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The Basic of Microsoft Excel YHSS 2011 HBL ICT Mathematics

At the end of the lesson you must be ready to do the following.

1. Recall the names used to describe parts of the spreadsheetand other related terms.

2. Make changes to the formatting of cells

3. Create tables and charts from given data

4. Use formulae to perform calculations for given data

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What is Microsoft Excel?It is a Spreadsheet Product, an application

software from the company, Microsoft.

What is a Spreadsheet?

A spreadsheet is a program that allows us touse rows and columns of data for calculationsand data analysis.

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To run the Microsoft Excel

The software must be installed first.

Go to Start

A l l Prog rams

Microsof t Office Microso f t Off iceExcel

Or double click on the icon

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Microsoft Excel Screen

Microsoft Excel file has an extension .xls and it iscalled a Microsoft Excel Workbook. The name ofthis workbook is Book1.

WorksheetsMany worksheets can be created in a workbook.There are 3 worksheets in this workbook,: Sheet1, Sheet2and Sheet3.

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Menu Bar

StandardToolbar

The Name Box will show thecell address of the active cell.

Formatting Toolbar

Horizontal Scroll Bar

Vertical Scroll Bar

The Status Barwill show the currentstatus of work.

Formula barshows the content of the active cell.

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To show or hideToolbars:

1. Go to View Menu2. clickToolbars

3. Select (tick) orde-select (un-tick)the particulardesired toolbar.

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The space where a

column meets a row iscalled a Cell.

Each cell has an addresse.g. A1, B2, C4, etc.

Range of cells is labeledas Start-cell : end-celle.g. B11:D12, B14:B18

Cell and Range of Cells in Excel

Cells

Range of Cells

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DATA TYPE EXAMPLES (data enter into the cell)

Text January February

Numeric value 2500.85 6832.50

FormulaArithmeticExpression =35+14+39 =(67*3+62*3)/2

Formula Function(build in formula)

=SUM(A2:C5) =AVERAGE(D8:G8)

Formula muststart with an= sign.

Data Types in Excel

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Formatting data in Excel.

Difference Fontand Font Size

Align data to Left,right or centre.

Format numeric

value to desireddecimal places.

Format numericvalue with $ sign.

Change columnswidth

Use Icons on theFormatting Toolbar

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To format numbers to start with a dollar sign $ and use 2 decimal places:

1. Select range ofcells

2. go to FormatMenu thenchoose Cells

3. Format CellsWindow will popup

4. Go to Number Tab5. Select Currency

for Category

6. Enter 2 in the boxof Decimalplaces

7. Choose $ Symbol8. Choose the formatof NegativeNumbers

9. Click OK

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To draw the Vertical Bar Chart of Mr. Tans Expenses:

1. Select thedata for thechartscells A7:A11and E7:E11

2. Click theChartWizard icon

3. The ChartWizardwindow willpop up

4. Choose Charttype

column andChart sub-type.

5. Click Next >

Please note that besides BarChart, there are others chartscan be drawn.

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Continue the wizard to draw the Vertical Bar Chart of Mr. Tans Expenses.

6. Click Next >

to accept theauto-generated

Data Range

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Th B i f Mi ft E l YHSS 2011 HBL ICT Mathematics

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7. Key in thechart titleaccordingly in

the Titles Tab.


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8. Go to theLegend Tab,un-tick theShow legend

checkbox. Takenote of thechart on thewindow, youwill see thedifference.


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9. Go to theData LabelsTab, un-tickthe Value

check box toshow thevalues of thebars then click

Next >.

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10. Select whichworksheet todraw the chartthen clickFinish.


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11. The Vertical Bar Chart of Mr. Tans Expenses will be drawn automatically.

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You may go to the following web links to learnmore about creating charts:

http://office.microsoft.com/en-us/excel-help/charts-i-how-to-create-a-chart-RZ001105505.aspx

http://office.microsoft.com/en-us/excel-help/charts-ii-choose-the-right-chart-type-RZ001109795.aspx

http://office.microsoft.com/en-us/excel-help/charts-i-how-to-create-a-chart-RZ001105505.aspxhttp://office.microsoft.com/en-us/excel-help/charts-i-how-to-create-a-chart-RZ001105505.aspxhttp://office.microsoft.com/en-us/excel-help/charts-ii-choose-the-right-chart-type-RZ001109795.aspxhttp://office.microsoft.com/en-us/excel-help/charts-ii-choose-the-right-chart-type-RZ001109795.aspxhttp://office.microsoft.com/en-us/excel-help/charts-ii-choose-the-right-chart-type-RZ001109795.aspxhttp://office.microsoft.com/en-us/excel-help/charts-ii-choose-the-right-chart-type-RZ001109795.aspxhttp://office.microsoft.com/en-us/excel-help/charts-ii-choose-the-right-chart-type-RZ001109795.aspxhttp://office.microsoft.com/en-us/excel-help/charts-ii-choose-the-right-chart-type-RZ001109795.aspxhttp://office.microsoft.com/en-us/excel-help/charts-ii-choose-the-right-chart-type-RZ001109795.aspxhttp://office.microsoft.com/en-us/excel-help/charts-ii-choose-the-right-chart-type-RZ001109795.aspxhttp://office.microsoft.com/en-us/excel-help/charts-ii-choose-the-right-chart-type-RZ001109795.aspxhttp://office.microsoft.com/en-us/excel-help/charts-ii-choose-the-right-chart-type-RZ001109795.aspxhttp://office.microsoft.com/en-us/excel-help/charts-ii-choose-the-right-chart-type-RZ001109795.aspxhttp://office.microsoft.com/en-us/excel-help/charts-ii-choose-the-right-chart-type-RZ001109795.aspxhttp://office.microsoft.com/en-us/excel-help/charts-ii-choose-the-right-chart-type-RZ001109795.aspxhttp://office.microsoft.com/en-us/excel-help/charts-ii-choose-the-right-chart-type-RZ001109795.aspxhttp://office.microsoft.com/en-us/excel-help/charts-ii-choose-the-right-chart-type-RZ001109795.aspxhttp://office.microsoft.com/en-us/excel-help/charts-ii-choose-the-right-chart-type-RZ001109795.aspxhttp://office.microsoft.com/en-us/excel-help/charts-ii-choose-the-right-chart-type-RZ001109795.aspxhttp://office.microsoft.com/en-us/excel-help/charts-ii-choose-the-right-chart-type-RZ001109795.aspxhttp://office.microsoft.com/en-us/excel-help/charts-ii-choose-the-right-chart-type-RZ001109795.aspxhttp://office.microsoft.com/en-us/excel-help/charts-ii-choose-the-right-chart-type-RZ001109795.aspxhttp://office.microsoft.com/en-us/excel-help/charts-ii-choose-the-right-chart-type-RZ001109795.aspxhttp://office.microsoft.com/en-us/excel-help/charts-i-how-to-create-a-chart-RZ001105505.aspxhttp://office.microsoft.com/en-us/excel-help/charts-i-how-to-create-a-chart-RZ001105505.aspxhttp://office.microsoft.com/en-us/excel-help/charts-i-how-to-create-a-chart-RZ001105505.aspxhttp://office.microsoft.com/en-us/excel-help/charts-i-how-to-create-a-chart-RZ001105505.aspxhttp://office.microsoft.com/en-us/excel-help/charts-i-how-to-create-a-chart-RZ001105505.aspxhttp://office.microsoft.com/en-us/excel-help/charts-i-how-to-create-a-chart-RZ001105505.aspxhttp://office.microsoft.com/en-us/excel-help/charts-i-how-to-create-a-chart-RZ001105505.aspxhttp://office.microsoft.com/en-us/excel-help/charts-i-how-to-create-a-chart-RZ001105505.aspxhttp://office.microsoft.com/en-us/excel-help/charts-i-how-to-create-a-chart-RZ001105505.aspxhttp://office.microsoft.com/en-us/excel-help/charts-i-how-to-create-a-chart-RZ001105505.aspxhttp://office.microsoft.com/en-us/excel-help/charts-i-how-to-create-a-chart-RZ001105505.aspxhttp://office.microsoft.com/en-us/excel-help/charts-i-how-to-create-a-chart-RZ001105505.aspxhttp://office.microsoft.com/en-us/excel-help/charts-i-how-to-create-a-chart-RZ001105505.aspxhttp://office.microsoft.com/en-us/excel-help/charts-i-how-to-create-a-chart-RZ001105505.aspxhttp://office.microsoft.com/en-us/excel-help/charts-i-how-to-create-a-chart-RZ001105505.aspxhttp://office.microsoft.com/en-us/excel-help/charts-i-how-to-create-a-chart-RZ001105505.aspxhttp://office.microsoft.com/en-us/excel-help/charts-i-how-to-create-a-chart-RZ001105505.aspxhttp://office.microsoft.com/en-us/excel-help/charts-i-how-to-create-a-chart-RZ001105505.aspxhttp://office.microsoft.com/en-us/excel-help/charts-i-how-to-create-a-chart-RZ001105505.aspx

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Quiz

1. Cell C5 is where column __C_____ meets with Row __5____.

2. When Row 3 meets with Column B, the cell is at _____B3___.3. The top-left corner cell is E2 and the bottom-right corner cell is C3,

the range of cells is ____C2:E3____.

4. What is the formula to add cells C3, C4 and C5 then subtract C7?_____________Arithmetic Expression .

5. What is the formula to calculate the average value of data in cells F2to F12? __________function_____________.

6. Which icon should be used to help to draw Chart? ____________Chart Wizard icon ____________.

7. Which menu should be used to customize Toolbars?_______view_________.

8. We can format a number with $ sign by choosing category____symbol___ at __number____ tab of the Format Cells pop upWindow.

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Hbl Maths Ict 2011