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FACULTY OF COMPUTING SCIENCES AND
ENGINEERING
HANDBOOK FOR POSTGRADUATE RESEARCH
STUDENTS
2007-08
Contents PageIntroduction 3Contacts 4Calendar 07/08 5
About Research at De Montfort University 7Your Supervisory Team 7The University Research Office 8Research Related Faculty Committees 10
The Research Degree Process 12Admission 12Enrolment 12Registration 12
Responsibilities of Research Students and their Supervisors 14Expectations 14Absence due to sickness 14Monitoring your progress and Annual Review 15Research Matters 15Research Seminars 15Research Training 15Training Needs Analysis and Personal Development Planning 16
Facilities available to Research Students 17Accommodation 17Communications 17Library services for researchers 18Computing facilities 18Welfare and Education Centre 20Support for international students 21Useful websites 21Student Services 21
Financial Information 22Fees 22
Legal Aspects 23Health and Safety 23Safety and Security : Out of Hours Access to Buildings 23Research Ethics 25Data Protection 26
Appendices 27A. Faculty Management and AdministrationB. Staff Contact informationC. Record of Discussion formD. Annual Review formE. Ethics Approval formF. Out of Hours formG. Deadline Dates for submission of forms 07/08
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Introduction
Welcome to the Faculty of Computing Sciences and Engineering (CSE). This handbook provides a selection of information which we hope you will find useful, particularly at the start of your time associated with De Montfort University.
The Faculty comprises two schools: the School of Computing and the School of Engineering & Technology. Research is a major activity in the Faculty: there are a significant number of research groups of national and international standing and around 200 current research students. Specialist research laboratories for each School are located in the Gateway House building and in the Queens building. The Faculty also has extensive teaching laboratories.
All forms relating to the higher degree process (e.g. Registration, Transfer, Interruption/ Suspension) are available on the Research Office web site at http://www.dmu.ac.uk/research/degrees/registration.jsp
Particular attention is drawn to the Faculty specific training provided for research students details of which are given on page 15 of this handbook.
As Head of Research and Commercial Development for the Faculty of Computing Sciences and Engineering I wish you every success during your association with De Montfort University.
Professor Philip MooreHead of Research and Commercial Development
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Faculty Contacts
Professor Philip Moore – Head of Research and External Income Generation – Gateway House 4.30 - telephone: 01162 257 7053 – e-mail: [email protected]
Mrs Veena Vora – Secretary to Professor Moore – Gateway House 4.30 – telephone: 0116 207 7091 - e-mail: [email protected]
Ms Beverley Lambie – Faculty Officer (Research) – Gateway House 4.11 – telephone: 0116 207 8066 - e-mail: [email protected]
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Calendar for the 2007/08 Academic Year
The following table notes useful dates throughout the 2007-8 academic year – such as when the buildings are closed, and when the undergraduates are away, giving you greater access to equipment!
Academic Calendar
Autumn Term
24 September – 28 September Enrolment and Induction1 October – 14 December 2007 11 weeks teaching17 December 2005 – 4 January 2008 3 weeks vacation for students
Spring Term
7 January – 14 March 2008 10 weeks teaching17 March – 4 April 2008 3 weeks vacation for students
Summer Term
7 April – 25 April 2008 3 week teaching28 April – 6 June 2008 6 weeks revision/exams/marking9 June – 13 June 2008 Subject Authority boards (SAB*) week/End of
Session16 June – 26 September 2008 Summer vacation for students23 June – 27 June 2008 Progression & Awards Boards (PAB*) week14 – 18 July 2007 Graduation Ceremonies Leicester
* SABs and PABs are assessment boards dealing with module and progression respectively.
Public Holidays, Concessionary and Additional Statutory Days
2007
SUMMER BANK HOLIDAY
Monday 27 August Bank Holiday
CHRISTMAS
December
Concessionary Day ++
Tuesday 25 DecemberWednesday 26 DecemberThursday 27 DecemberFriday 28 DecemberMonday 31 December
Bank HolidayBank HolidayExtra Statutory DayConcessionary DayConcessionary Day
2008
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NEW YEAR Tuesday 1 January Bank Holiday
EASTER Friday 21 MarchMonday 24 MarchTuesday 25 March
Bank HolidayBank HolidayConcessionary Day
MAY DAY Monday 5 May Bank Holiday
SPRING BANK HOLIDAY
Monday 26 MayTuesday 27 May
Bank HolidayExtra Statutory Day
SUMMER BANK HOLIDAY
Monday 25 August Bank Holiday
CHRISTMAS
December
Concessionary Day ++
Thursday 25 DecemberFriday 26 DecemberMonday 29 DecemberTuesday 30 DecemberWednesday 31 December
Bank HolidayBank HolidayExtra Statutory DayConcessionary DayConcessionary Day
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About Research at De Montfort University
Your Supervisory Team
Each research student has a Supervisory Team consisting of a First Supervisor and one or more Second Supervisors and Advisors. The First Supervisor of your project will also act as your Personal Tutor. In the event that a student feels unable to approach his/her First Supervisor, the Head of Research will act as an advisor to students who approach him for help.
At least one member of your Supervisor team will have supervised before and anyone who supervises Research Degree students will have to undertake the Certificate in Research Supervision, run by the University Research Office (contact Nila Patel)
The Certificate in Research Supervision course involves gaining an understanding of the following issues (therefore your team will be fully competent in understanding the requirements of the research degree):
i. The full range of facilities and mechanisms for the support of research students available from Faculties, supervisors and the Research Office.
ii. The requirements for a sound research degree registration proposal. iii. The requirements for an effective student transfer from MPhil to PhD. iv. The knowledge, skills and experience required by both internal and external examiners. v. The examination process for a research degree. vi. The opportunity to discuss difficult situations that can arise during the supervision process
by means of selected case studies. vii. The observation of the research student supervision process from a student point of view viii. Familiarity with approved good practice for supervisors together with the Research Degree
Regulations and Associated Research Degree Procedures of De Montfort University. ix. The use of the Worldwide Web and other relevant IT skills where appropriate. This will be
achieved via an optional element for those supervisors whose knowledge of these areas needs extending and/or updating
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The University Research Office, Portland Building
The Research Office was established on 1st August 1996 to administer the procedures relating to research degree students throughout the University. The University Research Office deals with admissions, enrolment, training and examinations.
Members of Staff who wish to study for a research degree must enrol as a student of this institution and must either apply for Staff Development (forms available from the Research Office) or pay fees.
The University Research Office staff also service the University Higher Degrees Committee, the University Research Committee and the Research Training Sub Committee, organizes the Certificate in Research Supervision training courses and produces the 'Research Matters' Newsletter.
Name: The Research OfficeAddress: 1.21 Portland building
De Montfort University, The Gateway, Leicester.
Country: United KingdomPostcode: LE1 9BHFax: +44 (0)116.250 6431Email: [email protected]
Staff within the Research Office
Below are the members of staff in the Research Office who are happy to help you.
Name: Joanne Cooke
Description: Research Office Head
Telephone: (0116) 250 6284
Email: [email protected]
Name: Silvana McAuley
Description: Administrative Assistant
Telephone: (0116) 250 6309
Email: [email protected]
Name: Marie Barker
Description: Administrative Assistant
Telephone: (0116) 2551 551 Ext: 6679
Email: [email protected]
Name: Nisha Cholera
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Description: Administrative Assistant
Telephone: (0116) 2551 551 Ext: 6679
Email: [email protected]
Research Training Programme
Name: Kerry DenhamResearch Training Officer
Telephone: (0116) 257 7015Email: [email protected]
Name: Jimi O’CallaghanAdministrative Assistant
Telephone: (0116) 250 6242Email: [email protected]
General enquiries e-mail: [email protected] Fax: 01162 250 6431
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Research Related Faculty Committees
The Faculty Research Degrees Committee
The University’s Higher Degrees Committee (HDC) has devolved to the Faculty certain powers pertaining to research degree administration and approval. In brief, we can consider and decide on all Research Degree formalities with the exception of final examination arrangements. The Faculty Research Degrees Committee (FRDC) is constituted to include a mix of those who have served on the Higher Degrees Committee, senior experienced research staff and newer supervisors.
Committee Membership 2007/8 Session:
Professor Philip Moore – Head of Research - ChairProfessor Hussein Zedan, School of Computing - Deputy ChairProfessor Marwan Al-Akaidi – Head of School of Eng & Tech Professor David Stockton, School of Engineering and TechnologyProfessor Marouan Nazha, School of Engineering and TechnologyProfessor Bogumil Ulanicki, School of Engineering and TechnologyDr Alistair Duffy, School of Engineering and TechnologyProfessor Gwynne Evans, School of ComputingProfessor Robert John, School of ComputingProfessor Simon Rogerson, School of ComputingProfessor Hongji Yang, School of ComputingDr Neil McBride, School of ComputingProfessor Graham Lawson – Faculty of Health & Life Sciences - Representative from another FacultyProfessor Vic Hanby – Representative from the Institute of Energy and Sustainable DevelopmentProfessor Merlyne De Souza – Representative from Emerging Technologies Research
Centre
Ms Joanne Cooke – Research Office Head – Ex-officioSecretary to Committee: Ms Beverley Lambie, Faculty Officer (Research)
Meetings are held four times per academic year. The dates of meetings for 07/08 and associated deadlines are included in this document as an appendix.
The University’s Higher Degrees Committee considers all Examination arrangements and is administered by the University Research Office. Dates of meetings and associated deadlines are available on the Research Office Web site.
The Faculty Research Committee
The Faculty Research committee discusses strategic issues and research funding. Two student representatives are members of the committee to represent the interests of research students.
The current membership is:
Professor Philip Moore – Head of Research - ChairProfessor Musa Mihsein – DeanHeads of Schools:
Professor Marwan Al-Akaidi – Head of School of Eng & Tech (or nominee)Mr Peter Messer – Head of School of Computing (or nominee)
UOA ‘Gatekeepers’:Dr Bogumil UlanickiProfessor Hussein ZedanProfessor Phillipa BerryDr Alistair Duffy
Others:Dr Robert John, School of ComputingProfessor Simon RogersonProfessor David Stockton, School of Engineering & TechnologyMs Jackie Weetman – Library
Student RepresentativesMohammed Alawairdhi Suad Mohammed AlmuallaRichard HopperMark Simpson
Ms Beverley Lambie – Faculty Officer (Research) - Secretary
Any student wishing to put forward agenda items should contact the student representatives via Beverley Lambie.
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The Research Degree Process (taken from the University Research Office web pages)
Admission onto a research degree
All prospective candidates wishing to undertake a research degree at De Montfort University must complete the ‘Application Form for Admission to a Research Programme’ (e.g. MPhil/PhD). These forms are available from the Research Office and are also available electronically. Completed Application forms should be returned to The Research Office.
Enrolment
All students are automatically enrolled annually in the autumn, but during the first year students will enrol when they commence their research degree programme and pay fees pro-rata to the end of that academic year.
You will be instructed to report to enrol with the Research Office when you first attend this Institution as an admitted research degree student. Students based overseas should contact the Research Office to arrange postal enrolment. At this point you will need to complete an enrolment form and an ID card will be processed. (Please bring with you two colour passport sized photographs of yourself). You will also need to bring information on how you intend to pay.
If you are in receipt of sponsorship or a bursary you will receive a letter confirming the source of fees, stating the budget code, signed by the Dean of Faculty, Head of Department/Centre or the Head of Personnel (as appropriate). Where a letter is not provided the appropriate tuition fee will be charged to you until sponsorship/bursary details are approved.
Once this form has been processed and fees paid you will be issued with your student ID card, which allows you access to university buildings and is also your library card. Please keep your ID card safe, as you will be asked for your student number throughout your period of enrolment. You will keep this card throughout your period of study at De Montfort University and may be asked to show your card at any time in any of the university buildings.
Enrolment is the contract between you and the university and at this point you will be classed as a probationary research degree student. (Maximum period of probation is 6 months for full-time students and 12 months for part-time students.) Students whose probationary period has expired before the Research Degree Committee approves registration will be deemed as unsatisfactory and are automatically terminated. Further information on these procedures can be found in the Research Degree Regulations and Research Degree Procedures, copies available from the Research Office – or see page
Registration
Once enrolled as a research degree student an 'Application to Register for a Research Degree' (Form RDC:R) must be submitted for consideration by the Faculty Research Degrees Committee.
**This application is a separate procedure from enrolment and only has to be completed once.**
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Application for approval of full registration must be made to the committee normally at the next available meeting and in any event within six months of enrolment for full-time students and within twelve months of enrolment for part-time students. The application must be made with the authority of your Dean of Faculty or Head of Centre representative, which is currently the Faculty Assessor, on the appropriate form.
If an application is not made to the Research Degree Committee within the period specified above, the registration of the student shall be deemed not to be confirmed, and the enrolment of the student shall be terminated.
Application forms and other forms relating to registration arrangements must be typewritten and submitted in accordance with published guidelines. These forms are available from the Research Office or you can download them from the web page (MS Word Format), see above.
Each change in a research degree student's registration arrangements must be approved by the relevant committee having been submitted on the appropriate form.
The following important forms are all available on the University Research Office webpages: (see http://www.dmu.ac.uk/research/degrees/registration.jsp )
Forms must be typewritten.
Application to Register for a Research Degree Application to Register for PhD by published Works (Internal Staff only)Change in Supervision Team Change Mode of Study Examination Arrangements Extension of Registration How to use Electronic Forms Six Months Write-up Suspension of Registration Suspension of Enrolment (During Probationary Period)Transfer from MPhil to PhD Withdrawal of Registration
The University Research Office or Faculty Research staff can give advice on when you might need to use some of these forms.
For further information please refer to the regulations for research degree students:
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Responsibilities of Research Students and their Supervisors
Expectations
A Responsible Attitude to AttendanceAs part of their obligations to the learning contract, postgraduate students are expected to show commitment to, and enthusiasm for the programme.
In particular, research must be largely self-motivating and your supervisor will rely on you to “put in the hours”.
Absences due to sickness
The university has published guidelines for staff on the procedures to be followed to report absence due to sickness.
These procedures (which are detailed below) should be followed by all postgraduate research students. Your first point of contact is your supervisor. If he/she is not available, contact your School/Division secretary.
Notification of Absence
Certain actions, both by the postgraduate student and their supervisor are crucial, when absence related to sickness occurs. These actions are listed below:
Postgraduate’s Actions
Where an individual is too ill to report the absence themselves, notification may be made by another person on the individual’s behalf.
Notification must be given on the first normal working day of absence, where possible, by telephone. The following information should be provided: the first day and date of the illness; the reason for the absence the expected date of return (if known).
If absence continues for more than 3 days the research student should again contact their department and confirm that the absence will continue.
Research Students must obtain and complete a self-certification form if absence persists beyond the fourth day, up to and including the seventh day. The onus is placed on individual research student to obtain and complete a self-certification form. Self-certification forms can be obtained from Faculty/ Departmental Offices, Payroll and Personnel departments.
Absence beyond the seventh day must be covered by a doctor’s certificate. Doctor’s certificates must then be supplied to cover all periods of any continuing absence. During any period of absence, regular contact by telephone is crucial.
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Monitoring your progress - Meeting regularly with your Supervisory Team and keeping records of discussion
Students should have monthly meetings with their Supervisor(s). Record of discussion forms must be completed at these meetings. These forms are available from the Research Office Web site. Once the meeting has taken place a copy of the record of discussion form needs to be submitted to Beverley Lambie, Faculty Officer (Research) for your file. The Faculty will be monitoring this procedure and missing forms will be chased up with your Supervisor(s).
There are a number of books in the University libraries and bookshops about studying for a research degree. Particularly useful, in a number of these, are examples – case studies, often describing where things have gone wrong and how things could have been improved. Websites such as www.grad.ac.uk also are worth visiting.
Annual review of research students
The University Research Office has instituted an annual review of research students.This will be conducted by a panel comprising the supervisory team and another member of academic staff and, of course, the student.
The Annual Review will be organised by your supervisor and you should agree a date and time to meet. The review meeting will normally be face to face, but may take the form of a telephone conference call, video conference, or other appropriate method, especially in the case of students who live abroad.
An Annual Review form is enclosed with this handbook, see appendix D and a copy is available on the Research Web site. You should complete the relevant sections prior to the review meeting. The remaining sections will be completed at the review meeting. Preparation and open discussion are key to these meetings.
Research Matters
This newsletter is produced by the University and contains information on seminars, research currently being undertaken, research currently being undertaken and useful points of contact. If a research student does not receive a copy or wishes to join the Editorial Board then they should contact The Research Office.
Research Seminars
Research Groups in both Schools organize regular research seminars and you are strongly encouraged to attend. Details are normally communicated via email and displayed on Notice Boards.
Research Training
Institutions are required to offer skills training to their research degree students in response to recommendations from Dearing, the Robert’s Review and the Quality Assurance Agency. To meet this requirement the University Research Office organizes a comprehensive training programme. Details of this are contained in the Research Training Handbook which is issued to all students at enrolment by the Research office.
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As part of your research award you are required to attend a number of discipline specific and generic courses throughout your time at the University. The discipline specific courses are organized by the Faculty and the generic courses are organized centrally by the Research Office. For further information about Faculty Specific Training you should contact Beverley Lambie, Faculty Officer (Research).
Schedules for generic courses are produced throughout each academic year and, at present, are posted to your correspondence address. Places on each course are strictly limited, so booking is essential. You will be issued with a handbook about the programme from the Research Office at enrolment which provides information about the content of each of the courses offered, more information about the programme generally and details on how to apply for exemption from the generic courses.
Each course is designed to be relevant to the various stages of the research process. All compulsory courses are assigned to a group, which indicates whether the course is suitable for students at the beginning of their research or whether it should be taken in later years.
If you have any queries regarding the generic research training courses please contact the Research Training Manager on 0116 257 7015.
Training Needs Analysis and Personal Development Planning
From October 2005 all full-time students are required to complete a Training Needs Analysis Document within three months of enrolment and part-time students within six months of enrolment. You are strongly encouraged to complete this document as early as possible. Student development needs will be identified and agreed jointly by the student and probationary supervisory team.
The TNA document has been designed to help you:
Reflect on the skills that you already have Think about the areas that you may need to work on; Learn about training opportunities and support that are available; and Plan how and when you are going to develop your skills.
You will be able to reflect on your training needs at your Annual Review Panel meeting where a section relating to the TNA document is incorporated.
Completion of the TNA document is the beginning of your Personal Development Planning (PDP) which will be outlined in more detail when you attend the research student induction event. Whereas we require you to undertake the TNA, it is not compulsory to undertake PDP. However, we strongly advise you to do so as we believe it will be of great benefit to you, both in your studies and in your future career.
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Facilities available to CSE Research Degree Students
Accommodation
For students studying on campus, your First Supervisor will be your first point of contact when you arrive at the University to start your studies. He or she will arrange a brief induction to the Faculty and introduce you to other staff and students in the research group. He or she should also provide you with basic Health and Safety information, for example, where the fire exits are located and restricted areas.
You will be allocated appropriate study space (a desk, PC, access to printing facilities.) This is likely to be located in the area that your research group is based. Your Supervisor will provide information about access to the specialist research facilities and equipment that you will require for your work (e.g. laboratory equipment, computer equipment and software).
Access to various areas on campus are controlled by key pads or swipe cards. Your supervisor will advise you of the access code(s) to use and/or provide you with a swipe card. Please ensure that any keys, swipe cards etc are returned to your supervisor when you leave the University.
Research Students have access to the same common room facilities as staff e.g. Staff Lounge (‘Blue Room’) in the Queens building. Tea and coffee making facilities are located in various areas, although you will have to provide your own supplies and clear away afterwards. Please note that kitchenettes are not intended to be used for preparing and cooking food on a large scale. If you use the kitchenette areas you should ensure that they are kept clean and tidy.
You will be issued with a Student ID card. You should carry your ID card at all times in order to gain access to the University buildings. Regular security checks are carried out and you may be asked to produce your ID card.
Communications
Pigeon holes for research students are located in the Gateway House building room 5.70 (Computing) and in the Queens building, room 1.14 (Engineering & Technology).
Internal Post should be addressed as follows:
Name - Research StudentSchool/Research GroupBuilding
Example:
Jo Blogs – Research StudentEngineering & Technology/Lean EngineeringQueens building
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Research Students are requested not to have personal mail sent to the University e.g. Bank Statements and magazines, and to leave a forwarding address with either the Faculty Office in the Gateway House building or the Receptionist in the Queens building when they leave.
Telephones are available in most office and laboratory areas. The telephone system must not be used for personal calls except in an emergency. In particular fax machines should only be used for purposes authorized by your supervisor. International telephone calls/faxes must be authorized by an appropriate member of the Faculty Executive before they are made.
Library services for researchers
The library plays an important role in the work of a research student, and we are keen to help you make the most of the services. Many resources and services are available via the Internet, either from a DMU campus, or from outside.
When you register at a DMU library you are joining a network of several libraries and have full library rights at each of them. You may wish to use some of these libraries in person or use the nearest library to order books and journal articles from other campuses.
It is imperative that you visit and read carefully information provided at the following web address: http://www.library.dmu.ac.uk/Researchers/Here you will find information on:
Access to other librariesBibliographic softwareContact informationCopyrightCurrent awarenessElectronic resourcesFeedbackInter-library loansJoining the LibraryLoan periods, entitlements and finesOpening timesResearch linksResearch officeResearch training and support
Contact Information:
Telephone:0116 257 7042 (General)0116 257 7043 (Loans)
Kimberlin Library, De Montfort University, The Gateway, Leicester, LE1 9BHLibrary, Charles Frears Campus, 266, London Road, Leicester, LE2 1RQ
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Please note:
If you allow your registration to expire your access to the library facilities will terminate so it is very important to make sure you extend your registration if needed. Contact the Research Office for the advice if required.
British Library
DMU research students who wish to use the British Library’s reading rooms no longer need to provide a referral form from DMU Library Services to gain access.
Any student wishing to carry out research at the library will now have the standard admissions criteria applied to them. This will include proof of signature and address, while a student card is also desirable. Full details of the admissions criteria can be found at www.bl.uk/services/reading/admissions.html
The importance of copyright compliance
A number of recent incidents in the HE community have highlighted the importance of compliance with copyright legislation and related licensing arrangements. The copyright situation is becoming increasingly complex with the development of Virtual Learning Environments, which may incorporate home-produced materials, links to websites, and licensed electronic resources.
New guidelines (Copyright Guidance for Staff) summarising the key issue relating to copyright and IPR, with particular emphasis on implications for e-learning, have been produced jointly by IPAC, Library Services and ISAS and are now available on the Library intranet site at http://www.librarby.dmu.ac.uk/About/Copyright
Electronic Books
http://www.library.dmu.ac.uk/Ebooks/Contact Becky Jones for help and advice.
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Computing Facilities
All research students are registered for access to University IT facilities and allocated an email account when they first join the University. Your user ID on the University account will be your student ID number such as P04987654. The University account is used extensively by both the library and the Research office.
You should read carefully the following web pages: http://www.dmu.ac.uk/study/student_services/isas/access_on_campus.jsp
A Managed Learning Account which provides access to Blackboard, the Virtual Learning Environment, and other electronic services will also be created. (You will require access to Blackboard for some of the Training Courses available to Research Students.)
The Faculty also operates is own network and laboratories. Most research groups in the Faculty are connected to the Faculty network. Student laboratories in both the Queens building and Gateway House building are connected to the Faculty network. To gain access to Faculty computer network you should complete an application form available from the Systems Engineers in room 6.20 in the Gateway House building and obtain your supervisor’s signature. You will then be provided with a Faculty account.
You should check your email on both the University and Faculty networks regularly. Alternatively you can arrange for email sent to one address to be forwarded to another address. The Faculty Systems Engineers will assist you to set this up if required. There is an online guide to the Faculty PC network at http://www.cse.dmu.ac.uk/GettingStartedOnPC.html
Welfare & Education Centre
The Welfare & Education Centre is a free, confidential and independent advice service provided by the Student Union. It is based in the main Student Union building in Leicester and we have an additional office in Bedford at the Polhill site. The Centre can assist you with virtually any welfare or course related problem whilst you are studying at this university. In the event that our trained advisers cannot assist you, we can refer you to a number of external agencies for specialist help.
Typical queries that the centre staff deal with include: Funding problems Landlord and tenant (University or Private Landlord) Immigration Benefits Money advice Council Tax Changing Course Extenuating Circumstances Academic appeals Disciplinary offences University complaints
Contact telephone: 0116 257 6307
Support for International Students
There is a useful amount of information for international students on the DMU website and for further information international students should make sure they keep in close contact with the International Office:
International OfficeDe Montfort UniversityThe GatewayLEICESTERLE1 9BHUNITED KINGDOM+44 116 250 6172
+44 116 257 7353
Useful websites
Students should visit the following websites in order to interact with the wider research degree community:
www.doctoralstudents.comwww.npc.org.ukwww.eurodoc.net
Student Services
There is a whole wealth of information available on the DMU website regarding where to go for further information about:CareersChaplaincy and Religious SupportCounsellingDisability UnitHealth ServiceStudent Learning Advisory Service – IT training and Dyslexia supportSport and RecreationStudent Housing
Legal adviceThere is a weekly “free” law clinic, which students can attend with their queries.Students should contact the Law School in Elfed Thomas Building.Currently this runs on a Wednesday 1pm until 2:30pm.
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Financial Information
Fees (information taken from the Research Degree Regulations)
Students are liable for the payment of tuition fees from the time of their initial enrolment. Continued enrolment and registration (see Regulation 4) is subject to the payment of such fees, their level to be defined by the University.
Candidates who enrol during an academic session (i.e. not at its start) are liable to pay a proportion of the fee for the whole session. In subsequent sessions, they shall be liable for the full annual fee.
Full annual fees are due at enrolment, although the opportunity to pay by installments may be available. (Further information can be obtained from the Research Office or the Academic Registry.)
At the end of their research work candidates are entitled to a six month writing-up period, during which no fees are paid. However, notification to the Research Office of the start of this period must be made, with the support of the First Supervisor. Should a candidate fail to complete during his/her writing-up period, liability for a continuation fee will apply until the thesis is submitted to the Research Office for examination.
Students who would like advice about their financial affairs should contact the Financial Advice Centre:
In Leicester:
Location 0.1 Gateway House.
Reception Opening Times 9.00am - 5.00pm, Monday to Friday
Email [email protected]
Telephone (0116) 257 7597
The University has access funds to provide selective help to students who have serious difficulties, or whose access to Higher Education might be inhibited because of financial reasons. Application forms and further information can be obtained from the Student Financial Advice Centre.
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Legal Aspects
Health and Safety
Comprehensive information on general and specific safety matters are available on the University Health & Safety Web site. This includes a copy of the Faculty Statement of Health & Safety. See http://intranet.dmu.ac.uk/health_safety .
The Faculty Health & Safety Co-ordinator is:
Chris WyattTechnical Manager/Faculty Health and Safety Co-ordinator – Gateway House 4.30 -- telephone: 0116 2077471 - e-mail: [email protected] .
Any matters of concern regarding Health & Safety should first be raised with your Supervisor.
Laboratory procedures and safety
Within the Faculty an appropriate person is appointed for each lab, or set of labs, who is responsible for ensuring that suitable procedures appropriate to the activity within that lab are agreed and that every postgraduate student working in that lab is aware of, and conforms to, agreed procedures. Before commencing work in the lab, all research students are required to read any specific safety instructions for the lab(s) in which he/she is working. He/she is also expected to undertake a “session” with a senior research worker in order to be instructed in the agreed procedures for the lab or a particular piece of equipment.
Safety Courses
As soon as possible after the start of your research you should enrol on a University Health and Safety Induction Course. These are offered on the second Tuesday of each month. More details of the course can be found at the following site: http://intranet.dmu.ac.uk/health_safety/ - What do we do? - Staff Development Programme
Specific safety and procedural courses will be arranged as necessary from time to time. Research Students undertaking specific procedures, eg using lasers, will have to attend these training and instructional courses.
Access to buildings outside normal hours
It is obvious that security in university buildings like this must be tight – particularly outside normal hours. You should ALWAYS carry your DMU identity card with you. Access to any building can be denied at any time without this card and you will certainly be refused access out of normal hours unless you have it with you. By the nature of research, there will almost certainly be occasions when you will need to work late in the evenings or at weekends. If this may be necessary for your project you will have to complete an “Out of Hours” form. Note that all ‘After Hours’ forms expire on December 31st of each year and must be renewed.
Procedure for completing form (see Appendix F)
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1 Outside normal working hours are to be regarded as between 2130 hours and 0800 hours on weekdays (Monday to Friday inclusive) in term time and between 1930 and 0800 hours (Monday to Friday inclusive) in vacations.
Weekends are to be regarded as outside normal hours in both term time and vacations.
Public and extra statutory/concessionary holidays when the University will normally be closed are to be regarded as outside normal hours in both term time and vacations.
2 In order to gain access individuals will have to report to the Security Office and will have to produce their staff or student ID card before being allowed into any building. When they are ready to leave they are required to inform Security who will lock all doors as they leave.
3 The university ‘out of hours’ form must be used to obtain authorisation to gain access to a building outside of core hours. Three versions are available one for staff, one for post-graduate and research students and one for events open to students and public.
4 In either case the individual who requires access should complete the top section including the rooms to which they require access and the dates during which they wish to work.
5 A telephone contact number is required so that they may be contacted by Security in the event of an emergency while they are in the building. This could be either an internal extension number or a personal mobile phone number.
6 It is the responsibility of the Head of Department to ensure that activities to be undertaken outside core hours have been subject to a risk assessment which shows that there is a sufficiently low risk to allow staff to work alone.
7 The Head of Department must also ensure that they have introduced systems which can demonstrate that the individual has been informed of all relevant safety requirements, including first aid provision, safe evacuation of the premises and actions to be taken in the event of an emergency.
8. Authorisation for Student Access: When the student has signed the form it should be passed to their academic supervisor for their signature as they are responsible for ensuring the safety of the student while on university premises.
9 When the academic supervisor has signed the form he/she should pass it to the Head responsible for the area in which they wish to work.
10 When the form is complete it should be passed to the Dean who will arrange for copies to be kept on file and will send the original to the Head of Security.
Please note that the completed form must be received by the Head of Security at least 48 hours before access is required to the building.
24
Out of Hours forms are available from the Faculty Office.
After completion take this form for counter-signing by the Dean. This is then forwarded to the Security Offices for processing. (You are advised to keep a copy of the form before it is submitted.) This takes a minimum of 24 hours.
On each occasion that you wish to work late in the evening you must inform Security.
If you wish to come into the building at weekends, you will need to report to the Security Offices in Mill Lane. They will only let you into the Building if you have already completed and processed the “Out of Hours” form.
In case of an emergency when working out of normal hours, you should contact the Security Office on extension 7642 (LeC).
You should also contact the appropriate Security Office (telephone numbers as above) before you leave the building after working out of hours.
Research Ethics
It is university policy that any scholarly activity involving interaction with and observation of human subjects must be subjected to a human research ethics review. The Faculty has an approved procedure and associated form which is required to be completed in this respect.
Outline procedure
For ethical compliance to be embraced and be effective a procedure is adopted which is based on an escalation process dependent upon the severity of the ethical issue.
All faculty activities including international associates and collaborations are covered by these procedures.
Supervisors and managers of activities are required to review the ethical content of the activity with the person(s) conducting them.
This review uses a simple form comprising a checklist of ethical issues and an outcomes section. (A blank form is supplied with this document.) This review is in line with the guidelines provided by the Human Research Ethics committee.
There are four possible outcomeso No ethical issueso Minor ethical issues which have been addressed and concerns resolvedo Major ethical issues which have been addressed and concerns resolvedo Ethical issues that have not been resolved
The reviewer authorizes those activities in the first three outcomes. Activities in the third outcome are reported for information to the Faculty Committee. Activities in the fourth outcome are submitted to the Faculty committee for resolution.
Further information regarding Human Research Ethics is available on the web at http://www.ccsr.cse.dmu.ac.uk/hre/ . A copy of the approval form is attached as Appendix E.
25
Principles of Data Protection
All students should familiarize themselves with the requirements of the Data Protection Act.
The rules Anyone processing personal data must comply with the eight enforceable principles of good practice. They say that data must be:
fairly and lawfully processed; processed for limited purposes; adequate, relevant and not excessive; accurate; not kept longer than necessary; processed in accordance with the data subject's rights; secure; not transferred to countries without adequate protection.
Personal data covers both facts and opinions about the individual. It also includes information regarding the intentions of the data controller towards the individual, although in some limited circumstances exemptions will apply. With processing, the definition is far wider than before. For example, it incorporates the concepts of 'obtaining', holding' and 'disclosing'
The University’s Data Protection Officer is Roy Adams, Head of ISAS, based in the Gateway House Building. For further information students should visit the following websites:www.dataprotection.gov.uk
26
Appendices
A. Faculty Management and AdministrationB. Staff Contact InformationC. Record of Discussion formD. Annual Review formE: Advanced approval of activities involving human research ethics formF. Out of hours formG. Deadline Dates for submission of forms 06/07
27
APPENDIX ADE MONTFORT UNIVERSITY, LEICESTER
FACULTY OF COMPUTING SCIENCES AND ENGINEERING
MANAGEMENT AND ADMINISTRATION DETAILS
To dial an extension direct please see below: Extension number range 6000 – 6599 Prefix with 0116 250 eg 0116 2506543
Extension number range 6600 – 6999 No prefix. Dial 0116 2551551 and ask for the extension number.
Extension number range 7000 – 7999 Prefix with 0116 257 eg 0116 2577654
Extension number range 8000 – 8999 Prefix with 0116 207 eg 0116 2078765
Please notify any amendments to Sue Molendo extension 7488, [email protected], GH4.11
http://www.cse.dmu.ac.uk/facultyoffice/directory.html
28
Faculty Executive Title Phone Email RoomProf Adrian Hopgood Dean of Faculty 7092 aah G4.38Mr Peter Messer Head of School, Computing and COMP SAB Chair 7485/747
6pm G4.32
Prof Marwan Al-Akaidi Head of School, Engineering and Technology and ENGT SAB Chair
7083/7087
mma G4.34
Dr Roy Smith Head of Studies and Academic Standards 7493/8470
roys G4.33
Dr Robert Davison Faculty Head of Quality Assurance 8482 rob G5.56Prof Phillip Moore Head of Research and Commercial Development 7053/709
1prmoore G4.35
Ms Georgina Hill Acting Faculty Manager (from 29th January 2007) 7695 ghill G4.37Mr Chris Wyatt Technical Manager/Faculty Health and Safety Manager 7471 cwyatt G4.31Miss Sarah Setchell Human Resources Advisor 8495
8362ssetchell G4.36
EW1.1Mr Phillip Summers Faculty Management Accountant 8094 psummers G4.75Miss Emma Ward Marketing and Recruitment Manager 6175 eward Q1.25
Faculty Exec OfficeTBA PA to Prof A Hopgood, Dean of Faculty 7089 Csetemp1 G4.30TBA Secretary to Prof M Al-Akaidi, Head of Engineering &
Technology7087 Csetemp3 G4.30
Miss Helen Chan Secretary to Mr P Messer, Head of Computing 7476 hchan G4.30Mrs Toni Naran Secretary to Dr R Smith, Head of Studies 8470 tsn G4.30Mrs Veena Vora Secretary to Prof P Moore, Head of Research and
Commercial Development7091 vvora G4.30
Heads of DivisionsDivision
Dr Alistair Duffy Division of Engineering 7056 apd Q3.05Prof Marouan Nazha Division of Design & ENGD Subject Leader 7097 man Q3.05Dr Eric Chowanietz Division of Technology & TECH Subject Leader 7095 egc Q3.05Mr Ian Smith Division of Information Management 7500 ims G5.14Prof Hongi Yang Division of Computer Science 6398 hyang G4.56Mr Leszek Zarzycki Division of Computer Engineering 7496 lz G5.13
Collaborative Co-ordinatorsDr P Watt Faculty Collaborative Co-ordinator 6327 pw G5.21
Mr Haris Pancholi School of Engineering Collaborative Provision Co-ordinator 7059 harris Q3.05
Mr Chris Wood School of Computing Collaborative Provision Co-ordinator 8403 cgw G5.52
30
Subject LeadersSubject Phone Email Room
Mr Brian Kiely CSCI 8498 bkiely G6.73Dr Chris Fidler CPRJ 7499 cf G5.72Prof Marouan Nazha ENGD 7097 man Q3.05Mr Richard Howley INFO 8268 rgh G5.75Dr Eric Chowanietz TECH 7095 egc Q3.05Mr Paul Pugh MSAS 8473 ppugh G5.10
UG Programme Leaders ProgrammeMr Jon Bennett Business Information Systems, Computing Information
Management & Information Systems Management top-up8472 jb G6.14
Mr Steve McRobb Society and Information 7472 smcrobb G5.76Mr David Smallwood Computer Science, Software Engineering, AI and Robotics,
Internet Computing8489 drs G6.70
Mr Leszek Zarzycki Computer Science (Overseas) 7496 lz G5.13Dr John Cowell HND/BSc Computing 8490 jcowell G6.62Dr Pam Watt HND/BSc Business Information Technology 6327 pw G5.21Mr T Watson Forensic Computing 8479 tw G6.71Mr Ralph Birkenhead Computer Games Programming 7483 rab G6.76Dr Peter Yardley Computing Joints 8460 pyardley G6.78Dr N McBride Information and Communication Technology 8500 nkm G5.61Mr John Moulsher Year 0 Computing 7464 jdm G5.58Mr Chris Wood UCPD Commercial Application of the Web (Castle College,
Notts)8403 cgw G5.52
Mr Peter Prickett BEng Engineering 7061 prickett Q3.05Dr J Gow BEng Electronic Engineering and variants 7085 jgow Q3.05Dr David Stockton Operations and Supply Systems
FD Operations, Planning and Control7074 stockton Q0.06
Mr Andrew Clay Media Technology 7079 amclay Q3.05Mr Robert Watson Radio Production 6456 rwatson Q3.05Dr Armaghan Moemeni Multimedia Computing 7081 armaghan Q3.05Mr Ashley Lees Design & Prototyping Technology 8696 alees Q3.14Mr Martin Hargreaves Media Production 7093 mha Q3.05Mr Dylan Menzies-Gow Music, Technology & Innovation 8814 dylan Q3.05
31
UG Programme Leaders (cont)
Programme Phone Email Room
Mr Ian Mann Audi Recording Technology, FD Music Technology (Confetti)
8067 ism Q3.05
Dr Xin Kai Li Electronic Games Technology (FD & BSc) 8695 xkl Q3.14Mr D Paget Video and Animation Production 7066 dpaget Q3.05Dr Richard Prettyjohns Technology Joints 7059 rcp Q3.05Dr Marie Bassford FD Digital Video and Broadcast Production 7055 mbassford Q3.05Mr Mike Howkins FD Health Service Technician 7069 mgh G4.33Mr Keith Maycock FD Computer Aided Engineering 7863 kmm G3.05Dr Hobina Rajakaruna Engineering Year 0 8095 hobina Q3.14Mr Mike Howkins UCCPD in Forensic Road Collision Investigation 7069 mgh G4.33
PG Programmme Leaders ProgrammeDr A Platt Software Engineering 7586 amp G4.58cDr J Carter Computational Intelligence and Robotics, Intelligent
Systems (DL)6449 jennyc G6.59
Mr Peter Norris Computing/IT/Information Systems Management 7077 pdn G6.77
Dr Yingjie YangBioinformatics 7939 yyang G6.60
Mr Alun Owen Industrial Data Modelling 8485 ajo G5.17Mr Haris Pancholi Mechatronics 7059 haris Q3.05Prof David Wimpenny Rapid Product Development 7689 dwimpenny 1C 2.1Prof. Mohammed Ibrahim Media Production
Multimedia Communications Engineering7897 ibrahim Q1.34
Mr Greig Mills (Promoter) Climate Change & Sustainable Development 7965 gmill Q2.09Dr Simon Rees (Promoter) Energy & Sustainable Building Design 7974 sjrees Q1.15
Faculty Office TitleTBA Faculty Programmes Manager 8235 G4.11aMrs Beverley Lambie Faculty Officer (Research) 8066 bevl G4.11bMs Sue Molendo Secretary to Mr Chris Wyatt, Faculty Technical and H&S
Manager7488 smolendo G4.11
Ms Elaine Aspell Programmes Administrator ( Computing) 8697 easpell G4.11Mr Stuart Plane Programmes Administrator (Computing) 7467 splane G4.11Ms Kathryn Harris Programmes Administrator (Computing) 7467 kharris G4.11Mrs Clare Pashley Programmes Administrator (Engineering and Technology) 8160 cpashley G4.11
32
Mrs Sally Pick (nee Pearson) Programmes Administrator (Engineering and Technology) 8160 spick G4.11Ms Kelly Moore Programmes Administrator (Engineering and Technology) 8697 Kmoore00 G4.11Miss Louise Moore Programmes Administrator (Engineering and Technology) 8465 lmoore G4.11
33
Faculty Office (cont) Title Phone Email RoomMrs Marisa Haynes Quality Assurance Administrator 7479 mhaynes G4.11Miss Donna Guest Disability/International Administrator 6114 dguest G4.11Miss Angelica Nilsson Retention Support Administrator 6283 anilsson G4.11Mrs Karen Saulsbury Examinations Administrator 8524 ksaulsbury G4.11Mrs Sandra Yorke Examinations Administrator 8514 syorke G4.11Mrs Sheila Bartlett Examinations Administrator 8524 sbartlett G4.11Mrs Fazila Poptani Examinations Administrator 8524 fpoptani G4.11Miss Justine Lam Faculty Office Assistant/Receptionist 7050 jlam G4.11Miss Carole Williams Web Development Administrator 7479 cwilliams G4.11
Faculty FinanceMrs Lora McAulay Finance Administrator 7051 lmcauley G3.14Ms Ann Clarke Finance Administrator 7082 annclarke G3.14
Student Advice CentreMrs Brenda Hawse SAC Manager 8499 brenda G0.04aMiss Kaushika Patel Administrative Assistant 8497 csesupp G0.04a
Queens AdministrationMiss Marilyn Ainge Receptionist (Engineering – Queens Building Foyer) 7690 mainge Queens Miss Kerry Leigh Pearson Secretary Engineering 7489 kpearson Q3.05
Faculty Research & Development OfficeMr Reg Warren Business Development Manager 6513 rwarren G4.75Ms Sue Williamson Commercial Administrator 6339 swilliamson01 G4.75Mr Phillip Summers Faculty Management Accountant 8094 psummers G4.75Mr Mike Seymour Contact Sue Williamson 6339 Swilliamson01 G4.75Mr Ben Kennedy Administrator 7075 bkennedy G4.75Miss Bhavini Umratia Sales and Marketing Assistant 6519 bumratia G4.75
34
Placement Unit Title Phone Email RoomMiss Suki Clayer Placement Manager 8486 sclayer G0.04cMs Tracey Harris Placement Administrator 7465 tracey G0.04bMrs Nor Noor Azizuddin Placement Assistant 7465 nor G0.04bMs Bhavna Patel Placement Assistant 7466 bhpatel G0.04b
CSE Marketing & Recruitment 7456 Q1.25 Miss Emma Ward Marketing & Recruitment Manager 6175 eward Q1.25Mr Andrew Burton Administrative Assistant 7699 aburto01 Q1.25Mrs Eleanor Dann Administrator 6732/745
6edann Q1.25
Miss Serleeka Lad Marketing Assistant 7468 slad Q1.25Mr Andy Lipman Marketing Co-ordinator 6480 alipman Q1.25Mr Paul Scattergood Administrator 6732/745
6pscattergood Q1.25
Mr David Watts Administrative Assistant 8412 dwatts Q1.25Mr Jamie Wells Student Recruitment Co-ordinator 6171 jwells Q1.25
Technical Support GroupsMechanical GroupMr Paul Dean Chief Technician (Mechanical Eng) 7067 pjdean Q0.32Mr Keith Harrop Senior Technician 8056/706
7kharrop Q0.31
Mr Mark Cuckow Temporary Technician 8056 mcuckow Q0.31Technology GroupMr Manbir Samhbi Engineering Technology Manager 7076/626
7mss Q1.02b
Mr Stephen Gillett Senior Technician 8081 segillett Q1.02Mr Pritesh Karia Senior Technician 8082 pritesh Q 1.01Mr Philip Sears Senior Systems Engineer 8062 pvs Q 2.32Mr Hugh Sasse Computer System & Electronic Engineer 8062 hgs Q 2.02CTS Support GroupMr Nathan Jeffery CTS Team Leader 7504 nathan G 6.18Mr Dave Tunnicliffe Senior Systems Engineer 8052 davet G 5.34Mr Paul Harmer Senior Technician 7096 paulh Q 1.01Mr Steve Regester Senior Technician 8488 sregeste Q1.06
35
Electronics Group Title Phone Email RoomMr Dilip Chauhan Electronics Team Leader 8082 dlc Q1.01Mr Tim O’Mara Senior Technician 6751 timo Q 0.01Mr Paul Sagoo Senior Technician 8060 spsagoo Q 0.01PC Systems SupportMrs Maria Walker PC Systems Support Manager 6169 maria G5.35Mr Mike Costall Senior Systems Engineer 8052 mac G5.34Mr David Carter Systems Engineer 8409 dpcarter G 5.31Mr Michael Cole Senior Systems Engineer 7404 mikec G 5.33Mr Saheel Sheikh Systems Engineer 6228 sahee G4.64Mr James Brown Systems Engineer 8409 jamesb G5.31Rod Copell Systems Engineer 7067 rodc Q0.31Mr Andy Rylott Senior Systems Engineer 6510 ary G5.53bAssets and ResourcesMr Phillip Clarke AV Engineer 7492 pclarke Q3.04Mr Jamie Walker AV Assistant 8462 jamiew Q3.04Mr Mark Davies Technician 8051 mdavies Q3.04Networks and SystemsMr Jonathan Hughes Network and Systems Support Manager 7158 jrh G 6.13Andrew Curry Senior Systems Engineer 7463 ajc G 5.32John Files Senior Systems Engineer 8475 jhf G 5.32Tony East Systems Engineer 8409 te G 5.31
General InformationUniversity Switchboard & Address
De Montfort University, Faculty of Computing Sciences and Engineering,The Gateway, Leicester, LE1 9BH
01162551551
Fax numbersFaculty Office Fax Fax GH4.11 8159 G4.11Faculty Executive Fax Fax GH4.30 7025 G4.30Commercial Office Fax Fax Q3.04 7052 Q3.04
Car parking for visitors To book a visitor’s car parking space 7639 emshelpdesk EMS BdCatering Assistant – Blue Room
Jennie Lambie 8699 jlambie Q1.16
36
General Information (cont)
Phone Email Room
Estates Help Desk Contact Sue Molendo for Gateway House 7488 smolendo G4.11Contact Marilyn Ainge for Queens Building 7690 mainge Queens
Health and Safety Department Rod Weston Head of Health and Safety Dept 7683 rweston G4.76 Roger Yates Health and Safety Officer for CSE 7854 ryates G4.76Human Resources Sarah Setchell CSE Human Resources Advisor 8495 ssetchell G4.36
ISAS Help Desk (IT support) Information Services & Systems 6050 helpdesk G1.6IT Services Ann Bonshor 7155 abonshor G1.6/7ISAS Audio Visual Services 7666 G1.4cLost Property Security Office 7642 EMS BdNurse Pat Groves 8365 pgroves G4.78Payroll Pat Humphreys 8326 phumphreys EW2.7Police DMU Officer Mobile phone number 0777 256 7373 gwarden GH6.50Reprographics Please complete form F13 for your print requirements 7669 G0.8Security Please also report any Security incidents to Chris Wyatt on
ext 7471 or 74887642 cwyatt EMS Bd
Student Housing 8600 studenthousing
G0.82
Timetabling Office 7652/7659
timetableoffice
P1.24
Trade Union RepresentativesUCUSenior UCU Health and Safety Representative
Michael Tully 7281 mtully HA3.17
Branch Chair Alan Ryan 7248 ajrhum BH2.24 Branch Secretary Neil Williamson 8493 nw G6.76 UNISON Bev Lambie CSE representative 8066 bev1 G4.11b
37
Mike Costall CSE representative 8052 mac G5.34 Mark Davies CSE Health and Safety Rep 8051 mdavies Q2.04
38
General Information (cont)Email circulation listsCse all All CSE faculty staff cse-allCse academics All CSE academic staff cse-acadCse admin Staff All CSE admin staff cse-adminCse technical staff All CSE technical staff cse-techResearch Research Staff and Students cse-resSchool of Computing All Computing academics soc-allSchool of Eng & Tech All Engineering and Technology academics engtechstaffDivision of CE Computer Engineering Division div-ceDivision of CS Computing Science Division div-csDivision of IM Information Management Division div-im
39
APPENDIX B
DE MONTFORT UNIVERSITY, LEICESTERFACULTY OF COMPUTING SCIENCES AND ENGINEERING
STAFF CONTACT INFORMATION
To dial an extension direct please see below:
Extension number range 6000 – 6599 Prefix with 0116 250 eg 0116 2506543
Extension number range 6600 – 6999 No prefix. Dial 0116 2551551 and ask for the extension number.
Extension number range 7000 – 7999 Prefix with 0116 257 eg 0116 2577654
Extension number range 8000 – 8999 Prefix with 0116 207 eg 0116 2078765
Please notify any amendments to Sue Molendo extension 7488, [email protected], GH4.11
http://www.cse.dmu.ac.uk/facultyoffice/directory.html
40
LAST NAME FIRST NAME SCHOOL/POSITION EMAIL PHONEBUILDING ROOM
Ackerley Helen Eng & Tech41eice.ackerley.btinternet.com 7063 Queens Q3.05
Ahmadi Samad Computing sahmadi 6314Gateway G5.36
Ainge Marilyn Admin – Queens reception mainge 7690 Queens Q Foyer
Al-Akaidi Marwan Eng & Tech – Head of School mma 7083Gateway G4.34
Almadi Abdurazzag Eng & Tech – Researcher asa Queens Q2.14
Amin Issam Computing ia 8498Gateway G6.73
Aspell Elaine Admin – Faculty Office easpell 8697Gateway G4.11
Ayesh Aladdin Computing aayesh 6295Gateway G6.58
Aziz Mohamed Eng & Tech maziz 7061 Queens Q3.05
Bacon Joanne Computing joa 8485Gateway G5.17
Bannerjee Soumya Eng & Tech sban 7763Innovation
IC Demo area
Bartlett Sheila Admin – Faculty Office sbartlett 8524Gateway G4.11
Bashagha Akil Eng & Tech aeb 7078 Queens Q3.05Bassford Marie Eng & Tech mbassford 7055 Queens Q3.05
Bates Richard Computing rbates 7495Gateway G5.81
Begg Mohammed Computing – CCSR begg 8487Gateway G5.75
Bennett Jon Computing jb 8472Gateway G6.14
Bennett SimonComputing – Visiting Ind Res Fellow sb 8408
Gateway G6.54
41
Berry Philippa Computing pamb 7497Gateway G5.37
Birkenhead Ralph Computing rab 7483Gateway G6.76
Borrell Robert Eng & Tech Rborrell 7068Innovation
IC Demo area
Bounds Peter Eng & Tech plmb 7589 Queens Q3.05
Bramer Brian Computing bb 7469Gateway G6.75
Bramer Susan Computing smsb 7469Gateway G6.75
Brien Martin Res Fellow – Biomedical Eng [email protected] 7073Gateway G6.19
Brown James Technical – Engineering jamesb 6746 Queens Q3.10/12
Burns John Computing jtb 8483Gateway G6.74
Burrow Karen Computing kbur 8473Gateway G5.10
Burton Andrew Admissions aburto01 7699 Queens Q1.25
Bynum Terrell Computing – [email protected] 6294
Gateway G5.77
Carter David Technical – Computing dpcarter 8409Gateway G5.31
Carter Jenny Computing jennyc 6449Gateway G6.59
Cau Antonio Computing – STRL cau 7937Gateway G4.55
Chan Helen Admin – Fac Exec hchan 7476Gateway G4.30
Chauhan Dilip Technical – Engineering dlc 8082 Queens Q1.01Chen Xi Eng & Tech – Research Fellow xchen 8012 Queens Q2.14
ChiclanaFrancisco Parrilla Computing chiclana 8413
Gateway G6.59
Chong Seng KwongEng & Tech – Research Fellow skchong 8011 Queens Q2.14
42
Chowanietz EricEng & Tech – Head of Div Tech egc 7095 Queens Q3.05
Clarke Ann Admin – Finance annclarke 7082Gateway G3.14
Clarke Phillip Technical – Computing pclarke 7492 Queens Q3.04Clay Andrew Eng & Tech amclay 7079 Queens Q3.05
Clayer Suki Placement Manager sclayer 8486Gateway G0.04c
Clegg Ken Eng & Tech kclegg 8067 Queens Q3.05Clement Ross Eng & Tech rclement 6675 Queens Q3.05
Cole Mike Technical – Computing mikec 7504Gateway G5.33
Cole George Eng & Tech (on sabbatical) ogcole Queens Q3.05Copell Rod Technical – Computing rodc 7067 Queens Q0.31
Corsham Sylvia Computing scorsham 8496Gateway G5.51
Costall Mike Technical – Computing mac 8052Gateway G5.34
Coulbeck Bryan Eng & Tech – Prof Emeritus bcoulbeck 6075 Queens Q3.05
Coupland Simon Research/Computing simonc 8419Gateway G6.60
Cowell John Computing jcowell 8490Gateway G6.62
Cuckow Mark Technical – Engineering mcuckow 8056 Queens Q0.31
Curnock Jane Computing jcurnock 7502Gateway G5.18
Curry Andrew Technical – Computing ajc 7463Gateway G5.32
Dann Eleanor Admin – Mark & Recruitment edann 7468 Queens Q1.25Davey Justin Eng & Tech jdavey 8087 Queens Q3.05Davies Mark Eng & Tech mdavies 8051 Queens Q3.04Davies Neil Eng & Tech ndavies 6458 Queens Q3.05
Davison Rob Computing – QA rob 8482Gateway G5.56
43
Dean Matthew Computing mjdean 7503Gateway G5.19
Dean Paul Technical – Engineering pjdean8056/7067 Queens Q0.31/31a
Dimitrov Jordan Eng & Tech jordan 7938Gateway G4.58a
Dowson Monica Computing mzd 7462Gateway G5.50
Duffy Alistair Eng & Tech – Head of Div Eng apd 7056 Queens Q3.05
East Tony Technical – Computing te 8409Gateway G5.31
Elizondo David Computing elizondo 8471Gateway G6.61
Essendal Tugrul Computing the 8476Gateway G5.20
Evans Gwynne Computing gaevans 7490Gateway G5.57
Fairweather Ben Computing – CCSR nbf 8098Gateway G5.78
Feng VivianEng & Tech – Junior Res Fellow wfeng 6643
Gateway G6.19
Few Philip Eng & Tech pcf 7063 Queens Q3.05
Fidler Chris Computing cf 7499Gateway G5.72
Files John Technical – Computing jhf 8475Gateway G5.32
Freeman Jennifer Computing jaf 8501Gateway G5.39
Garcia-Rubio Noelia Computing – [email protected]
Gateway G6.52
Garnett Kath Computing kg 8479Gateway G6.71
Gillett Steve Technical – Engineering segillett 8081 Queens Q1.02
Goman Mikhail Eng & Tech mgoman 6156Gateway G6.56
44
Gongora Mario Computing mgongora 8226Gateway G6.58
Goodyer Eric Computing eg 8463Gateway G5.11
Gotterbarn Donald Computing – CCSR [email protected] 6294Gateway G5.77
Gow John Eng & Tech jgow 7085 Queens Q3.05
Guest Donna Admin – Faculty Office dguest 6114Gateway G4.11
Hamzaoui Raouf Eng & Tech hamzaoui 8096 Queens Q3.05Hargreaves Martin Eng & Tech mha 7093 Queens Q3.05Harmer Paul Technical – Engineering paulh 7096 Queens Q1.01
Harris Tracey Admin – Placement tracey 8029Gateway G0.04b
Harris Kathryn Admin – Faculty Office kharris 7467Gateway G4.11
Harrop Keith Technical – Engineering kharrop8056/7067 Queens Q0.31/31a
Hartung Christoph Research chartung 7070 Queens Q1.30
Hawse Brenda Admin – Student Advice brenda8499/8497
Gateway G0.04a
Haynes Marisa Admin – Faculty Office mhaynes 7479Gateway G4.11
He Yi Research – Biomedical Eng yihe 8065Gateway G6.19
Hill Georgina Acting Faculty Manager ghill 7695Gateway G4.37
Hopgood Adrian Dean of Faculty aah 7092Gateway G4.38
Howkins Mike Eng & Tech mgh 7069 Queens Q3.05
Howley Richard Computing – CCSR rgh 8268Gateway G5.71
Hughes Jonathan Technical – Computing jrh 7158Gateway G6.13
Ibrahim Mohammed Eng & Tech ibrahim 7897 Queens Q1.0245
Ingrams Clinton Computing cfi 7461Gateway G6.61
Istance Howell Computing hoi 6103Gateway G6.32a
Ivins Jon Eng & Tech jri 7084 Queens Q3.05Janus Tomasz Eng & Tech - Res Fellow tjanus 7070 Queens Q2.02
Jeffery Nathan Technical – Computing nathan 7504Gateway G5.33
John Bob Computing rij 8491Gateway G6.55
Jones Judith Eng & Tech jjones 8463Gateway G5.11
Karia Pritesh Technical – Engineering pkaria 7096 Queens Q1.01
Kavanagh Maria Computing kavanagh 8496Gateway G5.51
Kennedy Ben Admin – Fac Res & Dev office bkennedy 7075Gateway G4.75
Kerrigan Stuart Engineering – Res skerrigan 7070 Queens Q0.02Khalil Riham Eng & Tech rkhalil 8091 Queens Q0.06
Kiely Brian Computing bkiely 8498Gateway G6.73
Kocura Eva Computing ek 7502Gateway G5.18
Lad Serleeka Admin – Mark & Recruitment slad 8412 Queens Q1.25
Lam Justine Admin – Faculty Office jlam 7050Gateway G4.11
Lambie Bev Admin – Faculty Officer bevl 8066Gateway G4.11b
Lambie Jenny Catering – Blue Room jlambie 8699 Queens Q1.14
Lee Wing Kai Computing wlee 7495Gateway G5.81
Lees Ashley Eng & Tech alees 8696 Queens Q3.14
Leigh Mike Computing ml 8469Gateway G5.12
Li Choon Sei Eng & Tech – Visiting Prof Queens Q2.1446
Li Xin Kai Eng & Tech xkl 8695 Queens Q3.14Linfoot Scott Eng & Tech sllinfoot 7059 Queens Q3.05Lipman Andrew Admin – Mark & Recruitment alipman 6480 Queens Q1.25
Littlewood Mark Computing mal 8251Gateway G5.59
Liu Quing Computing – STRL Gateway
Mann Ian Eng & Tech ism 8067 Queens Q3.05
Mathers Lucy Eng & Tech lmathers 7477Gateway G6.72
Maycock Keith Eng & Tech kmm 7863 Queens Q3.05
McAulay Lora Faculty – Finance lmcaulay 7051Gateway G3.14
McBride Neil Computing nkm 8500Gateway G5.61
McRobb Steve Computing – CCSR smcrobb 7472Gateway G5.76
Menzies-Gow Dylan Eng & Tech dylan 8814 Queens Q3.05
Messer Peter Computing – Head of School pm 7485Gateway G4.32
Moemeni Armaghan Eng & Tech armaghan 7081 Queens Q3.05
Molendo Sue Admin – Faculty Office smolendo 7488Gateway G4.11
Moore Kelly Admin – Faculty Office kmoore00 8697Gateway G4.11
Moore Louise Admin – Faculty Office lmoore 8465Gateway G4.11
Moore Philip Eng & Tech prmoore 7053Gateway G4.35
Moroz Adam Eng & Tech 6649Innovation IC2.1
Moszkowski Ben Computing ben 7938Gateway G4.62
Moulsher John Computing jdm 7464Gateway G5.58
47
Musgrave Diana Computing dmusgrav 7503Gateway G5.19
Naran Toni Admin – Fac Exec tsn 8470Gateway G4.30
Nash Robert Eng & Tech rjn 8694 Queens Q3.14Nazha Marouan Eng & Tech – Head of Div Design man 7097 Queens Q3.05
Nilsson Angelica Admin – Faculty Office anilsson 6283Gateway G4.11
Noor Azizuddin Nor Mazuita Admin – Placement nor 7465
Gateway G0.04b
Norris Peter Computing pdn 7077Gateway G6.77
O’Callaghan Alan Computing aoc 8503Gateway G5.12
O’Mara Tim Technical – Engineering timo 6751 Queens Q0.01
Owen Alun Computing ajo 8485Gateway G5.17
Oxley Chris Eng & Tech choxley 7078 Queens Q3.05Paget Dave Eng & Tech dpaget 7066 Queens Q3.05Pancholi Haris Eng & Tech haris 7059 Queens Q3.05
Pashley Clare Admin – Faculty Office cpashley 8160Gateway G4.11
Patel Kaushika Admin – Student Advice csesupp8497/8499
Gateway G0.04a
Patel Bhavna Admin – Placement bhpatel 7466Gateway G0.04b
Patel Bharti Computing [email protected] 8251
Gateway G5.59
Paul Parneet Eng & Tech – Research Fellow ppaul 7070 Queens Q0.02
Pearson Sally Admin – Faculty Office spearson 8160Gateway G4.11
Pearson Kerry Leigh Eng & Tech – Temp Secretary kpearson 7489 Queens Q3.05
Perry Ivor Computing iperry 6120Gateway G5.61
Plane Stuart Admin – Faculty Office Splane 7467 Gatewa G4.1148
y
Platt Amelia Computing – STRL amp 7586Gateway G4.58c
Platt John Computing jplatt 7487Gateway G5.72
Poptani Fazila Admin – Faculty Office fpoptani 8524Gateway G4.11
Prescott Simon Eng & Tech – Snr Res Fellow slp 7070 Queens Q3.05Prettyjohns Richard Eng & Tech rcp 7073 Queens Q3.05Prickett Peter Eng & Tech prickett 7061 Queens Q3.05
Prior Mary Computing – CCSR mprior 6747Gateway G5.76
Pu Junsheng Eng & Tech jpu8236/6446 Queens Q2.14
Pugh Paul Computing ppugh 8473Gateway G5.10
Qiao Guofeng Research – Biomedical Eng gqiao 8065Gateway G6.19
Rajakaruna Hobina Eng & Tech hobina 8095 Queens Q3.14Regester Stephen Technical – Engineering sregeste 8488 Queens Q1.06
ResearchersSTRL G4.59/4.63 7860
Gateway G4.59/4.63
Researchers STRL G4.61 6170Gateway G4.61
Researchers STRL G4.62 7938Gateway G4.62
Rogerson Simon Computing – CCSR srog 7475Gateway G5.79
Rylott Andy Technical – Engineering ary 6510Gateway G5.53b
Sagoo Paul Technical – Engineering spsagoo 8060 Queens Q0.01
Sambhi Manbir Technical – Engineering mss7076/6267 Queens Q1.02b
Sasse Hugh Technical – Engineering hgs 8062 Queens Q2.02Saulsbury Karen Admin – Faculty Office ksaulsbury 8514 Gatewa G4.11
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yScattergood Paul Admin – Mark & Recruitment [email protected] 7456 Queens Q1.25Sears Philip Technical – Engineering pvs 8062 Queens Q2.32
Seker Huseyin Computing hseker 8404Gateway G6.57
Serdean Cristian Eng & Tech cvs 8400 Queens Q3.05
Setchell Sarah Human Resources rep for CSE ssetchell8495/8362
GH & EW
G4.36/EW1.1
Sexton Ian Computing sexton 7498Gateway G5.73
Seymour Mike Fac Res & Dev officecontact – swilliamson01 6339
Gateway G4.75
Shiekh Saheel Technical – Engineering saheel 6228Gateway G4.64a
Singh Uddia Eng & Tech uks 8696 Queens Q3.14
Smallwood David Computing drs 8489Gateway G6.70
Smith Roy Computing – Head of Studies roys 7493Gateway G4.33
Smith Ian Computing – Head of Div IM ims 7500Gateway G5.14
Smith Richard Computing – EPR rgs 8501Gateway G5.39
Spence Mary Computing mary.spence 8476Gateway G5.20
Stacey Martin Computing mstacey 6256Gateway G6.62
Stahl Bernd Computing – CCSR bstahl 8252Gateway G5.80a
Stockton Dave Eng & Tech stockton 7074 Queens Q0.06
Summers Phillip Fac Mangt Accountant psummers 8094Gateway G4.75
Sun Yong Eng & Tech yongsun 7072 Queens Q3.14
Surman Phil Computing psurman 7495Gateway G5.81
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Sze Gerald Res –Biomedical Enggsze or [email protected] 8065
Gateway G6.19
Tatham Eric Eng & Tech etatham 8494Gateway G6.72
Thornton Stewart Computing srt 7491Gateway G5.21
Trent Lindsey Admin/STRL lrtrent 7579Gateway G4.60b
Tunnicliffe Dave Technical – Computing davet 8052Gateway G5.34
Tutton Alan Eng & Tech atutton 8232 Queens Q3.05Ulanicki Bogumil Eng & Tech bul 7058 Queens Q3.05
Umratia Bhavini Admin – Fac Res & Dev bumratia 6519Gateway G4.75
Vlaeminke Ian Computing iv 7482Gateway G6.70
Vora Veena Admin – Fac Exec vvora 7091Gateway G4.30
Walker Maria Technical – Computing maria 6169Gateway G5.35
Walker Jamie Technical – Computing jamiew 7460 Queens Q3.04
Wang Li Eng & Tech lwang 8065Gateway G6.19
Wang Wei Eng & Tech wwang 7057 Q & GHQ3.05/G6.17
Ward Martin Computing [email protected] 7938
Gateway G4.62
Ward Emma Faculty Marketing Manager eward 6175 Queens Q1.25
Warren Reg Admin – Fac Res & Dev rwarren 6513Gateway G4.75
Watson Tim Computing tw 8479Gateway G6.71
Watson Rob Eng & Tech rwatson 6456 Queens Q3.05
Watt Pam Computing pw 6327Gateway G5.21
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Watts David Admin – Mark & Recruitment cse 8412 Queens Q1.25Wells Jamie Admin – Mark & Recruitment jwells 6171 Queens Q1.25
Williams Carole Web Admin – Faculty Office cwilliams 8462Gateway G4.11
Williamson Sue Admin – Fac Res & Dev swilliamson01 6339Gateway G4.75
Williamson Neil Computing nw 8493Gateway G6.76
Wimpenny David Eng & Tech dwimpenny 7689Innovation IC2.1
Wong Chi-Biu (Bill) Eng & Tech cbwong 6446 Queens Q0.25
Wood Chris Computing cgw 8403Gateway G5.52
Wrightham Michelle Computing mdw 8250Gateway G5.52
Wroe Martin Computing mrw 8487Gateway G5.75
Wyatt Chris Faculty Technical Manager cwyatt 7471Gateway G4.31
Yang HongjiComputing/STRL Head of Div CS hjy 6398
Gateway G4.56
Yang Yingjie Computing yyang 7939Gateway G6.57
Yardley Peter Computing pyardley 8460Gateway G6.78
Yorke Sandra Admin – Faculty Office syorke 8514Gateway G4.11
Zarzycki Leszek Computing – Head of Div CE lz 7496Gateway G5.13
Zedan Hussein Computing – STRL hzedan6152/7579
Gateway G4.60a
Zhou Shang Ming Computing CCI Res Group szhou 6709Gateway G6.60
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APPENDIX C
De Montfort University
MPhil/PhD Record of Supervisor/Student Discussion
Student name …………………………………… MPhil/PhD*
Year 1 2 3 4 5 6
Supervisor(s) present ……………………………………………………………………
Date ……………………………… Length of Discussion …………………………
Record of discussion (including nature i.e. face to face, electronic etc.):
Planned action by student:
Planned action by supervisor(s):
Agenda for next meeting:
Date, time and place of next meeting: ……………………………………
Date, time and place of last meeting:..............................................
I agree that the statements above are a correct record of the supervision:
Student: ………………………………….Supervisor: ………………………………….
Supervisor: …………………………………
APPENDIX DResearch Student Annual Review
1. Student to complete page 1 & sections 1-4 prior to the Annual Review and forward to the supervisor2. Supervisor / Panel members to fill out sections 5-6 & 83. Student to complete section 7 (optional) – actually isn’t it section 7?
Student Name: First Supervisor:
Faculty: Department:
Enrolled/Registered* From: Completion Date –
Mode of study:
Please state Second Supervisor(s) Award Aim:
Date of Review Meeting:Dates and Total in Months of Any Interruption / suspension:
Title agreed by Higher Degrees Committee Sub-Committee:
Supervisors: Names and Faculty/School
1. _____________________________
2. ____________________________
3. _____________________________
Sign at panel meeting Signature _______________________
Signature _________________________
Signature _______________________
Independent Assessor(s): Name and Faculty/Independent Research Centre
1. _____________________________
_____________________________
Sign at panel meeting
Signature _______________________
Signature ______________________
Student Signature: ___________________________ Sign at panel meeting
Please return completed form to the Faculty Office
* delete as appropriate
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Research Student’s Annual Review
Section 1. Project ObjectivesWhat are your proposed objectives for the following year?
Section 2. Please give a brief report on your progress against your previous objectives for the year. If this is your first year please provide details of progress since commencing.
Section 3. Please detail any problems, e.g. accessing libraries, fieldwork initiatives, re-visiting ethical issues?
Section 4. Participation in Relevant Activity outside De 56
Montfort UniversityConferences (give full details of own material presented)Papers/Performances (full details required)Membership of Editorial Boards, Scholarly organisations, etc.
Section 5. Supervisor Evaluation: Progress made
Overall Comment on Attendance and Response to Supervision:
Section 6. Assessors Evaluation:
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Section 7 - Training Needs Analysis – To be completed by students enrolling from 1st
October 2005
Please provide a brief report on how your research training skills have developed over the last year.
Does the approved portfolio of training identified from your TNA document still meet your minimum training requirements?
YES/NO
If your answer is ‘NO’ please specify your training needs further:
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Action to be taken:
Research Office Use Only:
Submission of form noted on RTP database Action to be taken considered and processed
Notes:
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8. Student Response / Reflection / Requirements (Optional)Students should also comment on their supervisory team and provide any relevant feedback on the process
9. Recommendation to the Higher Degrees Committee Sub-Committee
Unsatisfactory◊ tending to ◊ Good tending to Outstanding Recommend Withdrawal
Actions to be taken:
◊ Actions to be taken must be completed if selected
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APPENDIX E
De Montfort University
Faculty of Computing Sciences and EngineeringAdvance approval of activities involving human research ethics
Title of Activity
Researcher / Student Name
Supervisor Name
Brief description of activity objectives
If the review of the activity results in major ethical issues being identified (outcomes 3 or 4) describe the issue(s) and procedures in place to address them (outcome 3 only)
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Advance approval of activities involving human research ethics
Review of activity
Has the research proposal identified any of the following research procedures?
1. Gathering information about human beings through: Interviewing, Surveying, Questionnaires, Observation of human behaviour
2. Using archived data in which individuals are identifiable3. Researching into illegal activities, activities at the margins of the law or activities that have a risk of
injury
If any of the above occur does the proposal satisfactorily identify the ways in which the researcher / student will be dealing with the following (tick boxes for “YES”):
Providing participants with full details of the objectives of the research Voluntary participation with informed consent Written description of involvement Freedom to withdraw Keeping appropriate records Signed acknowledgement and understanding by participants Consideration of relevant codes of conduct
Do the procedures identified necessitate formal third party assessment? YES / NOIf so has the assessment been carried out? YES / NO
There are four possible outcomes from reviewing the activity against the three categories and the procedures in place:
1. no ethical issues2. minor ethical issues which have been addressed and concerns resolved3. major ethical issues which have been addressed and concerns resolved4. ethical issues that have not been resolved
Tick the outcome of the review: 1 2 3 4 Authorisation The reviewer authorises those activities in the first three outcomes. Activities in the third outcome are reported for information only to the Faculty Committee Activities in the fourth outcome are submitted to the Faculty Committee for resolution
signature of researcher / student date
signature of supervisor date
authorising signature date
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Explanations for filling in the HREC form
PurposeThe human research ethics form must be filled out in advance of every research activity in the Faculty of Computer Sciences and Engineering. This includes undergraduate, postgraduate, research student, and faculty research projects. The purpose of the form is to raise awareness of possible ethical issues arising from research. This should prevent research from producing ethical problems. Ethical problems are always possible when research is conducted on human beings or in such a way that it can affect humans' interests. Examples of research that needs to consider ethical questions as indicated in the form are:
1. Gathering information about human beings through: Interviewing, Surveying, Questionnaires, Observation of human behaviour
2. Using archived data in which individuals are identifiable3. Researching into illegal activities, activities at the margins of the law or activities that have a risk of
injury
The Human Research Ethics Form (HREF) requires the attention of the student / researcher and the supervisor / line manager (for staff research projects).
Steps to fill in the HREF:
Student1. Fills in head of the form (title, name, supervisor, brief description)2. Considers probably outcome of evaluation (see below under supervisor for guidance on
probably outcomes). a. If outcome is 1 (no ethical issues), hands in form to supervisorb. If outcome is 2 (minor issues that have been resolved), ticks appropriate boxes on
page two regarding action to be taken, hands in form to supervisorc. If outcome is 3 (major issues that have been resolved) or 4 (major issues, not
resolved), fills in box at the bottom of page 1: procedures to address ethical issues, hands in form to supervisor
Note: Third party formal assessment - in some cases it may be necessary to do a formal ethics review required by a third party. This will typically be the case in research conducted on NHS patients, which will require the NHS ethical evaluation. It may be valid for other third parties as well. For the majority of student research projects this will not be relevant, so the answer to the question on the form is NO.
3. Discusses form with supervisor at next meeting.
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Supervisor1. Decides the correct evaluation of the form. Some guidelines:
a. Outcome 0: means that no evaluation of ethics is necessary in the opinion of the supervisor (no form is filled in). The "0" can be used in spreadsheets where data on research ethics forms is collected to indicate that no form was filled because the supervisor deems it unnecessary. Students should not make this assessment and, if they think there are no ethical issues, should fill in the form and suggest the outcome "1".
b. Outcome 1: only possible if no interaction with human beings is possible and no identifiable data of individuals is used.
c. Outcome 2: outcome where students interview individuals, do surveys, observe, participate with adults who understand the research and realise they can withdraw their participation. Supervisor must make sure that the appropriate boxes on page 2 are ticked and that the student actually knows how to address the ethical concerns.
d. Outcome 3: research with vulnerable people, people who may not understand the research and their role. Examples could be children, patients in hospitals, people with mental disabilities etc. Also applies to research into illegal activities or research that could produce risk or injury. The student / researcher must find ways to address these problems and the supervisor must be convinced that they have been addressed satisfactorily.
e. Outcome 4: ethically problematic research where the problems could not be addressed in a satisfactory way.
2. When in doubt, the supervisor should choose the higher evaluation.3. If the supervisor decides on evaluation 1 or 2, s/he registers this decision in the appropriate
channels (R drive, spreadsheet, module leader,…)4. If the supervisor evaluates the project as a 3, then the HREF is forwarded to the Chair of
the Faculty Human Research Ethics Committee (FHREC) for information. The entire form should be forwarded to the Clerk of the Committee, who is the secretary of the Head of School of Computing and who will pass it on to the Chair of the Committee.
5. If the project is evaluated as a 4, then no further research is to be undertaken until the ethical issues are resolved. The supervisor contacts the Chair of the FHREC to help with further decisions.
Faculty Human Research Ethics Committee The FHREC collects data about the ethical evaluation of all research projects. The Committee reviews all projects that were evaluated as a 3 or 4. For all projects evaluated as a 4, the committee decides whether the ethical issues can be
addressed or whether the project should be modified to account for the ethical issues.
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REQUEST FOR OUT OF CORE HOURS ACCESS TO BUILDINGSForm B
For the use of Post-graduate and Research Students
Building
Faculty
I, …………………………………………………………………...................….. (print name) am a
post-graduate/research student in the Department of …………………………...........………
undertaking ………………………………….………………..........………………………… (state
course)
I wish to gain access to room (s) …….............………………………………………………... in the
period from ……………………………. (date) to ……………………… (date)
My telephone contact number while in the building will be .....………………………
Signed …………………………………………………Date ………………………..
(Applicant)
Name of First Aider/Appointed Person on duty:
………………………………………… Contact tel no: ……………………………..
SUPERVISOR’S AUTHORISATION
As the supervisor of the student named above I hereby authorise their access to the rooms stated during the periods defined above. I confirm that I have made him/her aware of all relevant safety requirements, including safe evacuation of the premises and actions required in the event of an emergency.
Signed ……………………………………………………..……….. Date …………………………
Name ……………………………………………….……………………………….. (please print)
HEAD OF DEPARTMENT’S AUTHORISATIONAs the Head responsible for the area described I hereby authorise the named person to have access to the rooms stated during the periods defined, as shown above.
Signed ……………………………………………………..……….. Date …………………………
Name ……………………………………………….……………………………….. (please print)
Signed …………………………………………………. Date ………………………..(Dean of Faculty/Head of Cost Centre)
Received by ……………………………………………. Date ………………………..
APPENDIX F
(Head of Security)* Please note this completed form must be received by Security at least 48 hours before the event.
A guide to Health and Safety for Outside normal hoursCore hours: 0800 – 2100 Mon to Fri (term time) and 0800 – 1900 Mon to Fri (vacation periods)
A brief overview of Health & Safety for staff and post-graduate/research students with permission to gain access to Gateway House and the Queens Building outside of core hours. For further information visit out website on http://intranet.dmu.ac.uk/health_safety.
Accidents, Incidents and Near Misses
Accidents are any unplanned dangerous incidents that cause injury, ill health, or property damage. They are normally the result of unsafe acts or unsafe conditions or a combination of both. A near miss is any unplanned event that could have resulted in injury, disease or damage, unfortunately most injury accidents are preceded by near miss events. It is for this reason that all near miss and minor accidents must be reported and the appropriate action taken to deal with the unsafe acts or unsafe conditions.
The means of reporting these incidents is by completion of the green Accident or Incident Report form, copies are available by contacting the Faculty Health & Safety Manager on extension 7471, or the Health and Safety Department on extension 7683 during normal hours.
Serious incidents/accidents outside of core hours are to be reported immediately to the Security office in extension 7642 and/or the Emergency Services by dialling 9-999 to summon the services of a trained first aider. Always try to deal with the emergency in a clear, calm and concise manner, then make sure that it is reported on the above form.
Fire Awareness and Safety
If you discover a fire; Raise the Alarm; Call the Fire Brigade and see to your personal safety and others by vacating the building immediately by the safest route. ONLY attack the fire if it is safe to do so, and you have been trained in the use of extinguishers.
Raising the alarm; by breaking the nearest fire alarm call point. These are the red break glass points normally situated by the exit doors. This will enable others to evacuate if the fire gets out of control.
Call the Fire Brigade; often activating the alarm will result in the Brigade being notified automatically, but to be on the safe side always call them on 9-999.
Vacate the Building; always follow the signs pointing to the nearest designated escape route and vacate as quickly as possible, do not use the lift and do not return for any reason until you have been advised that it is safe to do so.
Advise the Security office on Ext 7642.
Disabled Refuges
The refuges in the building are clearly marked and you should make sure that you are fully conversant with these locations especially if you have a mobility problem, ie., wheelchair bound, or other.
All refuges will give protection against fire for at lease 30 minutes. Wheelchair users should wait in the refuge (with a fellow student or security officer) while another person reports to the Building Evacuation officer/Brigade officer and/or Security on extension 7642.
Where a person can only use the stairs slowly, eg. those with a broken leg, they should wait in the refuge until the rush of people using the stairs has passed and then make their way to safety, but make sure that you have made your situation clear to others at this time to ensure that your safe evacuation has been completed.
All the above has been written with your safety in mind, but if you have any questions on the above, please do not hesitate to contact the Faculty Health and Safety Manager on extension 7471 during normal hours.
Chris Wyatt,Technical Manager/Health and Safety Officer,Faculty of Computing Sciences and Engineering
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I, the undersigned, have read the above and will comply with the Faculty Regulations.
Signed ……………………………………………………………
Print name ……………………………………………
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APPENDIX G
FACULTY OF COMPUTING SCIENCE AND ENGINEERING RESEARCH DEGREE COMMITTEEMEETINGS AND DEADLINES 2007/08
Faculty / Meeting Date of Next Meeting All forms to be forwarded on to the Faculty Assessor
All other forms to be forwarded on to the Research Office
Dispatch of Transfer paperwork
Computing Sciences & Engineering FRDC
Monday29th October 20072.30 p.m. Q1.16
Monday8th October 2007
Monday 15th October 2007
Transfer Meeting Wednesday31st October 2007
Friday28th September 2007
Friday 5th October 2007
Tuesday 23rd October 2007
Transfer Meeting Friday 30th November 2007
Wednesday 31st October 2007
Wednesday 7th November 2007
Wednesday21st November 2007
Transfer Meeting Monday 7th January 2008
Friday 30th November 2007
Wednesday5th December 2007
Friday21st December 2007
Computing Sciences and Engineering FRDC
Wednesday 16th January 2007
11.00 a.m. GH4.13
Wednesday19th December 2007
Wednesday2nd January 2008
Transfer Meeting Thursday31st January 2008
Wednesday2nd January 2008
Friday 11th January 2008
Thursday24th January 2008
Transfer Meeting Friday 29th February 2008
Thursday 31st January 2008
Friday 8th February 2008
Friday 22nd February 2008
Transfer Meeting Monday31st March 2008
Friday 29th February 2008
Friday7th March 2008
Thursday20th March 2008
Computing Sciences and Engineering FRDC
Wednesday 16th April 2008
11.00 a.m. GH4.13
Wednesday26th March 2008
Wednesday2nd April 2008
Transfer Meeting Wednesday30th April 2008
Monday 31st March 2008
Friday4th April 2008
Tuesday22nd April 2008
Transfer Meeting Friday30th May 2008
Wednesday30th April 2008
Wednesday7th May 2008
Thursday22nd May 2008
Computing Sciences and Engineering FRDC
Wednesday 18th June 2008 (am)11.00 a.m. GH4.13
Friday23rd May 2008
Friday30th May 2008
Transfer Meeting Monday30th June 2008
Friday30th May 2008
Friday 6th June 2008
Friday20th June 2008
Transfer Meeting Thursday31st July 2008
Monday30th June 2008
Tuesday8th July 2008
Thursday24th July 2008
Transfer Meeting Friday29th August 2008
Thursday31st July 2008
Thursday7th August 2008
Friday22nd August 2008
Transfer Meeting Tuesday30th September 2008
Friday29th August 2008
Friday5th September 2008
Monday22nd September 2008
NB:Students based in IESD and EMTRC will submit applications to the Computing Sciences and Engineering FRDCStudents based in IOCT will submit applications to the Non-Devolved Faculties Sub-Committee Examination forms and Extension forms will be submitted to the Higher Degrees Committee All transfer applications will be considered at the monthly transfer meetings
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