELEGATION

Mr. Ronald Knight, Pender Harbour Garden Club, addressed the Committee regarding lack of availability of mulch which was formerly available free from the Pender Harbour landfill. Mr. Knight requested that the green waste in the Pender Harbour be made available as mulch; AND/OR that chipped up green waste from roadway maintenance be dumped in one location for residents to take.

Recommendation No. 1 Request for Free Mulch

The Infrastructure Services Committee recommended that the handout provided by the Pender Harbour Garden Club titled “Uses for Wood Chips” be received;

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Infrastructure Services Committee Meeting Minutes of July 3 2014 Page 2

AND THAT a report presenting options to implement a Coast wide free mulch program for residents be brought forward to a future Infrastructure Services Committee;

AND THAT the report address invasive species, possible roadway partnerships with the Ministry of Transportation and Infrastructure, estimated costs and implementation timeline.

PETITION AND DELEGATION

Mr. Bob Twerdoff, consultant for Opus DaytonKnight, addressed the Committee regarding Regional Water Development Cost Charges. Mr. Twerdoff presented the Regional Water Service DCC Background Report dated June 23, 2014. The report provided information to support a new Development Cost Charges Bylaw (DCC Bylaw).

REPORTS

Director Nohr left the meeting at 2:02 and returned at 2:05 p.m.

Recommendation No. 2 Regional Water Development Cost Charges

The Infrastructure Services Committee recommended that the General Manager Infrastructure Services’ report dated June 18, 2014 titled “Regional Water Development Cost Charges Update” be received; AND THAT the draft Regional Water Development Cost Charge Background Report prepared by Opus DaytonKnight and suggested fee amendments be issued for public consultation; AND THAT the public consultation process be reviewed to ensure that all of the relevant members of the public are adequately consulted including going beyond the proposed schedule; AND FURTHER THAT First Nations be removed from the Regional Water Development Cost Charges Engagement Plan and replaced with the Sechelt Indian Government District. REPORTS Recommendation No. 3 Transit Future Plan and 3 Year Expansion MOU The Infrastructure Services Committee recommended that the Manager of Transit and Fleet’s report dated June 23, 2014 titled “Transit Future Plan and 3 Year Expansion MOU” be received; AND THAT a report regarding options for adjusting the timing and priorities in the 3 Year Expansion MOU with consideration to defer the Pender Harbour expansion and move forward the Halfmoon Bay expansion be brought forward to the July Corporate and Administrative Services Committee. Recommendation No. 4 2014 Transit 2014 Service Expansion The Infrastructure Services Committee recommended that the Corporate Officer and Chair be authorized to sign the BC Transit 2014 Service Expansion Implementation Memorandum of Understandings.

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Recommendation No. 5 BC Transit 2014/15 Amended Annual Operating Agreement (AOA) The Infrastructure Services Committee recommended that the Manager of Transit and Fleet’s report dated June 17, 2014 titled “BC Transit 2014/15 Amended Annual Operating Agreement (AOA)” be received; AND THAT the Corporate Officer and Chair be authorized to sign the BC Transit 2014/15 Amended Annual Operating Agreement.

The Committee recessed at 3:15 p.m. and resumed at 3:21 p.m.

IN CAMERA

The Infrastructure Services Committee moved In-Camera at 3:22 p.m.

That the public be excluded from attendance at the meeting in accordance with section 90(1) (k) of the Community Charter “negotiations and related discussions respecting the proposed provision of a municipal service...”

Committee moved out of In-Camera at 3:40 p.m.

Director Mauro assumed the Chair 3:40 p.m. Director Turnbull left the meeting at 3:40 p.m. Recommendation No. 6 2015 Ports [345] Funding The Infrastructure Services Committee recommended that the Manager of Transit and Fleet’s report dated June 24, 2014 titled “2015 Ports [345] Funding” be received; AND THAT the topic of 2015 Ports [345] Funding be referred to the July Corporate and Administrative Services Committee meeting. Recommendation No. 7 Bus Passes for Students The Infrastructure Services Committee recommended that the Administrative Assistant’s report dated June 18, 2014 titled “Bus Passes for Students – Referral from Community Services Committee” be received; AND THAT the topic of Bus Passes for Students be referred to the July Corporate and Administrative Services Committee meeting. Recommendation No. 8 Manual Water Meter Reading Fee The Infrastructure Services Committee recommended that the General Manager Infrastructure Services’ report dated June 19, 2014 titled “Manual Water Meter Reading Fee” be received;

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AND THAT staff proceed with the necessary bylaw amendments to include a $25 per read fee, up to a maximum of $300 per annum, to manually read a water meter in place of automatic read meters. Director Lewis opposed. Recommendation No. 9 Review of Forest Practices Board Special Investigation Report on

Community Watersheds The Infrastructure Services Committee recommended that the Environmental Technician’s report dated June 19, 2014 titled “Review of Forest Practices Board Special Investigation Report on Community Watersheds” be received; AND THAT a letter be sent to Ministry of Forests Lands and Natural Resource Operations in support the Forest Practices Board’s recommendations on pages 26 & 27 of their report with copies to the Forest Practices Board, Premier, MLA, Sechelt Indian Band, District of Sechelt and Town of Gibsons. Recommendation No. 10 Chapman Lake Storage Access Study The Infrastructure Services Committee recommended that the Administrative Assistant’s report dated June 18, 2014 titled “Chapman Lake Storage Access Study – Referral from Regular Board Meeting” be received for information. Recommendation No. 11 AVICC Solid Waste Management Meeting The Infrastructure Services Committee recommended that the Manager Waste Reduction and Recovery’s report dated June 19, 2014 titled “AVICC Solid Waste Management Meeting” be received; AND THAT Director Mauro be authorized to attend the AVICC meeting on solid waste management with meeting costs funded from the general government fund; AND THAT one staff member be authorized to attend the AVICC meeting on solid waste management with travel costs funded from Regional Solid Waste Function [350]. Recommendation No. 12 Waste Composition Audit Timeline The Infrastructure Services Committee recommended that the Zero Waste Coordinator’s report dated June 19, 2014 titled “Residential Waste Composition Audit Timeline” be received. Recommendation No. 13 Monthly Report for June 2014 The Infrastructure Services Committee recommended that the Administrative Assistant’s report titled “Monthly Report for June 2014” be received. The Committee thanked staff members Kevin Johnson, Shane Walkey and Dave Crosby for their hard work on the Pender Harbour Water Treatment Plant.

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Recommendation No. 14 Public Wharves Advisory Committee (PWAC)

The Infrastructure Services Committee recommended that the Public Wharves Advisory Committee minutes of June 2, 2014 be referred to the July Corporate and Administrative Services Committee meeting.

Recommendation No. 15 Joint Watershed Protocol Agreement Expansion

The Infrastructure Services Committee recommended that the Administrative Assistant’s report dated June 25, 2014 titled “Joint Watershed Protocol Agreement Expansion to Include Other Drinking Watersheds” be received. COMMUNICATIONS Recommendation No. 16 Vancouver Coastal Health Support for Drinking Water Protection

Plan The Infrastructure Services Committee recommended that the correspondence from Vancouver Coastal Health, dated June 4, 2014 regarding request for Vancouver Coastal Health Support for Initiation of a Drinking Water Protection Plan for Chapman Creek Watershed be received for information.

The Committee recessed at 4:49 p.m. and resumed at 4:50 p.m.

IN CAMERA

The Infrastructure Services Committee moved In-Camera at 4:50 p.m.

That the public be excluded from attendance at the meeting in accordance with section 90(1) (k) of the Community Charter “negotiations and related discussions respecting the proposed provision of a municipal service...”

Committee moved out of In-Camera at 5:10p.m.

ADJOURNMENT 5:10 p.m.

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SCRD STAFF REPORT

DATE: June 27, 2014 TO: Board – July 10, 2014

FROM: Angie Legault, Manager of Legislative Services

RE: ELECTION PROCEDURES BYLAW

RECOMMENDATION(S) THAT the report concerning Election Procedures Bylaw be received; AND THAT Sunshine Coast Regional District Election Procedures Bylaw No. 692, 2014 be given second reading as amended, third reading and be adopted. BACKGROUND Sunshine Coast Regional District Election Procedures Bylaw No. 692, 2014 was given second reading on June 26th. Comments from legal counsel were received after the agenda production therefore changes to the bylaw are requested. Bylaw 692 is attached with “tracked changes”, along with a final copy to facilitate giving the bylaw readings. DISCUSSION The major changes proposed include:

1. Improved wording related to access to nomination documents 2. Addition of a fee for providing copies of disclosure statements (note: it is anticipated that

a fee would be charged only when more than 40 copies are requested) 3. Improved wording related to required advance voting opportunities 4. Addition of a severability clause – see Section 11 of the bylaw 5. Minor housekeeping.

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BYLAW NO. 692

A bylaw to provide for the determination of various procedures for the conduct of local government elections and other voting.

WHEREAS under the Local Government Act, the Regional Board may, by bylaw, determine various procedures and requirements to be applied to the conduct of local government elections and other voting; AND WHEREAS the Regional Board wishes to establish voting procedures and requirements under that authority; NOW THEREFORE, the Board of the Sunshine Coast Regional District, in open meeting assembled, enacts as follows: 1. CITATION This Bylaw may be cited for all purposes as “Sunshine Coast Regional District Election

Procedures Bylaw No. 692, 2014.” 2. REPEAL

“Sunshine Coast Regional District Election Procedure Bylaw No. 639, 2011” and all amendments thereto are hereby repealed.

3. DEFINITIONS

General Local Election means the election held for the electoral area directors of the Regional District which must be held in the year 2014 and in every fourth year thereafter.

4. USE OF PROVINCIAL LIST OF VOTERS For the purposes of all local elections and submissions to the electors under Part 3 and 4 of the Local Government Act, the most current available Provincial list of voters prepared under the Election Act, shall become the register of resident electors no later than 52 days prior to the general voting day.

5. ACCESS TO NOMINATION DOCUMENTS In addition to the public inspection requirements under section 73 of the Local Government Act, nomination documents will be available on the Sunshine Coast Regional District’s website as soon as practicable from the date the nomination documents are delivered to the Regional District until thirty days after the declaration of official election results.

6. ACCESS TO DISCLOSURE STATEMENTS

Deleted: on the

Deleted: nd

Deleted: for such elections and submissions to the electors

Deleted: As authorized

Deleted: public access to

Deleted: provided via

Deleted: possible

Deleted: after delivery of the

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SCRD Election Procedures Bylaw No. 692, 2014 Page 2

As authorized under subsection 59(3) of the Local Elections Campaign Financing Act, a fee of $0.25 per page will be imposed for providing a copy or other record of information referred to in subsection 59(1) of the Local Elections Campaign Financing Act.

7. REQUIRED ADVANCE VOTING OPPORTUNITIES In accordance with section 97 of the Local Government Act, two advance voting opportunities for an election by voting and for other voting will be held from 8:00 a.m. to 8:00 p.m. at locations to be established by the Chief Election Officer on: (a) the 10th day before general voting day; and (b) the 3rd day before general voting day.

8. ADDITIONAL ADVANCE VOTING OPPORTUNITIES

As authorized under section 98 of the Local Government Act, the Regional Board authorizes the chief election officer to establish additional advance voting opportunities to be held in advance of general voting day and to designate the voting places, and to establish the date and voting hours for these voting opportunities.

9. ADDITIONAL GENERAL VOTING OPPORTUNITIES

The Regional Board authorizes the chief election officer to establish additional general voting opportunities for general voting day and to designate the voting places and voting hours within the limits set out in section 96 of the Local Government Act, for the additional general voting opportunities.

10. RESOLUTION OF TIE VOTE AFTER JUDICIAL RECOUNT In the event of a tie vote after a judicial recount, the tie vote will be resolved by conducting a lot in accordance with section 141 of the Local Government Act.

11. SEVERABILITY

If any portion of this Bylaw is declared invalid by a court of competent jurisdiction, then the invalid portion may be severed and the remainder of the Bylaw will be deemed valid.

READ A FIRST TIME this 26th day of June, 2014. READ A SECOND TIME this 26th day of June, 2014. READ A SECOND TIME AS AMENDED this 10th day of July, 2014. READ A THIRD TIME this 10th day of July, 2014 ADOPTED this 10th day of July, 2014

_________________________________ CORPORATE OFFICER

Deleted: Advance voting opportunities must be held, for each election and for other voting as follows:¶

Deleted: On

Deleted: from 8:00 a.m. until 8:00 p.m.

Deleted: On

Deleted: from 8:00 a.m. until 8:00 p.m

Deleted: for each election

Deleted: for each election

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_________________________________ CHAIR

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BYLAW NO. 692

A bylaw to provide for the determination of various procedures for the conduct of local government elections and other voting.

WHEREAS under the Local Government Act, the Regional Board may, by bylaw, determine various procedures and requirements to be applied to the conduct of local government elections and other voting; AND WHEREAS the Regional Board wishes to establish voting procedures and requirements under that authority; NOW THEREFORE, the Board of the Sunshine Coast Regional District, in open meeting assembled, enacts as follows: 1. CITATION This Bylaw may be cited for all purposes as “Sunshine Coast Regional District Election

Procedures Bylaw No. 692, 2014.” 2. REPEAL

“Sunshine Coast Regional District Election Procedure Bylaw No. 639, 2011” and all amendments thereto are hereby repealed.

3. DEFINITIONS

General Local Election means the election held for the electoral area directors of the Regional District which must be held in the year 2014 and in every fourth year thereafter.

4. USE OF PROVINCIAL LIST OF VOTERS For the purposes of all local elections and submissions to the electors under Part 3 and 4 of the Local Government Act, the most current available Provincial list of voters prepared under the Election Act, shall become the register of resident electors no later than 52 days prior to the general voting day.

5. ACCESS TO NOMINATION DOCUMENTS In addition to the public inspection requirements under section 73 of the Local Government Act, nomination documents will be available on the Sunshine Coast Regional District’s website as soon as practicable from the date the nomination documents are delivered to the Regional District until thirty days after the declaration of official election results.

6. ACCESS TO DISCLOSURE STATEMENTS

As authorized under subsection 59(3) of the Local Elections Campaign Financing Act, a fee of $0.25 per page will be imposed for providing a copy or other record of information referred to in subsection 59(1) of the Local Elections Campaign Financing Act.

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7. REQUIRED ADVANCE VOTING OPPORTUNITIES In accordance with section 97 of the Local Government Act, two advance voting opportunities for an election by voting and for other voting will be held from 8:00 a.m. to 8:00 p.m. at locations to be established by the Chief Election Officer on: (a) the 10th day before general voting day; and (b) the 3rd day before general voting day.

8. ADDITIONAL ADVANCE VOTING OPPORTUNITIES

As authorized under section 98 of the Local Government Act, the Regional Board authorizes the chief election officer to establish additional advance voting opportunities to be held in advance of general voting day and to designate the voting places, and to establish the date and voting hours for these voting opportunities.

9. ADDITIONAL GENERAL VOTING OPPORTUNITIES

The Regional Board authorizes the chief election officer to establish additional general voting opportunities for general voting day and to designate the voting places and voting hours within the limits set out in section 96 of the Local Government Act, for the additional general voting opportunities.

10. RESOLUTION OF TIE VOTE AFTER JUDICIAL RECOUNT In the event of a tie vote after a judicial recount, the tie vote will be resolved by conducting a lot in accordance with section 141 of the Local Government Act.

11. SEVERABILITY

If any portion of this Bylaw is declared invalid by a court of competent jurisdiction, then the invalid portion may be severed and the remainder of the Bylaw will be deemed valid.

READ A FIRST TIME this 26th day of June, 2014 READ A SECOND TIME this 26th day of June, 2014 READ A SECOND TIME AS AMENDED this 10th day of July, 2014 READ A THIRD TIME this 10th day of July, 2014 ADOPTED this 10th day of July, 2014

_________________________________ CORPORATE OFFICER _________________________________ CHAIR

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SCRD STAFF REPORT



RE: KEATS ISLAND DOG REGULATIONS

RECOMMENDATION(S)

THAT the report concerning Keats Island Dog Regulations be received;

AND THAT Keats Island Dog Regulation and Impounding Bylaw No. 691, 2014 be given first and second readings.

BACKGROUND

Keats Island Dog Control Service Establishing Bylaw No. 1084, 2014 was given three readings on June 12, 2014. The following recommendation is scheduled to be adopted by the Board on July 10, 2014:

THAT the report concerning the Keats Island Dog Control Service Establishment Alternative Approval Process be received;

AND THAT the deadline for receiving elector responses be September 3, 2014;

AND THAT the elector response form be established as presented; and

AND FURTHER THAT the total number of electors of the area to which the approval process applies (Island Dog Control Service Area) be determined to be 181 (10% threshold = 18).

DISCUSSION

As part of the Alternative Approval Process, it would be helpful to present the companion regulatory bylaw.

The bylaw was presented at a community meeting on Keats Island by the Area Director with no concerns noted. Legal counsel has now provided input and staff recommend giving Bylaw 691 first and second readings.

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BYLAW NO. 691

A Bylaw to regulate the keeping of dogs within the Keats Island Dog Control Service Area WHEREAS the Sunshine Coast Regional District has established a service for the purpose of dog control in the Keats Island Dog Control Service Area; NOW THEREFORE the Board of Directors of the Sunshine Coast Regional District, in open meeting assembled, enacts as follows: PART 1 Citation:

1. This bylaw may be cited for all purposes as the “Keats Island Dog Regulation and Impounding Bylaw No. 691, 2014”.

PART 2 Severability:

2. If any portion of this bylaw is held invalid by a Court of competent jurisdiction, then the invalid portion must be severed and the remainder of this bylaw is deemed to have been adopted without the severed section, subsection, paragraph, subparagraph, clause or phrase.

PART 3 Definitions

3. In this bylaw: “aggressive behaviour” means any behaviour by a dog that intimidates a person or a domestic animal and includes snarling, growling, or pursuing a person or domestic animal. “aggressive dog” means a dog that has, without provocation, has displayed aggressive behaviour toward a person or domestic animal while on property, other than property owned or occupied by the person responsible for the dog, which may result in the dog inflicting minor injury or secondary injury. “Board” means the Board of Directors of the Sunshine Coast Regional District.

“dangerous dog” means a dog that

a) has killed or seriously injured a person, b) has killed or seriously injured a domestic animal, while in a public place or while

on private property, other than property owned or occupied by the person responsible for the dog, or

c) the dog control officer has reasonable grounds to believe is likely to kill or seriously injure a person.

“dog” means an animal of the species canine, whether male or female.

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“Dog Control Officer” means the person or persons employed by the Regional District to be the Dog Control Officer, to carry out the provisions of this Bylaw. “domestic animal” means an animal that is tame or kept, or that has been or is being tamed or kept, to serve some purpose for the use of persons. “enclosure” means a structure at least 1.8 metres in height by 1.2 metres wide by 4 metres long, made of wire or steel mesh sides (or equivalent construction). The construction must be such that it prevents the entry of young children and the escape of a dog by way of self-closing self-locking gates of equivalent height. An enclosure specifically excludes invisible fencing systems.

“leash” means a device of leather, nylon or similar material which may be affixed to a dogs collar or harness. It shall be of sufficient strength and design to remain securely affixed to the collar or harness and restrain the dog wearing the same. “minor injury” means a physical injury to a person or domestic animal that consists of pinches, minor localized bruising or small punctures, tears or lacerations. “neutered dog” means a male dog certified by a Veterinarian as unable to reproduce. “owner” means a person:

a) who owns, is in possession of, or has the care or control of a dog, temporarily or permanently,

b) who harbours, shelters, permits or allows a dog to remain on or about that person’s land or premises.

“pound” means the building or enclosure designated as a Pound by the Regional District.

“public place” includes but is not limited to any highway, boulevard or park, or other real property owned, held operated or administered by the Regional District or by a school district located in the Regional District. “Regional District” means the Sunshine Coast Regional District “run at large” when used with reference to a dog or dogs means:

a) being elsewhere than on the premises of the owner or a person having the custody, care or control of any dog, and not being under the immediate care and control of a responsible and competent person;

b) where a dog has been deemed an aggressive dog or a vicious dog pursuant to this bylaw, “run at large” shall also mean that while on the premises of the owner, said dog is not being contained in a dwelling house or an enclosure to prevent the dog from escaping.

“secondary injury” means a physical injury to a person that is directly attributable to the person’s reaction when a dog approaches the person in a menacing fashion or an apparent attitude of aggression.

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“spayed dog” means a female dog certified by a Veterinarian as unable to reproduce. “tether” means a securing device that consists of a rope or leash made of leather, natural or synthetic fibre, chain or cable of sufficient size and strength to prevent the dog from breaking it, or chewing through it, but not of such composition as to cause discomfort, pain or injury to the dog.

“under the immediate care and control” means:

a) immediately returns when called by the person who owns or has care and control of the dog, and

b) is not an aggressive dog toward any person or domestic animal.

“vicious dog” means a dog that:

a) has, without provocation, caused a minor injury to a person on more than one occasion,

b) has, without provocation caused a minor injury to a domestic animal on more than one occasion,

c) the Dog Control Officer has reasonable grounds to believe that, based on repeated aggressive behaviour, is likely to cause a minor injury on more than one occasion to a person or domestic animal or is likely to cause a serious injury to a person or domestic animal, or

d) is a dangerous dog.

PART 4 Application

4.1 Control of Dogs

a) Every owner of a dog must ensure that the dog does not: i. Molest passersby; approach a person in a menacing fashion or apparent

attitude of attack or display aggressive behaviour; ii. Bite, inflict injury, assault or otherwise attack a person; iii. Chase, harass, bite, inflict injury, assault or otherwise attack any other

animal. PART 5 Aggressive Dogs 5.1 Aggressive Dogs

a) Every dog that is an aggressive dog must be on a leash or tether which is not attached to a retracting mechanism, is no more than 2 meters in length and is held by and under the immediate control of a competent adult.

b) Every owner of an aggressive dog must build an enclosure on their property as

defined by this Bylaw. c) The Dog Control Officer may, by written notice, order the owner of an aggressive

dog to keep the dog confined to the owner’s property or to the property within the control of the owner and to comply with the other requirements of this Bylaw regarding aggressive dogs.

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d) Where a person fails to comply with an order made by the Dog Control Officer pursuant to section 5(1) (c) of this Bylaw, the Dog Control Officer may forthwith impound the aggressive dog.

PART 6 Vicious Dogs 6.1 Vicious Dogs

a) Every owner of a vicious dog must at all times keep the dog: i. Securely confined indoors such that the dog cannot escape; or ii. In an enclosure on their property as defined by this Bylaw; or iii. On a leash or tether which is not attached to a retracting mechanism, is

no more than 2 meters in length and is held by and under the immediate control of a competent adult.

b) Every owner of a dog that has bitten a person or domestic animal must keep the

dog muzzled while in a public place.

PART 7 Impounding Dogs

7.1 Impoundment

a) A Dog Control Officer may alone or with others, seize, impound or detain any aggressive or vicious dog that is running at large.

b) If a dog is impounded under this Bylaw:

i. The owner of a dog that has been impounded must recover the dog from the Pound within seventy-two (72) hours from the time of impoundment and pay the impoundment and boarding fees prescribed in Schedule ‘A’ of this Bylaw;

ii. If after seventy-two (72) hours from the time a dog is impounded, the owner does not claim the dog, the Dog Control Officer may destroy, sell or surrender the dog to an animal welfare agency capable of arranging for its adoption.

iii. Where the ownership of an impounded dog can be proven, the owner shall pay for all expenses incurred for impounding, boarding or euthanasia of their dog.

iv. All fines, penalties and forfeitures imposed for the violation of any of the provisions hereof shall be paid to the credit of the Regional District prior to recovering an impounded dog.

c) The owner of an aggressive dog that has been impounded pursuant to this Bylaw may only reclaim the dog upon application to the Dog Control Officer with the following:

i. Proof of ownership of the aggressive dog; ii. Payment of the fees as set out in Schedule ‘A’ of this Bylaw; iii. Delivery to the Dog Control Officer of an executed statement in the form

prescribed in Schedule ‘B’ of this Bylaw.

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d) The owner of an vicious dog that has been impounded pursuant to this Bylaw may only reclaim the dog upon application to the Dog Control Officer with the following:

i. Proof of ownership of the vicious dog; ii. Payment of the fees as set out in Schedule ‘A’ of this Bylaw; iii. Delivery to the Dog Control Officer of an executed statement in the form

prescribed in Schedule ‘C’ of this Bylaw.

e) In addition to the power to seize and detain a dog under this Bylaw, the Dog Control Officer is designated as an Animal Control Officer under section 49 of the Community Charter, and may seize dangerous dogs pursuant to those provisions.

7.2 The owner of a dog seized or impounded by the Regional District under s.49 of

the Community Charter must pay the impoundment fees prescribed in Schedule ‘A’ in accordance with the number of days the dog is impounded on a weekly basis.

7.3 A person must not remove, or attempt to remove, from the Pound an impounded

dog except as permitted under this Bylaw. PART 8 Right of Entry and Seizure

8.1 The powers set out in this Bylaw are in addition to any powers provided for in section 49 of the Community Charter.

8.2 Subject to section 16 of the Community Charter, the Dog Control Officer is

hereby authorized, to enter, at all reasonable times, upon any property within the Regional District subject to the regulations of this bylaw, in order to ascertain whether such regulations are being obeyed.

8.3 No person shall hinder, interfere with or obstruct the entry of the Dog Control

Officer onto any land, into any building, or any vehicle to which entry is made or attempted pursuant to the provisions of this Bylaw.

8.4 Where a Dog Control Officer has reasonable grounds to believe that a dog is a

dangerous dog and has so advised the owner of the dog, the dog owner shall turn the dog over to the Dog Control Officer for impoundment.

PART 9 Offence and Penalty

9.1 No person may, directly or indirectly, delay or interfere with the Dog Control Officer in issuing a ticket or bylaw notice or otherwise carrying out his or her duties in accordance with this Bylaw.

9.2 Every person who violates a provision of this Bylaw, or who consents, allows or

permits an act or thing to be done in violation of a provision of this bylaw, or who neglects or refrains from doing anything required by a provision of this Bylaw, is guilty of an offence and is liable, upon summary conviction, to a fine not exceeding $10,000.00 and not less than $50.00.

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9.3 Each day that a violation continues or exists under this Bylaw is considered a separate offence.

Schedules Schedule A – Impound Fees Schedule B – Application for Release of Aggressive Dog Schedule C – Declaration of a Vicious Dog

READ A FIRST TIME this 10th day of July, 2014

READ A SECOND TIME this 10th day of July, 2014

READ A THIRD TIME this day of

ADOPTED this day of

___________________________________ CORPORATE OFFICER

___________________________________ CHAIR

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Keats Island Dog Regulation and Impounding Bylaw No. 691, 2014

SCHEDULE ‘A’- Fees

1. IMPOUNDMENT FEES

a) For any spayed or neutered male, impoundment fees as follows:

i) First impoundment $100.00

ii) Second impoundment within 12 months

following the first impoundment. $150.00

iii) Third impoundment within 12 months following the second impoundment $200.00

iv) Each additional impound within a 12 month period $225.00

b) For any unspayed female or unneutered male impoundment fees as follows: i) First impoundment $125.00

ii) Second impoundment within 12 months

following the first impoundment $175.00

iii) Third impoundment within 12 months following the second impoundment $225.00

iv) Each additional impound within a 12 month period $250.00

c) Board fees of twenty dollars ($20) per day or part thereof for the time such dog was impounded.

d) Despite 1a), b) and c) above, for any vicious dog, impoundment fees as follows:

i) First impoundment $250.00 ii) Second impoundment $500.00 iii) Third impoundment $750.00 iv) Impounding fees for vicious dogs will be cumulative over time and not follow the

calendar year.

e) Despite 1a), b), c) or d) above, where a vicious dog has caused injury to a person or domestic animal, the Dog Control Officer may detain the dog pending a hearing under Section 49(10) of the Community Charter to seek an order to have the dog humanely destroyed. If the order is not granted, the dog may be redeemed by the owner upon payment of the impoundment fee PLUS all extraordinary costs incurred in the course of impounding the dog, payable at the time of reclamation.

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SCHEDULE ‘B’ – Application for Release of Aggressive Dog I, __________________________________________________________(name of owner), of ____________________________________________________________(address of owner) in the Sunshine Coast Regional District, British Columbia, hereby apply for the release of a: ________________________________________________________(colour, breed and sex of dog) named: _______________________________________________________ (the “Dog”) which

(given name of dog) has been impounded pursuant to the Keats Island Dog Regulation and Impounding Bylaw, in force from time to time.

1. I am the owner of the Dog.

2. I am aware that the Dog is an “aggressive dog” within the meaning prescribed by the Bylaw and I am aware of the responsibility and potential liability that rests with me in keeping or harbouring the Dog.

3. In consideration of the release of the Dog to me, I hereby acknowledge, covenant and

agree with the Sunshine Coast Regional District:

a) that I have constructed on the premises where the Dog will be kept an “enclosure” within the meaning prescribed by the Bylaw;

b) that I will at all times when the Dog is not effectively on a leash and under the care

and control of a person competent to control the Dog, keep the Dog indoors or within a securely closed enclosure;

c) that I will save harmless and indemnify the Sunshine Coast Regional District, it’s Dog

Control Officer and any of its other officers, employees, agents or elected or appointed officials from and against any and all actions, causes of action proceedings, claims, demands, losses, damages, costs or expenses whatsoever and by whomsoever brought relating to the release of the Dog to me or the keeping or harbouring of the Dog by me, and without limiting the generality of the foregoing, for any personal injury or death inflicted on any other animal or any person by the Dog or any damage to property caused by the Dog;

d) that I am aware that if the Dog is ever again found to be at large or not confined as

herein before provided, that the Regional District may seize the Dog and I will be liable for the costs of impounding the dog as an aggressive dog under the Bylaw.

4. I submit herewith the sum of $____________ in payment of all impounding fees payable

by me pursuant to the Bylaw. ____________________________________ (Signature of Owner)

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SCHEDULE ‘C’ – Declaration of a Vicious Dog

I, _________________________________________________________________, of (name of owner) ___________________________________________________________________ (address of owner) in the Sunshine Coast Regional District, British Columbia, hereby acknowledge that my dog: ___________________________________________________________________ named: (colour, breed and sex of dog) ___________________________________________________________________ (the “Dog”) (given name of dog) having_____________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ (Describe reasons for meeting definition of “vicious dog”) has been deemed a “vicious dog” as defined in this bylaw by the Dog Control Officer. Further:

1. I am the owner of the Dog.

2. I am aware that the Dog is a “vicious dog” within the meaning prescribed by the Bylaw and I am aware of the responsibility and potential liability that rests with me in keeping or harbouring the Dog.

3. I hereby acknowledge, covenant and agree with the Sunshine Coast Regional District:

a. that I construct on the premises where the Dog will be kept an “enclosure” within

the meaning prescribed by the Bylaw;

b. that I will at all times when the Dog is not effectively on a leash and under the care and control of a person competent to control the Dog, keep the Dog indoors or within the “enclosure”;

c. that I will save harmless and indemnify the Sunshine Coast Regional District, it’s

Dog Control Officer and any of its other officers, employees, agents or elected or appointed officials from and against any and all actions, causes of action proceedings, claims, demands, losses, damages, costs or expenses whatsoever and by whomsoever brought relating to the release of the Dog to me or the keeping or harbouring of the Dog by me, and without limiting the generality of the foregoing, for any personal injury or death inflicted on any other animal or any person by the Dog or any damage to property caused by the Dog;

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d. that I am aware that if the Dog is ever again found to be at large or not confined as herein before provided, that the Regional District may seize the Dog and I will be liable for the costs of impounding and the dog as an vicious dog under the Bylaw.

4. I submit herewith the sum of $_______________ in payment of all impounding fees payable by me pursuant to the Bylaw. ____________________________________ Signature of Owner

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SCRD STAFF REPORT



RE: SOUTH PENDER HARBOUR WATER TREATMENT PLANT SECURITY ISSUING

RECOMMENDATION(S) THAT the report concerning South Pender Harbour Water Treatment Plant Security Issuing be received; AND THAT South Pender Harbour Water Treatment Plant Security Issuing Bylaw No. 694, 2014 be given three readings and be adopted. BACKGROUND As the construction of the South Pender Harbour Water Treatment Plant is substantially complete, it is appropriate to move forward with a Security Issuing Bylaw for fall borrowing through the Municipal Finance Authority. All proceeds of borrowing from this security issuing will be used to repay outstanding temporary borrowing previously authorized and advanced through Bylaw 684. It is not anticipated that any additional authorized borrowing for the South Pender Harbour Water Treatment Plant project will be required.

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Sunshine Coast Regional District

Bylaw No. 694

A bylaw to authorize the entering into of an Agreement respecting financing between the Sunshine Coast Regional District (the “Regional District”) and the Municipal Finance Authority of British Columbia (the “Authority)

WHEREAS the Municipal Finance Authority of British Columbia (the “Authority”) may provide financing of capital requirements for Regional Districts or for their member municipalities by the issue of debentures or other evidence of indebtedness of the Authority and lending the proceeds therefrom to the Regional District on whose request the financing is undertaken; AND WHEREAS under the provisions of section 825 of the Local Government Act, the amount of borrowing authorized by the following loan authorization bylaw, the amount already borrowed under the authority thereof, the amount of authorization to borrow remaining thereunder, and the amount being issued under the authority thereof by this bylaw is as follows:

Regional District

L/A Bylaw

Number

Purpose

Amount of Borrowing Authorized

Amount Already

Borrowed

Borrowing Authority

Remaining

Term of Issue

Amount of

Issue Sunshine Coast

676

Construction of South Pender Harbour water treatment plant

$2,030,000

$ Nil

$2,030,000

20 years

$1,297,208

Total

$1,297,208

AND WHEREAS the Regional Board of the Sunshine Coast Regional District, by this bylaw, hereby requests such financing shall be undertaken through the Authority: NOW THEREFORE the Regional Board of the Sunshine Coast Regional District in open meeting assembled enacts as follows: 1. This bylaw may be cited as the “South Pender Harbour Water Treatment Plant Security

Issuing Bylaw No. 694, 2014”. 2. The Authority is hereby requested and authorized to finance from time to time the aforesaid

undertakings at the sole cost and on behalf of the Sunshine Coast Regional District up to, but not exceeding of ONE MILLION TWO HUNDRED NINETY SEVEN THOUSAND TWO HUNDRED AND EIGHT DOLLARS ($1,297,208) in lawful money of Canada (provided that the Regional District may borrow all or part of such amount in such currency as the Trustees of the Authority shall determine but the aggregate amount in lawful money of Canada and in Canadian Dollar equivalents so borrowed shall not exceed $1,297,208 in Canadian Dollars) at such interest and with such discounts or premiums and expenses as the Authority may deem appropriate in consideration of the market and economic conditions pertaining.

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South Pender Harbour Water Treatment Plant Security Issuing Bylaw No. 694, 2014 Page 2 3. Upon completion by the Authority of financing undertaken pursuant hereto, the Chair and

officer assigned the responsibility of financial administration of the Regional District, on behalf of the Regional District and under its seal shall, at such time or times as the Trustees of the Authority may request, enter into and deliver to the Authority one or more agreements, which said agreement or agreements shall be substantially in the form annexed hereto as Schedule "A" and made part of this bylaw (such Agreement or Agreements as may be entered into, delivered or substituted hereinafter referred to as the "Agreement") providing for payment by the Regional District to the Authority of the amounts required to meet the obligations of the Authority with respect to its borrowings undertaken pursuant hereto, which Agreement shall rank as debenture debt of the Regional District.

4. The Agreement in the form of Schedule “A” shall be dated and payable in the principal

amount or amounts of monies and in Canadian dollars or as the Authority shall determine and subject to the Local Government Act, in such currency or currencies as shall be borrowed by the Authority under Section 2 and shall set out the schedule of repayment of the principal amount together with interest on unpaid amounts as shall be determined by the Treasurer of the Authority.

5. The obligation incurred under the said Agreement shall bear interest from a date specified

therein, which date shall be determined by the Treasurer of the Authority, and shall bear interest at a rate to be determined by the Treasurer of the Authority.

6. The Agreement shall be sealed with the seal of the Regional District and shall bear the

signature of the Chair and the officer assigned the responsibility of financial administration of the Regional District.

7. The obligations incurred under the said Agreement as to both principal and interest shall be

payable at the Head Office of the Authority in Victoria and at such time or times as shall be determined by the Treasurer of the Authority.

8. During the currency of the obligation incurred under the said Agreement to secure

borrowings in respect of the South Pender Harbour Water Treatment Plant Loan Authorization Bylaw No. 676, 2013, the anticipated revenues accruing to the Regional District from the operation of the South Pender Harbour Water Service are at any time insufficient to meet the annual payment of interest and the repayment of principal in any year, there shall be requisitioned an amount sufficient to meet such insufficiency.

9. The Regional District shall provide and pay over to the Authority such sums as are required to discharge its obligations in accordance with the terms of the Agreement, provided, however, that if the sums provided for in the Agreement are not sufficient to meet the obligations of the Authority, any deficiency in meeting such obligations shall be a liability of the Regional District to the Authority and the Regional Board of the Regional District shall make due provision to discharge such liability.

10. The Regional District shall pay over to the Authority at such time or times as the Treasurer

of the Authority so directs such sums as are required pursuant to section 15 of the Municipal Finance Authority Act to be paid into the Debt Reserve Fund established by the Authority in connection with the financing undertaken by the Authority on behalf of the Regional District pursuant to the Agreement.

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South Pender Harbour Water Treatment Plant Security Issuing Bylaw No. 694, 2014 Page 3 READ A FIRST TIME this 10th day of July, 2014 READ A SECOND TIME this 10th day of July, 2014 READ A THIRD TIME this 10th day of July, 2014 ADOPTED this 10th day of July, 2014 ___________________________________ CORPORATE OFFICER ___________________________________ CHAIR

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SCHEDULE "A" to Bylaw No. 694 C A N A D A PROVINCE OF BRITISH COLUMBIA A G R E E M E N T

Sunshine Coast Regional District The Sunshine Coast Regional District (the “Regional District”) hereby promises to pay to the Municipal Finance Authority of British Columbia at its Head Office in Victoria, British Columbia, (the “Authority”) the sum of One Million Two Hundred Ninety-Seven Thousand Two Hundred and Eight Dollars ($1,297,208) in lawful money of Canada, together with interest calculated semi-annually in each and every year during the currency of this Agreement; and payments shall be as specified in the table appearing on the reverse hereof commencing on the ______ day of ________________________, ______ provided that in the event the payments of principal and interest hereunder are insufficient to satisfy the obligations of the Authority undertaken on behalf of the Regional District, the Regional District shall pay over to the Authority further sums as are sufficient to discharge the obligations of the Regional District to the Authority. DATED at ___________________, British Columbia, this ____ day of _______________, 20____

IN TESTIMONY WHEREOF and under the authority of Bylaw No. 694 cited as “South Pender Harbour Water Treatment Plant Security Issuing Bylaw No. 694, 2014”. This Agreement is sealed with the Corporate Seal of the Sunshine Coast Regional District and signed by the Chair and the officer assigned the responsibility of financial administration thereof. _________________________________________ Chair _________________________________________ (Financial Administration Officer)

Pursuant to the Local Government Act, I certify that this Agreement has been lawfully and validly made and issued and that its validity is not open to question on any ground whatever in any Court of the Province of British Columbia. Dated (month, day) 20 Inspector of Municipalities

(Reverse Side of Schedule “A”)

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PRINCIPAL AND/ OR SINKING FUND DEPOSIT AND INTEREST PAYMENTS Principal and/or Sinking Fund Date of Payment Deposit Interest Total ________________ $ ___________ $___________ $_____________ ________________ $ ___________ $___________ $_____________

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SCRD STAFF REPORT



RE: TEMPORARY BORROWING – NORTH & SOUTH PENDER HARBOUR WATER

RECOMMENDATION(S) THAT the report concerning Temporary Borrowing – North and South Pender Harbour Water be received; AND THAT North Pender Harbour Water Initiatives Temporary Borrowing Bylaw No. 695, 2014 and South Pender Harbour Water Initiatives Temporary Borrowing Bylaw No. 696, 2014 be given three readings and be adopted. BACKGROUND Through the Green Municipal Fund/FCM, the SCRD was awarded a $1million grant that is contingent on a $1million loan. The projects identified in the grant application were identified in the Area A Water Master Plan and span both the North Pender and the South Pender Harbour Water Service areas. A decision was made to split the funding between the two areas roughly based on the population in each area. After successful Alternative Approval Processes, Loan Authorization Bylaws 617 and 619 were adopted in October, 2009. DISCUSSION Under the terms of the funding agreement with FCM, long term borrowing will not be advanced until one year after substantial completion of the project. As such, temporary borrowing is required to provide the budgeted debt funding for the water metering projects currently underway in both the North and South Pender Harbour Water Service areas.

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Bylaw No. 695

A bylaw to authorize the temporary borrowing of Two Hundred and Seven Thousand One Hundred Dollars pending the sale of debentures

WHEREAS it is provided by section 823.2 of the Local Government Act that the Regional Board may, where it has adopted a loan authorization bylaw, without further assents or approvals, borrow temporarily from any person under the conditions therein set out; AND WHEREAS the Regional Board has adopted Bylaw No. 617, cited as North Pender Harbour Water Initiatives Loan Authorization Bylaw No 617, 2009 authorizing the borrowing of Four Hundred and Seven Thousand One Hundred Dollars ($407,100) for water projects identified in the Area A Water Master Plan; AND WHEREAS the sale of debentures has been temporarily deferred; NOW THEREFORE, the Regional Board of the Sunshine Coast Regional District in open meeting assembled, enacts as follows: 1. This bylaw may be cited as North Pender Harbour Water Initiatives Temporary

Borrowing Bylaw No. 695, 2014. 2. The Regional Board is hereby authorized and empowered to borrow an amount or

amounts not exceeding the sum of Two Hundred and Seven Thousand One Hundred Dollars ($207,100), as the same may be required.

3. The form of obligation to be given as acknowledgement of the liability shall be a

promissory note or notes bearing the corporate seal and signed by the Chair and the Financial Administration Officer.

4. The money so borrowed shall be used solely for the purposes set out in said Bylaw

No. 617. 5. The proceeds from the sale of debentures or so much thereof as may be necessary

shall be used to repay the money so borrowed.

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North Pender Harbour Water Initiatives Temporary Borrowing Bylaw No. 695, 2014 Page 2



READ A THIRD TIME 10th day of July, 2014

ADOPTED 10th day of July, 2014

_____________________________ CORPORATE OFFICER _____________________________ CHAIR

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Bylaw No. 696

A bylaw to authorize the temporary borrowing of Six Hundred and Ten Thousand Seven Hundred Dollars pending the sale of debentures

WHEREAS it is provided by section 823.2 of the Local Government Act that the Regional Board may, where it has adopted a loan authorization bylaw, without further assents or approvals, borrow temporarily from any person under the conditions therein set out; AND WHEREAS the Regional Board has adopted Bylaw No. 619, cited as South Pender Harbour Water Initiatives Loan Authorization Bylaw No 619, 2009 authorizing the borrowing of Six Hundred and Ten Thousand Seven Hundred Dollars ($610,700) for water projects identified in the Area A Water Master Plan; AND WHEREAS the sale of debentures has been temporarily deferred; NOW THEREFORE, the Regional Board of the Sunshine Coast Regional District in open meeting assembled, enacts as follows: 1. This bylaw may be cited as South Pender Harbour Water Initiatives Temporary

Borrowing Bylaw No. 696, 2014. 2. The Regional Board is hereby authorized and empowered to borrow an amount or

amounts not exceeding the sum of Six Hundred and Ten Thousand Seven Hundred Dollars ($610,700), as the same may be required.

3. The form of obligation to be given as acknowledgement of the liability shall be a

promissory note or notes bearing the corporate seal and signed by the Chair and the Financial Administration Officer.

4. The money so borrowed shall be used solely for the purposes set out in said Bylaw

No. 619. 5. The proceeds from the sale of debentures or so much thereof as may be necessary

shall be used to repay the money so borrowed.

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North Pender Harbour Water Initiatives Temporary Borrowing Bylaw No. 695, 2014 Page 2



READ A THIRD TIME 10th day of July, 2014

ADOPTED 10th day of July, 2014

_____________________________ CORPORATE OFFICER _____________________________ CHAIR

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Documents

hh3.scrd.cahh3.scrd.ca/files/File/Administration/Agendas/2014/2014-Jul-10 Boa… · SUNSHINE COAST REGIONAL DISTRICT REGULAR BOARD MEETING TO BE HELD IN THE BOARDROOM OF THE SUNSHINE