Health and Safety Update 17 June 2010

John SutherlandSarah Watson

Ann HallamBob Armstrong

HSE StategyAddress “Risk Aversion”

Petty bureaucracy Myth of the Month Proportionate risk assessment

Good Leadership HSE/UCEA/IoD Guidance

Specific to HE Sector Stress Slips, trips and falls Risk Education

Students to be risk aware, not risk averse or risk naïve Initiatives to include H&S into the curriculum

Engineering and Architecture

The myth:HSE still bans this, that and the other

The reality: We’ve said it all before, but there are still too many reports that HSE andhealth and safety law are responsible for all sorts of bans – cheese-rolling events, knitting in hospitals and even toothpicks!

In reality HSE has banned very little outright, apart from a few high-risk exceptions like asbestos, which kills around 4000 people a year.

Too often health and safety is used as a convenient excuse, but it’s time to challenge this and remind people to focus on the real risks – those that are still causing people to be killed, injured or made ill at work.

Challenge the myths, tackle real risks!

H&S Auditing and Annual Safety Report• Review of Audit Process

– Safety Management Profile• 10 years; 2 cycles• Deep and lengthy but ~5 yearly intervals• 2nd cycle confirmed progress/maintenance of first cycle

– Review• Best use of resource? Value in repeating?• Better sensitivity through more frequent shorter

reviews• Identify and support significant changes earlier and

better• Evaluation of HASMAP successor to Profile

The Safety Management ProcessSafety Policy

Organisation & Personnel

Implementation

Identifying and Controlling Hazards

Monitoring Performance

Reviewing Performance AUDITING

Safety Management Process

Auditing Process

General Audit FindingsPolicy

In place and appropriate, Sometimes in need of review/updating

Organisation

Strengths Appropriate, Commitment and involvement by HoS/D Responsibilities identified Strong, positive safety culture Effective communication. Commitment and endeavour by SSOs.

Weaknesses Succession planning for H&S roles, Consistency across divisions (strong divisional

identity)

Typical SC AgendaAnnual

Review Terms of Reference and Constitution Review H&S Policy and Handbook H&S Plan – key objectives for coming year (incl

training)Each Meeting

Develop/update policies - progress Report of incidents Report of inspections/monitoring activities Progress on key objectives Matters from Safety Office/University Safety Cttee

Implementation

Risk assessment Consistency between divisions/research groups Involvement and commitment by PIs/Academic

SupervisorsDemonstrating competence

Induction training/information Document trail to confirm training

Training record: When, by who, what (content/ppt/SOP)

DSE DSE assessors/co-ordinators appointed Staff completing DSE assessments

MonitoringDemonstration of effective monitoring

Annual formal inspection by SSO is minimumHigher risk areas require additional

mechanisms More regular SSO inspections, Local Inspection by Responsible Person for area.

Checklists/report sent to SSO. Report to School Safety Committee

Evidence of the process is essential

ReviewLocal Health and Safety PolicyOrganisational changes

Structure; staff; responsibilitiesProcess changes

Future Audit StrategyAn annual review with each

School/Department focusing on:the maintenance and development of health and

safety management arrangements, progress on matters arising during the previous

year, implementation of new or revised health and safety

policies/guidance, specific risks or elements of health and safety

management, e.g. risk assessment; competency; health and safety implications arising from planned

significant changes or developments, andundertake a general inspection of selected areas.

First AidThe key changes are listed below:

The First Aid at Work course (FAW) is shortened from 4 days to 3 days. The re-qualification course remains at 2 days.

A new 1-day Emergency First Aid at Work (EFAW) course has been introduced.

Both certificates remain valid for 3 years. HSE strongly recommends annual refresher training

Non- mandatory three-hour basic skills update. EFAW training enables a first-aider to give emergency first aid to

someone who is injured or becomes ill while at work. Role ; Assessing the situation and acting accordingly; Loss of consciousness; CPR; choking; wounds and bleeding; shock; minor injuries

FAW training includes EFAW and also equips the first-aider to apply first aid to a range of specific injuries and illness.

As above plus injuries to bones, muscles and joints, including suspected spinal injuries; chest injuries; burns and scalds; eye injuries; sudden poisoning; anaphylactic shock; Specified illnesses.

First Aid at WorkEFAW Advantages :

Reduced time commitment could encourage wider uptake

Targeted relevance - excludes less common injuries that are unlikely to be encountered in low risk environments.

Minimises unnecessary cost.

FAW AdvantagesIncreased depth of contentMore time to practice techniquesCovers a wider range of medical conditions:

Seizures, asthma, severe allergic reaction, low blood sugar, fainting.

First Aider TrainingProposed to offer FAW and EFAW.

550 first aiders; 50:50 higher risk:lower risk areas FAW for labs and workshops etc EFAW for other areas. Local discretion based on risk assessment.

Annual non-mandatory refresher FAW Training via Occupational Health and

changes to be incorporated into re-tendering

Defibrillators16 Defibs spread across UP, SB, JC and KMC100 trained usersRefresher training starting soonSSO actions:

Ensure first aider notices include an indication of who is defib-trained

Check nearest locationsUpdate staff regularly

SSO Update June 2010

Defibrillators


Defibrillators


Summary of LocationsMobile Security Vans x 2

University ParkHallward Library EntranceTrent SecurityCoates Building, Telford Coffee BarSports Centre ReceptionEMCC ReceptionMaths and Physics Building (Physics & Astronomy)Law and Social Sciences Building (Sociology &

Social Policy)SSO Update June 2010

Summary of LocationsJubilee

DLRC entranceSports Centre Reception

KMCReceptionRear entrance

Sutton BoningtonMain Building ReceptionSouth Lab Main EntranceVet School Reception Office


On-line Incident ReportingIn place for 18 monthsTotal incidents up in 2009 – well used!IS currently working on:

Line manager/SSO bug Improved Searches – key one: search by School Two-tier system for SSOs and associated DSOs Authorised Yes/No Print version of report form Ability to amend Line manager and SSO if entered

incorrectly


On-line Incident ReportingActions for SSOs:

1. Line managers responsible for initial investigation

2. Ensure incidents investigated asap after reporting

3. Include detail and pictures 4. Prompt notification of RIDDORS


Reminder on RIDDORStaffMajor injuries, e.g. Fractures>24-hour stay in hospital>3 days lost from work (includes weekend

days)

Students and members of the publicTaken from the accident scene to A&E

Safety Office to do all RIDDOR reports to HSE, required within 10 days of incident


Annual Incident Statistics 2009Total number of incidents: 602 (567) Staff incidents: 325 (300)Student incidents: 233 (200)Main causes: Sharps 25%

Falls 15%

Number of RIDDORs: 26 (33)Staff RIDDORs: 20Student RIDDORs: 5Main cause : FALLS 42%


Annual Incident Statistics 2009Incidence Rates – incidents per 1000 peopleTotal incidents

Staff 46 Sector average 31Students 7.4 Sector average 2.3

RIDDOR incidentsStaff 2.9 Sector average 2.2Students 0.16 Sector average 0.14

RIDDORs - reasonably accurate statistics known for sector.

Total incidents, UoN historically above sector average.


Slips and TripsBiggest cause of serious incidents

Totals 2009: 90 (15%)Riddors 2009: 11 (42%)

Statement in University HandbookHSE national focusUoN focus through investigation of incidents

and assessment of flooring/cleaning


Slips and TripsSuitability of Flooring for environment

Outdoors Catering outlets Laboratories Building Entrances, foyers

Cleaning regimes Frequency Products used Cleaning methods Training of cleaning staff


Slips and TripsHSE On-line Slip Assessment Tool

Nature of floor Floor cleaning type and frequency Footwear Type and source of contamination and likelihood of

recontamination Footwear if applicable

Advises Low / Medium / Significant / High

Roughness measurements – Safety Office has equipment

Slip resistance measurements – Contractor to use HSE approved Pendulum Test


Slips and Trips


- Surtronic Duo- Measures roughness in

micrometers - Safety Office has one

- Pendulum Coefficient of - - Friction test equipment- Employ outside consultants to do the assessment

Wellbeing at WorkHSE Management Standards

Principals of Good People Management to minimise work-related stress.

HSE visits in 2007/8 to review implementationWork and Wellbeing Review Group

Reports to Safety Committee Comprises representatives from:

Trades Unions; HR; PD; Occ Health; Counselling; H&S Prof Tom Cox and Prof Michele Clarke.

Survey 25 January to 14 FebruaryHSE Benchmarked Question Set~40% response rate

Management Standards ElementsDemands – this includes issues such as workload, work

patterns and the work environment.Control – how much say the person has in the way they do

their work.Support (by Peers or Line Manager) – this includes the

encouragement, sponsorship and resources provided by the organisation, line management and colleagues.

Relationships – this includes promoting positive working to avoid conflict and dealing with unacceptable behaviour.

Role – whether people understand their role within the organisation and whether the organisation ensures that they do not have conflicting roles.

Change – how organisational change (large or small) is managed and communicated in the organisation

Summary of Results

Next StepsCommunication to Staff in PreparationAdditional analysis by Survey unit to provide a

summary for each management unitWellbeing Workspace being set up

Survey feedback, progress and updatesResources

Information and good practice – HSE; academic articles Professional Development Wellbeing Courses

Contact Jo Bramham http://www.nottingham.ac.uk/csc/category/well-

being.php

17 June 2010

Bob Armstrong

Legislation-Fire Authority Concerns•Staff training-introducing general FS sessions across all Campuses•UP-4, SB 2, JC 3 & KMC 2, Med Sch 10•Record keeping-of all fire related matters identified in your FRA•NFRS visits- this year there has been 13 inspections

Training-arranging to view networked fire safety programmes enabling staff to access it as & when. Many suppliers providing this type of programmeJohn has agreed to support this fundamental change to delivering fire safety training

PEEPsWorking party reviewed the PEEPs processIdentified a smarter way of identifying people who may require a PEEP Ensuring that the individuals are known to DLO’s & meSeek to provide generic plans for some buildingsAmended the PEEP formIntroduce FS training as a part of DLO inductionEncourage DLO’s to co operate with each other in cross school/department inspections

If you need any fire safety advice feel free to contact John, Ann , Sarah or HarryBut not

Phil Ward

Roof workFalls of peopleFall of materials / equipment

Edge ProtectionFall arrest/prevention systems

Fragile roofs, other structural issuesHazardous fume cupboard emissionsMovement of people and items on to and off

roofsOther work taking place on roofEmergency procedures (audibility of fire alarm)


Roof workUniversity procedure – consultation with Safety

Committee, Estate Office and key SSOs

Estates/Contractors Estates responsibility Should be working to permit to work

School/Departmental Responsibilities PI / Manager responsible for student project work Risk assessment and method statement required Consult with Estates and / or Building Occupier Issue roof permit to worker (s)


Contained Use of Human, Animal Pathogens & Genetically Modified Organisms

Background

FMD Outbreak , Pirbright August 2007Callaghan Review

Single regulatory framework• Single regulatory body• Risk assessment• Common set of containment measures• Integrated notification system• Cost recovery regime

The current framework

HASAWA/ ANIMAL HEALTH/ EU DIRECTIVES

COSHH

EC Directive

HSAWA

GMO (CU)

EC Directive

HSAWA

SAPO

Animal Health Act

? FMD Directive

The probable outcome

Based on current GM CU Regs – i.e a risk based approach4 defined hazard groups for BAs4 Containment LevelsActivity based4 classes of activityDistinction between Class1/2 and 3/4Class 1 /2 – lower hazard – proportionate regulatory activityClass 3/4 - higher hazard – more detailed regulatory activityNotification of premises & activitiesCharging – for notifications, advice, inspectionsEXCLUSIONS : fish, bee and plant pathogens but may be

included in future

Late August 2010 Receipt of new draft regulations {CD]

6 Sept – 28 Nov 2010 Formal consultation period

29 Nov – 20 Dec 2010 Final amendments

Mid Feb 2011 Laid before Parliament

6th April 2011 Implementation

6th April – 6th October Transitional Period

Transitional Provisions6th April 2011 - Date of commencement 6th Oct 2011 - Be in full compliance

By end of June 2011 we must: Have re -notified premises

By end of Aug 2011 we mustHave GMSC/BSC in placeNotify ongoing contained uses [non GM & Diagnostic work]

-review existing RAs in light of new regs- assign activity class- make request for any derogations- Formal consent needed for class 3 /4

Ongoing GM activities – no re-notification needed- must review RAs- notify significant changes

Transition – Duty holders

Required for all types of travel – INSURERS Degree of complexity will depend on :

Nature of work/activityLocationIndividual (s) ?

Minimal risk assessment for overseas meeting /conferences in low risk countries [ W. Europe/US]

Model Template?

Detailed assessmentTravel to high risk countries or locations

Violence/civil unrest/war zones

Health issuesRemote locations

High risk activities

FCO status Always check

Advice against all travelAdvise only essential –

•Registrar approval•Additional Insurance

International SOSSecurity AdviceExpedition AdviceMedical assistanceEmergency evacuation

Practical work –for teaching or researchIn places which are not under our controlBut UoN is responsible for the safety of its staff, students or others exposed to their activities.

Includes –•Archaeological digs•Biology field studies•Construction projects•visits to industrial or architectural sites•home visits by medical or social workers, •street surveys •working in isolated areas of the University such as on the Farms.

New Sector Guidance under consultation 2010

UoN Policy revision 2010-11

Interim amendment to policy 2009 – High risk locations/activitiesISOS involvementPeer Review & Approval Process [EPRP] Competent leadersExpeditionsRemote locations &/ High risk activities

Employment of students as part of University Course

Provider’s responsibility to studentAs to any employeeI, I, & T

UoN owes ‘duty of care’ to studentApproval of provider –

pre-placement letter & questionnaire

Pre-placement safety information – relating to typical hazardsInduction checklist for studentOverseas placements – travel insurance

Monitoring placement - visits &/student contact

Review – during and post placement debrief

Record

Drug PrecursorsHome Office Licences

Required.Inspection regime.Security and accounting

requirements.Safety Office Co-

ordinates licences.Annual Renewal (Dec)Future changes will

require individual licences for each area.

Category 1 substances include the following (in pure form or mixtures):

1-phenyl-2-propanone; N-acetylanthranilic acid; Isosafrol (cis+trans); 3,4-methylenedioxyphenyl-

propan-2-one; Piperonal; Safrole; Ephedrine; Pseudoephedrine; Norephedrine; Ergometrine; Ergotamine; Lysergic acid.

Research Related to the Nuclear Fuel CycleControl under the Treaty on the Non-proliferation of Nuclear WeaponsNotification of activities related to the following nuclear

fuel cycle areas: enrichment, reprocessing of nuclear fuel, or processing of nuclear waste (intermediate or high level waste

containing plutonium, high enriched uranium or uranium-233)Exemptions from notification:

theoretical or basic scientific research, research and development on industrial radioisotope

applications, medical, hydrological and agricultural applications, health and environmental effects.

Uranium and Thorium Holdings Notified to UK Nuclear Safeguards Office (HSE) by Safety Office Safety Office audits stocks

REACh Registration; Evaluation (by the ECHA in Helsinki) Authorization (by ECHA, substance/use/quantity specific) and restriction (by ECHA/CA, substance/use/quantity/ban) of Chemicals Duties on manufacturer/supplier to register and produce

H&S informationRegistrations and authorisations are specific to uses. Illegal to use substances in unauthorised processes.Uneconomic chemicals might disappearHSE has a useful summary at:

http://www.hse.gov.uk/reach/bitesize.htm?ebul=hsegen/12-jul-2010&cr=22

End Use of ChemicalsSuppliers develop exposure scenarios based on

generic environments for use or processes.Standardised mapping of uses and to enable

linking to exposure scenarios. Exposure scenarios will be communicated down

the supply chains with the extended safety data sheet.

Downstream users to receive standardised short exposure scenarios to:Flag the scope and applicability of an ES Avoid different scenarios from different suppliers.

Use Descriptors for Exposure Scenarios

Use Descriptors PROC15 Use as laboratory reagent

Use of substances at small scale laboratory (< 1 l or 1 kg present at workplace). Larger laboratories and R+D installations should be treated as industrial processes.

PROC1 Use in closed process, no likelihood of exposure Use of the substances in high integrity contained system where little potential

exists for exposures, e.g. any sampling via closed loop systems PROC3 Use in closed batch process (synthesis or formulation)

Batch manufacture of a chemical or formulation where the predominant handling is in a contained manner, e.g. through enclosed transfers, but where some opportunity for contact with chemicals occurs, e.g. through sampling

PROC4 Use in batch and other process (synthesis) where opportunity for exposure arises Use in batch manufacture of a chemical where significant opportunity for exposure arises, e.g. during charging, sampling or discharge of material, and when the nature of the design is likely to result in exposure

PROC5 Mixing or blending in batch processes for formulation of preparations* and articles (multistage and/or significant con-tact) Manufacture or formulation of chemical products or articles using

technologies related to mixing and blending of solid or liquid materials, and where the process is in stages and provides the opportunity for significant con-tact at any stage

UN Initiative – Earth Summit 1992Global system of hazard classification & labelling – including MSDS & symbols

New EU Regulation – Classification, Labelling & Packaging of Substances – CLP Regs . Effective from Jan 2009.Long Transition period – 7.5 yrs to June 2015.

UK will replace CHIP 2009.CHIP will be fully repealed in 2015

TransitionTwo-stage process (for suppliers)

Substances New product has to be reclassified and relabelled by 1 December

2010, Existing product can continue to be supplied until 1 December 2012

Mixtures (previously called preparations), New product has to be reclassified and relabelled by 1 June 2015. Existing product can continue to be supplied until 1 June 2017

Users will see a progressive change in packaging and labelling of products received.

• Manufacturers• Importers• Producers • Distributors• Downstream Users

Obligations are minimal unless the DU places substances on the marketAs for REACH –

comply with MSDS, check exposure scenario

New Criteria for assessing hazardous properties

Current EUR28 =Very Toxic if swallowed.R25 =Toxic if swallowedR22= Harmful if swallowed

http://www.unece.org/trans/danger/publi/ghs/pictograms.html

To replace Safety and Risk PhrasesHazard warning statements

• H240 Heating may cause an explosion (Physical 200s)• H320 Causes Eye irritation (Health 300s)• H401 Toxic to aquatic life (Environmental 400s)

H300: Fatal if swallowed R28 Very toxic if swallowedH301: Toxic if swallowed R25 Toxic if swallowedH302: Harmful if swallowed R22 Harmful if swallowedH303: May be harmful if swallowed

Precautionary statements• P102 Keep out of reach of children• P271 Use only outdoors in well ventilated area• P410 Protect from sunlight

Will be fully repealed in June 2015

Will be amended during the transitional period as new regime is applied

The Approved Supply List has been discontinued

More Information: http://www.hse.gov.uk/ghs/index.htm

Documents

Health and Safety Update 17 June 2010