Hamilton South Public School Parents & Citizen Association AGM Minutes

Date: Wednesday 21 March 2018

Location: Staff room – Hamilton South Public School

Time: Start: 7:08pm Finished: 7:53pm

Present: Anna Rayward, Sarah Breusch, Craig Sutton, Sam Burns, Alison Pepper, Anne Fullerton, Sue Estens, Cindy Edwards

Apologies: Melanie Rao, Amanda Linstrom, Fiona Olds, Clint Sutton, Sally Ebert, Clint Marquet, Shaun Mahony

Minutes of May 2017 AGM

Accepted as true and accurate Moved: Sam Burns Seconded: Sarah Breusch

Treasurers Report

Moved: Alison Pepper Seconded: Anna Rayward

President’s Report P&C AGM President’s Report March 2018

The P & C continued to support the School through 2017 in improving the resources and opportunities for students at school. We have worked closely with the Principal and teachers in identifying the best ways to add value to the school community. Fete 2017 The Fete which was held in October 2017 was a great success, and raised over $30,000. Not only did the day raise significant money, it was also a fantastic event for the whole school community. The efforts of the Fete Committee, school staff and all the volunteers was greatly appreciated. Canteen The canteen, and the promotion of healthy eating, has continued, with a varying menu giving children plenty of options. Thank you to the canteen committee, the canteen helpers and Mary Alford and Sam Burns, our canteen supervisors. The menu changes regularly and is audited by Hunter New England Health. The canteen has provided a good income source for the P & C, while fulfilling the important need to provide good food for the students. Classroom Resources The P&C has continued to provide a set amount at the start of each school year for each stage. The teachers in that stage have been able to identify the most desired resources and priorities, which means the money is spent effectively. Grounds The Grounds Committee has again provided an important role in keeping the grounds in good order. We are grateful to Kristin Klimpsch who handed over responsibility for the grounds committee to Carolyn Hodge, who has embraced the role with great energy. Uniforms Thank you to Carly Wiggins who has been operating the school uniform shop each Tuesday. The second hand uniforms sold there continue to provide good income for the school. Friends of Hamilton South Thank you also to Fiona Frangos who has continued to run the Friends of Hamilton South, with the regular Mothers and Fathers Day stalls and the Easter raffles all raising significant funds for the P & C. I would like to thank all of the active members of the school community for their ongoing support of the P & C activities, which significantly enhance the learning environment for all our children. In particular I thank the hard working members of the executive and those who run the sub-committees, your commitment is integral to the success of the P & C.

Moved: Craig Sutton Seconded: Anna Rayward

Principal’s Report Principal Report

P&C AGM Wednesday 21 March 2018

Highlights from 2017 During 2017 HSPS has continued to strive and thrive across all areas. The successes of Hamilton South Public School are achieved through incredible teamwork, amazing staff, great teachers, a brilliant executive, wonderful support from the parent and wider community, students who are keen to learn and who participate enthusiastically in our school programs and activities and an overall a commitment for continual improvement by the school. Highlights from 2017 have included: Celebrating Success Celebrating success and student achievement doesn’t only happen a couple of times throughout the year. It takes place throughout the year. A look through the year as recorded in Noticeboard showed many individual student mentions, along with teams, groups etc. These included:

• 280 Keys To Success awards

• 208 Curriculum mentions

• 56 debating and public speaking

• Every class assembly had a piece

• Robotics and the band featured strongly

• Student leadership was recognised

• The Band had weekly write up and great photos

• Sport was highlighted from both at school and outside of school.

o More than 210 individual results from sporting carnivals; swimming, athletics, and cross

country were recorded.

o We followed students’ successes as they competed at regional, state and national

carnivals. Two students were very successful at a National level.

o All sporting teams were recognised, along with some great photos.

RoboCup Junior – National Champions in Dance Our girls’ dance group were the National RoboCup Junior Champions. The students had competed through the regional, state and national competitions. This was an amazing result. Thank you to Jason Flood, Ryan McCann, Grant Doherty and all the parents who supported the students each week and getting them to the competitions – especially to the Nationals. Band Our school band had a very successful and busy year – performing at a number of community events and band competitions. The band participated in Band Link, Band Fest, the Education Week performances at Friends Day and Charlestown Square, the Make Some Noise concert and at the Christmas Winds Concert and at performances for students each term. Thank you to Susan Philippa for her skill in encouraging and supporting students to set the bar high in developing their music and performance skills. Thank you to Nadine Bell and the Band Committee who oversee the smooth running of the band and ensure the band continued success. String Group The string group numbers continue to grow from strength to strength. The enthusiasm of the group was very evident to see when they performed for the school and community. The performance at Presentation Day was outstanding. Our appreciation goes to Nicole Cox who is teaching the students. Choir The school choir performed at a number of events, including their very impressive performance at Presentation Day. The choir goes from strength to strength and sounds wonderful. Thank you to our very committed and enthusiastic choir conductor Melissa Moore. Fete

What a Fete to Remember. The name very much sums up the reality of the day! It was such a

wonderful example of amazing teamwork!! The fete's raised $30000 which is just incredible. So

many people were involved in organising and running the fete. I would like to say a huge ‘Thank

You’ to Malini Stephen, our amazing fete coordinator, who along with the incredible fete committee,

the stall coordinators and helpers, the members of the P&C, the money counters and collectors, the

staff, students, ex-students, members of the wider community, our buskers, and all the people who

have helped in some way for the fete. Another massive ‘Thank You’ goes to all the people who have

donated items to class stalls, fete stalls, given prizes, bought raffle tickets, sold raffle tickets,

cooked, made craft, created amazing pots of plants, designed flyers and provided so many things.

External Validation The External Validation meeting went extremely well. The panel agreed with all our evidence which was linked to the School Excellence Framework. They recommended that the evidence presented showed we were achieving at a higher level in six areas. We adjusted this for five of the areas. We were commended on the processes used to compile the evidence and the quality of the evidence that was provided. The results from the External Validation were presented to the staff and P&C. NAPLAN HSPS Year 3 and Year 5 results showed that our school was significantly above the National average in all areas (Reading, Writing, Spelling, Grammar & Punctuation, and Numeracy).

The Premier’s Priority – the % average for Year 3 and Year 5 NAPLAN Reading and Numeracy results in the top two bands shows our school’s two year average is 64.8% (2017 66.8% and 2016 61.4%). This is an excellent result. Friends Day Friends Days was another amazingly successful day with lots and lots of visitors. Thinking While Moving activities were on show in classrooms and around the school. A huge ‘thank you’ goes to the canteen committee and helpers, the P&C members and parents who helped with the catering before and on the day. The food was delicious!! Debating, Public Speaking and the Premier’s Spelling Bee Debating, Public Speaking and the Premier’s Spelling Bee were held during the year. These programs and activities have been very well supported by students and their families. NAIDOC NAIDOC was celebrated at HSPS with activities in class and a dance and musical performance from. Our Aboriginal students and their families were invited to join in the NAIDOC celebrations at Newcastle. Trivia Night Thank you to the Trivia Night committee for all their hard work behind the scenes and on the night. The Trivia Night was a great fundraiser for the school. Anzac Day Hamilton South Public School has been participating in the Hamilton RSL Anzac Dawn Service since 2013. It was at this time that local schools were invited and encouraged to become more involved in the Hamilton service. To see the number of people in attendance at the service, along with the number of school students marching and being part of the service, was wonderful. Coming into the park the smell of the smoking ceremony set the sense of place, and along with the sounds of the birds, the solemnity of the occasion continued throughout the service. Students and their families support this very important occasion through their attendance. Star Struck – Shine On This is a significant commitment from the school and school community to be part of Star Struck. It is also a very memorable one for the students involved. We had a drama group (Years 4-6), Choir (Year 5) and Dance (Year 6). The four outstanding performances showcased the skills and talents of primary and secondary public school students from across the Hunter. Canteen The canteen, and the promotion of healthy eating, has gone from strength to strength. Thank you to the canteen committee, the canteen helpers and Mary Alford and Sam Burns our canteen supervisors. The menu changes regularly and is audited by Hunter New England Health and our school canteen passes with flying colours. Lots of green foods! A new Healthy Canteen Strategy was implemented during 2017 for compliance in 2018. School Grounds Thank you to all the parents who have been involved in improving the school grounds. A successful working bees ware held during the year and lots of work happened outside these times. There have been many enhancements to the grounds at the school which have come as a result from the hard work of many people. These have included: installing the stepping log sandpit wall; installing riverbed stones and creating pathway to COLA with mulch; preparing canteen raised veggie beds for planting; scraping up the rock/gravel outside 2B’s classroom so lawn can be planted; weeding the tires near OOSH; putting mulch in garden beds; and lots more. Thank you to Kristen Klimpsch and Caroline Hodge who have been the driving force behind the enhancements to our school grounds and environment. Classroom Resources The P&C provided funds to enhance learning environments through providing resources to each Stage group to purchase resources. These included a number of iPads across the school. The P&C

funded two interactive whiteboards to replace those in the Year 6 classrooms. These funds are greatly appreciated by both the students and teachers. Thank You I would like to sincerely thank the P&C for their invaluable help and assistance throughout the year. The outstanding support of parents and the school community has ensured improved outcomes for our students. This can be seen reflected in the hard work of the P&C executive and members, the Friends of Hamilton South, the canteen committee, the grounds committee, the uniform shop and fundraising committee. A special ‘thank you’ goes to the executive of the P&C, whose hard work and enthusiasm ensures ever fund raising event is a success. I would like to thank:

• Sarah Breusch, for her support and commitment as P&C president.

• Anna Rayward for her efficient and professional skills as secretary of the P&C.

• Shaun Mahoney for being a resourceful and competent treasurer.

Sue Estens Principal 22 March 2018

Moved: Anna Rayward Seconded: Alison Pepper

Canteen Committee Report 2017 ANNUAL REPORT HAMILTON SOUTH CANTEEN COMMITTEE 2017 flew by in a flurry of toasted sandwiches which continue as our biggest seller. We also kept the hordes fed at the Welcome Breakfast, Winter Solstice, Athletics Carnival and Friends Day. All of these events were a success financially and socially. Finding enough volunteers to keep our canteen running as it continues to grow remains the biggest challenge. We have now added two short shifts of one hour for parents with toddlers or tight work schedules and these at 9-10am and 2-3pm have helped ease some of the work load. Online orders go from strength to strength and we will continue to encourage students/parents to order in this way. Menus are still changed each term with the return of some items if popular. Special days with “special” items are still welcomed by students. Our thanks as always go to May Alford, Sam Burns and the volunteers that make our canteen the great place it is. The Canteen Committee

Moved: Alison Pepper Seconded: Sarah Breusch

Band Committee Annual Report Hamilton South Band Committee March 2018. In 2017, the Hamilton South School P & C Band continued to provide opportunities for the musical members of our community, ably led by Susan Phillipa, our band conductor, and assisted by Nadine Bell, our band teacher. We had approximately 72 students enrolled in the band program throughout

2017, with 34 in training band and 38 in concert band. This year was the first year we had student band leaders and both leaders assisted greatly in the organisation and running of the band rehearsals and the annual fund raising disco. Fundraising Our second ‘band run’ school disco was a great success, bringing in a profit of $2,818.66. The band community, were again, outstanding in their support of the disco fund-raiser! We had ample food supplies donated and at least 30 helpers on the night, cooking and serving food and drinks and packing up at the end. It was a great event due to the incredible generosity of the Hamilton South families who donated time and goods for the night. Nadine Bell was, again, tireless in her enthusiasm and support for the committee and we are also grateful to Sue Estens for this excellent fundraising opportunity and also for the additional funds ($2000) she has provided to assist us to buy new instruments for the band New instruments Our band instruments for hire are a valuable component of the band program, allowing access to good quality and well-maintained instruments to any student wishing to participate in the program. This year we hired out 23 instruments to band students and our pool of available instruments grows each year. The funds raised through the annual band disco and the donation by the school this year have allowed us to purchase the following instruments and items for the band;

• Clarinet

• Base clarinet

• Trombone

• Cymbal set

• Conductor’s stand

• Neck strap

Performances Nadine Bell has secured ample performance opportunities throughout the year, including:

• Friends day concert

• Community performance at Charlestown square

• Bandlink

• Bandfest

• Band Presentation Day

• School Presentation day

• Christmas winds at the Newcastle Conservatorium of music Behind the scenes Several Pizza Days were held throughout the year, as an encouragement and a thank you to the dedication of the band students. Thank you to Donna Beiboer who oversees these events. In her role as band secretary, Fiona Frangos has carefully administered the MYOB system for invoicing band students for band fees and instrument hire and this has improved the payment timeliness and completion. Thanks are due to Fiona for her diligence and the incredible amount of time she has devoted to this process. We are also very grateful to have the services of our dedicated band teacher, Nadine Bell, who has been behind the scenes in every aspect of running our band this year. Nadine, assisted by Malini Stephen, has adopted processes for managing the band music folders, which has drastically reduced the volunteer hours needed to produce the folders each year. We are also very grateful to the many parents who assisted with all band activities throughout the year.

Moved: Anna Rayward Seconded: Craig Sutton

Friends of Hamilton South Report Friends of Hamilton South Report for P & C AGM 2018

The Friends of Hamilton South had another busy and successful in year in 2017. We started off in February with organising the New Parents Lunch which was attended by 45 plus parents which is a very high turnout. The Easter raffle had a profit of $4769 which matched the previous record. This will be hard to match in future years. $3000-3500 is average. Easter Raffle is always a great fundraiser as almost everything is donated by families within the school. With well over 50 baskets as prizes, the Easter raffle is always well supported by the school community but this year was truly amazing. We also had a successful Mothers Day and Fathers Day stalls raising a total profit of $3500. We have continued sending the presents home for parents to wrap at home in boxes of 10 or so items and returned to school prior to the stalls being held and this has proved to be very successful, with a large number of parents and grandparents volunteering their time to assist in wrapping presents and then giving their time to help on the stalls. We also packed welcome packs which are handed out to new parents at the Orientation Day and assisted with the morning tea. Thank you to my team of helpers, who helped with the tiresome job of stamping thousands of raffle tickets, helping get organised for the Easter raffle, Mother and Fathers Day stalls throughout 2017, to all the helpers who have wrapped presents, assisted on stalls throughout the year and to the teachers for their ongoing support. A BIG thank you to our office staff who assist us in many ways, but in particular, with photo copying and compiling notices each week. Friends of Hamilton South have raised over $8000 profit in 2017, which will be used by the P&C to assist the many projects undertaken by both the students and staff of Hamilton South Public School. Rachel Jackson and Donna Parmeter have stepped up to learn the ropes of my role, as my youngest is off to High School next year. I will spend the remainder of 2018 helping with their transition. My successors will be able to introduce the class representative system in the future. I have enjoyed being able to put my skills to use in this role, being part of an amazing school community. Thanks to the P & C for the Volunteer nomination. The Volunteer Awards dinner was an enjoyable event. Fiona Frangos, Friends of Hamilton South.

Moved: Craig Sutton Seconded: Sarah Breusch

Nominations and Appointments

President: Sarah Breusch nominated by Craig Sutton seconded by Sam Burns elected unopposed (unanimous vote) Vice Presidents:Craig Sutton nominated by Alison Pepper seconded by Sam Burns elected unopposed (unanimous vote) Clint Marquet nominated by Anna Rayward seconded by Alison Pepper elected unopposed (unanimous vote) Treasurer: Shaun Mahony nominated Alison Pepper seconded by Craig Sutton elected unopposed (unanimous vote) Secretary: Sally Ebert nominated by Anna Rayward seconded by Sarah Breusch elected unopposed (unanimous vote) Band Committee Chair:

No band parent members were nominated. A notice regarding the role description to be sent around parents of band members. A band chair and secretary/book keeper are required, otherwise, the P&C executive will be unable to support the band. Grounds Co-ordinator: Caroline Hodge nominated by Alison Pepper seconded by Anna Rayward Friends of Hamilton South Co-ordinator: Rachel Jackson and Donna Parmeter nominated by Craig Sutton seconded by Sam Burns Canteen Committee Chair: Clint Marquet nominated by Anna Rayward seconded by Sarah Breusch Fundraising Co-ordinator: Alison Pepper nominated by Sarah Breusch seconded by Annie Fullerton Uniform Liaison: Vacant – to be advertised in the newsletter.

Appointment of the Auditor

Jenny Richardson – 123 Accounting and Taxation

Next Annual General Meeting: Wednesday 20th March 2019, 7pm - Staff room