Updated 06.24.11

Health Index – Best Practices

This document is a compilation of best practices from the Health Index responses. Although there were many great answers, we attempted to provide answers from different sizes of Community Tennis Associations.

CTA INFORMATIONWhat is the general geographic footprint of your CTA? Has it changed?

The Fredericksburg Tennis Association: Primarily: Gillespie CountySecondarily: Kerr, Mason, Llano, Blanco, and Kimbell counties.

Concho Valley Tennis AssociationCVTA is San Angelo, plus area communities within 90-mile radius: Mertzon, Christoval, Eldorado, Sonora, Big Lake, Grape Creek, Sterling City, Robert Lee, Miles, Ballinger, Wall, Eden, and Brady.

STRUCTURE1. What is your CTA’s mission statement?

Amarillo Area Tennis AssociationAATA is a non-profit volunteer organization established to promote, coordinate, and enhance the quality of tennis in the Amarillo area.

Dallas Tennis AssociationDTA’s mission statement is to promote and develop the growth of tennis in the great DTA area.

2. When was the last time your CTA board reviewed and updated its bylaws to ensure they are relevant and that your CTA is in compliance with them?January, 2009 Added Conflict of Interest Policy

2010 Reviewed annually

3. Does your CTA have paid employees? Please describe their role, the weekly number of hours worked and amount of payment.

Corpus Christi Tennis Association:Executive Secretary - CCTA

Takes minutes at each Board meeting. Furnishes a set of minutes to each director prior to the subsequent meeting. Notifies each officer and director by telephone prior to each meeting unless the

director declines such notification.

1

Updated 06.24.11

Updates Board roster and distributes to all Board members each time there is a change of director or an information change on an existing director.

A CCTA membership roster shall be made available to each CCTA member at the annual meeting. Every other year a membership roster shall be mailed to every CCTA member. Board of Directors shall approve the mailing expense prior to distribution.

Shall pay all bills subject to prior approval by President, event chairman or Board vote.

A financial statement and set of prior meetings minutes shall be provided to each director prior to each Board meeting.

A tournament preliminary financial statement shall be furnished all directors at the Board meeting immediately following the tournament. A final report shall be furnished within 60 days.

Membership files shall be kept by the Executive Secretary. Renewal notices shall b mailed on a timely basis.

The annual luncheon fees due from each Board member shall be collected by the Executive Secretary.

Shall make reservations for monthly meeting and pay bill after the luncheon. Tournament entry and other fees shall be collected and deposited in a timely

manner Shall be available to assist officers, committee chairman, and tournament

directors with correspondence and secretarial assistance as needed All CCTA mail with exception of entry fees shall be submitted to President on a

weekly basis or as agreed upon by the President Shall be available for annual audit and will file quarterly IRS reports Shall submit sanction fees and entry information to USTA Texas for the USTA

Texas year book Shall send out billing invoices for ads and sponsorships on a monthly basis and

continue to send reminders monthly until money is collected Shall publish and distribute a SMASH quarterly Tournament Directors duties now conducted by Executive Secretary:

o Prints and sends out entry formso Receives and processes USTA Texas entrieso Coordinates seeding and drawso Does schedulingo Runs tournament desko Sends final result to paper and USTA Texas office. USTA Texas requires

full draw results immediately following tournamento Keeping signs up out front for tournament dateso Entry forms for tournamentso Contact coaches for courtso Negotiate with hotels for sponsorshipo Furnish info to webmaster

Capital Area Tennis Association:Executive Director CATA:

2

Updated 06.24.11

Full-Time Salary $___The ED is hired by the board of directors. Responsibilities:

Reports to BOD and Supervises Volunteer Staff and Paid Staff Advise the board and carry out tasks assigned by the board.

1- Participating at board meetings and on board committees.2- Spearhead the strategic planning process.

Personnel management (recruiting, hiring, training, evaluation and termination of volunteer and paid staff).1- Oversee evaluation design and implementation2- Conducting regular employee evaluations

Oversee daily operations, project planning, and special events, working closely with Director of Marketing/Sponsorships/Training.

Program development and supervision, including but not limited to Leagues, Junior and Tournaments. 1- Fulfill or assign the role of Leagues Commissioner

1a. Supervise Leagues Scheduler1b. Supervise League Flight Coordinators

2- Fulfill or assign the role of Junior Events Commissioner2a. Supervise Junior Tour Coordinator2b. Supervise Junior Tournament Coordinator(s)

3- Fulfill or assign the role of Adult tournament commissioner3a. Supervise Adult Tournament Consultant(s)

Together with the treasurer and director of Marketing/sponsorships/training, develop and manage the annual budget for board approval, including necessary revisions.

Manage fiscal accountability of major gifts (donations, sponsorships) campaigns with assistance of the treasurer and director of marketing/sponsorships/training

Manage fiscal accountability of direct fundraising activities including grant research, writing, management and reporting, special events planning and implementation, developing individual giving program via point-of-sale.

Develop network of support within the tennis community. Attend CATA and USTA training workshops as required.

Director of Leagues/Marketing/Sponsorships/Leagues $_____ Reports to: Executive Director Supervises: Occasional Volunteers and staff as assigned Director of Leagues/Marketing/Sponsorships/Leagues is hired by the Executive

Director. Advise the board and carry out tasks assigned by the board and Executive

Director Participating at board meetings and on board committees as directed Spearhead the marketing/sponsorship/league focus of the strategic planning

process. Together with the ED and Treasurer, develop and manage marketing budget for

board approval, including necessary revisions.

3

Updated 06.24.11

All marketing activities including but not limited to:1- Coordinate with USTA Texas promotional campaigns2- Coordinate with USTA National promotional campaigns3- Coordinate with local area tennis programs special events promotional campaigns

a. Advertising CATA-sponsored event campaigns and target placement or promotional pieces

b. Direct mail campaignsc. Website maintenanced. General correspondence and printed promotional material

Compose, edit, produce and coordinate internal and external communications and promotional pieces

Direct fundraising activities, including grant research and writing, management and reporting; special events planning and implementation; and developing individual giving program via point-of-sale contributions

Coordinate solicitation of grants, corporate and in-kind donations Research and identify prospective new corporate and individual funding sources Assist Executive Director with planning, coordinating and follow-up on special

events Attend CATA and USTA training workshops as required

Administrative Assistant to leagues:Part-time (30 hrs/week) $___ /hr

Special Projects and webmaster:Part-time (35 hrs/week) $___/hr

Junior Team Tennis Coordinator and Assistant to Executive DirectorPart-time (0-15 hrs/week) $___/hr

4. Please list your CTA’s board position titles and length of terms.

South Plains Tennis AssociationPresident: 1 year term with maximum of 2 consecutive termsVice President: 1 year term with maximum of 2 consecutive termsSecretary: 1 year term with maximum of 2 consecutive termsTreasurer: 1 year term with maximum of 2 consecutive terms4 Elected Board Members: 2 year terms with 2 positions to expire on even years And 2 positions to expire on odd years2 Appointed Board Members: 1 year termsPast President: serves until president becomes Past President

Corpus Christi Tennis Association:President

Presides over Board meetings Sets agenda for Board meetings

4

Updated 06.24.11

Represents the CCTA as spokesperson and negotiator Appoints all committee chairpersons Calls and presides over executive committee meetings

President-Elect Presides over meetings in President’s absence Coordinates and oversees all tournament committees. Appoints co-tournament directors for each tournament from the Board of

Directors

1 st Vice President (Junior Development) Assembles and chairs a committee to submit junior development annual budget

and program recommendations to the Board of Directors. Junior Development budget and program recommendations are submitted to the

Board in November of each year and voted upon in December. Implements and coordinates programs approved by the Board.

2 nd Vice President (Public Relations) Promotes news media coverage of CCTA tournaments and special events Coordinates all press release information with tournament director Appoints a public relations coordinator for each tournament to file results with the

newspaper

3 rd Vice President (Membership) Promotes membership in CCTA

Secretary/Treasurer Records Board meeting minutes in absence of Executive Secretary. Chairs a committee for the formation of the budget for coming year. The

committee shall include President, President-Elect, and 1st Vice President. Proposed budget is submitted in November and voted on at December meeting.

Directors Each Board member shall be expected to attend monthly CCTA Board meetings.

If a director misses two consecutive meetings they will be asked if they wish to remain on the Board. If a director misses three consecutive meetings the director can be removed by the President.

Each director must serve on a tournament committee each year. Each tournament will have two Board members acting as co-tournament directors

to assist in the organization and running of the tournament. Each direct is expected to participate in the organization and running of the yearly

benefit tournament ‘Double Up’.

Co-Tournament Directors Responsibilities Personally conduct player registration or:

o Obtain additional persons to conduct registration

5

Updated 06.24.11

o Provide any training or supervision needed regarding registration Secure sites and enlist Site Directors Conduct a site directors meeting Convey Site Director and Registration information to the next Tournament Co-

Chairman Enlist Board members or interested people for posting scores at tournament and

assist in the keeping of the score books.

Referee The referee serves as a member o the tournament play committee, along with head

umpire and tournament director Assists the tournament play committee with the seeding and the draw The referee exercises general supervision over all aspects of play, including, but

not limited to, the conduct and actions of players, parents coaches, umpires, ball persons, groundskeepers, and administrative crew

The referee should use his best judgment in all situations not covered by the rules The referee decides any point of law an umpire is unable to decide, or which is

referred to him as an appeal by a player. The referee’s decision in such a case is final.

The referee is responsible for suspending or postponing play when weather, light, surface conditions or other circumstances justify so doing.

The referee may default a player for cause, and rule on appeals from players defaulted by an umpire

5. Please list your methods for recruiting volunteers in addition, describe how you match them with jobs that are of interest to them.

Southeast Texas Tennis Association:WE use our website, email, Facebook, and phone calls to recruit volunteers. We have developed an interest indicator which is given to each volunteer (attached). We also recruit during our events – Wooden Racquet Classic, Labor Day tournament and Gumbo Cook-off. Also, due to the growing tennis community, recruiting efforts must be at an all time high. We must act quickly and efficiently in order to gain new members for the 2011 year. One group that must be targeted is the college student. Many students enjoy the beautiful facilities at Lamar University but do not participate in local leagues or serve as volunteers. Our recruitment coordinator has distributed flyers at the university. He is also capitalizing on the new USTA rule that allows 18year old high school students the opportunity to participate in league play. He has contacted the local high schools and established communication to enable these vibrant young adults to work with our own youthful recruitment coordinator. His enthusiasm and love for our community should really help our recruiting efforts.

Fredericksburg Tennis AssociationOne of our bigger challenges is to find members willing to serve on the board. Recruitment is based on desire to be on the board, recommendation by others and skill set. Leadership is a primary quality we look for in potential board members, particularly

6

Updated 06.24.11

officers. Ability to devote time and commitment is another. Normally, we ask members to take on specific responsibilities that map to their skill set or passion. Most members tell us what they prefer to do. We also ask non-board members for certain duties and responsibilities. One does not have to be a board member to contribute their time and resources.

6. Has your CTA explored local/state opportunities to expand your volunteer base by working with other non-profit organizations with similar goals? If so, please explain.

Houston Tennis Association: We work with Special Olympics, Harris Country of Department of Education, Serve Up a Cure, Houston Parks and Recreation Department, School Districts, Houston Ladies Tennis Association (HLTA), West Houston Ladies Tennis Association (WHLTA), Jack Rabbit League, Houston Tennis Club (HTC), Local Clubs and other organizations

Laredo Tennis Association:We are working with Laredo Boys and Girls Club of Laredo, Laredo Country Club Women’s Tennis GroupLaredo Parks and Rec Dept, United ISD Athletic Dept, Texas A&M International Tennis on Campus Club, Laredo Crushers (NJTL), Webb County Sheriff Department

Southeast Texas Tennis Association:This year we are collaborating with Girls Haven. We have assembled a Gumbo cook off team and are competing in their annual fundraiser. Our participation not only helps the non profit but is an excellent way to market our organization to a large segment of the population not exposed to tennis.

Fredericksburg Tennis AssociationLocally we have allied ourselves with other organizations whose primary mission relates to youth development and/or fitness of one sort or another. For example, the local soccer and swimming organizations have joined with other groups like ourselves to canvass the community leaders for improved facilities. FTA has been interviewed by the local hospital Wellness Center as part of a needs analysis for a new facility related to improving health and well being. FTA is a dues paying member of the local Chamber of Commerce. We have also partnered with the City of Fredericksburg as part of an effort to improve tennis facilities. Perhaps our biggest contribution to the community related to a shared fund raising effort with HEB Grocery to build the HEB Tennis Center for FISD. Through the efforts of FTA and HEB eight tennis courts were constructed on school property. We continue to provide funding for miscellaneous items for the local school system. We provide annual college scholarships to graduating seniors on the tennis team and financial assistance to youth tennis camps. We also have a close working relationship with local FISD Community Education via the clinics we offer through them during the summer. We also work jointly with Baron’s Creek Club, a local private swim and tennis club, especially in the area of youth tennis. Furthermore we’ve worked closely with both Mason and Wimberley Tennis Associations with respect to inter-club play.

7

Updated 06.24.11

7. How does your CTA engage community leaders/elected officials in your efforts to achieve your goals? Please make a list of those whom you have recruited.

Houston Tennis Association:We recently added city leaders/officials to the HTA Advisory Board. A County Judge, Former City Council Member, and a Chancellor of Houston Community College System

Southeast Texas Tennis AssociationWe have a close relationship with our mayor and city council. One council member is a league player. We have on board member dedicated as the liaison to city and county personnel.

8. Please make a list of all committees within your CTA. Also, please note if any committees are inactive.

Dallas Tennis AssociationFundraising committees as needed for specific fundraising events: Dallas Tennis Cup Dallas Tennis Cup Auction Committee Annual Challenger of Dallas Annual Challenger of Dallas Auction Committee Nominating committee each year for new board members Annual Budget Committee Adult Awards Committee Strategic Plan Committee Leagues Committee Junior Team Tennis Committee Other committees as need, i.e. CTA Health Index Committee

Houston Tennis Association Executive Leagues Tournaments Junior Team Tennis National Junior Tennis and Learning Nominating Scholarships Discipline & Grievance Marketing/Sponsorships/Advocacy Finance

9. Please describe the method your CTA uses to select board and committee members.

Keller Area Tennis Charter1. Ask for volunteers, then board approval.2. Voted on by board members.

8

Updated 06.24.11

3. Board members recruit volunteers to be ad hoc committee members. After training and assisting at several events, they are asked to join the board.

Dallas Tennis Association The DTA abides by the inclusion principle: achieve diversity and inclusion in programs, volunteers, staff, and membership that is reflective of the demographics of the Greater Dallas community. Specific methods are:1. A Nominating Committee to provide a slate of officers to be voted on at the annual meeting.2. A call for nominations through emails, newsletters, and websites to assist the Nominating Committee.3. Nominations are then provided and announced as noted in the bylaws.4. The DTA President appoints at large board members that are approved by the board.5. Former presidents can automatically be on the board. If appointed, they can vote, otherwise non-voting.

10. Please describe the training that board/committee members receive once they have been selected.

Parker County Tennis AssociationBoard members are given the opportunity to attend the annual CTA Workshop. Members are generally put through an OJT session.

Brazos Valley Tennis AssociationA Board Responsibilities information document is provided to new Board members after having been selected. Although the current Brazos Valley Tennis Association has only existed for just shy of 3 years, the intent is to make maximum use of on-the-job training; i.e., promote Board members from within the existing Board members to make maximum use of their backgrounds and experience gained while serving on the Board.

Capital Area Tennis AssociationOn the job training is used to merge new board members to the procedures and processes of CATA. Once the revised bylaws have been approved, and all strategic planning complete and in place, all board members will receive Board Member Binders with all appropriate and necessary information to serve successfully on our Board of Directors.

11. How does your CTA recognize and thank its volunteers?

Amarillo Area Tennis AssociationAATA t-shirts, appreciation picnic, letters and notes of thanks throughout the year. Gift card at the end of year to tournament officials. Special thanks at regular meetings. Thank on web site. Houston Tennis Association

9

Updated 06.24.11

We have a captains’ appreciation day for all league captains. Board members or key volunteers may be offer HTA’s box seat tickets for the US Men’s Clay Court Championship. NJTL supporters receive a photo calendar as a thank you.

Capital Area Tennis AssociationCATA provides our Adult Masters Championship tournament volunteers with long-sleeved shirts along with free participation in any tournament party, food and beverage. Beginning in 2011 all CATA/USTA captains will receive a volunteer appreciation award at our Annual Meeting in December 2011. We provide complimentary food, beverages, recognition, as well as a tennis mixer upon conclusion of our Annual Meeting. CATA recognizes Volunteer(s) of the Year at the Annual Meeting as well.

12. Are there written job descriptions for your CTA’s board and committee positions? If so, please provide a copy.

Northeast Tarrant TennisA description of the board member and committee positions are described in the attached copy of the NETT bylaws.

PresidentA. Shall serve as Chief Executive Officer of the Association.B. Shall president at all regular and special meetings of the Executive Board of Directors and the General Membership.C. Shall appoint the chairpersons for all special committees.D. Shall represent NETT at all meetings.E. Shall coordinate the interviewing/hiring/performance evaluation of all NETT contract workers. F. Shall work with each member of the Executive Board of Directors in preparing their plan of work for the year, G. Shall perform other duties as may be assigned and approved by the Executive Board of Directors.

Vice President-AdministrationA. Shall assume the duties of the President in his/her absence. B. Shall coordinate the activities of the Scholarship Committee and serve as the liaison between the Board and the Scholarship Committee.C. Shall coordinate Grant applications if the Association applies for any.D. Shall coordinate in-kind appreciation grants to all NETT facilities as approved annually by the NETT Executive Board of Directors.E. Shall perform such other duties as may be assigned and approved by the Executive Board of Directors.

Vice President-Adult ProgramsA. Shall coordinate all NETT Adult Leagues: Women’s Doubles, Men’s Doubles, Mixed Doubles, and Flex.B. Shall coordinate and preside at all Team Captains and Coordinators meetings.

10

Updated 06.24.11

C. Shall appoint all league coordinators and supervise the work of these positions.D. Shall coordinate all league results with the Tenniscores Website Liaison.E. Shall strive to grow and advance programming in the area of adult tennis.F. Shall work with and communicate with all NETT facilities.G. Shall perform such other duties as may be assigned and approved by the Executive Board of Directors.

Vice President-Junior ProgramsA. Shall coordinate all NETT Junior Leagues and programming.B. Shall coordinate the USTA programs for NETT.C. Shall coordinate and preside over all coaches/parents meetings.D. Shall coordinate the semi-annual meeting(s) with the local tennis professionals.E. Shall appoint all league coordinators/commissioners and supervise the work of these positions.F. Shall coordinate score results with the Tennis Link website.G. Shall strive to grow and advance programming in the area of junior tennis.H. Shall perform such other duties as may be assigned and approved by the Executive Board of Directors.

Vice President-Youth ProgramsA. Shall coordinate the USTA Schools Program for NETT.B. Shall coordinate the schedules for all assembly programs and clinicians.C. Shall appoint program coordinators as needed and supervise the work of these positions.D. Shall supervise the NETT Middle Schools Program.E. Shall strive to grow and advance programming in the area of youth tennis. F. Shall perform other duties as may be assigned and approved by the Executive Board of Directors.

Vice President-CommunicationsA. Shall coordinate the submission of material for the NETT newsletter and the NETT website.B. Shall coordinate the sale of advertisement for the NETT newsletter.C. Shall coordinate and supervise the work of the contracted newsletter assistant.D. Shall appoint all newsletter writing staff members.E. Shall assemble and distribute all press releases, interface with local newspapers and maintain a master “Fact File” for media purposes.F. Shall perform such other duties as may be assigned and approved by the Executive Board of Directors.

Vice President-Tournaments and EventsA. Shall coordinate all NETT-sponsored or co-sponsored tournaments.B. Shall coordinate all NETT-sponsored luncheons.C. Shall perform such other duties as may be assigned and approved by the Executive Board of Directors.

11

Updated 06.24.11

SecretaryA. Shall fulfill the roles of both recording and corresponding secretary on the Executive Board of Directors.B. Shall secure the facility for all Board of Directors’ meetings and provide written notification of all meetings in advance.C. Shall prepare the Minutes and provide copies to each member of the Executive Board of Directors.D. Shall coordinate with the President and prepare the Agenda for each meeting.E. Shall perform such other duties as may be assigned and approved by the Executive Board of Directors.

TreasurerA. Shall collect, receive, and deposit all money and shall disburse funds with the approval of the Executive Board of Directors.B. Shall keep itemized accounts of all receipts and disbursements, an accurate inventory of all assets and prepare and file tax returns.C. Shall be the official signatory of the Association’s tax returns.D. Shall present a financial statement at each Executive Board of Directors meeting and prepare and present a financial report at the close of the fiscal year.E. Shall prepare the annual budget with input from both the outgoing and incoming members of the Executive Board of Directors.F. Shall perform such other duties as may be assigned and approved by the Executive Board of Directors.

ParliamentarianA. Shall chair the Election Committee for selection of new members of the Executive Board of Directors.B. Shall update, amend, and keep current the Bylaws of Northeast Tarrant Tennis according to the procedures outlined in the Bylaws themselves and the current edition of Roberts Rules of Order, the parliamentary authority of the Association.C. Shall perform such other duties as may be assigned and approved by the Executive Board of Directors.

CommitteesSection 1: Committees are formed as needed by the NETT Executive Board of Directors and shall consist of members from the general membership.Section 2: All committees shall submit plans of work to the Executive Board of Directors for approval.

13. Please provide a brief description of how your CTA works with area parks and recreation departments, tennis professionals, college, high school, and middle school coaches, and other local tennis providers.

Houston Tennis AssociationWe host all major HTA tournaments at Parks and Recreation facilities and local clubs.

12

Updated 06.24.11

Brazos Valley Tennis AssociationWe support the Texas A&M University’s men’s and women’s tennis teams.

Keller Alliance Tennis CharterTennis pro, Sam Elliot, is the tournament director for all KATCH tournaments. He works with high school and middle school tournaments to recruit student volunteers for many KATCH programs. KATCH now offers two middle school tournaments each year, involving middle schools from Keller and neighboring school districts. Other tennis professionals in the area have assisted with events such as the Block Party and Kids Round-Up. The Keller ISD permits KATCH to use the eight courts at Keller High School for all KATCH events. Central and Fossil Ridge High Schools are also available when needed.

Southeast Texas Tennis AssociationOur city manager, Kyle Hayes was approached 5 years ago at a local Chamber of Commerce meeting regarding the shortage of centralized tennis courts in the city of Beaumont. A master plan was created through a collaborative effort between the city and the SETTA. The first phase of the 6.7 million dollar project was funded y the city after numerous meetings with city officials and town hall meetings within the tennis community. Meetings with the city manager bi-annually and ongoing emails and luncheons with council members are part of the strategy to keep the focus on the project.Parks and Recreation supervisors are contacted by email, phone, and quarterly to discuss improvements to the ongoing tennis complex, maintenance, and improvements. City leaders are invited to tennis events and attention to the Annual Labor Day Classic is brought before the city annually. Plans to have a SETTA speaker before each city council meeting are now being formulated. Statistics regarding local USTA tennis growth and upcoming expansion of JTT are also shared with city officials. Russell Grogan, local tennis professional serves on our board and disseminates information to other local pros. Our recruitment coordinator, Matt Minick, and JTT coordinator David Stovall are in contact with local school coaches.

14. Does your CTA have a budget? Is there a budget report prepared and reviewed at each board meeting? Is your CTA meeting its financial goals?

Southeast Texas Tennis Association We have a budget and a report is prepared and reviewed at each board meeting. We are meeting our goals. Reports are attached to this document including a five year financial history of the organization.

15. Please describe your CTA’s fundraising/sponsorship activities.

Dallas Tennis AssociationThere is the annual fundraiser, the Invest in a Child Tennis Cup, which is done in partnership with the DPTA. The event raises between $30,000-$39,000 each year for the DTA.

13

Updated 06.24.11

Laredo Tennis AssociationCommunity proposals are sent each year to influential contributors in Laredo. Four raffles are also used as a method of fundraising. Many times as tournaments and tennis project events take place, donation of service and products are donated.

16. Please describe your CTA’s incorporated / not-for-profit status.N/A

17. Is your CTA registered with the USTA? If so, please provide a copy of the registration.N/A

18. What type of insurance does your CTA carry?Eagle RiskLiability, Directors and Officers Insurance

19. Does your CTA require background checks? If so, who is required to have one?

Houston Tennis AssociationAll people working with children and news staff.

San Antonio Tennis AssociationAll volunteers who work Quick Start and the After School Program, along with all officials.

PLANNING1. Does your CTA have a strategic plan? If so, please provide a copy.

Amarillo Area Tennis AssociationYes. (See attached).

2. Does your CTA have short term and long term goals? How often are these reviewed? If so, please provide a copy.

Dallas Tennis AssociationYes, as noted in the Strategic Plan (attached).Goals are reviewed annually.

3. Do your CTA’s goals directly relate to your strategic plan? Does your strategic plan directly relate to your CTA’s mission statement and bylaws?

Dallas Tennis AssociationA. Yes.B. Yes. The strategic Plan was put into place in 2010. The DTA is working on making the plan and its goals align to meet our mission and to work within our bylaws.

14

Updated 06.24.11

4. Can you briefly describe how your goals and strategic plan grow and sustain tennis participation in your community?

Dallas Tennis AssociationOur strategic Plan for 2010 through 2014 lays out growth projections in seven strategic areas: league participation, benevolent programs, partnerships, financial stability, inclusion (diversity), and marketing and communications.One of our main focuses toward goals will be working with underutilized facilities in the Dallas metro area that could provide a lot of growth in the future. This in turn works toward:Our mission: To promote and develop the growth of tennis in the Greater Dallas community.Our vision: Make tennis accessible to all people in the Greater Dallas community.Our core values: Commitment, Excellence, Inclusiveness, Integrity, and Teamwork

PROGRAMMING1. Does your CTA create and utilize an annual activity and event calendar? If so, please provide a copy.

Houston Tennis Association http://www.houstontennis.org/Content-Public/Calendar-Of-Events/Page.asp

2. Please list any programs that your CTA provides or supports (personnel, funding, materials, etc…) in terms of adult and / or youth beginner programming.

Amarillo Tennis Association Lone Star League Drop in beginner hitting groups JTT and QS tournaments: 10 and under tennis Junior camps in summer Special Olympics What’s a Kid to Do (one day event in April hosted by Amarillo Globe News where

groups can provide their information about summer programs, happenings, and events for kids)

After school sessions Tennis in the Park (summer program through City Parks and Rec and Alex O’Brien

Foundation)

3. Does your CTA provide programs for wheelchair and adaptive tennis? Does your CTA reach out to provide programs in diverse neighborhoods? Please explain.

Houston Tennis Association We work closely with these groups. HTA supported wheelchair divisions at a major adult tournament in 2010. Board members leading wheelchair and adaptive organizations keep HTA informed and HTA funds support as needed.

15

Updated 06.24.11

NJTL is extremely diverse in its program offerings throughout the greater Houston area with 88% multicultural registrants.

Concho Valley Tennis AssociationCVTA has always worked with the tennis wheelchair program, providing courts for their classes when they are offered. An Adaptive Tennis program was introduced in November 2010 during a play day. Classes will begin this spring, plus CVTA will host a Tennis Olympics on April 23rd with area towns, including Abilene. CVTA has reached out to the City of San Angelo Recreation Department and the local Boys/Girls Club that have not been receptive.

South Plains Tennis AssociationSPTA has provided funding for Special Olympic tennis.SPTA has tried to organize a program for wheelchair tennis but interest or response has been disappointing.TSR has conducted an NJTL program at they YMCA.

COMMUNICATION1. Please briefly describe the method and frequency with which your CTA communicates with the following groups:

Capital Area Tennis Associationa. Members

League members regularly, captains weekly and/or daily, all members monthly via e-blast or targeted emails.

b. Committee Members As needed; Leagues Committee and Junior Committee meets a minimum

of two times a year with electronic correspondence utilized as input is requested.

c. Volunteers CATA communicates with its volunteers at least once a month and

possibly more depending on the time of year and event that we are hosting.

d. Board of Directors Board meetings are held routinely, with a minimum of 6 held per year per

our current CATA bylaws. 2. Does your CTA have a website? How often is your website updated? Who is responsible for updating the website?

There are a number of great websites. Here are just a few of different CTA sizes.Refer to:http://www.austintennis.org http://tennisfortworth.com/http://www.playtennisfredericksburgtx.comhttp://cctaonline.org/

16

Updated 06.24.11

3. Please briefly describe how your CTA uses the website to:

Capital Area Tennis Associationa. Promote programs and events

Via homepage and slideshow pictures.b. Communicate with members/volunteers

Via e-blasts on a monthly basis. Via email for more urgent news, i.e. deadlines.

c. Register participants Slideshow pictures have links to registration for tournaments and events.

d. Alert users to the latest news Slideshow pictures and links from homepage; brochures, word of mouth.

4. Does your CTA have a Facebook or any other type of social networking page?

Houston Tennis AssociationWe use Facebook and Twitter

REFERENCE DOCUMENTSAnnual Event CalendarBylawsBoard positions and length of term for each positionCTA budgetCTA committeesCTA registrationCalendar of scheduled meetings (operating calendar)Sample agendas and action plansShort term and long term CTA goalsStrategic planWritten job descriptions for CTA board and committee members

17