Gunuma Lodge Inc

Postal Address

PO Box 3396 Belconnen ACT 2617

Lodge Address Smiggin Holes NSW

ANNUAL GENERAL MEETING – 23 NOVEMBER 2017

Weston Club ACT DRAFT MINUTES

Meeting opened: 7:10pm

Financial member attendees:

Hugh Alston, Denis Baker, David Barwick, Brett Beatty, Ivan Belacic, Karen Chong, John Crossley, Sandra Doherty, Russell Faull, Tony Greenwell, Joakim Halank, Keith Harding, Rachel Hemsworth, Peter Menegazzo, Christine Palmer, Vanessa Palmer, David Rodda, Peter Rodda, Lesley Royle, Walter Sheehan, Keith Simpson, William Steinbacher, Peter Suker, Alan Tattersall

Other attendees (not counted for quorum & unable to vote)

Katherine Stranger (Administrative Officer) Angela Beatty, Trevor Bunning, Aniko and Adrienne Carey, Ben Katanskas

Apologies: Kathryn Baker, Karen Balla, Wendy Lee, Sharon Leadbitter, Fiona McKergow, John Mills, Alina Murphy, Rae Palmer, Melanie Sheehan, Tim Lewis, Jason Zarew.

Sufficient financial members (24) attended the AGM for a quorum.

1. Approval of Minutes of Previous AGM 7 December 2016 Minutes of the 2016 AGM were accepted.

Minutes of 2016 AGM: MOVED: Alan Tattersall SECONDED: Hugh Alston Accepted

2. Reports 2.1 President’s Report

Walter Sheehan gave his President’s report. Some key points raised: • There are currently 222 full winter members and presently seven

members have not paid their membership fees. • Special thanks to Hugh has retired from the Committee, although he is

not officially retired will still be around the lodge doing things. The floor acknowledged Hugh’s contribution to the lodge over the years.

• Jo decided not to renominate. He is well recognised by all members and has had a very long service to the lodge considering he was part of

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building the lodge. The floor acknowledged Jo’s contribution to the lodge over the years.

• Ivan decided not to renominate. Ivan is a doer, whether he is on the cherry picker trimming trees, modernising the front deck, remodelling the bathrooms and a key player to get things done for the lodge over the years. The floor acknowledged Ivan’s contribution to the lodge over the years.

• Two new committee members have been elected, Sharon Leadbitter in the role of Communications and Geoff Jones as Vice President. Both have been part of the lodge for a number of years now and Geoff has been undertaking the role as Winter House Manager for approximately 5-6 years.

• Members appear to be happy with the current rules and the concentrated bookings in the four-week period went well with little issues raised by members.

• If members wish to raise any issues or suggestions, please send these to Wal to be considered in the club survey as we haven’t had one for the last couple of years. Hoping to get a survey out in May/June before winter.

• Occupancy of the lodge was high this season with 94% beds occupied and the lodge is now primarily used by members.

• Smiggins bowl was another success this season and luckily the snowboarding shield was found (it fell behind the cabinet in the lounge room). First time we have over prescribed for members wishing to attend the bowl weekend (unfortunately there are no Olympic champions!).

• Water heaters are now controlled and hopefully in the future we will see a reduction in energy costs. Russell Faull raised a question on who controls the water heaters from our end, this is done automatically.

Refer to President’s report in attachment.

2.2 Treasurer’s Report Hugh Alston gave his Treasurer’s report. Some key points discussed include:

• Due to the late ski season the lodge achieved a net profit of $24,646 which was up by 11% from last ski season.

• Accommodation from members was $80,072 also up from last ski season. The accommodation revenue represented a total of 33% of total revenue.

• During summer season the revenue was lower than 2016, this is likely from the renovation of the north wing bathrooms as some people pulled out at the last minute.

• The overall total expenses decreased when compared to last season. However, our fixed costs (which equates to approx. 60% of the total expenses) will continue to rise each year.

• Hugh negotiated a 25% electricity discount with our energy provider and hopefully this saves the lodge around $3,000-4,000 per year.

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• The lodge currently holds approx. $390,582 in term deposits, split in cash reserves. This amount is to cover the operating costs for one year if we have a bad year. Interest rates continue to be low and we maximise the interest rates by 6 or 12 month interest rates.

• Lodge continues to be financially sound and sufficient funds to fund the current 10-year capital plan, which averages out to approx. $70,000 per year to be funded.

Refer to Treasurer’s report in attachment. No questions were raised. Treasures Report: MOVED: Vanessa Palmer SECONDED: Tony Greenwell Accepted

2.3 Membership Secretary’s Report Karen Chong gave her first memberships secretary report and came down from Newcastle to attend the AGM. Karen advised:

• as she does not live in Canberra, that she skypes into the Committee meetings to perform her duties and expressed her thanks to Katherine Stranger who also helps with the members database and liaising with new members.

• in terms of members five memberships have been transferred to family members, 1 membership cancelled, 2 new memberships and there are currently 3 applications on the wait list for membership one of which was an application from someone who had just found us on google and has no prior association with the lodge and that we sound like a good bunch of people!

Refer to Membership Secretary report in attachment.

Russel Faull raised from the floor on the optimal numbers to run the lodge for a small profit. Hugh advised that this works out to be roughly 220 members. We have around a 17% buffer as not all members are filling up the beds. The risk of lowering the members is that we do not book sufficient beds and usually operate a little higher to leave a buffer. 94% of the beds booked are by members. Alan Tattersall queried that if we lower the number of members would that influence the fee’s, which it would. Vanessa Palmer indicated despite the late season snowfalls this year, there were still plenty of beds available.

2.4 Capital Works Manager’s Report Denis Baker gave his Capital Works Manager’s report. Denis indicated:

• the 10-year capital works plan and minor work plants have been updated as part of the budgeting of the lodge and you should be able to find these on the webpage.

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• the focus for this year was the north wing bathrooms which was passed by NSW Planning in May just in time for the winter season. The refurbishment of the south wing bathrooms requires a Development Application (DA) and we are unable to start on these bathrooms until the DA is approved which may take up to 12 months.

• water heaters are now on automatic control and linked to the booking system which David Barwick will provide an update as part of the Capital Works report.

• expressed thanks to Ivan for organising the work parties and maintenance work; and to Jo for organising supplies; other committee members and members that have participated in work parties over this past year and encourage all members to contribute to work parties.

Refer to Capital Works Managers report in attachment. No questions were asked for Denis’s part of the report. David Barwick gave an update on the water system and automation:

• The system has been running for approximately 12 months, which is controlled by an application on a mobile phone and it automatically checks to see who has made bookings via a connection with the booking webpage, for example if there is one booking it will see this and turn on 1 of the hot water cylinders. There are 3 cylinders in the lodge. At 12am the application looks at who is in the lodge the next day and will automatically adjust the number of hot water cylinders required. David will look at putting some sensors on the hot and cold water plugs to greater maintain water temperature readings.

• David indicated he is currently looking at installing security cameras at the lodge, these will be used for security on the doors (and as a bonus to see the snow coverage on Smiggins slopes). The camera’s will record and send out messages electronically on the detection of movement.

• Additional automation that is possible, is for the heating in the lodge and trace heating on the water pipes under the lodge and could be run remotely, saving money for unnecessary heating (especially when the room heaters are left on and not turned down/off) and ensuring adequate temperature control to alleviate the risks of pipes freezing.

• David advised that only 1 issue has been identified so far, with having no hot water.

Tony Hetherington questioned what happens if the system fails, in which David advised that this can be manually overridden and eventually the Winter House Manager will also be able to do this in winter.

3. Election of Committee

Before the election of the Committee, Russell Faull raised a question as to why the agenda does not have other business where anyone can raise a matter. Walter Sheehan

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advised Russell Faull that the only business on the agenda can be discussed at an AGM and additional motions cannot be raised. A member stated that a draft agenda is normally presented to a meeting and members are able to add items. Denis Baker further clarified that this is not the case at an AGM. The constitution was read out which states ‘no business other than that specified in the notice convening a general meeting is to be transacted at the meeting’. A member desiring to bring any business before a general meeting may give notice in writing of that business to the secretary. Vanessa Palmer indicated that an AGM is very inflexible, and issues raised should be included for members to vote on, which a call for motions is held 4 weeks out. Members are given plenty of notice of the AGM to raise any issues to be included on the agenda of the AGM. Keith Simpson expressed his views that the constitution does not actually talk about an agenda. Russell Faull further expressed is views that members should be able to bring up matters at an AGM, however it was further discussed that motions cannot be added to the AGM on the night as members who do not attend meetings are unable to have their vote on the motion if they are added on the night. Further, consideration to include ‘other business’ in further AGM’s will be considered by the Committee. Following expressions to all members for calls for nominations for committee positions in October, only one nomination was received for the below Committee positions and as such no formal vote was required and taken as elected.

Committee President Wal Sheehan Vice President Geoff Jones Secretary Rachel Hemsworth Treasurer Jason Zarew Membership Secretary Karen Chong Capital Works Manager Denis Baker Communications Manager Sharon Leadbitter Environmental Manager Vanessa Palmer

Following expression to all members for calls for nominations for committee positions in October, no members nominated for the positions of Maintenance or Logistics managers. Walter Sheehan made a call for members on the floor who wished to call forward to nominate for the roll of Maintenance manager. Three nominations were received from the floor, one from Ivan Belacic, Peter Suker and Peter Rodda. Ivan Belacic: gave his expression to be Maintenance manager as he has been for a number of years and has been doing a good job. Peter Suker: indicated that he has been a member for a long time and is now back in Australia and advised he was happy to help and contribute to the lodge, noting that Ivan has been doing a good job.

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Peter Rodda: advised he thought the position was vacant as no one had nominated (during the October calls) and was happy to withdraw. Karen Chong suggested that maybe a job sharing of the role would be beneficial in order to ensure the knowledge is shared and not kept to one person; and if it would be possible to set up a sub-committee, this idea was well received and a number of members thought this was a good idea. A formal vote was undertaken including those who had proxy votes. Outcome of vote: Maintenance Manager Nomination Number of votes

counted Ivan Belacic 18 Peter Rodda 7 Peter Suka 1 Invalid (unclear which Peter was being voted for)

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Congratulations to Ivan Belacic who has accepted the position and would like to work with the Peter’s with a sub-committee. Walter Sheehan made a call for members on the floor who wished to call forward to nominate for the roll of Logistics manager. Jo Halank: advised he has been a committee member for 37 years and has another 12 months in him and missed the October date and wished to stand now for the position. Tony Greenwell: advised he thought the position was vacant as no one had nominated (during the October calls) and withdrew his nomination and congratulated Jo.

4. Motions To establish an additional 5 lodge winter overnight parking spaces- increase the capacity of guest parking (less winter house manager) at the lodge 6 to 11 which would provide one car space per two rooms excluding the winter house manager. Summary of discussion points for the above motion:

• No costings have been done yet. • Keith Simpson queried who sponsored the motion and whether either of the

parties were here. • Good idea if the lodge can afford it, whereas some members thought it was not

necessary as it is easy to get car parks at other lodges (for example Lions Lair). • Car parks must be on our land & within our boundaries, which is likely to be

looking out from the dining room windows on both sides (left & right to the foot path).

• A verge would need to be put in. • Possible issues with pump and waste trap. • Need to pay a consultant, around $5,000-10,000 and is this a good investment. • Approximate costs would be the lodge would need to spend around $70,000. • The motion would have been better to be worded as ‘investigate’ opposed to add

the carparks, as it is not that simple to include additional spaces. It was deemed

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by some members to be not substantial and could the committee take it as a general task.

• Likely required to pay additional rent on the car parks, fees may need to be increased and insurance may increase.

• Walter Sheehan agreed that the Committee would report back and investigate on the costings, which would then go back to the members for a vote.

Keith Simpson requested Walter Sheehan to give some background information to members regarding increase in car parks from previous years as this has been on the books for some time now. Walter Sheehan clarified that approximately 4 years ago Wild Spitz were arranging additional car parks for the entire Plumb Road and Gunuma Lodge expressed their interest in this as we were on the list for an additional 6 car parks. A rational plan was drawn up for all the lodges (on Plumb road) and costings approximately $10,000 per additional car space. The proposal was drawn up and submitted to NSW National parks. The CEO at that time thought it was a good idea and prepared to back it. However, the appointment of the Head lease arrangement intervened. The person who worked at National Parks was no longer there. Despite Wild Spitz’s efforts to bring the proposal back on the table they were unsuccessful and lodges went their own ways. Having no Head lease caused many issues and the proposal to increase car parks for the entire Plumb road eventually went nowhere. Outcome of vote:

Increase car parks No (includes proxy votes): 29 Yes (includes proxy votes) 5 Defeated

To increase the overnight bed limit in the lodge to 44 – increase the peak capacity for overnight guests in the lodge by an additional 4 beds. Summary of discussion points for the above motion:

• Angela Beatty queried if the statement is to increase beds as they are there or is it the licence. Clarified it was the overnight limit, in which the sign in the lodge states our limit is 40.

• Alan Tattersall question how it would work, which would be as per current arrangements in terms of booking beds.

• Christine Palmer asked how it would affect our licence. Walter advised we had an opportunity to change our licence 3 years ago (30 year lease 10 + 10 +10) and did not take any additional beds.

• NSW National Parks have advised they are not offering additional bed licences. • Hugh Alston advised that the valuation of the lodge wold likely to go up and rate

on beds costs to be higher. Valuation has recently gone up from 2.7 million to 3.9 million which would be the basis for the re-rating.

• Walter Sheehan indicated we do not know if we are required to include extra bathrooms, showers etc due to the increase in numbers (required by certain legislation).

• Vanessa Palmer this would only be used for 3 months out of the year and majority of the time the beds are empty and unlikely to cover costs.

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• William Steinbacher requested that the costings need to be investigated before any real decision could be made.

Outcome of vote:

Increase bed license No (includes proxy votes): 31 Yes (only proxy votes) 3 Defeated

5. General Business

Russell Faull requested that the Committee provide greater transparency when electing committee members and that he would like to see that for all positions that they can be easily nominated and suggested that these are nominated at the AGM only for all positions. The call for nominations was sent to everyone and any winter financial member can nominate during the call for expressions of nominations. Denis Baker, advised that the nominations for Committee positions must be done via a formal process and 6 positions were nominated during the member call for nominations, not a single member from the lodge nominated for the remaining positions. Russell suggested that if someone wanted to nominate at the AGM that they should be able to do so. Walter Sheehan advised that previously when we did this, we did not receive enough members to nominate for positions at the AGM and therefore the process is no longer completed that way. Keith Simpson advised that our constitution excludes it, however suggested something like what Burrawang does, where members nominate and at the AGM there is a call for any others. Russell Faull requested further clarification on the matter and queried if anyone can nominate for a committee position. The answer is yes, as long as they are financial. If however, no one nominates for a committee position then vacant positions may be filled from the floor at an AGM. Russell suggested that we change the constitution to have nominations only at the AGM, Walter indicated that if there are no issues to discuss at an AGM that hardly anyone turns up and we scramble to form a full committee. Angela Beatty advised that actively calling for nominations usually attributes to members who want to be actively involved in the lodge and interested in being a Committee member and more willing to discuss issues. Walter urged members if they want to be part of the Committee to put their hands up. Russell suggested that committee members are only allowed to be a member for approximately 3-5 years to ensure that the committee turns over a new leaf and does not go stale. Some concerns from the floor regarding the suggestions as this may end up being too restrictive. It is hard enough to get anyone willing to volunteer their time to be a Committee member. Some members thought that this was a good idea. The floor was advised that the committee members are not automatically renewable and must nominate like everyone else. To lighten the mood of the room Keith Simpson suggested

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as a joke that no one on the committee is to be over 40 years of age!!! The current committee thought it was a great idea!!! Walter suggested that this issue could be something to go into the next survey and see what the members would like. Rusell Faull suggested that the monthly committee’s minutes be placed on our website to provide a degree of transparency and openness to the committee. The meeting agreed that this suggestion had merit and the committee should move in that direction. AGM Formally closed: 8:53pm

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ATTACHMENTS:

President’s Report

Greetings and welcome to the 2017 AGM. Well the ski season went a lot longer than any year I have been at the Lodge. I was even up at the Lodge in November and the white stuff continued to change the Lodge into the jewel that it is. The Club had a lot of positives this year and it is a pleasure to tell you about these. Membership Base The club presently has 222 full members and 3 life members, totalling our approved number of 225. There are three on the waiting list for full memberships. Seven members have not paid their 2017 annual subscriptions and they are in danger of forfeiting their membership as at 30 Dec 2017. Committee Members Not Renominating Over the last ten years, the committee has remained very stable in terms of its composition. This in itself was a major contributor to the smooth running of the Lodge, where all committee members knew their roles and responsibilities and worked well as a team in getting the work done. However this year we are faced with the following long serving committee members not renominating for personal reasons. Treasurer As you are all aware our long serving Treasurer, Hugh Alston is retiring at this AGM. I would like to acknowledge Hugh’s efforts over the past years making sure that the Club remained financially sound and well positioned to meet its long terms plans in terms funding the capital and maintenance costs. Without Hugh’s stewardship over the money, the Lodge would not be in the sound financial state it is today. Hugh is not totally retiring but has indicated that he will be around the Lodge doing things as always but this time without portfolio. Logistics Manager I thought it would never happen, but Logistics Manager, Jo Halank, one of our LIFE Members, has decided not to renominate this year. Jo’s incredible long service to the Club is well recognised by every member and anyone that talks about the Lodge. The lodge would not be the place it is without all of Jo’s efforts. As you are aware Jo was part of, and a key player, in building the Lodge. Jo has been on the club’s ski champion board many times. Jo has never missed a beat in all those years in getting things done for the Lodge. A magnificent contribution. With all that knowledge, Jo will be a hard pair of shoes to fill, but like all committee positions there is a time when it is important to make a contribution and then to allow other younger members to take up the baton and make their contribution.

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I am sure that Jo will continue to be a great mentor and be willing to continue to pass on his knowledge. Maintenance Manger Ivan Belacic, likewise has served for several years as the Maintenance Manager, made an enormous contribution to the Lodge in terms of getting all those little and sometimes major things right, in order to keep the lodge both looking great and fit for purpose. Ivan is a doer. Whether he is; on a cherry picker with a chain saw in his hand trimming trees, modernising the front deck, remodelling the bathrooms, organising the cleaners, painters, plumbers, fire safety protection people or the electricians, Ivan was the key man to get things done at the Lodge for years. Continuing Committee and Winter House Managers My thanks to all the committee members and WHMs this year for giving their time and energy to making it such a smooth year of operation. Skiing was great. The Lodge was in wonderful shape to do the full extended season with minimal issues arising. Supplies were abundant and appreciated. Comfort and comradery at the lodge was clearly evident. Welcomed to the new Committee Members Both Sharon Leadbitter and Geoff Jones have nominated, and have been duly elected, to the positions of Communications and Vice President. Both are long standing members and know the workings of the Club. I am sure that both are looking forward to the challenges in their roles on the committee. Operations of the Club Rules Members appear to be happy with the current rules which control the operation of the Club. The concentration of the four booking rounds into the four week period went smoothly, with little member issues arising. The booking system is working well and the majority of members are using the EFT and PayPal options, making it easier to confirm bookings quickly as the evidence of payment is transmitted quickly and electronically to the GAO. Club Survey It has been some years since we undertook a Club Survey from members to ensure the committee remains on track with what the majority of members want from the club and the Lodge. Simply put, are we doing it right or are there some things that the committee needs to address? If you have issues that you would like to be raised in the Club Survey, feel free to email to me your item. For example, the current motion to increase the number of car parks to meet the high season demand could be such an issue. What does the full membership thinks about this issue, knowing the likely cost and size and placement of the additional car parks? Occupancy of the Lodge This year the Lodge achieved the following: Of the possible 2800 beds for the 10 week period we were 94% occupied (2626). Members achieved 81% with 58% being members, 21% children and 2% infants. Accompanied guests were 17%, of which 10% adults, 4% children and 3% infants. Unaccompanied guests were 2% mainly adults. The lodge has come a long way. It is clearly now a primarily members’ Lodge used by members.

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Smiggins Bowl Another great performance by the Gunuma Team as you would have read in the Gunamail. Our younger brigade winning medals as well as our ever reliable snow board team did us proud. If you want to participate in this fun day next year, make sure you give early advice of your interest to our Club Captain, Vanessa Palmer. Energy Efficiency This year David Barwick linked our water heating requirements to mirror our usage of the Lodge. No more 24 / 7 /365 heating of the 3 water heater tanks. We anticipate greater cost savings in electricity as well as further reducing our carbon foot print, thanks to David’s efforts. I hear that David would now like to do the same with all our heaters! Go for it David. The challenge for all of us members is that if we wish to continue to improve on reducing our carbon footprint, we need to restrict our electricity usage, by doing simple things, such as; turning down heaters when the room is not being used during the day, shutting the front and back doors as we got out them, and turning off lights when not required. Simple things, but as WHM, I have seen so many times these simple things are not done. Please enjoy the evening Wal Sheehan President

Treasurers Report 2016/17 TREASURER’S REPORT FOR THE PERIOD ENDING 30TH SEPTEMBER 2017 The lodge has been very well supported by members and guests this year and with the late snow falls in August and September 2017 has resulted in a better year for the Lodge. This cannot be expected in future years. As a result of the high snow levels late in the season the lodge has the achieved a net profit of $24,646.60 for the period ending 30th September 2017. Total revenue was $246,155 was up by $24,833 or 11% from 2016. Accommodation revenue from Members was $80,072 (Full member’s accommodation $78,085 and Summer members accommodation of $1,987) (up by $16,707 or 26% on 2016). The accommodation revenue represented 33% of total revenue. Accommodation revenue from accompanied (A/G) and unaccompanied (U/G) guests was $52,075 (winter A/G - $41,829, U/G - $10,246 and summer A/G - $6,458, U/ G - $1,184) was $7,642 (down by $5,069 or 40% on 2016) and revenue from this source represents 3% of the total revenue. The reduction in the A/G and UG revenue has reflected the Committees desire to open up and increase the family atmosphere at the lodge. We believe this has been achieved. Our summer accompanied and unaccompanied accommodation bookings were lower than 2016 due to the renovation of the northern bathrooms.

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The total expenses were $218,292. This is a decrease of $5,644 or 1.5% from 2016. Expenses and the projected growth in fixed expenses continue to be a concern for the Committee in balancing the budget i.e. rent to National Parks and Wild Life Service, electricity, rates, insurance, water and sewerage, depreciation and repairs and maintenance. Our fixed costs are 60% of our total expenses. The fixed costs will continue to increase each year. To address some of these increasing costs, the Committee has already introduced energy efficient lighting throughout the Lodge over recent years and has started reducing our hot water costs in the 2017/18 off and shoulder seasons with external controllers on the two of the three water tanks and will be switched off depending on accommodation bookings – David Barwick will provide you with further details. The Committee seeks you and your guests’ assistance in minimise the usage of power, turning down (not off) the heaters, closing windows and blinds on departure and keeping your showers short to reduce the consumption and energy, as these costs are expected to continue increase in future years. The increase in lodges operating costs continues to be a high priority for the Committee and is an issue to be addressed by the new in- coming Committee together with how to minimise the impact on annual subscriptions and accommodation rates for 2018 and future years. We currently hold $172,810 in Term Deposits and $217,772 in a Community Cash Reserve as at 30 September 2017 to cover one year’s operating costs and to renovate the southern bathrooms. The average interest rate of 2.5%. This trend is likely to continue into the future. The September Term Deposit rates are currently 2.55%. The Lodge continues to be financially sound and can fund the current 10 year capital plan. Hugh Alston Treasurer Note: All figures in this report have been rounded to the near dollar ($).

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Membership Secretary Report

It is with great pleasure that I provide the following Member Secretary report for the Gunuma 2016-2017 year. This is my first year in the capacity of Member Secretary and thanks to Hugh and Wal’s patience and advice for a novice Member Secretary, I don’t think I’ve made too many faux pas during the year (well, none that I’ve heard of). As I live outside of the Canberra region, the Gunuma technology gurus have worked their magic and I’ve been able to perform the duties of the Member Secretary remotely, although the NBN gremlins try and make life difficult. My duties that I’m required to fill as a Member Secretary are:

• Manage applications and waiting lists for summer and full membership • Manage transfer requests for members • Manage the membership list including delinquent annual subscription payments – so far

I haven’t been required to complete this task as Katherine has administered this. • Undertake annual survey of members’ interests – for 2017, there were no issues that

were brought to the Committees’ attention that required an annual survey of the members.

• Liaise with and distribute information package to all new members • Manage all papers and membership roll for AGM e.g. Attendance Sheet, Voting Slips,

distribution of Committee Reports. Thanks to Rachel, she has provided this service. • Assume duties of Secretary in their absence – thanks to Rachels’ excellent attendance

record, I haven’t had to perform this duty. • Serve on Communications Sub-Committee – so far I’ve been able to avoid my duties in

the communications sub-committee as it has not been convened this year. Since the 2016 AGM, a small number of changes have occurred to Gunuma membership:

• 5 winter members transferred their membership to family members: o Kathryn Nelson passed away in October 2016 and transferred her membership

to her son Daniel Nelson. o Stan Gawel transferred his membership to his son, David Gawel. o Warren Meadley transferred his membership to his daughter, Louise Ledbrook. o Keith Rodda, a Life Member passed away at the end of 2016 and transferred his

membership to his granddaughter, Kathryn Rodda. o Trevor Bunning transferred his membership to his son, Rowan Bunning.

• 1 membership was cancelled - Lydia Teodorowych • 2 new members joined Gunuma – Grant Lindner, Sharon Leadbitter • And 3 applications for new membership are on the waitlist:

o Christine Jones o Daniel Barwick o Therese Yim (no previous relationship with Gunuma)

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In summary, we have a fully subscribed quota of 225 Winter Memberships, which includes 2 Life Members and we also have 19 Summer Members. Karen Chong Gunuma Member Secretary 20th November, 2017

Capital Works Manager Report

The works for the lodge over the past year include:

• The ten year capital works plan and the minor works plan have been updated as part of the budgeting for Gunuma for future years. These are on the Gunuma web page.

• The capital works focus for the year of retiling the bathrooms in the north wing showers which were passed by NSW Planning in time for the last winter season. Much of this work was organised or done by Ivan with help from Hugh and minor help by myself.

• The automatic control of the water heaters linked to the booking system is now in place. I will ask David Barwick who put this together to give the details.

• The focus for next year is expected to be similar refurbishment of the south wing bathrooms. NSW Planning has advised we have to go through the development application process.

• The annual series of work parties at the lodge have been carried out thanks to organisation by Ivan.

• Maintenance work has been arranged by Ivan. • Logistics work has been arranged by Jo ensuring supplies are available in the lodge. • My thanks go to other committee members and those members that have participated in

work parties over the past year and I encourage all members to contribute to work parties. Work party details are on the Gunuma webpage.

Denis Baker Capital Works Manager 22 November 2017

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