Health & Safety Policy HS Policy Issue 4... · 2018-04-23 · 2 Introduction The purpose of this Health and Safety Policy and supporting documentation is to help us, Norwood (UK)

Health & Safety Policy

Norwood UK Ltd

Incorporating Norwood Electrical (UK) Ltd

The Coach House

Lockington Hall Lockington Derbyshire DE74 2RH

Prepared by

LRB Consulting Ltd 19 The Office Village

North Road Loughborough Leicestershire

LE11 1QJ www.LRBConsulting.co.uk

http://www.lrbconsulting.co.uk/

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Introduction

The purpose of this Health and Safety Policy and supporting documentation is to help us, Norwood (UK) Ltd, to meet our legal, financial and moral duties with respect to the management of health and safety at work. The policy is signed by the senior person in the organisation and is a legal document. The Company will aim to carry out its undertakings in accordance with the requirements of relevant health and safety legislation and in accordance with this Health and Safety Policy. The Directors will support and enforce this policy and will monitor its implementation, use and effectiveness. All employees are required to work in accordance with this policy, as well as in accordance with workplace procedures, safe systems of work and risk assessment findings. Benefits of good health and safety management include, but are not limited to:

Employee safety

Tenant safety

Safety of non-employees (contractors, members of the public, etc.)

Compliance with legal duties

Avoidance of legal actions (civil and criminal)

Avoidance of fines and other costs associated with defending a legal action

Protection of commercial reputation We, Norwood (UK) Ltd, will only reap the benefits of good safety management and get value from this Health and Safety Policy, and supporting documentation, if the entire Company is committed to meeting the standards required.

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Health and Safety Policy Statement

Norwood (UK) Ltd

We will establish and implement a Health & Safety Policy to identify, eliminate, reduce and control the risks associated with our premises and undertakings. We will provide suitable and sufficient resources to meet the requirements of current Health & Safety legislation. We will monitor Health & Safety performance regularly and will revise our Health & Safety Policy as required. We will seek to improve the Health, Safety and Welfare of our employees through a system of continuous improvement. We will carry out suitable and sufficient assessments of the risk arising from our premises, substances and undertakings. We will implement such actions as are required to reduce the risk to an acceptable level, with regard to relevant legislation. Risk assessments will be reviewed regularly and revised as required. We will conduct specific risk assessments that may be required by specific legislation. We will consult with our staff, as appropriate, on issues relating to Health & Safety. We will provide suitable and sufficient training for our employees to enable them to work safely and effectively, and to ensure they are competent and confident in the work they carry out. We will ensure that all work equipment is maintained in a safe and efficient condition, with regular checks and inspections, including statutory examination as and when required. We will provide suitable induction training for all new staff. We will ensure the premises are maintained in a safe and efficient condition, with respect to health, safety and welfare. We will provide personal protective equipment, as may be required, free of charge to employees. We will co-operate with others in these premises to ensure that they are aware of any risks to their staff and other people posed by our activities, that we comply with the relevant requirements of fire legislation. Everyone, whilst at work, has a duty to take reasonable care of their own health and safety; to take reasonable care of the health and safety of others who may be affected by their acts or omissions; to co-operate so that the employer can comply with statutory provisions; not to misuse or interfere with anything provided in the interests of health and safety.

……………………………………………….. Justin Shuttlewood, Managing Director April 2018

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Policy Issue Status Page

Date Description of amendments made Employees made aware of the changes

April 2018 Issue 4

Updated Organisational Chart.

General Annual Review

April 2017 Issue 3

Removed Norwood UK Ltd Logo.

March 2017 Issue 2

Omission of Norwood Gas & Refrigeration Ltd

October 2016 Issue 1

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Contents

Introduction ................................................................................................................ 2 Health and Safety Policy Statement ........................................................................... 3 Policy Issue Status Page ............................................................................................ 4

Organisation Chart ..................................................................................................... 9 Directors’ Responsibilities ........................................................................................ 10 Employees’ Responsibilities ..................................................................................... 12 Health & Safety Rules .............................................................................................. 13 Access Equipment Safety Policy .............................................................................. 18

Pre-Use/Post-Repair Ladder Checklist ..................................................................... 19 Ladder/Stepladder Inspection Report ....................................................................... 20 Checklist for hired Access Equipment ...................................................................... 21 Accidents Policy ....................................................................................................... 22

Incident Investigation Report ................................................................................ 23 Incident Investigation – Follow Up ........................................................................ 25

Alcohol and Drugs Policy ......................................................................................... 26

Asbestos Policy ........................................................................................................ 28

Asbestos Site Instruction .......................................................................................... 29 CDM Project Policy .................................................................................................. 30 Company Road Vehicle Policy ................................................................................. 32

Annual Vehicle Compliance – Self Reported Check ............................................. 33 Vehicle Checklist .................................................................................................. 34

Vehicle Checklist (Spotcheck/Handover) .............................................................. 35 Road Traffic Accident Report Form ...................................................................... 37 Third Party Accident Form .................................................................................... 38

Communication & Consultation Policy...................................................................... 39 Communication and Consultation Record ................................................................ 40

Confined Spaces Policy ........................................................................................... 41 Control of Contractors Policy .................................................................................... 42

Contractor Selection Checklist .............................................................................. 43 Contractor Induction Training Checklist ................................................................ 44

Health & Safety Questionnaire ................................................................................. 45

COSHH Policy .......................................................................................................... 50 Substances Inventory ........................................................................................... 51

Discovery of Asbestos Policy ................................................................................... 52 Discovery of Sharps Policy ....................................................................................... 53 Display Screen Equipment (DSE) Policy .................................................................. 54

DSE Users Inventory ............................................................................................ 55 Display Screen Assessment Proforma ................................................................. 56

Electrical Installation and Equipment Policy ............................................................. 60

Electrical Equipment Inventory ............................................................................. 62

Electrical Hand Tools Safety Kit ............................................................................... 63 Fire Safety Policy ..................................................................................................... 64

Duties of the “Responsible Person” ...................................................................... 65 Fire Emergency Plan ............................................................................................ 66

Fire Events Log..................................................................................................... 67 Fire Extinguisher Inspection Record ..................................................................... 68

Monthly Fire Door Inspection Record ....................................................................... 69

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First Aid Policy ...................................................................................................... 70

First Aid Kit Checklist ............................................................................................ 71 Hazard Reporting Policy ........................................................................................... 73

Hazard Reporting Form ........................................................................................ 74

Near Miss Report Form ........................................................................................ 75 Health Surveillance Policy ........................................................................................ 76 Lone Working Policy................................................................................................. 77 Maintenance Policy .................................................................................................. 78 Manual Handling Policy ............................................................................................ 79

Office Safety Policy .................................................................................................. 80 Offices (Monthly) Inspection Record ..................................................................... 81

Noise at Work Policy ................................................................................................ 82 Personal Protective Equipment Policy ...................................................................... 83

PPE Issue Record ................................................................................................ 84

Personal Protective Equipment Checklist ............................................................. 85

Pregnant Workers Policy .......................................................................................... 86 Pregnant Worker & New/Recent Mother Assessment Proforma .......................... 87

Pregnancy Health and Safety Checklist ................................................................... 88 Risk Assessment Policy ........................................................................................... 90

Risk Assessment/Risk Management Plan ............................................................ 91

Safe Systems of Work Policy ................................................................................... 92 Site Welfare Policy ................................................................................................... 93 Smoking Policy ......................................................................................................... 94

Snow & Ice Policy..................................................................................................... 95 Stress Policy ............................................................................................................ 96

Training Policy .......................................................................................................... 97 Training (Induction) Policy ........................................................................................ 98

Health & Safety Training Needs Record ............................................................... 99

Employee Health & Safety Training Record ....................................................... 100

Employee Health & Safety Induction Training Record ........................................ 101 Toolbox Talk Record ........................................................................................... 102

Visitors’ Policy ........................................................................................................ 103 Work at Height Policy ............................................................................................. 104

Ladder Safety Procedures .................................................................................. 105 Work Equipment & Machinery Policy ..................................................................... 106

Hand Held Equipment – Visual Inspection Checklist .......................................... 107 Young People at Work Policy ................................................................................. 108 Legislation List ....................................................................................................... 110

Abbreviations ......................................................................................................... 112 Inspection Records................................................................................................. 113

Site Safety Audit ................................................................................................. 114

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CONTENTS

Title Responsible Person

(if appropriate) Introduction Justin Shuttlewood, Managing Director

Health & Safety Policy Statement Justin Shuttlewood, Managing Director

Policy Issue Status Page Justin Shuttlewood, Managing Director

Organisation Chart Justin Shuttlewood, Managing Director

Directors’ Responsibilities Justin Shuttlewood, Managing Director

Employees’ Responsibilities Justin Shuttlewood, Managing Director

Health & Safety Rules Justin Shuttlewood, Managing Director

Access Equipment Safety Policy Justin Shuttlewood, Managing Director

Pre-Use/Post-Repair Ladder Checklist Justin Shuttlewood, Managing Director

Ladder/Stepladder Inspection Report Justin Shuttlewood, Managing Director

Checklist for hired Access Equipment Justin Shuttlewood, Managing Director

Accidents Policy Justin Shuttlewood, Managing Director

Incident Investigation Report Justin Shuttlewood, Managing Director

Incident Investigation – Follow Up Justin Shuttlewood, Managing Director

Alcohol and Drugs Policy Justin Shuttlewood, Managing Director

Asbestos Policy Justin Shuttlewood, Managing Director

Asbestos Site Instruction Justin Shuttlewood, Managing Director

CDM Project Policy Justin Shuttlewood, Managing Director

Company Road Vehicles Policy Justin Shuttlewood, Managing Director

Annual Vehicle Compliance Self-Reported Check

Justin Shuttlewood, Managing Director

Vehicle Checklist (Spotcheck/Handover) Justin Shuttlewood, Managing Director

Vehicle Checklist Justin Shuttlewood, Managing Director

Road Traffic Accident Report Form Justin Shuttlewood, Managing Director

Third Party Accident Form Justin Shuttlewood, Managing Director

Communication and Consultation Policy Justin Shuttlewood, Managing Director

Communication and Consultation Record Justin Shuttlewood, Managing Director

Confined Spaces Policy Justin Shuttlewood, Managing Director

Control of Contractors Policy Justin Shuttlewood, Managing Director

Contractor Selection Checklist Justin Shuttlewood, Managing Director

Contractor Induction Checklist Justin Shuttlewood, Managing Director

Contractor Questionnaire Justin Shuttlewood, Managing Director

COSHH Policy Justin Shuttlewood, Managing Director

Substances Inventory Justin Shuttlewood, Managing Director

Discovery of Asbestos (on site) Justin Shuttlewood, Managing Director

Discovery of Sharps (on site) Justin Shuttlewood, Managing Director

Display Screen Equipment (DSE) Policy Justin Shuttlewood, Managing Director

DSE Users Inventory Justin Shuttlewood, Managing Director

DSE Proforma Justin Shuttlewood, Managing Director

Electrical Installation and Equipment Policy Justin Shuttlewood, Managing Director

Electrical Equipment Inventory Justin Shuttlewood, Managing Director

Electrical Hand Tools Safety Kit Justin Shuttlewood, Managing Director

Fire Safety Policy Justin Shuttlewood, Managing Director

Duties of the Responsible Person Justin Shuttlewood, Managing Director

Fire Emergency Plan Justin Shuttlewood, Managing Director

Fire Events Log Justin Shuttlewood, Managing Director

Fire Extinguisher Inspection Record Justin Shuttlewood, Managing Director

Monthly Fire Door Inspection Record Justin Shuttlewood, Managing Director

First Aid Policy Justin Shuttlewood, Managing Director

First Aid Kit Checklist Justin Shuttlewood, Managing Director

Hazard Reporting Policy Justin Shuttlewood, Managing Director

Hazard Reporting Form Justin Shuttlewood, Managing Director

Near Miss Report Form Justin Shuttlewood, Managing Director

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Title Responsible Person

(if appropriate) Health Surveillance Policy Justin Shuttlewood, Managing Director

Lone Working Policy Justin Shuttlewood, Managing Director

Maintenance Policy Justin Shuttlewood, Managing Director

Manual Handling Policy Justin Shuttlewood, Managing Director

Office Safety Policy Justin Shuttlewood, Managing Director

Offices (Monthly) Inspection Record Justin Shuttlewood, Managing Director

Noise at Work Policy Justin Shuttlewood, Managing Director

Personal Protective Equipment Policy Justin Shuttlewood, Managing Director

PPE Issue Record Justin Shuttlewood, Managing Director

Personal protective equipment checklist Justin Shuttlewood, Managing Director

Pregnant Workers Policy Justin Shuttlewood, Managing Director

Pregnant Worker Proforma Justin Shuttlewood, Managing Director

Pregnancy Health and Safety Checklist Justin Shuttlewood, Managing Director

Risk Assessment Policy Justin Shuttlewood, Managing Director

Risk Assessment/Risk Management Plan


Safe Systems of Work Policy Justin Shuttlewood, Managing Director

Site Welfare Policy Justin Shuttlewood, Managing Director

Smoking Policy Justin Shuttlewood, Managing Director

Snow & Ice Policy Justin Shuttlewood, Managing Director

Stress Policy Justin Shuttlewood, Managing Director

Training Policy Justin Shuttlewood, Managing Director

Training (Induction) Policy Justin Shuttlewood, Managing Director

Health & Safety Training Needs Record Justin Shuttlewood, Managing Director

Employee Health & Safety Training Record


Toolbox Talk Record Justin Shuttlewood, Managing Director

Visitors’ Policy Justin Shuttlewood, Managing Director

Work at Height Policy Justin Shuttlewood, Managing Director

Ladder Safety Procedures Justin Shuttlewood, Managing Director

Work Equipment & Machinery Policy Justin Shuttlewood, Managing Director

Hand Held Equipment – Visual Inspection Checklist


Young People at Work Justin Shuttlewood, Managing Director

Legislation List Justin Shuttlewood, Managing Director

Abbreviations Justin Shuttlewood, Managing Director

Inspection Records Justin Shuttlewood, Managing Director

Site Safety Audit Justin Shuttlewood, Managing Director

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Organisation Chart

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Directors’ Responsibilities

Within Norwood (UK) Ltd, it is the responsibility of the Directors to ensure that:

Employees are made aware of the contents of this Health & Safety Policy, including amendments as and when they are made, and that employees have access to a copy of this Policy.

The effectiveness of, and the adherence to, the Health & Safety Policy is monitored regularly.

The Health and Safety Policy is reviewed regularly and revised as necessary.

Managers and other supervisory staff are fully aware of their health and safety responsibilities, including those described within the Health & Safety Policy.

Managers and other supervisory staff have sufficient training and experience to discharge their health and safety responsibilities.

Directors, Managers and Supervisors are kept up to date with respect to relevant health and safety legislation.

Suitable and sufficient training is identified and provided for all employees.

Suitable and sufficient assessments of the risks arising from the premises and the undertakings of the Company are completed by competent persons and are reviewed regularly and revised as necessary.

The actions and recommendations arising from the risk assessments (including the Health & Safety Improvement Plan) are implemented fully and that suitable arrangements are made to monitor this implementation.

The risk arising from employers’ undertakings are brought to the attention of relevant employees, as well as the control measures to be used and the significant findings of relevant risk assessments.

Suitable and sufficient arrangements are made for health surveillance and workplace monitoring (noise, COSHH, etc.)

Suitable arrangements are made for communication and consultation with employees on matters relating to Health & Safety.

Suitable arrangements are made for First Aid, including appointment of First Aiders, provision of First Aid kits, etc.

Details of all notifiable/reportable accidents, diseases and dangerous occurrences (RIDDOR) are reported to the relevant Enforcing Authority.

Details of all accidents, ill health, near misses and employee safety concerns are recorded and are investigate as appropriate.

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Health & Safety monitoring records are completed at the required frequencies by relevant employees, including directors.

Suitable arrangements are made for contact with external organisations such as the emergency services.

Premises, plant, storage facilities and work equipment are maintained in a safe and efficient condition.

Adequate arrangements are made for employee welfare.

Arrangements are in place for statutory examinations of plant and equipment to be made at the required intervals and that all actions arising from these examinations are completed as appropriate.

Suitable and sufficient resources (money, people, time, materials and equipment) are provided to meet health and safety requirements.

Adequate insurance cover (Employers’ Liability Insurance, Motor Insurance, etc.) is provided.

Competent persons are appointed to provide health and safety assistance and advice.

Safe systems of work (including Safe Operating Procedures) are developed and implemented as appropriate.

The Health & Safety Rules are understood and adhered to by all.

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Employees’ Responsibilities

INTRODUCTION Employees have a duty to ensure their own health and safety whilst at work and the health and safety of those that might be affected by their acts or omissions. Some simple aspects of the employees’ responsibilities are laid out in the Company’s Health and Safety Rules. Within Norwood (UK) Ltd, it is the responsibility of all employees:

To take reasonable care of their own health and safety and that of others affected by their acts and omissions.

Not to interfere with or misuse, intentionally or recklessly, anything provided in the interests of health and safety.

To co-operate with the Company (or its representatives) so that it can fulfil its legal duties.

To set a good personal example in relation to health and safety.

To act in accordance with any specialist training received (such as First Aid, Fire Safety, etc.)

To report to management any dangerous work situation and any shortcomings in safety arrangements so that appropriate remedial action can be undertaken.

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Health & Safety Rules INTRODUCTION The importance of adherence to health and safety rules in protecting the health, safety and welfare of employees, as well as protecting the health and safety of non-employees is recognised. The following health and safety rules are to be considered as documentation of the common sense rules that govern health and safety at work. Employees are reminded of their duties, under Section 7 of the Health and Safety at Work Etc. Act 1974, to ensure their own health and safety (as well as that of others who may be affected by their acts and omissions) and to co-operate with the employer in matters relating to health and safety.

DIRECTORS

The directors will oversee the implementation and effectiveness of these health & safety rules.

EMPLOYEES

Employees must:

GENERAL

Co-operate with the Company (and its directors and managers) in fulfilling its legal obligations in matters relating to health and safety.

Not intentionally, or recklessly, interfere with anything provided in the interests of health, safety or welfare.

Report to management any dangerous work situation and any shortcomings in safety arrangements so that we can take the necessary remedial action.

Not use any equipment, vehicles, substances, etc. that they have not been trained and authorised to use.

FIRE SAFETY

Familiarise themselves with the fire safety arrangements for the site.

Ensure that they are aware of muster points, location of fire exit routes, firefighting equipment and fire alarm call points.

Not prop open fire doors or tamper with firefighting equipment.

Maintain clear, unobstructed access to all exit routes.

Report any defects in firefighting equipment, blocked exits or obstructed escape routes, etc.

Not to smoke within the premises.

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GENERAL WORKPLACE

Maintain all access and egress routes throughout the workplace in good condition and ensure that they are free from obstruction and slipping and tripping hazards at all times.

Never leave cables trailing across floors unless absolutely necessary and then only if the appropriate warning sign is used.

Keep work areas and workplaces clean and tidy.

Ensure that rubbish, debris and other waste materials are removed from the workplace at appropriate, regular intervals.

Clean up or report spillages, but must not expose themselves to harm (known or unknown).

Ensure that lighting, ventilation and heating are all satisfactory and report any defects.

ACCIDENTS AND HEALTH Report all injuries, accidents and cases of ill health, including minor injuries, caused by

or affecting their work to their supervisor or to a director.

Ensure the details of accidents and injuries are recorded in the Accident Book.

Report all dangerous occurrences and ‘near miss’ incidents.

Report any medical condition or medication that they are taking which could affect their ability to carry out work safely.

Must not work if you have taken any substance that could affect your ability to work.

Report immediately any situation that they become aware of that has the potential to cause an accident or injury.

Co-operate with any incident or accident investigation.

MACHINERY & WORK EQUIPMENT

Must not operate machinery or use work equipment unless they have been trained and authorised to use it.

Must not leave machinery or other potentially dangerous equipment unattended while it is in operation.

Must not clean or adjust moving machinery, unless it has been specifically designed to allow this type of operation and they have been trained to do so.

Must not carry out repairs and maintenance on machinery (work equipment) unless they have been trained to do so.

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Must not use machinery (work equipment) unless a risk assessment has been carried out and, where appropriate, a safe operating (or working) procedure (SOP or SWP) has been implemented.

Must not use machinery (work equipment) where there are missing or defective guards and safety devices.

Must complete machinery guarding and safety device inspections at the appropriate frequency.

Must report any faults or defects in machinery (work equipment), guards or safety devices immediately.

Must not interfere with, defeat or otherwise damage or overcome any guard or safety device.

HAZARDOUS SUBSTANCES Must only use substances and materials that you have been trained and authorised to

use.

Must make appropriate use of all suitable control measures (such as extraction, PPE, etc.).

Must not use substances without access to suitable health and safety information.

Must ensure that all substances and materials are stored in appropriate locations.

Must ensure that labels (and warning signs) on all substances and materials are clear.

Must not store hazardous substances in unlabelled (or mislabelled) containers.

Must clean up or report spillages, but do not expose yourself to harm (known or unknown).

PROTECTIVE CLOTHING AND EQUIPMENT (PPE) Must use the PPE provided in accordance with information, instruction and training.

Must maintain all PPE provided in good condition.

Must report any defects found in PPE.

COMPANY VEHICLES Must not drive (or operate) a vehicle if they are not authorised to do so.

Must not drive a vehicle for which they do not hold the appropriate licence or permit.

Must always check the vehicle prior to use according to your vehicle checklist.

Must not tamper with the vehicle.

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Must report any damage caused to the vehicle and to property.

Must not use mobile phones whilst driving.

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Policies

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Access Equipment Safety Policy INTRODUCTION

The dangers associated with the use of access equipment are recognised. Access equipment includes ladders, stepladders, scaffolds, etc. It is the policy of Norwood (UK) Ltd to:

Have the effectiveness of this policy overseen by a director or senior manager.

Train and require employees to use access equipment (such as ladders) safely and effectively.

Not to use unsafe access equipment.

Use safe and appropriate access equipment as and when required to do the job safely.

Arrange for the condition of all ladders and stepladders to be inspected regularly, with appropriate records maintained.

Dispose of, or arrange repair of, all ladders and stepladders and other access equipment as and when required.

Scaffolding

Arrange for scaffolding to be erected by a competent person and then certified as safe for use.

Arrange for scaffolding to be inspected by a competent person at appropriate intervals.

Report immediately any defects and to stop using the scaffold until the defect is repaired.

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Pre-Use/Post-Repair Ladder Checklist

All ladders

Does the ladder look in reasonable condition e.g. clean and dry? Yes/No

Are any rungs missing or loose? Yes/No

Are the stiles (outside uprights) damaged or bent? Yes/No

Are there any cracks? Yes/No

Has a ladder been painted or decorated in any way? (There should only be clear varnish on a ladder, so defects aren’t hidden)

Yes/No

Are the footpads intact? Yes/No

On extension ladders, are the ropes or pulleys in good condition? Yes/No

On extension ladders, do the hooks sit properly when the ladder is extended? Yes/No

Have any previous repairs been carried out properly? Yes/No

Metal ladders

Is there any corrosion on any part of the ladder? Yes/No

Does the ladder have slip resistant rubber/plastic feet? Yes/No

Are any of the rungs dented? Yes/No

Are there any sharp edges or metal splinters? Yes/No

Wooden ladders

Is there any warping or splitting on the ladder stiles? Yes/No

Is there any warping or splitting on the ladder rungs? Yes/No

Corrective action Proposed completion date

Actual completion date

Sign off

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Ladder/Stepladder Inspection Report

Company name/Site Address/Workplace location

Owner of ladder

Age of ladder/Date first used

Ladder identification number/tag ID

Normal place and type of use

Name and signature of inspector

Date & time of inspection

Date of next inspection

Assessed duration between inspections (weeks/months)

Note: Adequate risk assessment will give guidance on appropriate periods between inspections.

Ladder Inspection Y/N

Is the ladder free from any modification, such as being painted, shortened etc.? Yes/No

Are the stiles (uprights) free of damage or excessive wear? Yes/No

Are the rungs (steps) clean and free of damage or excessive wear? Yes/No

Are all rungs (steps) and fittings in place (e.g. slip resistant feet on metal ladders etc.)? Yes/No

Are all the rungs and stiles secure and free from movement? Yes/No

Are all tie rods in place and secure? Yes/No

Is the ladder free from distortion or warping that could affect its stability? Yes/No

Is the ladder free from damage such as cracks, corrosion or dents etc.? Yes/No

Are all fittings such as ropes, pulleys or hinges free from wear or damage? Yes/No

For ladders in use in the workplace also check the following:

Is it correctly positioned (1 out for every 4 up; approx. 750 pitch)? Yes/No

Is it positioned on a level and firm surface? Yes/No

Is it correctly footed and/or secured (tied off) to prevent it slipping and moving? Yes/No

Does it extend 1.05m (3.5ft) above the platform it is being used to access or is an alternative handhold provided in the landing surface?

For stepladders, also check the following:

Are stiles, steps and top platform secure, clean, dry and free of damage or excessive wear?

Are any rubber/plastic non slip feet in place, firmly attached and in good condition? Yes/No

Are any locking devices in place and in working order and secure when the stepladder is extended?

Yes/No

Has the ladder/stepladder passed inspection, is fit for use and the ladder tag prominently displayed?

Yes/No

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Checklist for hired Access Equipment

Item

Notes Checked and OK Remedial action (if required)

Access equipment supplier (note Company name)

Access equipment type

LOLER documentation (note the date)

Equipment received in good condition

Operating instructions and handbook supplied with the machine

PASMA trained operative(s) (note names)

Arrangements for leaving equipment on site overnight (security and safety)

Suitable for the intended work

Suitable arrangements to protect third parties (banks man and/or protective from falling objects)

Checked and signed off by:

Signature:

Date:

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Accidents Policy

INTRODUCTION It is recognised that accidents and incidents happen at work and that the effects of these can be minimised by appropriate, timely actions. An accident is an unplanned or uncontrolled event that results in an undesired outcome (such as personal injury, property damage, etc.). The legal requirements arising from RIDDOR (Reporting of Injuries, Diseases and Dangerous Occurrences Regulations) are also recognised. It is the policy of Norwood (UK) Ltd to:

Appoint a Director or senior manager to oversee the effectiveness of this policy.

Ensure that details of all injuries are recorded in the Accident Record Book.

Ensure compliance with the Data Protection Act in the filing of records.

Keep suitable records of all accidents and incidents involving employees and non-employees (such as visitors and contractors).

Report all injuries, diseases and dangerous occurrences as may be required under RIDDOR, to the appropriate Enforcing Authority. All incidents can be reported online (http://www.hse.gov.uk/riddor/report.htm) but a telephone service remains for reporting fatal and specified injuries only – call the Incident Contact Centre on 0845 300 9923 (opening hours Monday to Friday 8.30 am to 5 pm).

Carry out a suitable and sufficient investigation of accidents and incidents, including near misses.

Review and revise risk assessments, as appropriate, in response to the findings of an investigation.

Ensure that suitable first aid provision is available.

Seek professional advice if required, such as in the investigation of serious accidents, etc.

http://www.hse.gov.uk/riddor/report.htm

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Incident Investigation Report

Norwood (UK) Ltd

Location of incident:

Time:

Date:

Details of incident:

Witnesses:

Further information, sketches, references, etc.

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Incident Investigation Report (cont.)

Immediate causes (active failure):

Secondary causes (latent conditions):

Corrective actions (to prevent reoccurrence):

Signature of investigator(s):

Date:

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Incident Investigation – Follow Up

Action(s) to prevent reoccurrence



Sign off

Management comments:

Action(s) to prevent reoccurrence

Signature:

Date:

Name/Position of signatory:

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Alcohol and Drugs Policy

INTRODUCTION Norwood (UK) Ltd has a zero tolerance policy toward the misuse of alcohol and drugs. The consumption of alcohol and use of drugs whilst at work is strictly prohibited. Any employee who violates this policy will be disciplined and may include the termination of their employment. It is the policy of Norwood (UK) Ltd to:


Prohibit the consumption of alcohol and the use of drugs whilst at work.

Take appropriate steps to ensure that employees do not work whilst under the influence of alcohol and/or drugs. Employees are encouraged to report to their manager or a director if, during the working day, they see anyone consuming alcohol or misusing drugs or who appears to be under the influence of either.

Take steps to ensure that no member of staff, including those on part-time or temporary contracts, consultants, agency and other people working for and on behalf of Norwood (UK) Ltd, may consume alcohol or misuse drugs during the working day, on or off the premises or within Company vehicles at any time.

Educate employees as to the risks associated with the use/misuse of alcohol and drugs at work.

Prohibit drug misuse by staff, such that:

No member of staff may present for work under the influence of misused drugs, nor may any member of staff misuse drugs during the working day, on or off the premises.

Drug misuse in breach of the above restrictions is strictly prohibited, risks the safety and comfort of other staff and visitors, and will be regarded as a disciplinary matter.

Workers in safety-critical jobs must advise the Company immediately if they are under any prescribed medication and inform of any known side effects associated with it.

Support this approach by both regular and random alcohol and drug testing. Refusal to take a test will be treated as a positive result and may result in disciplinary action being taken.

Bring this policy to the attention of visitors and contractors, and to encourage employees to report to their line manager if they see anyone consuming alcohol or misusing drugs, or who appears to be under the influence of either.

Alcohol consumption and drug misuse in breach of the above restrictions is strictly prohibited, risks the safety and comfort of other staff and visitors, and will be regarded as a disciplinary matter.

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Make help, education and information available as to the risks associated with the use/misuse of alcohol and/or drugs at work.

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Asbestos Policy

INTRODUCTION

We recognise that may people, including employees and contractors, can be at risk from the hidden dangers of asbestos. It is the policy of Norwood (UK) Ltd to:


Ensure that the location of all asbestos within the premises is known and identified clearly.

Ensure that there is a type 2 or Management Survey for all of the premises, or to complete a type 3 or Refurbishment Survey for areas of the premises that will be subject to building works.

Create an Asbestos Register.

Make the Asbestos Register available to all tenants, clients, contractors and other interested parties.

Monitor the condition of asbestos as appropriate to its location and risk.

Assess the risk of exposure from asbestos and potentially asbestos containing materials.

Prepare and implement a management plan to control these tasks.

Arrange for the removal and/or encapsulation (or other appropriate treatment) of asbestos if the condition indicates the need for action.

Ensure that only competent contractors are allowed to carry out any work on asbestos, including its removal.

Ensure that work on asbestos insulation, asbestos coating and insulating board, including sealing and removal to be carried out by a contractor licensed by HSE only.

Ensure that if asbestos is inadvertently disturbed, the offending work is immediately stopped, the affected area vacated and sealed off and advice sought.

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Asbestos Site Instruction

Site: Client:

Name Date Company Signature

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CDM Project Policy

INTRODUCTION

We recognise that as part of our work we will be involved in CDM Projects as either a client, a contractor, principal contractor, designer or principal designer. As such, the provisions of the Construction (Design and Management) Regulations 2015 will be considered and adhered to. CDM 2015 applies to all construction projects where people are at work. We understand that Construction Phase Plans will be required for most construction work. It is the policy of Norwood (UK) Ltd to: Appoint a Director or senior manager to oversee the effectiveness of this policy. Consider carefully where and how we fit into the categories of: Client, Workers, Contractors, Principal Contractors, Designers and Principal Designers. Understand and discharge our duties in a professional and safe manner, seeking advice and guidance where necessary.

Clients Organisations or individuals for whom a construction project is carried out. Summary of roles and duties of Clients: Make suitable arrangements for managing a project. This includes making sure that:

other duty holders are appointed

sufficient time and resources are allocated Clients must also make sure that:

relevant information is prepared and provided to other duty holders

the principal designer and principal contractor carry out their duties

welfare facilities are provided Note for those dealing with Domestic Clients Domestic clients are in scope of CDM 2015, but their duties as a client are normally transferred to:

the contractor, on a single contractor project, or

the principal contractor, on a project involving more than one contractor However, the domestic client can choose to have a written agreement the principal designer to carry out the client duties

Workers The people who work for or under the control of contractors on a construction site. Summary of roles and duties of workers: They must:

be consulted about matters which affect their health, safety and welfare

take care of their own health and safety and that of others who may be affected by their actions

report anything they see which is likely to endanger either their own or others’ health and safety

co-operate with their employer, fellow workers, contractors and other duty holders.

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Contractors Those who do the actual construction work. They can be either an individual or a company. Summary of roles and duties of contractors: Plan, manage and monitor construction work under their control so that it is carried out without risks to health and safety. For projects involving more than one contractor, co-ordinate their activities with others in the project team – in particular, comply with directions given to them by the principal designer or principal contractor. For single-contractor projects, prepare a construction phase plan.

Principal contractor Contractors appointed by the client to co-ordinate the construction phase of a project where it involves more than one contractor. Summary of roles and duties of principal contractors: Plan, manage, monitor and co-ordinate the construction phase of a project. This includes:

liaising with the client and principal designer

preparing the construction phase plan

organising co-operation between contractors and co-ordinating their work Ensure that:

suitable site inductions are provided

reasonable steps are taken to prevent unauthorised access

workers are consulted and engaged in securing their health and safety

welfare facilities are provided

Designers Those who, as part of a business, prepare or modify designs for a building, product or prepare or modify designs to system relating to construction work. Summary of roles and duties of Designers: When preparing or modifying designs, eliminate, reduce or control foreseeable risks that may arise during:

construction

the maintenance and use of a building once it is built Provide information to other members of the project team to help them fulfil their duties.

Principal designers Designers appointed by the client in projects involving more than one contractor. They can be an organisation or an individual with sufficient knowledge, experience and ability to carry out the role. Summary of roles and duties of Principal Designers: Plan, manage, monitor and co-ordinate health and safety in the preconstruction phase of a project. This includes:

identifying, eliminating or controlling foreseeable risks

ensuring designers carry out their duties Prepare and provide relevant information to other duty holders. Liaise with the principal contractor to help in the planning, management, monitoring and co-ordination of the construction phase.

32

Company Road Vehicle Policy INTRODUCTION The risks associated with occupational road risk are recognised. Driving will be restricted to authorised person in suitable, well maintained vehicles. It is the policy of Norwood (UK) Ltd to:


Restrict the use of company vehicles to authorised drivers.

Provide adequate insurance for all drivers on company business.

Provide vehicles that are suitable for the uses for which they are intended.

Check all driver licenses annually and retain photocopies of the licenses.

Ensure that all company vehicles are maintained in a safe, roadworthy condition. This will include completion of a driver checklist for each vehicle.

Ensure that company vehicles are serviced in accordance with the manufacturer’s recommendations.

Provide additional driver skills training, as may be appropriate, including defensive driver training.

Prohibit the use of mobile phones (either hand held or hands free) whilst driving.

Provide suitable first aid facilities inside the vehicles.

Review driver training needs on a regular basis. This will include any relevant, task specific training, such as may be necessary from loading/unloading of the vehicle, etc.

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Annual Vehicle Compliance – Self Reported Check

General Issues

Driver’s name: Vehicle registration:

Vehicle type: Date:

Is vehicle suitable for business use:

Yes/No Aware of mobile phone policy

Yes/No

Aware of occ. Road risk policy:

Yes/No Aware of mobile workers policy:

Yes/No

Driver license type: No of point current on license:

Currently disqualified Yes/No Details of any driving prosecutions pending:

Advance motorist Yes/No Defensive driver training in last 3 years:

Yes/No

Insurance

Insurance company: Date of expiry:

Type of cover: Includes business usage: Yes/No

Service/MOT

Last service date: Is vehicle more than 3 years old:

Last service mileage: Current MOT certificate: Yes/No/NA

Last service date & mileage:

Date MOT due:

Sign off Section

Name:

Signature:

Date of signing:

Manager’s name:

Manager’s signature:

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Vehicle Checklist


Vehicle type: Date:


Monthly business mileage:

Condition Action Taken (if any)

Lights

Indicators

Brake lights

Horn

Seat belts, etc.

Brakes

Water levels, including screen washer

Oil level

Tyre pressure & condition (including spare wheel)

First aid kit

Fire extinguisher

Vehicle & upholstery cleanliness

General bodywork condition

Windscreen & other window

Equipment for load security (ropes, cargo nets, etc.)

Additional Notes:

35

Vehicle Checklist (Spotcheck/Handover)


Vehicle type: Date:


Monthly business mileage:

Type of check:

Spot check/Vehicle handover check

Documentation Checked Comments Manufacturer’s handbook

Service record book (up to date)

Company driver’s handbook

Accident report form

Vehicle Interior Serviceable Comments Door handles/locks

Alarm

Seats

Seatbelts/operational/damage

All instruments w/lights/controls

Lights & indicators – front

Lights & indicators – near

Interior light

Window operation

Window (glass) condition

Heated rear window/wash wipe

Cleanliness

Boot Compartment Serviceable Remarks Cleanliness

Boot lid secure & operational

Spare wheel jack & brace

Spare wheel tyre pressure & condition

Engine Compartment Serviceable Remarks Engine oil level

Coolant level (anti-freeze)

Battery electrolyte level

Battery security

Battery terminals secure & clean or greased

Brake fluid level

Clutch fluid level

Washer bottle full & correct frost protection

Compartment clean

36

Exterior Serviceable Remarks Tyre condition (damage)

Tyre tread depths (min 1.6mm)

Tyre pressure correct (consult user handbook)

Exterior cleanliness

Condition of Vehicle - detail all damage (including diagram if necessary)

General Remarks

Driver's signature Date:

Manager's signature Date:

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Road Traffic Accident Report Form To be completed at the scene of the accident Do not admit liability

Time of accident: Date of accident:

Accident location

Road from

Road to

Road no

Approximate position on the road

Witnesses

Name

Address

Name

Address

Other vehicle involved or property damaged

Driver's name

Driver's address

Vehicle reg. No Make/type

Owner's name

Owner's address (if other than driver)

Brief details of damage

Insurance company

Policy no

Own vehicle

Driver's name

Vehicle reg. No Make/type

Brief details of damage

If reported to Police

Officers no Name

Station

A sketch of the scene of the accident should be made and should include where possible: 1. Width of roads and numbers 2. Position of vehicles, before, during and after 3. Skid marks: length and direction 4. Prominent features, i.e. lamp posts, traffic signs, zebra crossings, road signs, speed limits (if no

speed limit sign state speed limit) 5. Indicate direction of travel of all vehicles involved using arrows 6. If you have a camera available photograph scene from all angles 7. Mark the point of impact/damage on a) Your vehicle b) Third Party Vehicle (if relevant)

Please fill in the third party information sheet and pass to the driver.

38

Third Party Accident Form This form is the only information you should give to the other driver(s) involved in the accident. Do not be persuaded to add anything else, or sign anything.

Company name

Address

Telephone number

Insurance company

Policy no.

Vehicle registration

Vehicle type

Driver's name

Date

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Communication & Consultation Policy

INTRODUCTION

We recognise the value of effective methods of communication and consultation in achieving a positive health and safety culture in our business, to ensure not only that up to date information is available when required, but also that our workers are fully involved with our management of health and safety. It is the policy of Norwood (UK) Ltd to:


Involve, and consult with relevant employees, on issues affecting health and safety at work. Such communication and consultation may take place in any of the following ways, depending on which is most appropriate:

Individual meetings/discussions.

Team briefing sessions.

Notice-boards

Internal publications.

Health and Safety Committee meetings

Representatives of staff safety.

Provide information on health & safety performance, accident investigations, planned changes that may affect health and safety.

Consult with employees when changes to processes, equipment, work methods, shift patterns, etc. are to be introduced into the workplace, where these may affect their health and safety.

Display the following:

The HSE “Health and Safety Law – What You Should Know” poster.

Current Certificate of Employers’ Liability Insurance (while filing old certificates for at least forty years).

Health and Safety Policy Statement.

Notify employees when appointing a competent person.

Recognise the legal rights of non-unionised staff representatives.

Recognise the legal rights of trade union appointed safety representatives.

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Communication and Consultation Record

Norwood (UK) Ltd

Manager:

Name of Employee:

Site where they work:

Date:

Do you have any Health & Safety Concerns?

Have there been any incidents or accidents since the last consultation?

Are you fully aware of the site layout, site rules, etc.?

Other Points Raised & Discussed

Signature Date:

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Confined Spaces Policy

INTRODUCTION The risks to employees from working in confined spaces are recognised. A confined space can be any space of an enclosed nature where there is a risk of death or serious injury from hazardous substances or dangerous conditions (e.g. lack of oxygen. Examples include: enclosures with limited openings (storage tanks; silos; reaction vessels; enclosed drains; sewers; etc.) but other examples are less obvious, but can be equally dangerous, such as: open-topped chambers; vats; etc. It is the policy of Norwood (UK) Ltd to:


Identify all activities where work in confined spaces may be required.

Carry out the work from outside the confined space where this is reasonably practicable.

Carry out work in confined spaces only when the task cannot be effectively carried out from outside the confined space.

Undertake a risk assessment for any and all confined space working activities.

Identify the hazards that are present (or may become present) due to the work activity or the ingress of a hazardous substance from elsewhere.

Identify and implement the control measures that must be put into place in order to eliminate or (where this is not reasonably practicable) control the risks prior to allowing entry to any confined spaces.

Require a detailed method statement to be produced prior to any work in confined spaces being undertaken.

Issue a Permit to Work for all confined space activities.

Ensure that all persons that are required to work in confined spaces are adequately trained and competent, including in the appropriate use of a Permit to Work.

Ensure that safe access and egress are provided and that the sizes of openings are taken into account when planning rescue arrangements.

Supervise confined pace working at a level proportionate to the risks involved and to ensure that the work is carried out safely, in accordance with the permit to work and with the control measures identified in the risk assessment in place.

Prepare emergency procedures and equipment for dealing with rescue and resuscitation.

Provide an appropriate means of communication to and from the worker(s) in the confined space.

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Control of Contractors Policy

INTRODUCTION The risk to contractors from our operations and vice-versa are recognised. Contractors are used, as and when necessary, to carry out tasks within the premises. The term “contractor” applies to any individual or organisation that enters into an agreement with us to provide services. This could include building contractors, roofers, plumbers, electricians, cleaners, machinery maintenance companies, etc. It is the policy of Norwood (UK) Ltd to:


Appoint competent contractors when required and to assess, as far as is reasonably practicable, the competence of contractors before work starts.

Where appropriate, use contractors that are members of a relevant trade association.

Request relevant Health & Safety information from contractors, including:

Insurance Documentation.

References.

Method Statements.

Risk Assessments.

Agree with the contractors, before any work commences:

Rules and guidelines for their operations on our premises.

Provision of information on our activities that may present a hazard to contractors and identify activities and actions that must be avoided.

What the emergency procedures are for the site, including fire, first aid and accident reporting arrangements.

Which areas of the site the work is to be carried out in and, where appropriate, to determine how best to segregate those areas.

Which areas of the site are “off limits” to the contractors.

Where necessary, agree access and egress routes to the work sites and welfare facilities

Stop contractors working immediately if their work appears to be unsafe. Staff should report any concerns to a manager immediately.

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Contractor Selection Checklist

Person responsible for the contractors: Date:

Work to be undertaken:

Contractor: Contact:

Telephone:

Outline of work to be contacted:

Hazards involved: Control measures required.

Quick checklist Y/N/NA Comments

Does the contractor have sufficient experience in this type of work?

Does the contractor have a safety policy?

Does the contractor have adequate insurance?

Does the contractor have suitable method statements and have copies of these been obtained?

Have risk assessments been undertaken for this type of work?

Will subcontractors be used and will sufficient control be exercised? The main contractor will be held responsible for all subcontractors.

Have contractor’s employees received training for this type of work activity?

Will suitable levels of supervision be provided and by whom?

Is the contractor aware of the site safety rules?

Have references been obtained for the contractor?

Is a site meeting necessary?

Is the contractor’s representative competent?

Notes

DOCUMENTATION REQUESTED: RECEIVED

44

Contractor Induction Training Checklist

Name:

Company:

Date:

Signing in and out:

Smoking policy:

Personal protective clothing:

Risk assessment:

Method statement:

Housekeeping:

Accident reporting:

Welfare arrangements:

First aid:

Fire procedures:

Site contact:

Signature Date:

45

Health & Safety Questionnaire

For (Sub)-Contractors intending to carry out work

Please answer all questions fully and attach examples as directed. IF you already have an accreditation from a recognised SSIP affiliated

body such as Safe Contractor or CHAS, please ONLY answer questions 1 to 6 and then complete declaration at the end

of the document.

Date issued

Date received back

Checked for completion

Checked and found satisfactory

46

1. Company name

2. Company address

3. Brief description of relevant business services

4. Contact names and telephone numbers

5. Please list examples of related previous contracts

6. Details of existing Accreditations

Do you have any current accreditations such as CHAS or Safe Contractor YES/NO

If yes please attach copy of your current certificate (Front and back) and proceed to question 16 The declaration).

47

7. Health & Safety Policy

Do you have an H & S Policy?

Who signed the Policy?

When was it last reviewed/updated?

Please provide a copy of the following: A copy of H & S Policy

Copies of relevant Policies and Procedures

8. Health & Safety Advice

Who provides your company with competent Health & Safety advice?

Name:

Position (in company or consultant)

Qualification(s)

9. Insurance

Please provide a copies of : Employers’ Liability Insurance Policy

Public Liability Insurance Policy

Professional Indemnity Insurance

10. Health & Safety Training

Are staff given:

General H & S training?

Manual handling training?

Site induction training?

Please identify (name) workers to be used for site work:

Please provide copies of: Training records for workers to be used for site work.

Relevant certificates (CSCS, PASMA, etc)

Will you ensure that any replacement or sub-contractors are trained?

If so, how?

11. Accident reporting and investigation

Do you investigate all site accidents?

If so, who does the investigation?

Please provide copy of accident investigation procedure

What arrangements are in place for First

48

Aid?

Please provide details of:

Last year Year before 2 years ago

Number of fatalities

Number of major and 7 day loss time accidents

Number of non-reportable injuries

12. Enforcement actions and prosecutions

Have you been prosecuted (in the last 5 years) by an enforcing authority?

If so, please give details:

Have you been subject to an improvement or Prohibition Notice in the last 5 years?

If so, please give details:

13. Risk Assessments

Do you undertake risk assessments

Please provide copies of relevant risk assessments, such as:

Manual Handling

Use of hand tools

Use of power tools

Use of bladed tools, etc.

Electrical safety

Fire safety

Use of chemicals

Work at height

Lone working

14. Method Statements

Do you have method statements?

Please identify and provide copies of relevant method statements:

1.

2.

3.

4.

5.

6.

15. (Active) Monitoring

How do you actively monitor any of the following?

1. Site housekeeping 2. Adherence to method statements

49

3. Adherence to Risk Assessments 4. Proximity to, and influence of, other

contractors 5. Access/egress 6. Lighting 7. Ventilation 8. Disposal of waste 9. Other

16. Declaration

I can confirm that the information provided in this Questionnaire is accurate and complete

Name (printed)

Position

Signature

Date

50

COSHH Policy

INTRODUCTION

It is well established that exposure to hazardous substances can lead to injury and ill health. The nature of the harm suffered depends on several factors, such as: the nature of the substances, the route of exposure, the level of exposure, etc. Exposure to substances hazardous to health can result in short and long term ill-health and injury, and even to fatalities. It is the policy of Norwood (UK) Ltd to:


Ensure that suitable arrangements are made for the management of risk arising from the (potential) for exposure to hazardous substances, including COSHH management and COSHH awareness training.

Create and maintain an accurate, up to date inventory of all of the hazardous substances used or generated in the premises or by the company’s activities.

Obtain copies of relevant information for all hazardous substances used or created on the premises, including manufacturer’s safety data sheets.

Ensure that new substances are not introduced into the workplace without the approval of a designated manager or other appointed person.

Ensure that new substances are not introduced into the workplace until an assessment of the risk has been completed.

Assess the risks to health from exposure to hazardous substances, and determine the measures that are required to control the risk adequately.

Record the assessments in the appropriate format and to review them periodically or when changes occur.

Introduce effective control measures to ensure exposure to hazardous substance is eliminated, where this is reasonably practicably, or reduced to the lowest reasonably practicable level.

Monitor employees’ exposure to hazardous substances.

Implement suitable arrangements for health surveillance, where the COSHH assessment indicates that this is necessary.

Inform, instruct and train employees about the hazards associated with the substances to which they may be exposed, the levels of risk involved and the control measures to be employed to protect themselves.

Provide such information, instruction, training and supervision as may be required.

51

Substances Inventory

Substance Ref. Area/process used in

Supplier Suppliers’ Data Sheet obtained and checked

Hazards COSHH Assessment Ref.

Compiled by: Compilation date: Review date:

52

Discovery of Asbestos Policy

INTRODUCTION

The health hazards associated with exposure to asbestos are well known. Work undertaken by Norwood (UK) Ltd does not involve work with, or on, asbestos. Exposure would only occur if asbestos already on site was disturbed by work activities. It is the policy of Norwood (UK) Ltd to:


Ensure that workers are aware of the health risks posed by exposure to asbestos.

Enquire of the client if there is any asbestos on site and to make this information available to workers.

Require workers to cease any activities in areas where they suspect that there may be asbestos present that could be disturbed by their activities.

Require workers to report any suspected asbestos to their line manager.

53

Discovery of Sharps Policy

INTRODUCTION

Sharp objects such as broken glass, needles, etc. may cause personal injury in their own right. Further to this, the sharps may be contaminated and cause infections, such as tetanus, HIV, AIDS, hepatitis, etc. It is the policy of Norwood (UK) Ltd to:


Workers are aware of the health risks from exposure to contaminated sharps.

Ensure that workers are aware of areas where sharps may be found.

That workers are aware of any history of sharps being left (such as in open car parks, etc.).

Workers are provided with PPE and tools appropriate to any tasks involving exposure to sharps.

54

Display Screen Equipment (DSE) Policy

INTRODUCTION

We recognise that the incorrect use of display screen equipment can result in ill health such as pains in the arms, necks, elbows, wrists, hands and fingers (collectively known as upper limb disorders, ULDs) as well as temporary eyestrain and headaches, fatigue and stress. It is the policy of Norwood (UK) Ltd to:


Identify DSE “Users”, as defined within the relevant legislation and record them in the inventory of DSE Users.

Complete specific risk assessments for each workstation using DSE. This assessment will consider the DSE, the software, the furniture, the working environment and the “User”.

Involve staff (especially “Users”) in the risk assessment process.

Implement the recommendations of the risk assessment and to reduce risk to the lowest level that is reasonably practicable.

Review the DSE risk assessments regularly.

Provide free eye and eyesight tests for all designated “Users” when the need is identified by an optometrist.

Ensure the software in use is suitable for purpose.

Provide information, instruction and training for employees on the health risks associated with the use of DSE and in the control measures to be used to avoid them.

55

DSE Users Inventory

Employee User (Yes/No)

Work Area Date of DSE Assessment

Reassessment Date

Date of DSE Training

Informed of eye care

arrangements

Compiled by: Compilation date: Review date:

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Display Screen Assessment Proforma

INTRODUCTION

The law requires employers to carry out risk assessments of all DSE workstations and users. This checklist will form part of the Companies annual risk assessment of you and your workstation. Your views are important to help us to ensure your health & safety and avoid problems. Please complete the checklist carefully and as fully as you can – it should only take a few minutes.

If appropriate, please add comments to any yes/no answer.

If there is anything you don’t understand in the checklist, or you need help in completing it, please talk to your Line Manager.

Company

Location

Name

Date

WORKLOAD AND BREAKS

1. On average, how many hours per day do you spend actively using your PC, i.e. viewing the DSE and using the keyboard?

2. Do you normally use your PC continuously for periods of more than an hour?

3. What DSE breaks or changes of activity do you normally take each day?

4. Do you have discretion when to take these breaks/changes, or does your manager impose them?

5. Do you feel that these breaks/changes are adequate to avoid discomfort? If not, please explain how you think the situation could be improved.

6. Do you work at home on a PC?

57

HEALTH MATTERS

7. Do you experience any physical or visual discomfort while working at your PC or at home afterwards? If so, please give details of

what problems you have

when in the day these problems occur

how often you experience them

how long the problems last

8. Is there any distracting noise in the room, or other factor that makes it hard for you to concentrate?

9. Do you wear glasses or contact lenses when working on your DSE?

10. When did you last have an eye-test?

TRAINING & SOFTWARE

11. Have you been trained on the software you use at work?

12. Does the software allow you to do your job efficiently without presenting problems? If not, please give brief details.

13. Have you within the last 12 months completed any Health and Safety DSE training?

14. Have you with in the last 12 months received any Health and Safety DSE leaflets?

FURNITURE

15. Is your work chair comfortable? If not, please give details

16. Do you know how to adjust the following chair controls?

seat height

back & lumbar support height

back angle or tilt

17. Have you made these adjustments to fit the chair to your needs?

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Display Screen Assessment Proforma (Continued)

18. Do you weigh more than 16 stones/100 kilos? (We need this information because gas-lift chairs have safety limits)

19. When you adjust the chair to the right height for keyboard work (forearms horizontal) can you rest your feet comfortably on the floor?

20. If not, have you got a footrest?

21. Can you get your chair close enough to your desk to allow you to use the keyboard without reaching?

22. Is there enough room on your desk for the items you normally use?

23. Is there enough room under your desk to enable you to change position while working?

24. Do you have enough storage space for work and personal items?

25. Does your desk cause you any other problems? If so, please give details.

IT EQUIPMENT AND ERGONOMICS

26. Does your DSE cause any problems such as flickering, hard-to-read text etc.? If so, please give details.

27. Is your DSE positioned roughly in front of you, so that you don’t have to turn your head or neck to read it?

28. Are there any windows, bright lights or other sources of glare behind your DSE or in your field of view while you use your DSE?

29. Are you able to adjust the blinds, lights, etc. to prevent this glare?

30. Are there any reflections on your DSE, of windows, lights or other bright objects behind you?

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Display Screen Assessment Proforma (Continued)

IT EQUIPMENT AND ERGONOMICS (Cont.)

31. Do you know how to adjust the brightness and contrast controls on your DSE?

32. Have you adjusted these controls to suit your needs?

33. Are you able to obtain cleaning materials for the DSE screen?

34. Does your keyboard cause you any problems? If so, please give details.

35. Does your mouse cause you any problems? If so, please give details.

36. Are you able to place your keyboard and mouse close to you, so that you can use them without reaching or stretching?

37. If there is anything else you would like to mention which is not covered by this checklist, please give details.

User signature _______________________________ Date_____________________

ACTION TAKEN:

Assessment sign off: __________________________ Date____________________

60

Electrical Installation and Equipment Policy

INTRODUCTION The dangers from uncontrolled and inadequately controlled electrical supplies and equipment are recognised. The risks arise from use and condition of the fixed installation (the switchgear and electrical distribution systems for the premises) as well as the use of portable electrical equipment. It is the policy of Norwood (UK) Ltd to:

Appoint a Director or senior manager to oversee the effectiveness of this policy. Fixed Installation

Ensure that the fixed electrical installation is tested and inspected by a competent person, in accordance with the requirements of the current version of the Wiring Regulations (17th Edition).

Ensure that any faults associated with the fixed electrical system are reported immediately and rectified as soon as possible.

Limit work on electrical systems, including fault finding, etc. to suitably trained and authorised competent persons.

Ensure that all employees are aware of the need to report any problems encountered in connection with electrical supplies, circuitry or switches.

Isolate or remove from service any faulty electrical system of equipment.

Provide emergency and first aid information with respect to the actions to be taken in the event of electric shock or burns.

Portable Electrical Equipment

Create and maintain an inventory of all portable electrical appliances.

Arrange for a competent person to inspect and test all items of portable electrical equipment at appropriate intervals, such as identified in the relevant risk assessment or determined by a competent person.

Ensure all portable electrical equipment brought onto premises has been inspected by a competent person before use.

Provide suitable instruction to employees in the hazards associated with electrical equipment and the need for visual examination before use.

Inform staff that they must not carry out any electrical fault finding or repairs unless trained and authorised to do so.

Ensure that employees are aware of the need to stop using portable electrical appliances if problems are encountered and report any defects immediately.

61

Isolate or take out of service any faulty electrical equipment

Test electrical appliances following repair and prior to reinstating their use.

Provide emergency and first aid information with respect to the actions to be taken in the event of electric shock or burns.

Take all reasonable precautions to ensure that any hired or leased electrical equipment is safe to use.

62

Electrical Equipment Inventory

Compiler: Date:

Area/operation: Page of

Description of the Equipment

Identification Location Test Period

63

Electrical Hand Tools Safety Kit

Y/N

Suitability of tools

Is the tool the correct size/weight for the job? Yes/No

If not, can it be substituted with a lighter tool? Yes/No

Does the tool allow the user adequate visibility to see what he’s doing? Yes/No

Does the chosen tool avoid the need for excessive force? Yes/No

Can the tool be used safely with gloves? Yes/No

Is the handle comfortable to hold? Yes/No

Does the tool handle/grip prevent slippage during use? Yes/No

Are the tools properly maintained? Yes/No

Specific safety issues

Is vibration a problem? Yes/No

If so, can it be reduced e.g. by the use of anti-vibration mounts? Yes/No

Is the tool too noisy? Yes/No

If so, can any modifications be made to reduce the noise? Yes/No

If not, will adequate hearing protection be provided? Yes/No



Sign off

64

Fire Safety Policy

INTRODUCTION We recognise that fire prevention is an important obligation for all organisations including ours, and that fire has the potential to present significant risk to our health and safety (se Fire Safety Guidance). It is the policy of Norwood (UK) Ltd to:


Carry out a specific fire safety risk assessment for the premises and the operations carried out.

Identify employees, and others, with any disability or impairment that may require assistance in the event of a fire.

Implement appropriate fire safety control measures.

Ensure that good housekeeping standards are maintained to minimise fire risks. Prohibit the build-up of accumulations of flammable and combustible wastes.

Provide and maintain an appropriate means of fire detection and for raising the alarm.

Ensure that appropriate arrangements are in place for the inspection and test of all fire safety equipment.

Provide and maintain safe means of emergency escape.

Implement a procedure for the action to be taken in the event of a fire.

Provide suitable induction fire safety training to all new employees.

Provide suitable and sufficient training and instruction to all employees in fire safety, especially in the actions to be taken on discovering a fire, hearing the alarm and during evacuations.

Maintain an appropriate Fire Precautions Log Book.

Ensure that all visitors are made aware of the fire precautions and emergency arrangements.

Consult with other occupiers of the building or controllers of the premises on matters relating to fire safety.

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Duties of the “Responsible Person”

INTRODUCTION Under the Regulatory Reform (Fire Safety) Order 2005, the duties of the Responsible Person are:

General fire precautions to be taken that will ensure, so far as is reasonably practicable, the safety of employees. In relation to relevant persons who are not employees, the responsible person must take such general fire precautions ‘as may reasonably be required in the circumstances of the case’ to ensure that the premises are safe.

To carry out a suitable and sufficient (fire safety) assessment of the risks to which persons are exposed.

Ensure that appropriate arrangements for the effective planning, organisation, control, monitoring and review of the preventive and protective measures are in place.

To ensure that where a dangerous substance is present in or on the premises, risks from that dangerous substance are either eliminated or reduced.

Ensure that premises are equipped with appropriate fire-fighting equipment and with fire detectors and alarms. Any non-automatic fire-fighting equipment provided must be easily accessible, simple to use and indicated by signs.

Ensure that routes to emergency exits from premises and the exits themselves are kept clear at all times and emergency routes and exits lead as directly possible to place of safety.

To ensure that procedures for serious and imminent danger are established.

To ensure that any facilities, equipment and devices provided under the RRFSO 2005 are maintained in an efficient state, in working order and good repair.

To appoint one or more competent persons to assist with undertaking the preventive and protective measures.

Ensure that employees are provided with comprehensible and relevant information.

Ensure that the employer of any other employees who are working in or on the premises are provided with comprehensible and relevant information on the risks.

To ensure that employees are provided with adequate (fire) safety training at the time when they are first employed and on their being exposed to new or increased risks.

To co-operate with any other responsible person in cases where two or more responsible persons share, or have duties in respect of the premises.

Ensure that every employee is aware that, while at work they must take reasonable care for the safety of themselves and of other relevant persons who may be affected by his acts or omissions at work.

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Fire Emergency Plan

You must also make an EMERGENCY PLAN. This will be specific to the premises and will detail the pre-planned procedures in place for use in the event of a fire. This must include the following features:

Action on discovering a fire.

Warning if there is a fire.

Calling the fire brigade.

Evacuation of the premises including those particularly at risk.

Power/process isolation.

Places of assembly and roll call.

Liaison with emergency services.

Identification of key escape routes.

The firefighting equipment provided.

Specific responsibilities in the event of a fire.

Training required.

Specific arrangements, if necessary, for high fire risk areas.

Contingency plans for when life safety systems such as evacuation lifts, fire detection and warning systems, sprinklers or smoke control systems are out of order.

Procedures for meeting the fire and rescue service on their arrival and notifying them of any special risks, e.g. the location of highly flammable materials.

Plans to deal with people once they have left the premises.

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Fire Events Log

Date Time Zone Event Action Required Date Completed

Initials

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Fire Extinguisher Inspection Record

Date Result Action Signature

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Monthly Fire Door Inspection Record

Date Door No. Result Action Signature

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First Aid Policy

INTRODUCTION

In the event of injury, the importance of providing suitable first aid is recognised. First aid provision is risk assessment based and depends on the number of employees and the potential for injury. It is the policy of Norwood (UK) Ltd to:


Appoint and train a suitable number of first aider or appointed persons.

Display suitable notices with the identity of normal location of first aiders.

Ensure that appropriate refresher training is provided at the appropriate frequency.

Ensure that appropriate special risks are included in the first aider training.

Provide and maintain suitable and sufficient first aid facilities, including first aid kits.

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First Aid Kit Checklist

Basic Items

As a minimum do we have the following:

A first aid container which protects its contents from damp and dust? Yes/No

20 individually wrapped sterile adhesive dressings in various sizes (the combination of sizes will depend on your own needs)?

Yes/No

Where food handlers are employed, detectible blue dressings? Yes/No

Two sterile eye pads? Yes/No

Four individually wrapped triangular bandages? Yes/No

Six safety pins? Yes/No

Six medium sized individually wrapped sterile unmedicated wound dressings (roughly 12cm x 12cm)?

Yes/No

One pair of disposable gloves? Yes/No

A leaflet giving general guidance on first aid e.g. HSE leaflet “Basic advice on first aid at work”? Yes/No

Extra items

Our assessment may identify the need for certain other items. If so, do we need:

Extra plasters for environments where sharp tools are used? Yes/No

Tape? Yes/No

Individually wrapped moist wipes (useful for dusty areas, such as workshops)? Yes/No

Blankets (for outdoor workers)? Yes/No

Sterile water or saline in a sealed, disposable container? Yes/No

Travelling first aid kits: basic items

These are useful for those who travel regularly. Does our kit contain:

Six individually wrapped sterile adhesive dressings? Yes/No

Two triangular bandages? Yes/No

One large sterile unmedicated dressing (roughly 18cm x 18cm)? Yes/No

Two safety pins? Yes/No

One pair of disposable gloves? Yes/No

A leaflet giving general guidance on first aid e.g. HSE leaflet “Basic advice on first aid at work”? Yes/No

Individually wrapped moist cleaning wipes? Yes/No

Travelling first aid kits: extra items

We may wish to consider extra items, depending on the employee needs. Have we included:

Tweezers? Yes/No

Tube of antiseptic cream? Yes/No

Waterproof plasters? Yes/No

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Sign off

73

Hazard Reporting Policy

INTRODUCTION The risks from existing hazards that are not identified or are ignored are well recognised. Active hazard report procedures are essential to improve safety performance. The role of tenants in hazard reporting is also recognised and their input and feedback encouraged. It is the policy of Norwood (UK) Ltd to:


Encourage employees and other persons using or accessing the site to report any (potentially) hazardous situations that they are aware of within the premises.

Investigate and act on all reported workplace hazards or hazardous conditions in areas under the control of Norwood (UK) Ltd.

Investigate and act on all reported near misses in areas under the control of Norwood (UK) Ltd.

Provide suitable feedback to employees (and others) once hazards have been addressed.

Maintain suitable records of reported hazards and of the actions taken.

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Hazard Reporting Form

Reported by: Date:

Nature/Description of hazard:

Action taken:

Corrective action

Proposed completion date


Sign off

Management comments:

Hazard sign off (all actions completed, all lessons learned)

Signature: Date:

Name/Position of signatory:

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Near Miss Report Form This form should be completed by any employee who witnesses a near-miss incident such as collapsing shelves, a pipe burst or object falling from height. Instructions: 1. This report form should be completed by the witness as soon as possible following the incident. 2. The witness should restrict their comments to facts and not include assumptions or make

guesses. 3. If you have doubts as to whether a near-miss incident should be reported, check with your line

manager first.

Witness name:

Date:

Job title:

Location of near miss:

Time of near miss:

Please describe the near-miss which you witnessed below:

Names of other witnesses:

This form has been completed to the best of my knowledge. Signed: Date:

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Health Surveillance Policy

INTRODUCTION The role of health surveillance in the management of health and safety at work is recognised. Suitable arrangement will be made for health surveillance of relevant employees to be carried out as required by legislation, such as COSHH or the Management of Health and Safety at Work Regulations, etc. It is the policy of Norwood (UK) Ltd to:


Identify areas where health surveillance is appropriate.

To make arrangement for the provision of appropriate health surveillance, under the control of a competent person, where risk assessment identifies a need.

Inform employees and, where applicable, safety representatives, of the collective results of health surveillance, but ensuring that no individual is identified.

Inform affected employees (or their representatives) of the results of health surveillance.

Ensure that the results of health surveillance are recorded and that the records are kept readily available for inspection by any person who has a right to see them.

Ensure that all health surveillance records are treated as confidential.

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Lone Working Policy

INTRODUCTION The risks to employees who work alone are recognised. Lone working may be defined as any work which is intended to be carried out in isolation from other workers by an individual or a small team of people, where the work activity is due to last more than a short duration. Lone workers may be defined as any workers who work by themselves without close or direct supervision. The circumstances under which lone workers work away from their bases may include:

Meeting clients who wish to view properties with a view to purchasing them.

Travelling to and from visits.

Elsewhere outside the organisation’s control.

It is the policy of Norwood (UK) Ltd to:


Identify all activities where lone working may be required.

Undertake a risk assessment for any and all lone working activities.

Identify the hazards that are present (or may become present) due to the work activity.

Ensure that all persons that are recruited to work alone are adequately training and competent.

Provide an appropriate means of communication for lone workers.

Prepare a procedure to be adopted to enable lone workers to summon assistance in the case of difficulty or emergency.

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Maintenance Policy INTRODUCTION The important role in maintenance in the management of health and safety is recognised, especially in relation to plant and machinery (PUWER). Maintenance activities may be undertaken by employees as well as by contractors. The importance of suitable records of maintenance is also recognised. It is the policy Norwood (UK) Ltd to:


Carry out routine maintenance to premises, plant and equipment to ensure that risk to health and safety are controlled and minimise.

Ensure that maintenance is carried out by competent persons, whether employees or contractors at appropriate intervals. Where appropriate, manufacturers’ guidelines will be followed.

Operate a planned preventive maintenance scheme where this is appropriate. This will include maintenance of all safety related features of plant and equipment.

Ensure that maintenance activities are carried out in such a way as to avoid significant risks to the health and safety of those undertaking the maintenance activity and of others who may be affected by the maintenance activity.

Operating conditions such as the working environment, intensity and frequency of use do not affect equipment safety to such an extent as to create an increased risk to health and safety.

Agree specific maintenance (and statutory examination) responsibilities with company’s’ that are involved in long term leasing of work equipment.

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Manual Handling Policy

INTRODUCTION It is recognised that manual handling operations cause about a third of all workplace accidents and injuries. It is also recognised that such accidents may result in both temporary and permanent disability. It is the policy of Norwood (UK) Ltd to:

Appoint a Director and senior manager to oversee the effectiveness of this policy.

Avoid, so far as is reasonably practicable, the need for manual handling operations to be carried out where there is a risk of injury.

Carry out a detailed assessment of all manual handling activities, where there is a risk of injury that cannot be avoided.

Implement controls to reduce the risk of manual handling injuries, depending on the findings of the detailed manual handling risk assessment.

Consider the use of mechanical handing aids to reduce the need for manual handling.

Provide, without cost to employees, appropriate PPE (such as gloves and safety footwear).


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Office Safety Policy

INTRODUCTION It is recognised that there are risks even in the generally safe environments associated with office work. Some of these are dealt with elsewhere (such as Electrical, Fire, DSE, etc.) but some are associated with office work in general. It is the policy of Norwood (UK) Ltd to:


Ensure that safe access to, and egress from, work areas and work stations is maintained.

Ensure that the risk from slips, trips and falls are managed by the provision of suitable walkways, floor covering, cable management, etc.

Ensure that all staircases are provided with suitable, robust hand rails.

Ensure that adequate lighting is provided for office workers.

Ensure that offices are provided with adequate ventilation, based on mechanical and natural ventilation systems.

Ensure that comfortable working temperatures are achieved and maintained in the offices.

Ensure that disruptive noises (such as from printers, etc.) are minimised and controlled.

Ensure that storage equipment (such as shelves, racking and filing cabinets, etc.) is suitable and of sufficient strength for the imposed loads.

Ensure that filing cabinets are of the “No Tilt” design, or that they are secured to the wall.

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Offices (Monthly) Inspection Record

Year:

Date

Housekeeping

Walkways (floor, carpets, obstructions, etc.)

Cables (computer, electrical, telephone, etc.)

Rubbish

Storage arrangements

General

Temperature

Lighting

Ventilation

Blinds

Storage/shelves, etc.

Display Screen Equipment (DSE)

Have risk assessments been completed/reviewed for all workstations?

Cable management

Fire

Is the Fire Precautions Log Book being completed?

Fire Extinguishers

Exit routes

Signs

82

Noise at Work Policy

INTRODUCTION The potential for ill health arising from exposure to noise at work is recognised. Exposure to noise may result in temporary and/or permanent hearing deterioration or loss, such as industrial deafness or noise induced hearing loss (NIHL). It is the policy of Norwood (UK) Ltd to:


Implement a purchase policy for all new equipment that includes an analysis of the noise generated by the equipment before it is brought to the workplace.

Obtain information from manufacturers relating to the noise generated by their equipment, where appropriate.

Carry out a preliminary assessment of the potential for ill health to arise from exposure to noise at work.

Where appropriate, commission or carry out a detailed noise survey and risk assessment.

Implement control measures to reduce the risk of hearing damage to employees to as low a level as is reasonably practicable.

Where appropriate, establish and identify clearly hearing protection zone within the workplace.

Consider all other control measures before providing PPE to control the noise risks to employees.

Provide suitable PPE (hearing protection) for employees exposed to significant noise.

Provide information, instruction, training and supervision to employees.

Enforce the use of hearing protection within the workplace where this is applicable.

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Personal Protective Equipment Policy

INTRODUCTION While it is recognised that Personal Protective Equipment (PPE) is intended to be a last resort (to protect against risks that cannot be controlled adequately by other means) the importance of the appropriate use of appropriate PPE is also recognised. It is the policy of Norwood (UK) Ltd to:


Provide PPE, free of charge, where a risk assessment determines that PPE is required.

Ensure all personal protective equipment will adequately protect the individual from the hazard, fits properly and as is comfortable as possible.

Provide PPE that conforms to relevant standards (such as EN).


Provide members of staff using PPE with appropriate information, instruction and training in the use, maintenance, cleaning and storage of the PPE provided.

Keep a record of the issue of all items of non-disposable personal protective equipment.

Enforce the appropriate use of PPE within the workplace.

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PPE Issue Record

Name Type of PPE Issued (Full Description)

Date Issued

Employee’s Signature

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Personal Protective Equipment Checklist

Y/N

Do our activities require the provision of personal protective equipment (PPE)? Yes/No

If so, is it appropriate for the risks involved? Yes/No

Is the PPE also suitable for the conditions which staff work in e.g. outdoors? Yes/No

Does it comply with the current British or EU standards? Yes/No

Is the PPE issued on a personal basis? Yes/No

If not, is it readily available to staff? Yes/No

Have all staff been instructed on the importance of wearing it? Yes/No

Is appropriate accommodation provided for the PPE? Yes/No

If more than one piece of equipment needs to be worn, are the items compatible with each other?

Yes/No

Is the PPE:

-cleaned regularly?

-inspected as necessary?

-maintained regularly?

-repaired when necessary?

-replaced if necessary?

Yes/No

Have the staff received adequate training in how to?

-wear the PPE

-use the PPE

-maintain the PPE

-report a suspected defect in the PPE?

Yes/No

Have staff been involved in the selection of PPE? Yes/No


Actual completion date Sign off

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Pregnant Workers Policy

INTRODUCTION It is recognised that some work activities may adversely affect the health of employees who are pregnant or are recent mothers, their unborn children and their babies. The importance of risk assessment to protect such persons is also recognised. It is the policy of Norwood (UK) Ltd to:


Identify those activities that may put female employees of child-bearing age, or pregnant workers or their unborn children or breast-fed babies at risk.

Carry out ‘pregnant worker’ risk assessments on the activities carried out by female staff of child-bearing age.

Introduce appropriate control measures where necessary, showed by the risk assessment, to protect against these risks.

Bring the results of the ‘pregnant worker’ assessments to the attention of relevant staff.

Ensure female employees are aware of the need to report pregnancy to management as soon as it is known, and that this information will be held in confidence.

Carry out a detailed assessment of an individual’s work activities and conditions when we have been notified that they are pregnant, have given birth within the previous six months or are breast-feeding.

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Pregnant Worker & New/Recent Mother Assessment Proforma

Name: Job title:

Manager: Date:

Assessor: Date baby born/due:

Does the work involve (exposure to) any of the

following:

Risks identified &

rating (H, M & L)

Required Action Completion date

Awkward spaces and workstations.

Vibration.

Noise

Radiation

Biological agents

Chemicals

Shift patterns/ night work

Manual handling

Unusually stressful work

Cigarette smoke

Work in wet or slippery surfaces

Any work in which the taking of rest breaks and/or distance to rest room/toilets may be a problem

High or low temperatures

Lone working

Work at heights

Travelling

Exposure to violence.

Any other work hazards which may pose a hazard to a pregnant or new mother

Comments:

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Pregnancy Health and Safety Checklist

Y/N

Physical job demands

Does the work involve lifting or pushing heavy objects? Yes/No

Does the work involve standing or squatting for long periods of time? Yes/No

Does the role involve a lot of walking? Yes/No

Does the role involve working at height or climbing up steep steps? Yes/No

Does the employee need to access areas with limited space? Yes/No

Will any tasks become more hazardous as the employee changes shape and size? Yes/No

Does the role involve shift work? Yes/No

If so, does it involve working at night? Yes/No

Mental job demands

Does the job involve meeting challenging deadlines? Yes/No

Does the role involve rapidly changing priorities and demands? Yes/No

Does the role require a high degree of concentration? Yes/No

Working conditions - general

Does the work involve lone working hours or working in remote locations? Yes/No

Does the role involve any home working? Yes/No

Are toilet facilities easily available to a pregnant worker? Yes/No

Is the worker able to take toilet breaks when necessary? Yes/No

Can the worker take rest breaks when needed? Yes/No

Can the worker control the pace of her work? Yes/No

Are there any risks of violence at work? Yes/No

Does ant part of the job involve dealing with members of the public? Yes/No

If so, does it involve dealing with distressed or disturbed people? Yes/No

Does the role involve:

- Contact with young children or sick people

- Unpredictable working hours

- Dealing with emergencies

Yes/No

Are there any obstacles in corridors or offices that could cause problems for pregnant women e.g. in the event of a fire evacuation?

Yes/No

Is the workplace non-smoking? Yes/No

If not, is the worker separated from any designated smoking area? Yes/No

Is there any other form of indoor pollution? Yes/No

Is the temperature in her working environment reasonable? Yes/No

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Is there enough room for the worker to get in and out of her workstation? Yes/No

Will there be enough room as the pregnancy develops? Yes/No

Does the worker have an adjustable seat with back rest? Yes/No

Specific hazards

Does any part of the job involve the use of chemicals? Yes/No

If so, are there any risks to the employee whilst she is pregnant or a nursing mother? Yes/No

Is there any exposure to vibration e.g. through the use of hand tools? Yes/No

Does the employee need to wear personal protective clothing? Yes/No

If so, will this present a problem as the pregnancy develops? Yes/No



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Risk Assessment Policy

INTRODUCTION It is recognised that risk assessment is fundamental to the management of health and safety at work, as well as being required by most modern health and safety legislation. It is further recognised that the introduction and maintenance of appropriate control measures arising from the risk assessment process is essential to ensure the health and safety of our employees and other persons who may be affected by our undertakings. It is the policy of Norwood (UK) Ltd to:


Carry out suitable and sufficient risk assessments for our employees, and others arising from our activities.

Identify and carry out those specific or detailed risk assessments that may be required under specific legislation, such as COSHH, etc.

Implement the control measures and further actions required to reduce risk identified in the assessments.

Introduce effective control measures to reduce the level of risk to the lowest reasonably practicable (or other standard as may be required under specific legislation, such as PUWER).

Bring the significant risk assessments findings to the attention of those affected.

Review and revise the risk assessments at appropriate intervals or when changes occur.

Train staff (as appropriate) on the principles and practice of risk assessment.

Implement suitable arrangements for health surveillance, where risk assessment indicates that this is necessary.

91

Risk Assessment/Risk Management Plan

92

Safe Systems of Work Policy

INTRODUCTION The risks from failure to have in place safe systems of work are well established. To this end, the company will devise and record suitable safe systems of work. It is the policy of Norwood (UK) Ltd to:


Identify activities where the related risks require a formal, recorded safe system of work to be produced.

Train relevant employees to produce formal, recorded safe systems of work.

Provide suitable, comprehensive safe systems of work and to instruct relevant employees in their operation.

Review existing safe systems or work regularly and in the event of any system failures, etc.

Encourage and enforce adherence to the safe system of work.

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Site Welfare Policy

INTRODUCTION The risks associated with working on other peoples’ sites are recognised. It is understood that each site is different and that the risks and hazards need to be understood and controlled in conjunction with the client. It is the policy of Norwood (UK) Ltd to:


Identify the risks and hazards associated with each site and to implement suitable control measures to avoid, reduce and control these risks.

Work in conjunction with the client to avoid, reduce and control the risks associated with the site.

Bring to the client’s attention any areas of (health and safety) concern that we become aware of.

Obey any relevant site safety rules and regulations.

Conduct site safety audits and act upon the findings of these audits.

Maintain suitable standards of housekeeping and site cleanliness. Emergency Plans

To co-operate with the client’s emergency plans and procedures, as appropriate to the circumstances.

To put into place appropriate emergency plans of our own as and when required (such as for working in confined spaces, etc.).

To have appropriate access to suitable first aid facilities and personnel. Site Welfare Ensure that suitable and sufficient welfare facilities are made available to workers (including subcontractors, etc.) on construction sites where work is being carried out. In line with the provisions of CDM 2015, adequate provision will be ensured for the following:

Sanitary conveniences.

Washing facilities.

Drinking water.

Changing rooms and lockers.

Facilities for rest.

94

Smoking Policy

INTRODUCTION Smoking is prohibited in workplaces, in accordance with relevant national legislation. Smoking is now prohibited in every, club, indoor public space and workplace in England, Scotland, Wales and Northern Ireland. The law covers all workplaces, with a few exceptions being granted on humanitarian grounds. It is the policy of Norwood (UK) Ltd to:


Prohibit smoking in all its workplaces.

Display suitable signs, prohibiting smoking on the workplace.

Prohibit smoking in company vehicles to the extent required by national legislation.

Enforce the smoking policy for employees, contractors, visitors, etc.

95

Snow & Ice Policy

INTRODUCTION It is a popular misconception, but there is no law stopping you from clearing ice and snow from your property, or from public pavements and areas outside your property. Heads of establishments are responsible for ensuring that the means of access to their establishment is safe for both employees and visitors and that adequate arrangements are made to ensure that the risks from snow and ice are minimised. The true position is that a company may be held liable for ‘failing to act reasonably’ in order to prevent accidents caused by snow and ice. You must be careful not to make the situation worse, and to clear snow and ice sensibly, particularly from around steps and steep slopes. It is the policy of Norwood (UK) Ltd to:

Clear snow and ice from roads and pathways on our premises.

Avoid making pathways more dangerous by allowing them to refreeze.

Clear snow and ice from steep slopes and steps.

Prioritise important and well used routes over less used routes.

Clear a route 1m wide on pathways.

Apply grit or salt to keep road and pathways from freezing.

Checks made at appropriate intervals to ensure that road and pathways remain clear where temperatures remain below freezing.

Consider the needs of employees and visitors, in particular disabled and elderly visitors.

Ensure that adequate equipment is available to clear snow and ice.

96

Stress Policy

INTRODUCTION It is recognised that workplace stress is a health and safety issue and acknowledge the importance of identifying and reducing workplace stressors. The Health and Safety Executive define stress as “the adverse reaction people have to excessive pressure or other types of demand placed on them”. This makes an important distinction between pressure, which can be a positive state if managed correctly, and stress which can be detrimental to health. It is the policy of Norwood (UK) Ltd to:


Identify significant workplace stressors and conduct risk assessments to eliminate stress or control the risks from stress. These risk assessments will be regularly reviewed.

Provide training to relevant managers and supervisory staff in good management practices.

Provide confidential counselling for staff affected by stress caused by either work or external factors.

Provide adequate resources to enable managers to implement the company’s agreed stress management strategy.

97

Training Policy

INTRODUCTION It is recognised that good quality, timely training is vital to the protection of the health and safety of employees. Training needs of employees should be assessed and training should be provided by a competent person. Training should be focused to the needs of the employee and the company. Training is important in helping the company comply with health and safety legislation. It is the policy of Norwood (UK) Ltd to:


Identify the health and safety training needs of employees.

Provide suitable and sufficient health and safety training to employees.

Arrange for health and safety training to be delivered by a competent person or persons.

Maintain suitable and sufficient records of the health and safety training provided.

Employee training will include, but is not limited to:

Induction training for new employees.

Refresher training for existing employees.

Fire safety and emergency procedures training.

Introductory training to the company’s health and safety policy, etc.

COSHH awareness training.

Machinery safety training.

Job specific training, as required.

Training required by specific pieces of legislation.

Provide suitable health and safety awareness training for Directors and managers.

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Training (Induction) Policy

INTRODUCTION It is recognised that good quality, timely training is vital to the protection of the health and safety of employees, including induction training. Training is important in helping the company comply with health and safety legislation. It is the policy of Norwood (UK) Ltd to:


Provide suitable and sufficient health and safety induction training to employees.

Arrange for health and safety induction training to be delivered by a competent person or persons.

Maintain suitable and sufficient records of the health and safety induction training provided.

Induction training will include (as appropriate), but is not limited to:

A guided tour of the premises.

Fire safety and other relevant emergency procedures.

An introduction to the location and contents of the Health and Safety Policy.

Relevant method statements and risk assessments.

Use of personal protective equipment.

Welfare arrangements.

Specific site safety issues.

99

Health & Safety Training Needs Record

Job title: Name:

Manager: Date:

Training requirements for job Relevant previous training

Identified training need Target date Completion date

Employee’s signature

Employer’s signature

100

Employee Health & Safety Training Record

Job title: Name:

Manager: Date:

Date Training course title Trainer Employee’s signature

101

Employee Health & Safety Induction Training Record

Job title: Name:

Manager: Date:

Induction training item Induction trainer Employee’s signature Date

An introduction to the management and supervisory team.

A guided tour of the premises, identifying facilities and routes.

Introduction to the site fire safety and other relevant emergency procedures.

An introduction to the Health and Safety Policy, including location of policy and relevant information.

An introduction to the company approach to method statements and risk assessments.

Information relating to the provision and use of personal protective equipment.

Welfare arrangements.

Details of any specific site safety issues.

To be completed by the Employee:

Basic Health Questionnaire Section

Have you ever suffered from hearing problems (such as tinnitus or noise induced hearing loss)? If so, please give details.

Have you ever suffered from skin problems (such as dermatitis)? If so, please give details.

Have you ever suffered from respiratory problems? If so, please give details.

Have you ever suffered from vibration related problems? If so, please give details.

Further details may be required.

102

Toolbox Talk Record

Subject:

Trainer(s):

Location:

Date:

Bullet list of items covered (or refer to attached documents):

Employee’s Name Employee’s Signature

103

Visitors’ Policy

INTRODUCTION It is recognised that visitors to the premises may be at greater risk due to their lack of familiarity with the plant, equipment and premises. We accept our duty of care towards all visitors and encourage employees to have regard to the health and safety of visitors at all time. It is the policy of Norwood (UK) Ltd to:


Ensure, as far as is reasonably practicable, the health and safety of all visitors to our premises.

Ensure visitors are aware of our rules and procedures, as they relate to visitors. Rules for visitors are displayed in the reception area.

Accompany visitors wherever possible or, if unaccompanied, warn them of any danger areas or foreseeable risks.

Accompany visitors to the fire assembly point in the event of an evacuation of the premises.

Control the access of visitors, including contractors, to ensure the health, safety and security of our staff.

Record all accidents and injuries to visitors in the Accident Book and carry out a suitable investigation into the incident.

104

Work at Height Policy

INTRODUCTION The dangers associated with work at height are recognised. Work at height is still the major cause of death within the workplace. Work at height is defined as any work from which a fall may cause injury and can include modest heights. Where reasonably practicable, work at height will be avoided, but where it cannot be avoided effects will be made to ensure that the work is carried out safely, so far as is reasonably practicable. It is the policy of Norwood (UK) Ltd to:

Appoint a Director or a senior manager to oversee the effectiveness of this policy.

Avoid work at height where reasonably practicable.

Carry out a risk assessment for all work at height activities.

Ensure that any work at height is suitably planned and supervised by a competent person.

Ensure that all those involved in work at height are competent to do so.

Introduce suitable control measures where work at height cannot be avoided to reduce the risk associated with the work at height to as low a level as is reasonably practicable and that suitable and sufficient measures to prevent falls are implemented.

Ensure that where appropriate, suitable access equipment (such as ladders, stepladders, podiums, tower scaffolds, scaffolds, scissor lifts, cherry pickers, etc.) is provided.

Access equipment is checked and/or erected by a competent person.

Access equipment that is left in position for a long time is rechecked at intervals.

Ensure that any access equipment is suitable for the task and is in, and remains in, good condition.

Ensure that suitable measures are in place to prevent injury from falling objects.

Mitigate the effects of falls from height as far as is reasonably practicable.

Monitor work at height activities to ensure that control measures are implemented correctly.

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Ladder Safety Procedures

Do ensure that:

Before you use a ladder, you have considered if the work could be carried out by a safer method, but have concluded that it isn’t viable.

Yes/No

The ladder is significantly strong, and strong enough for its intended use. Yes/No

There are at least three rings extending beyond a roof’s edge. Yes/No

The ladder is secured at the top, wherever practicable. Yes/No

The ladder is positioned so that the base won’t slip outwards (‘one out, four up’ rule). Yes/No

The base of the ladder is placed on a firm, level and dry surface. Yes/No

If the ladder needs to be placed on grass, that it has a large wooden board placed underneath it to prevent it from slipping.

Yes/No

The bottom of the ladder has been secured by stabilisers or ties, to a stable, fixed object. Yes/No

If this isn’t possible, that there’s another person around to “foot” the ladder. Yes/No

When in use, the ladder rests against a solid surface (not guttering or similar). Yes/No

You always keep your body facing the ladder at all times, in the middle of the ladder. Yes/No

You should use a shoulder bag, a belt holster or belt hooks for carrying tools up and down. Yes/No

If the ladder has been loaned, that it’s been checked on return as safe for further use. Yes/No

If the ladder is placed in front of a door, that the door remains locked or guarded. Yes/No

Do Not Ever:

Use a ladder in strong wind.

Use a ladder in heavy rain.

Use a ladder near any power lines.

Overreach when using a ladder.

Have more than one person on a ladder at any one time.

Try to carry a long ladder on your own. Always get assistance.



106

Work Equipment & Machinery Policy

INTRODUCTION The dangers associated with the provision and use of work equipment is recognised. There are risks of harm both to those using work equipment and also to those around them (co-workers, contractors, visitors, etc.). Work equipment must be maintained in good condition and must be inspected regularly. It is the policy Norwood (UK) Ltd to:


Provide work equipment that is safe and that is suitable for the tasks to be undertaken.

Ensure that all work equipment is maintained, inspected, tested and subject to thorough examination as and when required by specific legislation.

Ensure that suitable records are maintained of maintenance, inspection, test and statutory examination of work equipment.

Carry out regular, recorded inspections of all machinery guarding and other safety devices.

Complete specific assessments of the risks arising from work equipment, as required by the Provision and Use of Work Equipment Regulations.

Implement and enforce such control measures as determined by the assessments of risk.

Provide information, instruction, training and supervision, where appropriate, to relevant employees.

Ensure that all work equipment is CE marked as appropriate and that suitable and sufficient documentation is obtained from the manufacturers and suppliers.

Prevent or control access to the dangerous parts of machinery and other work equipment.

Ensure that all controls, including emergency controls, conform to the requirements of the Provision and Use of Work Equipment Regulations.

Provide suitable means of isolating the work equipment from electricity (and other sources of energy) where appropriate.

107

Hand Held Equipment – Visual Inspection Checklist

Y/N

The plug

Is the plug cracked or broken? Yes/No

Are the pins loose? Yes/No

Are the pins bent? Yes/No

Is a pin missing? Yes/No

Are there and signs of overheating e.g. charring around the live or neutral pins? Yes/No

Is the correct fuse in the plug? Yes/No

Are the wires attached to the correct terminals? Yes/No

Are the terminal screws tight? Yes/No

Is the inside of the plug free from dust and dirt? Yes/No

Cable covering

Are there any cuts or abrasions in the cable covering (apart from light scuffing)? Yes/No

Is the cable free from contaminating materials that could degrade the protective coating? Yes/No

Is the cable grip properly tightened where the cable enters the plug (if it isn’t, the coloured insulation of the internal wired will show)?

Yes/No

Power tools: saws

Is the casing cracked or broken? Yes/No

Are the guards operating correctly on the saw? Yes/No

Residual current devices (RCD)

Is the case intact? Yes/No

Has the “test” button been checked to ensure that it’s working correctly? Yes/No

Casing

Are any screws loose? Yes/No

Is there any damage to the outer casing e.g. cracks? Yes/No

Is there any evidence of burn marks? Yes/No



108

Young People at Work Policy

INTRODUCTION It is recognised that young people, especially those new to the workplace, will encounter unfamiliar risks from the jobs they will be doing and from the working environment. Key risks for young people when starting work may arise because of their lack of experience or maturity and not having the confidence to ask for or knowing where they can get help. It is recognised that young people may be at greater risk in certain situations. They may not have reached physical maturity and therefore lack the strength demanded. They may be eager to impress or please people with whom they work. This policy does not cover young persons under the age of 16. It is the policy of Norwood (UK) Ltd to:


Identify those activities that may put young persons at risk.

Carry out a suitable risk assessment to assess risks to all young people less than 18 years of age, before they start work. The assessment should take into account their psychological or physical immaturity, inexperience, and lack of awareness of existing or potential risks and must take these specific factors into account:

The fitting out and layout of the workplace and the particular site where they will work.

The nature of any physical, biological and chemical agents they will be exposed to, for how long and to what extent.

What type of work equipment will be used and how this will be handled.

How the work and processes involved are organised.

The need to assess and provide health and safety training.

Risks from the particular agents, processes and work.

Introduce appropriate control measures, where necessary to protect against these risks, to eliminate or minimise the risks, so far as is reasonably practicable.

Provide appropriate levels of supervision at all times.

Bring the results of assessments to the attention of relevant staff.

109

Legislation

110

Legislation List The main Health & Safety Legislation affecting Norwood (UK) Ltd is:

Legislation Guidance Guidance Health and Safety at Work, etc. Act 1974

Management of Health and Safety at Work Regulations 1999

HSC13 INDG163 - 5 Steps to RA

Control of Asbestos Regulations 2012 HSE Guidance asbestos work

Info from HSE

Construction (Design and Management) Regulations 2015 – CDM 2015

Control of Substances Hazardous to Health Regulations 2002, as amended

INDG136

Display Screen Equipment Regulations 1992 INDG36

Confined Space Regulations 1997 INDG258

Employers’ Liability (Compulsory Insurance) Act 1969

Employers’ Liability (Compulsory Insurance) Regulations 1998

Regulatory Reform (Fire Safety) Order 2005 Offices & Shops

Electricity at Work Regulations 1989 INDG236 INDG231

Health and Safety (Safety Signs and Signals) Regulations 1996

Health and Safety (First Aid) Regulations 1981 INDG347

Health and Safety Information for Employees Regulations 1989

Health and Safety (Consultation with Employees) Regulations 1996

Lifting Operations and Lifting Equipment Regulations 1998

Manual Handling Operations Regulations 1992 INDG383 MH Assessment

INDG143

Occupiers Liability Act 1956

Occupiers Liability Act 1984

Provision and Use of Work Equipment Regulations 1998

Personal Protective Equipment at Work Regulations 1992

INDG174

Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 2013

What is RIDDOR?

Working Time Regulations 1998/9 Refer to Employment Law File

Workplace (Health, Safety and Welfare) Regulations 1992

Work at Height Regulations 2005 INDG401 INDG402

http://www.opsi.gov.uk/si/si1999/19993242.htm


http://www.hse.gov.uk/pubns/hsc13.pdf

http://www.hse.gov.uk/pubns/indg163.pdf


http://www.legislation.gov.uk/uksi/2012/632/contents/made

http://www.hse.gov.uk/asbestos/licensing/asbestos-work-categories.pdf

http://www.hse.gov.uk/asbestos/licensing/asbestos-work-categories.pdf

http://www.hse.gov.uk/asbestos/regulations.htm

http://www.legislation.gov.uk/uksi/2015/51

http://www.legislation.gov.uk/uksi/2015/51




http://www.opsi.gov.uk/si/si1992/Uksi_19922792_en_1.htm


http://www.opsi.gov.uk/SI/si1997/19971713.htm



http://www.communities.gov.uk/documents/fire/pdf/151543.pdf

http://www.opsi.gov.uk/SI/si1989/Uksi_19890635_en_1.htm



http://www.opsi.gov.uk/si/si1996/uksi_19960341_en_1.htm


















http://www.england-legislation.hmso.gov.uk/si/si1998/19981833.htm






111

Abbreviations

112

Abbreviations

ACoP Approved Code of Practice

COSHH Control of Substances Hazardous to Health

DSE Display Screen Equipment

DSEAR Dangerous Substances and Explosive Atmospheres

PPE Personal Protective Equipment

PUWER Provision and Use of Work Equipment

RIDDOR Reporting of Injuries, Diseases and Dangerous Occurrences

SOP Safe Operating Procedure

SWP Safe Working Procedures

113

Inspection Records

114

Site Safety Audit

Principal Contractor: Date: Site Contacts: Auditor: Site:

Ref Item Y/N Comments

1 Site, Presentation, Security & Welfare

Site security arrangements (public)

Site security arrangements (contractors)

Signage

Canteen facilities

Toilet facilities

Drying room facilities

Drinking water available

First aid arrangements

Site tidiness/storage of materials

Suitable arrangements for waste

2 Housekeeping

Access & egress

Local waste collection (bins)

Main waste collection

Trip hazards controlled

Sharp hazards controlled

Monitored

3 Access Equipment

Suitable

Maintained & checked

Inspected

Ladders tied/footed

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4 PPE

Hard hats

Safety footwear

Eye protection

Gloves

Hi-vis vests

Dust masks

Enforced

Signage

5 Electricity

All tools 110 volt or lower

Inventory of portable tools

Inspection & test of portable tools

Records of inspection & test

Distribution boards protected

Trailing cables controlled adequately

6 Lighting

Adequate

Lighting system tested & inspected

Cables routed appropriately

Adequate emergency lighting

7 Hazardous/Flammable Substances

Inventory

Data sheets

COSHH assessments

DSEAR assessments

Appropriate PPE

Suitable storage arrangements

Suitable warning signs

8 Machinery

Suitable for the work

Suitably guarded

Operatives trained

Inspected by a competent person

116


9 Manual Handling

Handling aids provided

Appropriate PPE

Adequate space

10 Fire/Emergency Procedures

Adequate fire alarm

Suitable assembly points

Adequate fire extinguishers

Emergency/evacuation plans

Provision of first aid

Suitable first aid kit

Accident record book

11 Documentation

Health and Safety Plan

Risk Assessments

Method Statement

Adherence to method statement

12 Training

Site induction

Fire/emergency procedures

COSHH

Manual Handling

Use and maintenance of PPE

Use of access equipment

Tool box talks

Suitable records of training

CSCS Cards

13 Other Issues

Adequate segregation of work activities

Regular site meetings

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Corrective action Proposed completion date Actual completion date Sign off

Documents

Health & Safety Policy HS Policy Issue 4... · 2018-04-23 · 2 Introduction The purpose of this Health and Safety Policy and supporting documentation is to help us, Norwood (UK)