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Student & Parent Handbook
2016-2017
Hainerberg Elementary School
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DoDEA Mission Statement Educate, Engage and Empower each student to succeed in a dynamic world.
DoDEA Vision Statement
To be among the world’s leaders in education, enriching the lives of military-connected students and the communities in which they live.
Hainerberg Elementary Mission Statement
To provide exemplary educational programs which inspire and prepare all students for success in a global environment.
Hainerberg Elementary Vision Statement
Students, teachers and parents…learning for a lifetime!
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Hainerberg Elementary School Goals
Goal 1: Students will improve in math.
Goal 2: Students will improve in literacy.
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Hainerberg Elementary School Contact Information
Phone Numbers DSN 337-2220
Outside Line 0611-705-2220
Street Address Texasstraße 07778A
65189 Wiesbaden
Mailing Address Hainerberg Elementary School
Unit 24305 Box 86 APO AE 09005
Sandy Zigler Principal
Tracy Vargas Assistant Principal
Michelle Pichette Registrar
Johnny Richardson Attendance Clerk
Dan Samek Transportation Officer
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Allergies Food allergies are a significant health concern within the school environment. Allergic reactions can range from mild symptoms to life threatening reactions. In an attempt to raise awareness and prevent an unnecessary exposure during school hours, HES has implemented the following steps to address food allergies. These include:
The sponsor/parent is responsible for notifying the school nurse of any food allergy.
The sponsor/parent will provide the school nurse with medication/doctor’s order/parent permission for those students whose primary doctor has prescribed/recommended medication.
HES and the sponsor/parent will establish an Anaphylactic Care Plan for those students with documented allergies.
HES has established and publicized a school wide campaign “No Trading Food”. The classroom teacher will restrict all foods in the classroom that could lead to a
potential exposure for a student with a documented food allergy. Children with food allergies must have a doctor’s certification stating what the food allergy is and provide a copy of that statement to the school cafeteria, classroom teacher and nurse. The school cafeteria must have a copy of the doctor’s certification in order to be able to provide an appropriate substitution.
Arriving, Tardy and Dismissing at HES Arriving
After 0740, students are to go to the MPRs to attend the Morning Meeting before the morning bell. Third through 5th Grade students go to the New MPR. Kindergarten through 2nd Grade students go to the Old MPR.
This is the only supervised waiting area prior to the 0805 bell. Please know that students are not to be in the school building or on the school grounds prior to 0740. There is no adult supervision until 0740. Tardy
A student is considered tardy if they are not in class by 0810. The sponsor or parent is required to sign a student in at the Main Office and fill out a tardy slip at and after 0810.
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Dismissing School dismisses at 1430 on Monday, Tuesday, Wednesday and Friday. School
dismisses at 1330 on Thursday. Any changes to your dismissal procedures need to be communicated with the classroom teacher or Main Office 30 minutes or more before the dismissal time. No changes in usual dismissal procedures will be accepted or permitted within thirty minutes of dismissal.
Walking or Parent Pick-Up There are designated dismissal areas around the school for students who walk or
drive home with their parents. Please pick-up your student in those waiting areas. See Addendum 1, After School Parent Pick-Up Points.
CDC or SAS Students who attend the Hainerberg SAS will wait for the SAS Instructor in the
Old MPR. The students will be accounted for by SAS and then walk with the SAS Instructor to the SAS building. Clay Kaserne SAS will board the bus at the front of the school and ride to the SAS facility.
Bus All students who bus home will be walked by the teacher to the front of the
building to board their bus. All Kindergarten students will be individually placed on the bus by their classroom teacher or classroom aide.
People Authorized to Pick-Up Students Any adult other than the sponsor or spouse who is authorized to pick-up your
student from school must be listed as an emergency contact with the school. These authorized adults will be asked for photo ID at pick-up.
Attendance
School attendance is important and in order to receive the best education. It's not surprising that regular school attendance correlates directly with success in academics, improves social interaction with teachers and peers and provides opportunities for a rich learning relationship between teachers and students. Regular attendance also has a cumulative effect of establishing life-long positive traits — responsibility, determination, respect for rules of society - that are critical for developing career readiness skills, success in college and in life.
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Procedures for monitoring daily student attendance and communicating with families are established at HES. Students at-risk of poor attendance will be monitored by the Student Support Team and school administrators. Many families underestimate the importance of regular school attendance for students in kindergarten and first grade but even missing just a few days can be an indicator that a child will fall behind by the fifth grade. If your child will be absent for an excused reason, please notify the Main Office as soon as possible. Excused absences can include:
Personal illness, Medical, dental, or mental health appointment, Serious illness in the student's immediate family, A death in the student's immediate family or of a relative, Religious holiday, Emergency conditions such as fire, flood, or storm, Unique family circumstances warranting absence and coordinated with school
administration or Reasonable amounts of time surrounding deployments and reintegration providing
missed schoolwork is obtained in advance and completed upon return. What parents should know:
Schedule medical and dental appointments outside of school hours. Schedule vacations during school breaks. When PCSing, check school calendars to be aware of important school dates Make it a habit to contact their child's teachers/principals to arrange to pick up
missed school work, either in advance if the absence is known, or the same day their child is absent.
Unexcused absences will not be taken lightly. Unexcused absences will be addressed with the sponsor/parent by school administrators.
Behavior and Consequences Proactive Measures At the beginning of the year, teachers and administrators work diligently to establish procedures and routines that help the students learn the rules and feel safe. These procedures also help the classroom and school run smoothly and effectively. All students
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have the right to a safe school environment that is conducive to learning. School rules and student behavior expectations help ensure that the learning process is not disrupted. Classroom and Hainerberg Elementary School Rules
I behave in safe ways. I am responsible for my own choices. I take care of my school and my own things. I make good choices to allow myself and others to learn. I treat everyone with kindness and respect.
(Individual teachers may focus on additional rules in their classroom based on the classrooms’ needs.) High Five Hero The Hainerberg High Five Hero program recognizes positive behavior displayed by all students at HES. Students may earn a High Five Hero coupon from any staff member at the school who recognizes exemplary behavior by the student. The students take the coupon to the main office and put it in a box for a daily drawing. The students will receive a stamp on their hand for their personal reward and a sticker for the classroom chart which shows their contribution to their classroom community. If a student's name is drawn from the box, their name is announced during the Morning Meeting and they are able to select a prize at the main office. Reactive Measures Each child comes to our school with unique talents, needs, and challenges. Learning and opportunities to practice appropriate school behavior is critical to the learning process for all students. Inappropriate behaviors are addressed through a variety of interventions such as the teacher having conversation with the student off to the side of the class, re-teaching the behavioral expectation, praising students making good choices and counseling. The Hainerberg Elementary School discipline program is based on: • Solving problems at the lowest level. • Treating all students fairly and consistently. Frequent conduct issues or more severe behaviors merit more severe consequences which could include temporary removal from the classroom setting, loss of privileges, being sent to the school administrator’s office, conference or phone call to the sponsor,
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in-school suspension, out-of-school suspension, expulsion, or other appropriate actions. When it is necessary for students to face disciplinary action, they will be treated with dignity, respect, and in a fair and appropriate manner. Please note that the administrators will make every effort to inform parents of infractions as soon as possible. Looking into the incident with all parties involved does take time, so your patience is appreciated. When there is reasonable suspicion that a student is in possession of prohibited and/or dangerous items, the school has the authority to conduct a search and to seize the items belonging to students. Sponsors will be notified of such action.
Bullying
The U.S. Army Garrison Wiesbaden and Wiesbaden Complex schools are committed to making our community and school safe, caring and a welcoming place for all our children and youth. We treat each other with respect and we refuse to tolerate bullying in any form in our community or at our school. Our community and school define bullying as follows: Bullying is a mean one-sided activity intended to harm where those doing the bullying get pleasure from a targeted child’s pain and/or misery. Bullying can be verbal, physical, and/or relational; have as its overlay race, ethnicity, religion, gender (including sexual orientation), physical, or mental ability; includes all forms of hazing and cyberbullying. It can be and often is continuous and repeated over time, however, once is enough to constitute bullying. Bullying that happens off of school grounds, including all forms of cyber bullying can impact the feeling of safety the targeted child has upon returning to school with the perpetrator(s) and can create an intimidating, hostile or offensive environment for all students. The school and the Civilian Misconduct Action Authority (CMAA) will address these actions when necessary for the wellbeing and safety of the community and all students involved. All suspension and expulsion documents, if forwarded to the CMAA, may be used as aggravating factors when considering administrative action in juvenile civilian misconduct under Army Europe Regulation 27-9. Examples of bullying include but are not limited to:
Taunting Insulting Threatening or ganging up on someone
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Stealing or damaging another person’s things Spreading rumors Physically hurting a targeted student Unwanted touching, patting, grabbing, hugging, kissing, cornering Shunning or purposefully excluding a targeted student Using a cell phone or the internet to threaten, stalk, ridicule, humiliate
Adults in our community and staff at our school will do the following to prevent bullying and help children feel safe:
Closely supervise students Watch for signs of bullying behavior and stop it when it happens Provide training opportunities for students and families regarding awareness and
prevention of bullying Take seriously families’ concerns about bullying and create a procedure for
reporting Look into all reported bulling incidents and respond quickly and appropriately Assign consequences for bullying based on the school discipline code Maintain open communication between garrison agencies to address bullying Provide immediate consequences for those who retaliate against students who
report bullying Bus Transportation
DoDEA, rather than the military community, is in charge of school buses. Transportation to and from school is a privilege not a right. Students will be suspended from the bus for not following the rules and/or repeatedly breaking the rules. The School Bus Office (SBO) is located in the little red building (Bldg. 08881) in front of the Wiesbaden Middle School on Hainerberg. Questions about school bus transportation such as, bus routes, bus stops, bus arrival and departure times, Special Education transportation, bus passes, should be directed to the school bus office. SBO Lead Transportation Specialist DSN 337-2605 or CIV 0611-705-2605. 0162-271-1784 or 0162-271-1787 Email: [email protected] Register Students for Transportation
Sponsors must register their student(s) for bus transportation at the annual school registration or at the school bus office. It is encouraged, but not required
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that the student accompany the parent for registration. If the student does not come along with the parent, the parent should be ready to provide a current picture (preferably in a digital mode) for the bus pass.
Bus Passes Every bus rider is issued a bus pass. Without the pass, the student will be given a
formal bus referral for “Failing to have a bus pass”. The student will then be identified as an authorized bus rider and will be allowed to board the bus. The sponsor will be contacted if their dependent does not have a bus pass. Students will not be “stranded” because they forgot or lost their bus pass.
Temporary bus passes can be issued on a limited basis. Normally only for 1 or 2 days to ride to or from school on a different bus. Please see the Main Office to address these situations.
In unique circumstances such as living in temporary lodging during a PCS, emergency leave, TDY or deployments, an extended temporary bus pass can be initiated for up to 30 days. Please use Addendum 2 to initiate this extended temporary bus pass.
Address Change
Notify the school bus office at least one week in advance if you change your home address that will affect your child’s school bus transportation. This includes when you move into or out of temporary lodging.
Bus Stop Safety
We highly recommend that you visit your scheduled bus stop with your student(s) to determine the safest route to the stop.
Due to the large number of students that have to be unloaded or loaded in a short amount of time, loitering or playing in the vicinity of the where the bus will be loading and unloading is prohibited.
Contracted Bus Drivers
Parents and sponsors and family members are not authorized as government contracting representatives that can instruct drivers how to perform services. Please do not ask drivers to drive around the block or change the location of the authorized bus stop. If a change needs to be made, please get in contact with the SBO.
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Bus Rules All children are expected to follow the ten simple rules while on the school bus. Ultimately, sponsors are responsible for their child’s behavior on the bus. Violations of these rules and any other conduct detrimental to good order and discipline may result in a suspension from riding the bus or loss of bus privileges. If a student is suspended from riding the bus, the sponsor is responsible for getting the student to school. 1. Obey the driver or adult. 2. Enter and exit the bus safely, and always show your bus pass. 3. Stay properly seated especially while the bus is moving. 4. Use seatbelts when available. 5. Keep your hands, feet and objects to yourself. 6. Keep hands and objects inside of the bus. 7. Remain quiet and do not disturb the driver or others. 8. Use respectful language to adults and peers. 9. Food, drink, and gum are prohibited on the bus. 10. Be responsible, be safe. Special Needs Transportation
Curb-to-curb bus service is provided to students with special needs that have a transportation requirement in their Individual Education Plan (IEP).
Parents are responsible for taking their students to the curb for pickup and meeting the bus at the curb on the return trip. The driver and safety aide are not required to go to the door to pick up or drop off a child. For pickup service, the driver is required to wait until the scheduled departure time.
Cell Phones and Electronic Devices
We realize that many parents want their children to carry a cell phone for security purposes. Cell phones and electronic devices are to remain turned off at all times when on school grounds, the bus, or involved in school activities. The only exception would be when a student asks to make a call and is given permission by school personnel. Students are responsible for keeping their cell phone and devices secure and out of sight during the school day. We strongly encourage students to power their cell phones/devices off and store them in their backpack before entering the building. It is suggested that you use a security engraver to mark personal identification on the phone. The school, school personnel or DoDEA will not take responsibility for missing or damaged cell phones.
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The right to bring a cell phone to school implies responsible use. Any misuse or mishandling could result in the loss of this privilege and/or confiscation of the phone. If a cell phone and/or device is confiscated by school personnel, the phone will be secured in the Main Office. The sponsor or parent will be required to retrieve the phone/device. Phones and devices will not be given to the student after it is confiscated. Students are not permitted to take photos or videos of other minors while on school property or riding school buses. Students must adhere to the school and DoDEA policies on appropriate content for personal electronic devices. This includes, but is not limited to music, photos, video, email and text messages.
Chain of Command at HES In order to best address your concerns and apply your suggestions, please follow the Hainerberg Elementary School Chain of Command.
Classroom Teacher
Grade Level Counselor
Assistant Principal or Principal
Europe East Assistant Superintendent
Europe East Superintendent
Europe East Director
Director DoDEA
Child Abuse and Neglect Mandatory Reporting
DS Regulation 2040.2 requires every DoDEA Europe East employee to immediately report any suspected cases of child abuse or neglect to authorities.
Classroom Placement and Parent Recommendations for Placement Administrators place students in classrooms that are equally balanced by gender, ability and needs. Much time is placed into this process.
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Situations sometimes arise in which teachers or parents request a change of class placement for a student. A classroom change is a last resort option. If a sponsor/parent or teacher requests a change of classroom, they must meet with the teacher first to resolve the matter at the lowest level. After that meeting and attempts to resolve the matter, then the Placement Committee will be initiated. This process takes several meetings with the parents, teacher, counselors and administrators. The class change is the school administrator’s final decision.
Communication between School & Home Teachers are the main line of communication between home and school. Teachers will send communication letters home on a regular basis. Teachers will communicate with sponsors and parents about student academic performance, student behavioral performance, classroom happenings and events, changes to the classroom schedule and other classroom related matters. Please contact your student’s teacher whenever you have a question, concern or need clarification on a matter. Just as we do with students, HES aims to solve and brainstorm creative solutions at the lowest level so any changes and improvements can be put into place immediately. The HES Monday Message, which contains information for parents on school policies, programs, upcoming activities, and exciting happenings around the school is sent home every Monday via email. The Monday Message is the primary means of communication from the school-at-large with parents. Last minute announcements of a critical nature will also be sent via email, Facebook, and our school website.
Conferences If there are concerns about your child’s progress in school, a conference may be scheduled. Please contact the classroom teacher directly via email or phone. All conferences require prearranged appointment times. Please do not drop in and expect a conference or conversation with teachers. At HES, we value the students’ instructional time. Formal conferences are scheduled for all students at the end of the 1st quarter. Report cards are given to parents at this conference and the child’s overall performance is
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discussed. Conferences are scheduled on an as-needed basis at the end of 2nd and 3rd quarters. In order to be respectful of your time, a parent requesting to have a conference with an administrator should call the school secretary for an appointment. This will prevent delays due to other previously scheduled appointments or obligations on the administrator’s schedule. If the subject of the conference concerns the practices of an individual teacher, we ask that a conference first be held with the teacher before bringing the concern to the administration. Parents may also request a conference with other school personnel such as the counselor, nurse, or resource specialists as the need arises. We understand that sponsors and parents appreciate feedback about their student’s performance in school. Yet, please do not use the time you are volunteering in your student’s classroom or at the school as conference times. It is not an effective use of our students’ instructional time or the teacher’s planning time.
Contact Information Please keep all contact information up-to-date with the school registrar. This is how we will contact you in case of emergency involving your student. If we do not have an accurate cell, duty or home phone number, we will rely on your emergency contact and chain of command to reach you or to tend to your student. Use Addendum 3 to send in any changes to your contact information.
Daily Schedule
The daily schedule at Hainerberg Elementary School is as follows. Kindergarten through Fifth Grades PSCD 0805 First bell rings 0805 AM students arrive 0810 Tardy bell 1035 AM students depart 1330 Dismissal on Thursday ONLY 1425 Dismissal for Kindergarten 1155 PM students arrive 1430 Dismissal for 1st through 5th Grades 1430 PM students depart Sure Start 0855 Students arrive 0905 Instruction begins 1430 Dismissal
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Half days have a dismissal time of 1055. No lunch is served on half-days. There is also no PM PSCD on half-days.
Dress Code
Standards for elementary school dress code address our students’ comfort, safety, cleanliness and a sense of modesty. To help create the best learning environment for elementary students, the following standards for student dress must be observed at Hainerberg Elementary School.
Students dress and grooming should be in good taste and clean. The main torso of the body and undergarments should not be visible. All tank top straps and should straps should be three finger widths wide or more. Hem lengths on dresses, skirts, and shorts must be at or below fingertips when
arms are at sides. Waistband of shorts, slacks, skirts, and similar garments must be worn above the
hips. Shoes must be worn at all times. Shoes with laces should be laced and tied at all
times.
Not allowed to be worn; Halter tops, see through tops and t-shirts or pants designed as underclothing or
pajamas are not appropriate in the school setting. Flip flops are not safe for the school environment. Any article of clothing that is excessively torn or filthy may not be worn. Clothing that displays advertisements for any alcohol, tobacco, or drug product is
not to be worn at school or school functions. Clothing and accessories that display profanity, violence, discriminatory messages
or sexually suggestive phrases are not to be worn at school or school functions No hats or bandannas are to be worn during the school day. Any article of clothing or accessories, such as jewelry with spikes or ammunition
or are similar to dog collars are not permitted. Wallet chains, chains worn as belts, that may cause injury to another student may
not be worn at school or school functions. If a student is in violation of the dress code, administration will be notified. The administration will call the sponsor and/or parent. The parents can bring, in a timely fashion, a change of clothes that is within the dress code policy or the school administration will have the nurse provide a garment that is within dress code that the student can wear for the school day.
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Early Check-Out for Appointments We understand that occasionally you must schedule routine appointments during the school day. We appreciate you scheduling appointments around the school day as much as possible. If you are picking up your child early during the school day, please come to the Main Office to sign your student out thirty minutes before that day’s dismissal time. When you are in the Main Office, we will call your child’s teacher. Please know sometimes the students are out on recess, in the cafeteria or in another Special Areas classroom therefore checking them out may take a few minutes. Please budget this time into your schedule.
Early Release vs Half Days
Every Thursday, HES will have Early Release days. These days are held for professional development training and instructional collaboration for teachers. The dismissal time is 1330 on Early Release days. Lunch is served on Early Release days. There is no PM PSCD class on Early Release days. Half-days usually happen twice a year for mandatory federal trainings and on the last day of school. Dismissal time for half-days is 1055. No lunch is served on half-days and there is no PM PSCD class on half-days either.
Emergency Contact Information
Please keep your emergency contact information up-to-date. If we cannot reach you or your emergency contacts, we will contact the sponsor’s chain of command. Please use Addendum 3 to send in any changes to your emergency contact information.
Emergency, Safety and Security Procedures At Hainerberg Elementary, we take the safety of our students and adults seriously. Therefore, we practice a variety of safety during the school year. Fire Drill
When the alarm goes off, all students, teachers, staff and visitors will evacuate the building to their designated areas. Visitors are to remain with your student’s class or follow school personnel to a designated area outside of the building.
Evacuation Drill All students, teachers, staff and visitors will evacuate the building to the
Wiesbaden Entertainment Center. Students must be signed out from the teacher or administration by the sponsor, parent or listed emergency contact.
Lockdown
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All students, teachers, staff and visitors will remain in a closed area until given an all clear by proper authority.
Shelter-In-Place Procedures
All students, teachers, staff and visitors will remain in the building until given an all clear by proper authority.
If you are a visitor at HES during one of these procedures, please follow the directives given by school personnel and emergency responders.
Extended Absence
When your child will be on a prearranged extended absence (5 or more school days), please follow this procedure accordingly: 1. Sponsor contacts the teacher informing them of the extended absence. 2. Sponsor completes and sends to school the Prearranged Absence Form, Addendum 4, for administrator's signature. 3. Teacher prepares assignments for missed class lessons and gives to student/sponsor. 4. Student hands in completed assignments to receive a grade.
Extra-Curricular Activities
HES offers students a choice of clubs and activities. Please help your children select the ones in which they are most interested. Students must accept the responsibility associated with being in a club and must still find time for quality academic work. The list of extracurricular activities will be published in October. Extracurricular activities usually begin in late October, are held after school and usually last an hour. Participation in school clubs, after school clubs, and/or after school events is a privilege. Students who are suspended on the day of the activity will not be permitted to attend. Parents are responsible to promptly pick up their students after the club ends. There is no supervision for students after school clubs in or outside of the building.
Forgotten Items and Messages Sent to Students and Teachers During the Day
At HES, we strive to create an environment that enables teachers to teach and students to learn. We are aim to protect instructional time from unnecessary interruptions.
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Please take lunch money, cold lunches, permission forms, homework, etc. to the Main Office. We will be happy to deliver them during non-instructional time. Only phone or email messages received by the main office before the last 30 minutes of the day will be delivered to the classroom. Please note that teachers are busy teaching and therefore do not frequently check their email. If you email the classroom teacher within the last 30 minutes of the duty day about dismissal change the teacher may not read that email before he/she dismisses the class.
Gifted Education Program
Students who enter the Gifted Education Program are sponsor, student and/or teacher-recommended. Eligible student must have standardized test scores with a total battery of 96% or above. Activities in the Gifted Education Program are especially designed to encourage higher level critical thinking skills.
Homework Homework at Hainerberg Elementary is an essential part of the school program. Homework will vary in accordance with the teacher, to the needs of the student and will relate to classroom instruction. Homework assignments are intended to reinforce and extend learning initiated in the classroom and serve as a tool for teachers to assess student understanding of classroom instruction. Completion of routine homework can motivate students to develop good work habits, while increasing the opportunity for individual initiative and responsibility. Homework can also stimulate creativity, critical thinking and awareness that learning can take place outside of the classroom. Homework Guidelines for Students
Always do your best work Record directions/homework in an assignment notebook Understand assignments clearly before leaving class Bring home the proper materials to complete the assignments Hand in completed assignments on time Budget time properly for long-term assignments Complete any work missed due to an excused absence from class Talk to your parents and teacher if you are having difficulty with homework
Homework Guidelines for Parents
Check your child’s assignment notebook Provide a time and place to do homework assignments with limited interruptions
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Actively supervise homework completion, assisting, but not doing the work Oversee completion of long-term assignments to assist in understanding time
management Contact the teacher with questions or concerns especially if your child exceeds
the allotted time frame Homework (Not included in student achievement grade) Homework is not about the value for the grade but for the value of learning. Homework is considered a formative assessment and thus does not count toward students’ overall academic grades. Teachers assign separate “grades” for homework, class participation, punctuality of assignments, effort, learning process and the like. These are reported on the report card in the area of Learning Skills. By reporting separate grades for homework, academic grades reflect precisely that-academic achievement which presents a true picture of a students’ proficiency. This provides parents a comprehensive profile of their child’s performance in school. Policy on Redo Assignments Although we cannot do it 100% of the time, allowing students to redo daily classroom assignments for particularly important standards and outcomes can be highly effective. Students will receive the higher of the two grades. Assessments are not able to be redone.
Identification of Adults in HES All sponsors, parents and volunteers visiting or volunteering in HES will have on a yellow name tag issued from the Main Office. This is a safety measure to ensure that our students are safe at all times and that all adults in the building are accounted for. Please be respectful and understanding when asked to verify your photo ID. We do this as a safety measure for our students.
Illness and Accidents at School There are three reasons to keep your child home when ill;
1. Your child has a contagious or communicable disease or has vomited within 24 hours.
2. Your child has a fever of 100 degrees Fahrenheit or greater, is vomiting, diarrhea, body aches, fatigue and/or has a rash.
3. Your child does not feel well enough to participate in their normal school activities.
Please read Addendum 5 for more information on when to keep your child home and when HES will call you to come pick them up due to illness.
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Accidents/Illnesses in School If an accident or illness occurs at school, the teacher will send the student to the nurse or notify the nurse. If it is necessary for the child to go home or to be referred to a medical facility, the nurse will contact the sponsor/parent or the person listed under the emergency contact. In the event of serious illness or injury requiring immediate medical attention, an ambulance will be called and the sponsor/parents notified immediately. First Aid The school nurse will administer first aid when minor accidents occur during school hours. If a student does not need to be sent home, first aid will be administered as appropriate and the student will be sent back to class. If a student’s illness or accident warrants the student may be sent home at which point the sponsor/parent will be notified. If a sponsor/parent cannot be reached, the emergency contact or sponsor’s chain of command will be notified. Emergency Care If a student is in need of emergency care, the quickest and safest means of obtaining medical care will be utilized. Most of the time, this will be by ambulance. Other times, the parent may be called to pick the child up. The sponsor/parent will be notified of the child’s condition and where she/he will be taken. If a sponsor/parent cannot be reached, then the emergency contact or sponsor’s chain of command will be notified and asked to be present until the parent can be contacted.
Inclement Weather
In the event of inclement weather, local military officials may delay or cancel the dispatch of buses due to the dangerous weather conditions. This information is announced on AFN Radio, FM 98.7, posted on the Garrison Wiesbaden and Hainerberg Facebook pages.
Lost and Found Items The Lost and Found box is in the hallway near the New MPR. Quarterly, unclaimed clothing items will be removed from the school and donated.
Lunch and AAFES Food Services
AAFES operates the cafeteria kitchens under the guidelines of the Department of Agriculture. Monthly menus are available on the school and AAFES websites.
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Students may bring a lunch from home. Or a student may purchase a hot lunch from the cafeteria. On the occasion that a student forgets his/her lunch or does not have enough money to pay for it, he/she may either call home or charge the meal. It is the sponsor’s responsibility to repay for this lunch charge through AAFES or at the school cafeteria. Children with food allergies must have a doctor’s certification stating what the food allergy is and provide a copy of that statement to the school cafeteria manager in order for the cafeteria to be able to provide an appropriate substitution. AAFES School Meal Auto-Payment System
Through the School Meal Auto-Payment System, parents can deposit money into a meal account for their students. These accounts are set up at the PX on Hainerberg.
Close Lunch Account When PCS Sponsors who are PCSing must close out their student's account at AAFES in the PX. They will receive cash for the account balance.
Send Lunch Money Daily Sponsors or parents who decide not to open a school meal account can pay cash
for their student's meals. This option does not apply to those who qualify for the Free/Reduced Lunch Program.
Free/Reduced Lunch Program
Students from families whose income meet eligibility criteria will receive free or reduced lunches at the school cafeterias. You may apply for this program at any time during the school year. Applications are available at HES.
Close Lunch Account When PCS
Sponsors who are PCSing must close out their student's account at AAFES in the PX. They will receive cash for the account balance.
Media Center (Library) We have a wonderful book collection in our Media Center. The Media Center is open every school day from 0800 to 1500. Students are encouraged and enjoy visiting the
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Media Center. Each student is expected to be responsible for their checked-out library books. The sponsor is responsible for replacing and lost or damaged books.
Medication
There will be times when your child’s physician will determine that it is necessary for him/her to receive medication during school hours. The school nurse will administer this medication only under a doctor’s order. He/she cannot lawfully administer medication without a physician’s prescription and the medication in the original container from the pharmacy. Therefore, when it is necessary for your child to take medication at school, the following requirements must be met:
The Permission for Medication Form has been completed by the physician and signed by the parent. Permission for medication must be obtained annually.
The medication is in its original container with the child’s name, the medication’s name, the dosage to be given, the time to be given, and the doctor’s name.
The school nurse will administer the medication as directed by the physician. No medication will be given that does not come from a pharmacy. Parents must bring the medication to school and talk to the nurse. Do not send medication to school with your child.
For study trips, the nurse may place the single dose routine medication in an envelope labeled with the child’s name and time to be given. This will be given to the teacher, who will be responsible for the medication. If you do not want the teacher or a volunteer to give your child the medication, you must inform the teacher or the school nurse. If the child is on emergency medication or a reactive medication, the parent must accompany the child or provide a responsible person with a “Hold-Harmless” letter.
Students are not permitted to bring any over-the-counter or prescription medications to school and keep on their person.
Money in School Students are encouraged to bring in money for the exact amount of the items being paid for, i.e., lunch, study trip fees, yearbooks, etc. The student is responsible for making these payments. Any lost or stolen money is not the responsibility of the school or agency. Sponsors and parents are always welcome in the school to deliver money and make payments for the student.
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Parties in Classrooms At HES, we enjoy celebrations. If you would like to provide a small snack for a classroom celebration or your child’s birthday, please contact the classroom teacher more than three days before the celebration for permission and to make arrangements. Please note your student’s classroom may have an allergy alert and some snacks will not be permitted in the classroom.
Recess Each classroom has a twenty-minute recess each day. Recess is supervised by school personnel. Some classrooms may have additional recesses at the discretion of the teacher. We value our young children’s need to get outside and be active during the school day. Therefore, please adhere to the HES Dress Code and ensure your student is dressed appropriately and safely for outdoor recess year round. In the winter, your student should be wearing a winter coat or parka which appropriately protects them from the winter elements. A sweatshirt or hoodie is not a safe winter clothing choice in Germany. Your student also should have on waterproof shoes and socks to keep them safe from winter weather elements. Please encourage your child to wear appropriate gloves/mittens and a hat when outside in winter months. If your student is not dressed appropriately or safely for the conditions, we will contact the sponsor.
In the warmer months of the fall and spring, please ensure your child’s skin is appropriately covered to protect from sun exposure.
Registration and Withdrawal of Students
When registering your dependents at HES, please provide the Registrar with; -the sponsor’s PCS orders to Germany, -dependent’s immunization records, -dependent’s birth certificate or passport, -school records from previous school and -an emergency contact with valid phone numbers. After all of these documents are received, the student will be placed in a classroom and will begin school one to two full school days later.
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Age Requirements for Registration Age requirements apply when registering your student. Sure Start students must
be four (4) years old by 01 September of the current school year. Kindergarten students must be five (5) years old by 01 September of the current school year. First Grade students must be six (6) years old by 01 September of the current school year.
Returning Students
All returning students must be re-registered with each new school year. Withdrawing Students
Please bring in PCS orders and fill out a Withdraw Form a minimum of ten school days before you transfer or withdraw your dependents. This will ensure your student’s records are available for you prior to your departure date.
Accelerated Withdraw Accelerated Withdraw is a program that provides a sponsor that is PCSing a
reasonable amount of flexibility without compromising their dependent’s education. An accelerated withdrawal allows a sponsor to withdraw their dependents twenty, or less, instructional days before the end of a semester. The sponsor must provide PCS orders in order to be eligible for an accelerated withdraw of dependents.
The classroom teacher will prepare work proportionately to the amount of days the student will be out. The student will complete the work and submit that work prior to the official withdrawal date so grades can be assigned.
Report Cards and Grades
Sponsors/parents will formally be informed of the student progress and achievement through quarterly report cards. Report cards will be issued to students the Friday following the end of each nine-week marking period. Students must be in attendance at HES for at least 20 days a quarter in order to receive a report card. Grading Scales for 4th and 5th Grades Students in 4th and 5th grades will receive grades A, B, C, D and F in the core subject areas. In Special Area classes, students will receive E, M, S and L as grades. In the area of Learning Skills, students will receive 1s, 2s and 3s.
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The grading scales are as follows; Core Subjects Special Area Classes Learning Skills A=90-100% E= Exceeds grade level expectation 1= Consistently Observed B=80-89% M= Meets grade level expectation 2= Occasionally Observed C=70-79% S= Steady progress toward grade level expectation 3= Infrequently Observed D=60-69% L= Limited progress toward grade level expectation F= Below 60% Gradespeed Gradespeed is an online grade book application for all DoDEA students in grades 4-12. For more information about Grade speed, visit the DoDEA website at http://www.eu.dodea.edu/gradespeed/ . Please note that a sponsor or parent who sends a teacher excessive emails, inappropriate written communication and unreasonable requests is misusing Gradespeed. These misuses will be shared with administration and appropriate actions will be taken.
Grading Scales for Kindergarten through 3rd Grade Students in kindergarten through 3rd grade will receive grades CD, P, N and X. CD (Consistently Displayed) = Student consistently displays skill in this area. P (Progressing) =Student is progressing or developing the skill in this area. N (Not Yet Evident) = Student needs more developmental in this area. X (Not Addressed) = This area has not been addressed at this time. Life Skills, Social Development, Special Area classes will be marked with: P= Participates += Shows Strength /= More Effort Needed Mid-Quarter Progress Reports Communication regarding student progress is the shared responsibility of teachers and parents. Interim progress reports are sent home at mid-quarter with students experiencing academic difficulties. Parents should also feel free to contact their child’s teacher when they want information about their child’s progress.
School Supplies
Please see Addendum 6 for a current school supply list.
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School Property Each student is accountable for DoDEA textbooks, library books and/or other instructional materials issued for his/her use. In the event of lost, destroyed or misused materials or U.S. property, sponsors will be held responsible for reimbursement for the item(s).
Section 504 Accommodation Plans and Services Section 504 of the Rehabilitation Act of 1973 provides eligible students appropriate educational services to address their disability that substantially limits one or more major life activities. At HES, the counselors, school administrator, classroom teacher and sponsor/parent will meet at least annually to review and modify the 504 plan to ensure student success.
Special Education Programs and Services HES provides a range of services under the provisions of the IDEA (Individuals with Disabilities Education Act). HES has services for Pre-School Children with Disabilities through fifth grade. If you have any questions or you have a child that was receiving special education services in a previous school, please contact our registrar, school administration or Case Study Committee Chairperson. Case Study Committee
If a sponsor or classroom teacher suspects a child may have a disability that is impeding the student’s ability to learn, the Case Study Committee may be contacted to review the student’s history and present level of functioning. This Committee is established by and functions according to the Individuals with Disabilities Education Act (IDEA).
Child Find
Child Find is an ongoing process used by DoDEA to seek out and identify children three to 21 years of age who show indications that they might be in need of special services. Regularly scheduled Child Find screenings are conducted monthly at HES. Please contact the school for the next available screening date.
Study Trips (Field Trips)
The purpose of a study trip is to meet specific learning objectives, promote the integration of curricula into a real world setting and extend the classroom instructional program.
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A sponsor/parent must sign permission for each study trip their student is able to participate in. The entrance fee, food and personal purchases are paid by the sponsor/parent. Students are encouraged to participate in Study Trips. A higher degree of independence, self-control and responsibility is expected of students while on study trips. Students whose past behavior has warranted conferences between sponsor/parent and teacher, written discipline referrals and/or suspensions may be excluded from study trips or only attend if the sponsor/parent attends the study trip with the student. If a sponsor/parent would like to be a chaperone there are a few key points to note. A Military Policy Background Check must be completed and an approved response shared with the school. This background check can be completed at HES. Additionally, while chaperoning you cannot bring younger siblings or other family members on the study trip.
Student Support Team The Student Support Team (SST) consists of the general education teacher, sponsor/parent, school psychologist, school counselor, school administrator and other professionals who work collaboratively toward the creative resolution of student’s academic and behavioral concerns. Teachers and parents may request an SST meeting to address these concerns. Please contact the school psychologist or counselor for more information about the SST process.
Textbooks
Textbooks and workbooks are furnished for the students. All books are to be turned in if the student withdraws from school. Students are expected to take reasonable care of the school books issued to them. If the textbooks are damaged a new textbook will be replaced at full list price by the sponsor. A text book in good condition will cost the sponsor ¾ of the list price. A text book in fair condition will cost ½ of the list price and a textbook in poor condition will cost the sponsor a replacement cost of ¼ the list price.
Toys and Prohibited Items
Students should not bring toys to school. HES will not be responsible for any lost toys. Students should also not bring any items that represent a weapon, i.e toy swords, guns, ammunition. Student also cannot bring any items that can cause harm to themselves or others, i.e. laser pointers, blades of any sort.
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Tuition Parents of tuition paying students are reminded that their child cannot attend school until the tuition payment has been received by the agency. If you have questions about tuition payment, please contact the Registrar.
Visiting HES
HES has several wonderful activities we enjoying sharing with our families and community. Sponsors, parents and visiting family members are welcome to visit our school. All visitors must report to the Main Office on arrival to sign -in and receive a name tag which is to be worn at all times while in the school building and on school grounds. If you wish to visit your child’s classroom, please arrange a time and date with the teacher. We recommend you speak with the teacher to arrange this visit 24 hours in advance. This allows the teacher to tell the children about your visit, which tends to lessen the students’ curiosity of the visitors in the room and the disruption to classroom routines. Visiting a classroom cannot be used for parent/teacher conferences.
Volunteering and Parent Involvement
Parent Involvement Research demonstrates that parent involvement is essential to a student’s school success. We invite parent participation in the following ways:
Have lunch at school with your child Establish a daily study time at home (even when there’s no homework) Keep informed of school events and activities Communicate frequently with your child’s teacher Attend and participate in parent-teacher conferences
Volunteering HES values its volunteers and has many wonderful volunteer opportunities. If a sponsor/parent would like to be a volunteer a Military Policy Background Check must be completed and an approved response shared with the school. This background check can be initiated at HES. It may take several business days for these background checks to be processed and returned to HES. Please consider this processing time when intending to attend a Study Trip or volunteer at HES. Some ways that volunteers may give service to HES are:
Assist in the Media Center (Library) Read to students and classrooms
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Support events at the school such as STEAM Night, Field Day, etc. Prepare instructional materials for classroom teachers Share special talents or expertise with the students Serve as a Classroom Parent
HES has other formal ways to volunteer as well.
Parent Teacher Organization (PTO) organizes and sponsors many programs and activities geared toward education and enrichment for the students. The PTO continually recruits new volunteers to help manage our programs and create new programs for the benefit of the students. Please leave your contact information in the PTO mailbox and a volunteer will contact you with details.
School Advisory Committee (SAC) ensure that all stakeholders have a forum in which to voice concerns and contribute to the decision-making process of HES. The SAC is made up of an equal number of parents and teachers. For additional information contact the School Liaison Officer or school administrators.
If you have any questions, concerns or suggestions about the practices and policies at Hainerberg Elementary, please contact school administration. We appreciate feedback so we can improve and make HES the most effective and enjoyable school experience possible for our students. We hope you enjoy your time at Hainerberg and in Germany. We are honored to be part of your adventure. Mrs. Zigler, Prinipal, and Mrs. Vargas, Assistant Principal
