H2020-RISE-2017 Coordinators day Kick-off and Mid-term Meetings · 2018-02-01 · Kick-off and Mid-term Meetings Ellie LYKOURESSI Project Officer [email protected]

H2020-RISE-2017Coordinators day

Kick-off and Mid-term

Meetings

Ellie LYKOURESSI

Project Officer

[email protected]

18 January 2018

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Kick-off Meeting

1. Purpose

2. Timing

3. Location

Kick-off meeting

➢ Not compulsory accordingto the Grant Agreement

➢ Best practice and highlyrecommended according to previous experiences

1. Purpose

• 1. To gather consortium members and discuss details on project implementation

• 2. To have a common understanding of the RISE rules, across the consortium

• 3. To identify researchers to be seconded and agree on secondment plan

1bis. Purpose

• 4. To discuss financial arrangements within the consortium and other relevant aspects of the partnership agreement (IPR, Open Access, etc.)

• 5. To discuss potential risks and mitigating measures

• 6. To identify/discuss minor changes since the submission of the proposal

• Not later than a month following the project start date

2. Τiming

• It can take place anywhere

• To ensure participation of a REA Project Officer (PO), the meeting must take place in Brussels

• To contact PO for eventual advice

3. Location

Mid-term Meeting

1. Purpose and Scope

2. Preparation

3. Agenda

4. Follow-up

MID-TERM MEETING Contractual obligation and fruitful dialogue

1a. Purpose

REA STAFF EXPERTS

BENEFICIARIESPARTNERSSECONDEES

14th – 18th MONTHAFTER THE PROJECT

START DATE

RULE: IN EU/AC IF EXCEPTIONNALLY

OUTSIDE EU/ACPO TO BE CONTACTED

1 DAY or

2 HALF DAYS

1b. Scope

• 1. Not intended to approve the Project Scientific Deliverables

• 2. To assess the general advancement of the project

• 3. To identify issues related to project implementation

• 4. To find the relevant solutions

• 5. To meet researchers seconded in the project

• 6. To make sure that all information provided to the PO before the meeting is accurate

Preparation

COO ROLE

Fix the Mid-termMeeting Venue in Concertation with

PO and Consortium

EnsureSubmission of

RD's(Researcher

Declarations) & Due

Documents (Progress

Report and Deliverables)

Ensure Maximum Possible

Participation of Seconded

Researchers

Agree with PO onMid-term

Meeting Agenda & Inform

AccordinglyConsortium at

least 6 Months in Advance

Preparation

PO ROLE

Contact the COO 6 Monthsbefore Indicative Mid-term

Meeting Date

Send Template Agenda to COO

Confirm with COO the Mid-term Meeting Venue & Final Agenda 3 Months in

Advance

Contract the ExternalMonitor if Applicable &

Provide NecessaryInformation

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• The REA Project Officer provides feedback after the Mid-term Meeting, including recommendations for further implementation

• Project Coordinators report on implementation of recommendations via regular reporting

4. Follow-up

Thank you