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HAVING A
‘COUNTY LEVEL’
RECORD BOOK
WHY RECORD BOOKS? Record books are used to track progress in
projects as well as reflect on learning experiences throughout the year.
Learn record keeping
Record keeping is an integral part of the 4-H and Youth Development Program.
Learn time management
Help you establish goals
Learn Responsibility
Evaluate your progress
Recognize your project and record book achievement
THREE ‘TYPES’ OF
RECORD BOOKS
Record Book (Regular)
• Title Page
• Maryland 4-H Summary Record
• 4-H Story
• 4-H Project Record
• Pictures Page
Clover Book (Before 4-H)
• Title Page
• 4-H Story
• Clover Record Form
• Pictures Page
Portfolio
(Seniors 14-18)
• Title Page
• 4-H Resume
• 4-H Essay
• One additional piece that reflects your 4-H Club work
KEEPING TRACK OF IMPORTANT
DATES, ACTIVITIES & FINANCES
What are some ways that you keep track of important 4-H dates and events?
Leaders have a ‘tentative schedule’ of important dates and events
Have a calendar strictly for 4-H
Keep ALL receipts involving your 4-H projects
WHEN SHOULD I START WORKING
ON MY RECORD BOOK?
WORK ON THEM THROUGHOUT THE YEAR!
Add important dates and activities to your summary and
project records throughout the year so they stay in order
Add incomes and expenses to your summary and project
records throughout the year so they stay in order
If you work on your Record Book throughout the year there will
be no ‘crunch time’ when Record Book Season comes!
SHOULD MY RECORD BOOK BE
HANDWRITTEN OR TYPED?
Preferably, TYPED!!!
The forms can be completed
on the computer
Juniors can be handwritten
but Seniors should be typed
Typing them makes it easier
to read and looks more
professional
IMPORTANT
RECORD BOOK FORMS
TITLE PAGE
4-H SUMMARY RECORD This form is to be used by ALL 4-H members
Form includes:
PAGE 1
Personal Information
4-H goals
Project Listing
PAGE 2
Club Participation
Committees/Offices
Promotional Activities
PAGE 3
Communication Activities
Awards and Honors
PAGE 4
Journaling of Activities, Events, and Experiences
Summary Record - cont’d
Be sure to fill in club name(s)
Check boxes for months attended
Include office roles for all activities (4-H, school,
church, etc)
Notice date of form….
We are linking to MD State 4-H webpage
This way when/if they update our page will update
Youth will always have access to most current forms
Please encourage youth to download from Frederick
County’s 4-H website which is a direct link to the
MD 4-H State Office’s website
Communication Activities
Communication is writing, talking to, or
showing others in order to share ideas,
knowledge or skills.
It is the ACT of sharing information
verbally/non-verbally.
Can be anything you have done (non-4-H too)
What is considered communication??
Club communication examples:
Demonstration about a
topic/project
Demonstration
Demonstration about a
topic/project with visuals
(poster, slides, photos,etc)
Illustrated Talk
Sharing/promote a club 4-H
activity such as fundraisers,
community service project,
National 4-H Week, etc. with
posters or other visuals.
Illustrated Talk
Leading an activity at meeting Leading Activity
County/State Communication Examples:
Working an exhibit (demonstrating skill, giving
information about a topic, etc)
Talk
Participating in educational presentation contest(s) Exhibit/Demonstration
Participating in Champion Chow Demonstration
Working/presenting at Open House (New
Member/Family Night) or other county event
Talk/Demonstration
Serving as an MC for other events or conducting
public service announcements promoting 4-H on
radio, radio interview.
Exhibit/Demonstration
Participating in Public Speaking Contest
(county/state)
Exhibit/Demonstration/Talk
Having a speaking part at 4-H Achievement Day Talk
Project Communication Examples:Club or county educational presentation (talk or
demonstration) related to project
Talk
Write a report for school or 4-H related to project Report
Interview an “expert” in your project area Interview
Create a display or Poster related to your project for your
club, community or school
Poster/Display
Write a 4-H newsletter, blog or local newspaper
article
News
Talk about or show project to: class at school, non 4-
H friends, community club (such as club tour),
church group, neighbors, others 4-H’ers, or on the
radio
Talk
Participate in a recital or show related to your
project. (EX. DANCE OR THEATER)
Recital/Show
4-H STORYThe story is a narrative form of expression that will include
the following:
Introduction
Age
Interests
Parents
Siblings
Where you live
Schooling
When and why you joined 4-H
Paragraph 1
Talk about your 4-H projects
Why you selected them
Things you have learned from them (successful
and not successful)
Paragraph 2
Talk about your Leadership experiences
Offices held
Committee membership
What you have learned through those
leadership experiences (positive and negative)
Paragraph 3
Talk about 4-H Participation
4-H goals
How 4-H has influenced or changed you
What you’d like to do in the future
Paragraph 4
Closing
Reflect back on your year in 4-H
Your story may be handwritten, or printed.
If you choose to use a computer
Font size: 12
Margins: 1 inch
Stories may be up to 6 pages in length, 3 to 4
pages is sufficient.
4-H ESSAY (ONLY FOR SENIORS COMPLETING A PORTFOLIO)
The essay question changes EVERY YEAR!
2017 Question:
What three adjectives best describe 4-H and describe how they relate to your 4-H experience.
Formatting:
Essay format
Include Paragraphs
Font Size: 12 pt
Font Type: Times New Roman (preferably)
Margins: 1 in.
4-H PROJECT RECORD
There are 3 types of Project Records
▶ General (Anything NOT Animal & NOT Shooting Sports related)
▶ Animal Projects
▶ Market
▶ Breeding
▶ Performance
▶ Shooting Sports (NEW!!!)
GENERAL PROJECT RECORD FORMPage 1- Introductory Page
▶ Identify personal information
▶ Specific Project you chose
▶ What you hope to learn with that project
Write in complete sentences (Goals, Things Learned, & Improve)
Parent signature required here!
Life Skill Wheel
Shows all of the life skills that youth can learn
from 4-H projects
It is important for youth to explain how 4-H
helped them grow as a person
Youth can earn 5 points on score sheet for
completing this section. (Judges will be looking
for sentences)
How many do I do?
Juniors - Choose 1 from the wheel.
Intermediates - Choose 2 from the wheel
Seniors - Choose 1 from each “H” on the
Wheel.
Everyone - Write in complete sentences to explain how
your project helped you learn the skill you chose
Page 2 - Life SkillsUse the Example Table (top) to complete based on age of youth
Junior - Select one quadrant from the wheel
Intermediate - Select two from the wheel
Senior - At least one from ALL quadrants
*Complete sentences*
For each Life Skill areas use the quadrant of the wheel to
describe a lesson learned from the project
(ex. Photography Project)
Head - Goal Setting/Learning to Learn I learned how to plan a photo expo about Lung Disease at my church.
Heart - Cooperation/Sharing I worked with the youth committee to plan the event and take photos of members.
Hands - Community Service I displayed my photos of healthy life choices at the church fair and gave out pamphlets
Health - Disease Prevention I helped teach the community about Lung Disease and how to prevent it.
Page 3- Project Journal/Log
Note:
This part of the the record is in table form
There are a few examples listed to help with clarification issues
Describe Exhibits
Demonstrations
Visual Presentations
Learning Experiences
Page 4 Project Financial Journal
Lists the financial gains and/losses related to project
Encourage youth to record and all expenses (examples given for clarification) Table 1
Encourage youth to record any income related to project (examples given for clarification) Table 2
WORK ON THIS PAGE THROUGHOUT THE YEAR!
Remind members to calculate totals for each chart (will need on Page 4)
Page 5 - Financial Summary
This page will be used to determine profit/loss
Note - Total A and B are same as 1. for both (It’s OK)
A. Income
1. Income from Total (Table 2) $ __12__
Total Income A (same $) $ __12__
B. Expenses
1. All Expenses (Table 1) $ __35__
Total Expenses B (same $) $ __35__
Subtract B from A to get profit or loss Total $ __-23__
ANIMAL PROJECT RECORD FORM▶ Small Pet
▶ Rabbit & Cavy
▶ Poultry
▶ Equine
▶ Dog
▶ Camelids
▶ Dairy Cattle
▶ Large Animal Breeding
▶ Goats, Sheep, Swine, Beef
▶ Livestock MARKET Project Record
▶ Goats, Sheep, Swine, Beef
Page 2 - Life SkillsUse the Example Table (top) to complete based on age of youth
Junior - Select one quadrant from the wheel
Intermediate - Select two from the wheel
Senior - At least one from ALL quadrants
For each Life Skill areas use the quadrant of the wheel to
describe a lesson learned from the project
(ex. Photography Project - Senior)
Head - Goal Setting/Learning to Learn I learned how to plan a photo expo about Lung Disease at my church.
Heart - Cooperation/Sharing I worked with the youth committee to plan the event and take photos of members.
Hands - Community Service I displayed my photos of healthy life choices at the church fair and gave out pamphlets
Health - Disease Prevention I helped teach the community about Lung Disease and how to prevent it.
Page 3 - Project Journal Log
Note:
This part of the the record is in table form
There are a few examples listed to help with clarification issues
➢ Describe Exhibits➢ Demonstrations➢ Visual Presentations➢ Learning Experiences
Be sure to list the LOCATION properly (see
examples)
Project Animal Information
These tables will vary based on project animal
Records information about animal(s) used
Note: Example shown is breeding animal project
Some animal records may include Training Records,
Feeding Records, Horsemanship Standards, Milk Records,
Incubation/Hatching, Poultry Inventory or Daily Care and
Routine sections as well.
Note: There may be some additional calculations
required BUT formulas are given
Ex. Feed Efficiency (Lvst Mkt p5)
Pages 4 - 5? Project Financial Journal(# pages may vary based on animal)
REQUIRE SPECIFIC DATA FOR EACH PROJECT -
General - Lists the financial gains and/losses related to project
Please be sure to record all expenses (refer to examples given for clarification)
If expenses were paid by a family member or gifted list the value ($0 not acceptable)
Notice Health/Veterinary Expenses MAY be separated out
Encourage youth to record any income related to project (refer to examples given for clarification)
WORK ON THIS PAGE THROUGHOUT THE YEAR!
Reminder: Calculate totals for each chart (will need for Financial Summary)
Financial Summary
Animal projects may have more than one source of
income (See Tables)
Animal projects may have more than one type of
Expense (See Tables)
SHOOTING SPORTS
PROJECT RECORD FORMNEW THIS YEAR!
Record:
Project Goals
Learning Activities
Equipment Inventory
Expenditures
Income
Personal Evaluation
Shooting Log
4-H RESUME (ONLY FOR SENIORS COMPLETING THE PORTFOLIO)
The resume is an accumulation of what you
have done throughout your 4-H Career
(start with the most recent and go to
oldest)
4-H Resume Guidelines
PICTURES PAGE 4-Hers are to add 3 pages of pictures documenting their projects
whether it is pictures of them showing their livestock, working on
them at home, or attending club events throughout the year.
This section may also include newspaper clippings!
You may add an additional 3 to 5 pages of project pictures in the last
section of the book.
Try creating this page on the computer instead of gluing printed
photos onto a piece of paper!
ADD CAPTIONS!
ANY QUESTIONS?
