Health Information Technology Professional Advisory Group (HITPAG) Minutes

March 31, 2016 1400 EST

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VOTING MEMBERS

Attendance Rank Last Name First Name OPDIV Contact

Present CDR Burch Carla FDA Carla.Burch@fda.hhs.gov

Present LCDR Dawson Gregory ASPR Gregory.Dawson@hhs.gov

Present CDR Kuka Verna IHS verna.kuka@ihs.gov Present LCDR Eubanks Zanethia USDA Zanethia.eubanks@fsis.usda.gov

Excused LCDR Davis Joyce CMS Joyce.Davis1@cms.hhs.gov

Excused LCDR Danso Kojo ICE Kojo.Danso@ice.dhs.gov

Present LCDR Walker Olden DOD olden.walker.mil@mail.mil

Excused LCDR Schwab David FDA david.schwab@fda.hhs.gov

Absent-no notice

LCDR Passman Dina SAMHSA Dina.Passman@samhsa.hhs.gov

NON-VOTING MEMBERS & GUESTS Please record your attendance for today’s meeting at https://www.surveymonkey.com/r/BHQBPYT

Health Information Technology Professional Advisory Group (HITPAG) Minutes

March 31, 2016 1400 EST

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TOPIC DISCUSSION ACTION FOLLOW-UP I. CALL TO ORDER/ROLL CALL

Call to order @ 1401 EST by LCDR Gregory Dawson Roll call by LCDR Dawson

II. APPROVAL OF MINUTES

Approved

IV. SUBCOMMITTEE REPORTS

Awards LCDR Olin Bakke

Goals Promote awareness within the HSO

Category of: HITPAG award activities Annual STEM Scholarship

Discuss an End-of-Year HITPAG Award for dissemination at the Annual HSO Banquet

Consider an Award Library with resources/samples of Commissioned Officer’s Awards

Service Awards Unit Honor Awards Individual Honor Awards Surgeon General Awards

Health Information Technology Professional Advisory Group (HITPAG) Minutes

March 31, 2016 1400 EST

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TOPIC DISCUSSION ACTION FOLLOW-UP

Current & Future Activities STEM Scholarship ($100.00 Award):

Friday, 29 April 2016: Nomination Packages Due via email

Attn: HITPAG STEM Scholarship Committee Email: HITPAGPHS@gmail.com Subject: HITPAG 2016 STEM Scholarship

Nomination (insert Full Name) Reference Email (Sent: Friday, March 04, 2016

5:36 PM) Announcements & Requests

Donate to the HITPAG 2016 STEM Scholarship

Solicitation for Awards Subcommittee Members

Membership List LCDR Olin E. Bakke

Health Information Technology Professional Advisory Group (HITPAG) Minutes

March 31, 2016 1400 EST

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TOPIC DISCUSSION ACTION FOLLOW-UP Career Development LT Adam Rumpke/CDR Vernita Jones

Current & Future Activities Approval and distribution of the survey

to HITPAG Collection of the survey data Compile and analyze results of the survey Create a white paper on survey with

results and recommendations Get approval of white paper

recommendations from HITPAG voting membership

Meet with subcommittees and SMEs to collect data not collected in the survey (Data Call)

Compile subcommittee data call results and white paper recommendations into a guidebook for HITPAG officers

Get approval of the HITPAG guidebook

Health Information Technology Professional Advisory Group (HITPAG) Minutes

March 31, 2016 1400 EST

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TOPIC DISCUSSION ACTION FOLLOW-UP Communications LCDR David Schwab Mentoring CDR Verna Kuka CDR Carla Burch

from the voting membership Distribute the guidebook to the HITPAG

membership Announcements & Requests Request - completion of the survey by

HITPAG officers Request - completion of data call

requests by fellow subcommittees

Goals Establish guidance to the HITPAG

members on mentoring activities Increase the knowledge of the HITPAG

Officers regarding mentoring activities Establish a resource person for the

HITPAG members Disseminate mentoring opportunities to

the HITPAG members

Health Information Technology Professional Advisory Group (HITPAG) Minutes

March 31, 2016 1400 EST

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TOPIC DISCUSSION ACTION FOLLOW-UP

Provide mentee with timely, factual and relevant information

Promote career progression information to the HITPAG members

Current & Future Activities March 31st – CAPT Raquel Peat and

CDR Samuel Schaffzin to present on the Mentor/Mentee Program

Kick off HITPAG Brown Bag Lunch presentations in April 2016

Invite a Senior Officer to present on HSO Benchmarks in detail to the HITPAG group

Announcements & Requests Kick off HITPAG Brown Bag Lunch presentations in April 2016

Membership List CDR Verna Kuka CDR Carla Burch

Health Information Technology Professional Advisory Group (HITPAG) Minutes

March 31, 2016 1400 EST

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TOPIC DISCUSSION ACTION FOLLOW-UP Recruitment and Retention LCDR Kojo Danso

Goals

Target recruitment efforts in and around local universities, colleges and faith based organizations.

Current & Future Activities Initiated contact with Bowie State

University and obtained upcoming Career Fair events.

Presented at a Career Fair at a community church in Hanover, MD

Announcements & Requests Recruited 2 members for Recruitment

and Retention Committee Membership List

LCDR Kojo Danso LT Yvette Macklin, MSN, RN, CPHM LT Rhonita Culver, MSN, NP-C

Health Information Technology Professional Advisory Group (HITPAG) Minutes

March 31, 2016 1400 EST

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TOPIC DISCUSSION ACTION FOLLOW-UP Resource Liaison LCDR Justin Belk

As of 22 March 2016 the total amount of money in the HITPAG account is $190.17.

There is an additional amount of money that is pending on the account from the sale of two coins. That is $20 total.

There has been no money submitted into the account for the 2016 STEM scholarship as of 22 March 2016.

V. OLD BUSINESS

VI. NEW BUSINESS/OPEN FLOOR

LCDR Dawson/LCDR Zanethia Eubanks

VII. ADJOURN Meeting adjourned @ 1458 EST