Gujarat Metrorail Corporation (GMRC) Limited (SPV of Govt. of … · 2020. 4. 30. · EOI No: GMRC/EOI/GEC/SURAT/2020 GMRC Page 4 of 30 Appointment of General Engineering Consultant

Gujarat Metrorail Corporation (GMRC) Limited

(SPV of Govt. of Gujarat and Govt. of India)

Request for Expression of Interest

Selection of Consultants for Surat Metro Rail Project – Phase-1

EOI Notice No: GMRC/EOI/GEC/SURAT/2020

April 2020

Issued by

Gujarat Metrorail Corporation (GMRC) Limited


Formerly known as Metro-Link Express for Gandhinagar and Ahmedabad (MEGA) Company Ltd.

Block No.1, First Floor, Karmayogi Bhavan, Behind Nirman Bhavan,

Sector 10/A, Gandhinagar: 382010, Gujarat, India

Corporate Identification No (CIN): U60200GJ2010SGC059407

Website www.gujaratmetrorail.com

EOI No: GMRC/EOI/GEC/SURAT/2020__________________________________________________

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INDEX

SN Particular Page no.

1 Press Notification 3

2 Consulting Services Expressions of Interest 4

3 Minimum Eligibility Criteria 5 - 8

4 Covenant of Integrity to GMRC 9 – 10

5 Annexure – 1, General Information about the Tenderer / Applicant

11 – 12

6 Annexure – 1A, Work Experience 13 – 14

7 Annexure – 2, Average Annual Turnover from Consultancy Services

15

8 Annexure – 2A, Affidavit for Unaudited Balance Sheet 16

9 Annexure – 3, Undertaking / Self Declaration 17

10 Annexure – 4, Key Experience 18 – 19

11 Annexure – 5, Scope of Services 20 – 30


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Press Notification

Gujarat Metro Rail Corporation (GMRC) Limited


Block No.1, First Floor, Karmayogi Bhavan, Behind Nirman Bhavan,

Sector 10/A, Gandhinagar: 382010,

Gujarat, India

EOI Notice No: GMRC/EOI/GEC/SURAT/2020 Date: 30-04-2020

Expression of Interest are invited from reputed and experienced Consultants for the following tender:

Expression of Interest Name Tender Fees

Request for Expression of Interest for Selection of Consultants for Surat Metro Rail Project – Phase-1 INR 50,000/-

Interested bidders are requested to visit https://gmrc.nprocure.com, www.gujaratmetrorail.com; http://afd.dgmarket.com and GTAI for eligibility criteria, applying/ downloading the EOI document. Last date and time for Bid Submissions is 15:00 Hrs on 06-06-2020.

Any alterations in Eligibility Criteria cum Qualification Requirements, and terms of the Tender Document, or any amendment to the Tender Document, etc, will be uploaded on https://gmrc.nprocure.com and GMRC’s Website www.gujaratmetrorail.com without any obligation or press notification or other proclamation.

Sd/- Managing Director

GMRC, Gandhinagar

EOI No: GMRC/EOI/GEC/SURAT/2020

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Appointment of General Engineering Consultant for Surat Metro Rail Project - PH-I

CONSULTING SERVICES

Expressions of Interest

The Gujarat Metrorail Corporation (GMRC) Limited has applied for a financing from Agence Française de Développement ("AFD") and Kreditanstalt fur Wiederaufbau (KFW), and intends to use part of the funds thereof for payments under the following project of Appointment of General Engineering Consultant for Surat Metro Rail Project - PH-I.

The Services of the consultant shall consist of design/ design review, system integration, assistance in procurement, construction supervision (including monitoring of statutory obligations), project management services, contract administration and interface management including assistance in testing and commissioning of the Surat Metro rail project with total Project completion cost as Rs. 12020.32 Crore The indicative Scope of Services is enclosed as Annexure - 5. However detailed scope of services shall be issued during RFP stage. The Scope of Services might be amended at the RFP Stage.

The Gujarat Metrorail Corporation (GMRC) Limited hereby invites Applicants to show their interest in delivering the Services described above.

This Request for Expressions of Interest is open to:

Consulting firms Individual consultants

NGOs Joint Venture between NGO(s) and

consulting firm(s)

Eligibility criteria to AFD financing are specified in sub-clause 1.3 of the "Procurement Guidelines for AFD-Financed Contracts in Foreign Countries", available online on AFD’s website: http://www.afd.fr.

The Applicant shall submit only one application, either in its own name or as a member of a Joint Venture (JV). In case of a JV/consortium the number of partners shall be limited to 4 (four) and each partner must have minimum 20% partnership. The JV/Consortium as a whole must satisfy both Technical and Financial Eligibility criteria but the members shall be jointly and severally responsible. If an Applicant (including any JV member) submits or participates in more than one application, those applications shall be all rejected. However, the same Subconsultant may participate in several applications.

If the Applicant is a JV, the expression of interest shall include:

a copy of the JV Agreement entered into by all members,

or

a letter of intent to execute a JV Agreement, signed by all members together with a copy of the Agreement proposal,

In the absence of this document, the other members will be considered as Subconsultants.

Experiences and qualifications of Subconsultants are not taken into account in the evaluation of the applications.

Interested Applicants must provide information evidencing that they are qualified and experienced to perform those Services. For that purpose, documented evidence of recent and similar services shall be submitted.

EOI No: GMRC/EOI/GEC/SURAT/2020_________________________________________________

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A. Minimum Eligibility Criteria: ---------------------------------------------------------------------------------------------------------------------------------------- (i) Work Experience The Applicants will be qualified only if they have successfully completed work(s),completion date(s) of which falling during last seven years ending last day of the month previous to the month of EOI submission as given below :

(i) At least one “Similar Consultancy Work” * of value of Rs. 243.4 crore or more OR

(ii) Two “ Similar Consultancy Work” *each of value of Rs.152.13 crore or more. OR

(iii) Three “Similar Consultancy Work” *each of value of Rs. 121.7 crore or more.

If the above “Similar Consultancy Work”* of value as under (i) / (ii) / (iii) has been done by the foreign partner of JV/consortium and was done in the country of the foreign partner then in addition to this work, the foreign partner must have done at least one “Similar Consultancy Work”* equal to or more than Rs.121.7 Crore outside the country of the foreign partner.

* “Similar Consultancy Work” for this contract shall be consultancy such as general engineering/ project consultancy works which, inter alia include activities involving the work of preliminary/ detailed designs/ proof checking of designs/ system integration, procurement assistance, construction management, project management and supervision including inspection, safety and quality, assistance in testing and commissioning of Metro Rail/ Light Rail/ High Speed Rail/ Railways.

The similarity shall be based on the physical size, complexity, methods/technology and/or other characteristics described in Scope of Services.

The details shall be submitted as per relevant format prescribed in Annexure-1.

(ii) Financial Standing:

The Applicant must have a minimum Average Annual Turnover of Rs. 243 Crore from Consultancy Services during the last three financial years duly supported by documents in support of annual turnover.

The average annual turnover of JV/Consortium will be based on percentage participation of each member.

The details shall be submitted as per relevant format prescribed in Annexure-2.

(iii) Experience in Asian Country

The consulting firm/ Applicant should have at least one past similar experience in an Asian country. The details shall be submitted as per relevant format prescribed in Annexure-1.

(iv) History of Blacklisting/ Debarment

The Applicant (applies to each individual member in case of a Joint Venture/Consortium) should not been blacklisted or debarred as on the due date of submission of bid. The Undertaking/ Self-declaration shall be submitted as per relevant format prescribed in Annexure-3.

NOTE :

i. The applicant shall submit details of works executed by them for the works to be considered for qualification of work experience criteria in a format prescribed in Annexure-1. Documentary proof such as completion certificates from client clearly indicating the nature/scope of work, actual completion cost and actual date of completion for such work should be submitted. The offers submitted without this documentary proof shall not be evaluated. In case the work is executed for


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private client, copy of work order, bill of quantities, bill wise details of payment received certified by Practicing Chartered Accountant (CA), T.D.S certificates for all payments received and copy of final/last bill paid by client shall also be submitted along with the completion certificate.

ii. Applicants are required to submit the relevant information in connection with para- A – Minimum Eligibility Criteria for shortlisting of applicants in the relevant format only. The client may not evaluate the proposals received with the information in different format. In case the desired information is not submitted in the prescribed format and instead the company‘s profiles, reports etc. are only annexed with the application, client may not extract the information from these documents in order to evaluate the application. It is, therefore, advised that all the relevant information should be furnished in the prescribed formats only.

iii. The evaluation shall be done based on the information furnished by the applicant along with the

application and any unsolicited supplementary information may not be entertained. Client, however, reserve the right to make enquiries from relevant authorities/parties in relation with the information furnished.

iv. For completed works, value of work done shall be updated to last day of the month previous to the month of EOI/ tender submission price level assuming 5% inflation for Indian Rupees every year and 2% for foreign currency portions per year. The exchange rate of foreign currency shall be applicable 28 days before the submission date of EOI/ tender.

v. In case of Joint Venture/Consortium, full value of the work, if done by the same joint venture shall

be considered. However, if the qualifying work(s) were done by them in JV/Consortium having different constituents/members, then the value of work as per their percentage participation in such JV/Consortium shall be considered.

vi. For any on going works, the Applicant must have completed atleast 40% of the Project value and

should be certified by the Employer, to be considered for evaluation.

vii. Financial data for last three audited financial years (2017-18, 2018-19, 2019-2020) has to be submitted by the applicant in the format prescribed in Annexure-2 along with audited balance sheets. The financial data shall be certified by Practicing Chartered Accountant / Statutory Auditor of the company with his stamp and signature in original. In case audited balance sheet of the last financial year is not made available by the applicant, then the applicant has to submit an affidavit certifying that the balance sheet has actually not been audited so far‘, as per format prescribed in Annexure-2A. In such a case the financial data of previous 2 audited financial years will be taken into consideration for evaluation. If audited balance sheet of any year other than the last year is not submitted, the application may be considered as non-responsive and can be disqualified.

viii. The Applicants qualifying the Minimum Eligibility Criteria shall be further shortlisted

considering the Evaluation criteria for Key Experience as mentioned in Point B below.

B. Evaluation for Shortlisting of Applicants/ Consultants

--------------------------------------------------------------------------------------------------------------------------------------

1. The evaluation of the application shall be done to establish the capability of the applicant as brought out in Para-A – Minimum Eligibility Criteria above.

2. The Applicants fulfilling the above minimum eligibility Criteria should have the experience in working/ holding responsibility in atleast Key Level Position (i.e. CPM, CRE, any Chief position) for Contract having minimum value 40% of the Estimate i.e Rs. 122 Crore or more in Metro Rail/ Light Rail/ High Speed Rail system/ Railways during last seven years ending last day of the month previous to the month of EOI submission. The Contract may include/cover any technical areas like


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Civil Structures (Stations/Elevated/ At Grade/ UG Structure & Station), Tracks,Rolling Stock, Signalling System, Telecom, Automatic Fare Collection/ Platform Screen Door, Traction/ Third Rail, Air Conditioning & Ventilation, Depots/ Workshops, E&M/ Station Integration and other such related facilities for Metro Rail/ Light Rail/ High Speed Rail/ Railways.

3. The Applicant (including the JV members) should have atleast six (6) nos of in-house skilled technical back-up experts provided to the on-site experts and should have Local representatives/partners (i.e office in India). The Applicant should possess Quality assurance procedures and certifications i.e. specify the type or the label of the certification: for example, ISO 9001 or environmental and social certification.

The applicant shall submit details as required above in the relevant format prescribed in Annexure-4 along with the supporting documentary proof. For point 2, the details to be filled in S.N. 1 to 4 of Annexure-4 and for point 3, the details to be filled in S.N. 5 to 7 of Annexure-4.

4. The evaluation of the Application for shortlisting as per the details provided in Annexure-4 will be done as per the procedure detailed below :

a) The Applicant must have at least one experience in each criterion; otherwise the

application will be disqualifed. b) In case of Joint Venture, each member of JV has to submit the Annexure-4 individually. For

each experience submitted by the Applicant, check the boxes of the criteria which are met by the experience.

c) The ranking of Applicants is based on the greatest number of criterion fulfilled (boxes checked)

d) For a Joint Venture, the experiences of all members will be added together for a combined total.

e) In case of Tie in Total between the Applicants, then the Applicant with highest Annual Turnover will be given priority in shortlisting.

Among the submitted applications, Gujart Metro Rail Corporation (GMRC) Limited will shortlist a maximum of six (6) Applicants, to whom the Request for Proposals to carry out the Services shall be sent.

The Expression of Interest Notice will be published on i) AFD DG Market, ii) GTAI, iii) https://gmrc.nprocure.com and iv) www.gujaratmetrorail.com

The Pre-Application meeting will be scheduled on 12-05-2020, at 12:00 Hrs through video conferencing. The interested applicants can send their participation details (i.e. Name, Mobile no.,E-mail ID, Name of firm) through E-mail to [email protected] on or before 10-05-2020. The applicants will be communicated in advance the link to participate in the Pre-Application meeting through online.The Tender Fees is to be submitted in the form of Demand Draft /Banker’s cheque/Pay Order drawn on a Scheduled Commercial Bank based in India and should be in favour of “Gujarat Metro Rail Corporation (GMRC) Limited” payable at Gandhinagar.The Expression of Interest must be submitted in physical form to the address below no later than 06-06-2020, 15:00 Hrs and also to be uploaded online at e-tendering portal https://gmrc.nprocure.com on or before the date and time of submission.

Gujarat Metro Rail Corporation (GMRC) Limited (SPV of Govt. of Gujarat and Govt. of India) Senior Deputy General Manager- Civil & Procurement, Block No.1, First Floor, Karmayogi Bhavan, Behind Nirman Bhavan, Sector 10/A, Gandhinagar: 382010, Gujarat, India

Mail ID: [email protected], Telephone +91 79 23248572, Extension 527


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Interested Applicants may obtain further information at the address as mentioned above during office hours i.e. 10:30 to 18:00 Hrs. The opening of EOI submission will be on the date of submisson of EOI at 15:30 Hrs.

GMRC reserves the right to accept or reject any or all proposals without assigning any reasons. No tenderer shall have any cause of action or claim against the GMRC for rejection of his proposal.

Online Submission :

The Submissions are to be made online at https://gmrc.nprocure.com site.

Help Desk Link for E-Tendering: - In case bidders need any clarifications or if training required to participate in online tenders, they can contact (n) Procure Support team: - (n)Code Solutions-A division of GNFC Ltd., (n)Procure Cell 403, GNFC Infotower, S.G. Road, Bodakdev, Ahmedabad – 380054 (Gujarat) Contact Details Fax : +91-79-40007533 E-mail : [email protected] TOLL FREE NUMBER : 1800-419-4632 Operating System & System Requirements: - Opening Website in IE 8/9/10 - Open IE ->Menu Bar -> Tools-> Compatibility View Settings -> Add website in compatibility view ->Select below option only "Display all Opening Website in IE 11. - Open IE ->Menu Bar -> Tools-> Compatibility View Settings -> Add website in compatibility view ->Select below option only "Display Intranet Sites in Compatibility View". Don't Close IE. And open the website. New DSC Purchase & Renewal L: 079 – 66743289/ 66743300 / 200

Email Id : [email protected]

[email protected] DSC Support Toll Free Number: 1800 - 419 - 4455

Physical Submission

The sealed envelopes containing Tender Fees and EOI Submission is to be delivered to the address above by 1500 Hrs of 06-06-2020, and be clearly marked “Application for Expressions of Interest (EOI) for Selection of Consultants for Surat Metro Rail Project – Phase-1.”

Venue of physical submission of Tender / EOI Sr. DGM- Civil & Procurement, Gujarat Metro Rail Corporation (GMRC) Limited (A SPV of Govt. of Gujarat and Govt. of India) Block No.1, First Floor, Karmayogi Bhavan, Behind Nirman Bhavan, Sector 10/A, Gandhinagar: 382010,Gujarat, India The applicant is to ensure that submission of Tender / EOI is to be made Online & in Physical form. There shall not be any change to Tender / EOI submitted Online & Physical. In case of any discrepancy in submission of Tender / EOI between physical and online form, the Technical Bid submitted online will prevail and will be considered for evaluation. Late tenders (received after date and time of submission of bid) shall not be accepted under any circumstances.


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Appendix to The Request for Expressions of Interest

(To be sumitted with the application, signed and unaltered)

COVENANT OF INTEGRITY TO GMRC

from a Tenderer or Consultant to be attached to its Tender

I [Name], in my function as [function/position held] in [name of the company] and duly authorized

representative for the signature of the contract to be signed for [title of the call for tender or the

contract] hereby declare that we observe the highest standards of ethics during the procurement and,

if we are successful in our tender, the performance of the contract and have not engaged nor will

engage in, or have been convicted of, any fraud, corruption, collusion or other malpractice. Where

convictions occurred, details of the conviction and remedial measures are provided. If such events

should occur in the future, we hereby undertake to so inform GMRC and AFD immediately.

Moreover, neither our company1 nor any entity member of the joint venture or of the consortium or any

one acting on our behalf, such as sub-contractors, is the subject of a current exclusion /has been the

subject of any debarment, exclusion or other sanctioning decision by any of the Participating MRI

Partners (AFD, EIB and/or KfW), EU institutions and/or any major Multi-lateral Development Bank

(including World Bank Group, African Development Bank, Asian Development Bank, European Bank

for Reconstruction and Development or Inter-American Development Bank) on the grounds of

corruption, collusion, fraud or other malpractice 2 and we further undertake to immediately inform

GMRC and AFD if this situation was to occur at a later stage. Where such a decision of exclusion has

occurred, we commit to provide all necessary information and any remedial measures that have

already been taken.

I also declare that neither our company nor any entity member of the joint venture or of the consortium

is currently included /has been included on the list of financial sanctions (including in particular the

fight against financing of terrorism) adopted by the United Nations, the EU financial or any national

sanction3 list which is binding for any of the MRI Partners and we further undertake to immediately

inform GMRC and AFD if this situation were to occur at a later stage.

We acknowledge that in the event our company or any entity member of the joint venture or of the

consortium i/ is, after this Covenant of Integrity or the contract have been signed, added to any

financial sanctions list or debarment or sanctioning decision enumerated above or ii/ made a false

statement in the Covenant of Integrity, the contract may not be eligible for funding by one or more of

1

For the purposes of these provisions “company” or “entity” shall include directors, employees, agents.

2 The definitions of corrupt, collusive, fraudulent, coercive or obstructive practice are included in EIB’s Guide to Procurement; for KfW: See "Guidelines for the Assignment of Consultants in German Financial Cooperation" and "Guidelines for Procurement of Goods, Works and associated Services in Financial Cooperation with Partner Countries "; for AFD, see “ General Policy for combating corruption, fraud, anti-competitive practices, money laundering and terrorist financing” and “Guidelines for the procurement of AFD-financed contracts in foreign countries”.

3 I.e. French sanction list for AFD, German sanction list for KFW.


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the Participating MRI Partners (AFD, EIB, KfW). We commit not to procure goods and services from

countries which are under an embargo which is binding upon any of AFD and KfW.

We also acknowledge that, in the afore-mentioned events, GMRC is entitled to exclude our

company/the consortium from the procurement procedure and, if the contract is awarded to our

company/the consortium, such events may lead to termination of the contract, in accordance with the

terms of the contract.

In the event that we are awarded the contract, we grant the Participating MRI Partners and auditors

appointed by either of them, as well as any authority or European Union institution or body having

competence under European Union law, the right of inspection of our records and those of all our sub-

contractors, under the contract, as well as joint venture/consortium partners. We accept to preserve

these records generally in accordance with applicable law but in any case for at least six years from

the date of substantial performance of the contract.

I declare that our company / consortium undertakes to comply with labour laws and national and

international standards of environmental protection, health and safety applicable in the jurisdiction /

country of implementation of the Project, including those contained in any relevant International

Labour Organization (ILO) conventions and international agreements on environmental protection, as

well as with mitigation measures of the Environmental and Social Management Plan if applicable.

.

.............................. ...................

(Place) (Date) (Signature)


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ANNEXURE-1

GENERAL INFORMATION ABOUT THE APPLICANT

A. APPLICANT INFORMATION SHEET

Tenderer’s / Applicant’s Legal Name

Legal status of the Applicant

Sole Proprietorship Firm / Partnership Firm / Private Limited

Company / Public Limited Company / Joint Venture /

Consortium (Please tick one) In case of JV/Consortium, Legal name of each partner with percentageparticipation (also provide information of each member in separate sheet

(page 2 of 2)

Legal Name of JV/Consortium member % participation

1.

2.

3.

4.

Lead member of JV/Consortium

Applicant’s legal address in India, telephone numbers, fax numbers, email address for communication

Applicant’s authorized signatory (name, designation, address, contact no.)

Applicant’s authorized representative (name, designation, address, contact no.)

FOLLOWING NEEDS TO BE SUBMITTED BY THE APPLICANT: (by each member in case of JV/consortium) :

a) In case of JV/Consortium, MoU/Agreement (duly notarized) entered into by the joint venture / consortium members, containing intended percentage participation, nomination of Lead Member and division of responsibility to clearly define the work of each member etc.

b) Authorization/POA in favour of authorized signatory of tenderer to sign the tender, and also in favour of authorized representative of each member in case of JV/Consortium.

Note: Applicant’s authorised representative shall be deemed to have authority of the tenderer to receive and deliver any correspondence and attend meetings with GMRCrelated to the tender / EOI.


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B. JV/CONSORTIUM MEMBER INFORMATION

MEMBER – 1

JV/Consortium Member’s Legal Name

Legal status of the Member

Member’s country of constitution

Member’s legal address, telephone numbers, fax numbers, email address)

Member’s authorized representative(name, designation, address)

MEMBER – 2

JV/Consortium Member’s Legal Name

Legal status of the Member

Member‟s country of constitution

Member‟s legal address, telephone numbers, fax numbers, email address)

Member‟s authorized representative (name, designation, address)

SIGNATURE OF AUTHORIZED SIGNATORY ON BEHALF OF TENDERER


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ANNEXURE-1A

WORK EXPERIENCE

[The following table shall be filled in for contracts performed by the Applicant, each member of a JV.]

Date: [insert day, month, year] Applicant’s Legal Name: [insert full name]

[Fill out one (1) form per contract.]

Contract of Similar Size and Nature as per “Similar Consultancy”

Similar Contract No.

[insert number] of [insert number of similar contracts required]

Information

Contract Identification [insert contract name and Reference ID number, if applicable]

Award Date [insert day, month, year, e.g., 15 June, 2019]

Completion Date [insert day, month, year, e.g., 03 October, 2021]

Role in Contract

[check the appropriate box]

Prime Consultant

Single entity

JV member

Total Contract Amount [insert total contract amount and currency(ies)]

USD [insert exchange rate and total contract amount in USD equivalent]*

If member in a JV, specify participationin total Contract amount

[insert a percentage amount]

[insert total contract amount and currency (ies)]

USD [insert exchange rate and total contract amount in USD equivalent]*

Employer’s Name: [insert full name]

Address:

Telephone/Fax Number:

E-mail:

[indicate street / number / town or city / country]

[insert telephone/fax numbers, including country and

city area codes]

[insert E-mail address, if available]

Whether claimed experience is in Asian Country

YES or NO

[insert name of the Country]


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Overall Project Parameters

Description of the similarity in accordance with Para – A (i)

1. Physical Size of requirement

(Route Length of Project, etc)

[insert physical size of items]

2. Complexity [insert description of complexity, like, brief scope of work/ services, etc]

3. Methods/Technology [insert specific aspects of the methods/ technology involved in the contract]

4. Other Characteristics [insert other characteristics as described in Annexure-5 Scope of Services]

Particulars of the member in case of execution as a JV member

Description of the similarity in accordance with Para – A(i)

[insert detailed role of as a JV member and other similarities]

1. Physical Size of requirement

(Route Length of Project, etc)

[insert physical size of items]

2. Complexity [insert description of complexity]

3. Methods/Technology [insert specific aspects of the methods/ technology involved inthe contract]

4. Other Characteristics [[insert other characteristics as described in Annexure-5Scope of Services]

* The source for determining exchange rates is Bill Selling Rate of Exchange on the close of the concerned day as notified by the State Bank of India

Note: Relevant client certificate should be attached for verification with identifiable features.


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ANNEXURE-2

AVERAGE ANNUAL TURNOVER FROM CONSULTANCY SERVICES

[The following table shall be filled in for the Applicant and for each member of a JV]

Date: [insert day, month, year]

Applicant’s Legal Name: [insert full name]

Annual Turnover Data

Year Amount and

Currency Exchange

Rate* USD Equivalent

Exchange Rate*

INR Equivalent

[indicate year]

[insert amount and indicate currency]

[insert applicable exchange

rate]

[insert amount in USD equivalent]

[insert applicable exchange

rate of USD to INR

[insert amount in

INR equivalent]

Average Annual Turnover from Consultancy Services **

Name of Chartered Accountant (CA)

Seal and Signature of CA

Membership Number of CA

UDI no. of CA

* The source for determining exchange rates is Bill Selling Rate of Exchange on the close of the concerned day as notified by the State Bank of India

** Total USD equivalent for all years divided by the total number of years.

Note :

1. The financial data in above prescribed format shall be certified by Chartered Accountant / Company Auditor in original under his signature, stamp and membership number. All the documents or certification which are provided by CA after 1st July 2019, must contain UDIN thereon and the particulars of certifications must be same as mentioned on document/certification and submitted to ICAI on its website which can be verified online http://udin.icai.org/search-udin.

2. Foreign applicants, in whose country calendar year is also the financial year, may submit all relevant data for the last 3 years i.e. 2017, 2018 and 2019.

3. Attach attested copies of the Audited Financial Statements of the last three financial years as Annexure.


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ANNEXURE-2A

(AFFIDAVIT FOR UNAUDITED BALANCE SHEET)

(On a non-judicial stamp paper of appropriate value)

(To be filled by the bidder* in case their Balance Sheet for F.Y. 2019-2020 has not been audited. If the Balance sheet for F.Y. 2019-2020 has been audited then the bidder need not to fill this form or may simply write “NOT APPLICABLE”)

I,………………………………………………………….…….. (Name and designation of Authorised signatory) of………………………………………….…………………………………………… (Name of Company/Firm/Proprietorship/Partnership)hereby confirm that the Balance sheet for Financial year i.e. F.Y. 2019-2020 has actually not been audited/ or under finalisation so far.

Signature of authorized signatory on behalf of Tenderer * In case the bidder is a Joint Venture/Consortium, each individual member has to submit this affidavit.


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ANNEXURE-3

UNDERTAKING / SELF DECLARATION

It is confirmed and declared that we, or any of our associate, have not been blacklisted or debarred as on the due date of submission of bid by Government of India/any State Government in India/Central or State Government undertaking or any bilateral/multilateral funding agency.

It is confirmed and declared that we, have not been engaged in any fraudulent and corrupt practice and that no agent, middleman or any intermediary has been, or will be, engaged to provide any services, or any other items of work related to the award and performance of this contract and no agency commission or any payment which may be construed as an agency commission has been or will be, paid.

Stamp and Signature of Authorized Signatory

NOTE:

1. In case of JV/Consortium, the undertaking shall be submitted by each member of the JV/Consortium.

2. The undertaking shall be signed by authorized signatory of the tenderer or constituent member in case of JV/Consortium


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ANNEXURE-4

KEY EXPERIENCE

Name of the Applicant:

S.N Description

Criterion

Experience in working/ holding responsibility in atleast Key Level Position (i.e. CPM, CRE, any Chief position) for Contract having minimum value 40% of the Estimate i.e Rs. 122 Crore or more in Metro Rail/ Light Rail/ High Speed Rail system/ Railways during last seven years ending last day of the month previous to the month of EOI submission

A B C D E F G H I J K

Civil structures,

Stations (elevated, at

grade)

Civil structures

(UG Structure &

Station)

Tracks Rolling Stock

Signaling system

Telecom Traction/ Third Rail

Air Conditionin

g & Ventilation

Automatic Fare

Collection / Platform

Screen Door

Depot/ Workshops

E&M/ Operation

Control Centre/ Station

Integration 1 General

Engineering/ Project Management/ Construction Supervision

2 Design Consultancy Services/ Proof Checking of Designs

3 System Integration/ Interface Management

4 Procurement Assistance/ Contract Administration

5 Availability of in-house technical experts


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6 Local representatives/ Partners [ / X]

7 Quality assurance procedures and certifications [ / X]

TOTAL

NOTE :

1. The Applicant must have at least one experience in each criterion (i.e. A to K); otherwise the application will be disqualified. 2. One table must be completed for each Applicant. For each experience submitted by the Applicant, check the boxes () of the criteria which are met by the

experience. In addition to tick, the applicant is required to indicate in box the related experience which is being claimed. 3. In case of Joint Venture, each member of JV has to submit this Annexure individually 4. In case of Tie in Total between the Applicants, then the Applicant with highest Annual Turnover will be given priority in shortlisting. 5. The Applicant should attach relevant client certificate for verification with identifiable features. 6. For any on going works, the Applicant must have completed atleast 40% of the Project value i.e. atleast Rs 49 Crore and should be certified by the

Employer, to be considered for evaluation. 7. For completed works, value of work done shall be updated to last day of the month previous to the month of EOI/ tender submission price level assuming

5% inflation for Indian Rupees every year and 2% for foreign currency portions per year. The exchange rate of foreign currency shall be applicable 28 days before the submission date of EOI/ tender.


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Annexure-5 - Scope of Services

(Indicative only, to be detailed in RFP. The Scope of Services might be amended at the RFP Stage.)

1. OBJECTIVE

1.1. Gujarat Metro Rail Corporation (GMRC) Limited is a special purpose vehicle of the

Government of Gujarat set up for the purpose of implementing the Metro Rail Project (the “Project”). The Project envisages a total network of about 40.35 km.

1.2. The objective of this Invitation for Prequalification is to employ General Engineering

Consultant (GEC) for design/ design review, system integration, assistance in procurement, construction manufacturing and installation supervision (including monitoring of statutory obligations), project management services, contract administration and interface management including assistance in testing and commissioning of the Surat Metro rail project in relation to:

all civil structures, tracks, rolling stock Signaling system, telecom facilities, traction arrangements, air conditioning & ventilation platform screen doors depots and Workshops, stations including lifts & escalators, automatic fare collection, operation control centre, ESHS topics operation planning including degraded modes of operation, offices, station integration areas, bridges, flyovers, elevated, surface and underground sections over the project routes and integration with other modes of transport, and any other services and infrastructure required for successful completion and operation

of the project

1.3. In executing the Project, the desired outcomes anticipated by GMRC are: (i) Economy, durability, environment-friendliness, passenger comfort, quality of service

as well as safety in construction, maintenance and operation; (ii) Expeditiousness in construction (iii) Maintainability, reliability and renewability of the system in the context of the Indian

socio-economic and technological environment (iv) Phased construction and commissioning of the project so as to provide early relief to

the city commuters (v) Integration with other modes of transport to improve accessibility and ridership of the

metro rail. (vi) Adoption of state-of-the-art technology, commercial and revenue management

practices


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(vii) Adaptation to climate change effects

1.4. Property development GMRC intends to commercially exploit the space within the Metro rail premises through property development. This activity may be taken up either along with or independent of other project activities. The designs for the project should make provision, however, for subsequent activity of property development too. The GEC would frame tenders for the same including financials, etc. The services of a chief property development expert having expertise in the field may be obtained as and when required by GMRC. However, engineering requirements are essentially foreseen.

1.5. It is intended to have “seamless travel” for Metro rail commuters. It will involve integration of various modes of travel. It is also intended to have common ticketing of various modes of travel, viz. metro rail, Bus Rapid Transit (BRT), mainline railway stations, taxies, etc. Suitable models of seamless travel shall have to be developed.

1.6. The design and construction of terminal station/Interchanges for the Project should be such

that any subsequent extension and development of spur lines could be implemented with the least expenditure.

1.7. Technical standards & specifications

The recommended design criteria, specifications, standards and codes of practice will be in accordance with the relevant Indian codes of practice/ specifications. Where the standards and specifications are not available in the Indian codes of practice/ specifications, International codes of practice/ specifications will be adopted with the approval of GMRC.

2. DATA AND INFORMATION TO BE PROVIDED BY GMRC GMRC shall provide all the relevant information available till the selection of the Consultant.

3. SCOPE OF SERVICES FOR THE GENERAL ENGINEERING CONSULTANT (GEC) The scope of GEC’s services will cover design/ design review, system integration, assistance in procurement, construction supervision (including monitoring of statutory obligations), project management services, contract administration and interface management including assistance in testing and commissioning North-South Corridor and East-West Corridor of Surat Metro rail project.

The services of the GEC would include but not limited to:

(i) Review and, if necessary, supplement the details given in Detailed Project Report (DPR) / Concept Report for Surat Metro rail project as available with GMRC

(ii) Prepare preliminary design criteria and documents, for “Detailed Design Consultancy Services” (DDC) tenders

(iii) Rendering assistance to GMRC in selection of contractors/ suppliers/ detailed design consultants and other related services to Metro rail project

(iv) Rendering assistance to GMRC in selection through tender process of Detailed Design Consultants (DDC) for “construct only” contract packages

(v) Review and proof checking of designs prepared by the DDC in respect of works to be awarded to contractors on “construct only” basis and designs submitted by contractors for “design & construct” basis contracts or any other relevant design as requested by GMRC


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(vi) Assistance in preparation of tender documents for various “design and construct” contract packages, tender documents for various “construct only” contract packages and assist in evaluation, of bids invited by GMRC and award of contracts

(vii) Assistance in preparation of tender documents for procurement of signalling, Telecommunications, automatic fare collection system, traction power supply & third rail, rolling stock and depot equipment plant and machinery, etc.

(viii) Construction supervision including contract administration, safety, quality, environment aspects and programming and monitoring of the statutory obligations

(ix) Testing and commissioning of the entire system in stages (x) Preparation of construction, operation and maintenance manuals (xi) Preparation of operation planning of corridors including degraded mode operations and

operation plan of depots (xii) Planning and arranging training to the personnel of GMRC in operation, maintenance and

repair of various equipments, plants and the system as a whole (xiii) Framing property development tenders as commercial hubs in stations and commercial and

transportation hubs at depots, at terminals stations, etc. (xiv) Developing suitable model for “seamless travel” with common ticketing while integrating the

Project with other modes of transportation (xv) Management of environmental and social aspects related to implementation of the Project; (xvi) Prepare and incorporate universal design and barrier free promotion (UD/BF) concept in

implementation of the project (xvii) Assist GMRC in Land Acquisition and resettlement action plan, if required (xviii) Prepare HIV/AIDS prevention programme and assist GMRC in the Management and

monitoring of the same, if required (xix) Assist GMRC in obtaining approvals from statutory authorities during construction phase

and for opening of Metro for passenger services. (xx) Elaboration of additional required studies and plans like operation plan, risk assessment

plan, quality insurance plan etc.

3.1. Review and if necessary supplement the details given in DPR / Concept Report or any other report as available with GMRC

The GEC shall review and wherever necessary supplement the details, design criteria, specifications, drawings, reports, etc. The objective would also be to decide on the parameters/ details to be included in the tender documents. The task will be in the following four stages: - Preliminary investigations - Preliminary system design - Preliminary design - Operations and maintenance integration

3.1.1. Preliminary Investigation This activity will cover review, revalidation & supplementation of, but not limited to: 1. Previous feasibility studies, 2. Topographic survey and mapping 3. Geo-technical survey 4. Utility investigation 5. Investigation of the existing and future buildings, structures, land use and urban

development plans along the routes 6. Investigation of records and documents on the buildings and the constructions along the

routes 7. Land Acquisition plan 8. Update of future climate condition data


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3.1.2. Preliminary system design This will cover the following, but not limited to: 1. Physical locations of all stations and detailing of route alignment 2. Getting on and off passenger numbers and integration with other public modes of

transport 3. Sectional passenger flow diagram 4. Preliminary train operation diagram 5. Main size of railcar and train formation 6. Traction current collection system of railcar 7. Power supply system 8. Track structure type 9. Signalling & telecommunication system 10. Train operation system 11. Platform screen door system 12. Ticketing system and ticket checking system as well as access authorization system 13. Preliminary cost estimates and financial analysis 14. Lifts & Escalators

3.1.3. Preliminary design This will cover the following, but not limited to: 1. Alignment design 2. Track layout plan 3. Selection of method of construction 4. Outline of all stations 5. Outline of rail car performance 6. Train operation and inspection diagram 7. Outline of railcar depots, inspection facilities and workshops 8. Outline of substations and power supply system 9. Outline of signalling system 10. Outline of telecommunication system 11. Outline of total integration of controlling train operation, traffic, passengers guidance and

monitoring, disaster prevention, air-conditioning and ventilation, sales management, power supply, railcar and facility inspection and maintenance, and general administration

12. Outline of buildings for head and branch offices, and control centres 13. Outline of inspection and maintenance equipment depot 14. Outline of physical stock and distribution base 15. Phased construction schedule 16. Construction cost, annual budget estimation and cash flow

For various components mentioned above, GEC will also prepare preliminary design for “Detailed Design Consultancy Services” (DDC) tenders.

3.1.4. Operations and maintenance integration

This will cover, but not limited to the following: 1. Balance between maximum power consumption and supply capacity 2. Comparison between manual maintenance and investment for man-saving maintenance

equipments 3. Conflict among centralized control, independent control and central monitoring and

decentralized autonomous control 4. Electric corrosion by DC stray currents against underground metallic utilities like water

pipes or any equipment with geomagnetism, and also interference by various power supplies with control signals, in particular, and harmonics/ inductive interference by AC traction units of three phase induction motors with cab-signalling equipment on a railcar


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5. Prepare Operation & Maintenance Plan for GMRC

3.2. Assistance to GMRC in selection of contractors/ suppliers/ DDC and other related services

The GEC shall assist GMRC in the process of selection of contractors/ suppliers/ DDC/ service providers/ consultants. All documents shall be coordinated with the Lenders (AFD and KFW) and prepared in compliance with their guidelines. The scope of services to be rendered by the GEC in this regard shall include, but not necessarily be limited to:

3.2.1. Pre-qualification of contractors/ suppliers/ DDC/ service providers/ consultants for bidding GEC shall undertake all necessary works regarding preparation for announcement, receiving and evaluation of tenders of contractors, suppliers/ DDC/ service providers/ consultants, etc. and recommending to GMRC the pre-qualified list of contractors/ suppliers/ DDC/ service providers/ consultants for acceptance.

3.2.2. Evaluation of the tenders and recommendations for the selection of the contractors/ suppliers/ DDC/ service providers/ consultants for all contracts

(i) Prepare formal evaluation criteria and procedures for evaluation of the tenders, obtain

approval for the same from GMRC and assist GMRC to invite tenders from pre-qualified contractors

(ii) Perform independent evaluation of all tenders for all contracts received including ranking of the tenderers

(iii) Prepare a confidential executive summary report. This report should contain a concise set of basis and justification for:

a. Ranking of the tenders b. Prepare tender evaluation report and presentation documents c. To make presentations pertaining to the recommendations to a committee and/or

a working group that may be set up by GMRC.

3.2.3. Interaction with tenderers (i) Prepare information and data to be used in the clarifications (ii) Assist GMRC in offering clarifications to the tenderers and recording minutes of all

meetings with tenderers convened for offering clarifications. (iii) Assist GMRC in analysis and evaluation of the results of tenders in all aspects in order to

be able to select the most suitable tenderer 3.2.4. GEC will assist GMRC in preparation of all tender documents including contract agreements 3.3. Assistance in preparation of preliminary design and tender packages for elevated

portions/ elevated stations and service buildings 3.3.1. GEC will prepare the preliminary design for the elevated portions/ elevated stations, service

buildings. The design approach, criteria, specifications, as accepted by GMRC will form the basis of detailed design.

3.3.2. The task of preparing the detailed design, drawings, construction details for elevated portions/

stations shall be assigned to separate detailed design consultants. The terms of reference for award of contract in respect of services for preparation of final designs, drawings, construction details for the elevated portions/ stations shall be approved by GMRC, taking into account the recommendations made by GEC.

3.3.3. GEC will proof check the detailed designs and drawings prepared by DDC, for their fitness for

adoption in the project. The payments to DDC will be certified by GEC. 3.3.4. While checking the designs, GEC will ensure that designs and drawings are functionally

complementary for the multi-disciplinary works and the construction activity on such works is not hampered or delayed for want of timely availability of the designs and drawings.


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3.3.5. The responsibility for preparation of Bill of Quantities (BOQ) on basis of the approved drawings will be that of DDC, but the BOQs will be checked by GEC.

3.3.6. The tender documents to be prepared by the GEC for the various contract packages shall

include items listed in clause 3.4.5.2.

3.4. Assistance in preparation of preliminary design and tender packages (excluding systems) for underground portions/ underground stations (as applicable)

3.4.1. GEC will generate and create data including preliminary Design Basis Report and Employer's

Requirements, prepare the preliminary design for the underground portions including tunnel, ramp, underground stations, service buildings, etc. in order to enable the floating of tender and finalization of Contractors for Design and Build Contracts in one or two packages as to be decided by the Employer. The Underground work packages are envisaged to be Design and Build, for underground sections, which includes tunnel, cut and cover structures, open cuts and stations; preliminary design of underground sections/ underground stations includes a) architecture, b) structure, c) arrangement works, d) building services such as, Plumbing and Low voltage distribution, the smoke management system, Ventilation and air conditioning and e) Design Basis Report for tender documents, etc. The design approach, criteria, specifications, as accepted by GMRC will form the basis of detailed design by the Design and Build Contractors of UG-packages and all Detailed Design Work of the Contractor will have to be reviewed, proof-checked by the GEC.

3.4.2. Finalization of outline design criteria, specifications, standards and codes of practice to be

followed for design and construction of underground portions in all aspects The recommended design criteria, specifications, standards and codes of practice will be in accordance with the relevant Indian codes of practice/ specifications. Where the standards and specifications are not available in the Indian codes of practice/ specifications, International codes of practice/ specifications will be adopted with the approval of GMRC. The recommended criteria, specifications etc. will become part of tender design, on acceptance by GMRC The recommended specifications, and design criteria will also cover the methods of construction, design of temporary works, disposal of excavated materials, as also the external environment under which the work would be required to be executed. The specifications will also prescribe the tests and acceptance standards for various components of works. It is to be ensured that the designs and specifications will meet the project requirement at reasonable cost, without imposing any limitations in regard to competitive bidding.

3.4.3. GEC will proof check the detailed designs and drawings submitted for their fitness for adoption in the project.

3.4.4. While checking the designs, GEC will ensure that designs and drawings are functionally complementary for the multi-disciplinary works and the construction activity on such works is not hampered or delayed for want of timely availability of the designs and drawings.

3.4.5. The tender documents for the various contract packages shall be prepared by the GEC.

3.4.5.1. Based on the tender designs, and accepted design criteria, specifications, standards and codes of practice, the GEC shall prepare a cost centre cum milestone based estimated cost for the various tender packages.

3.4.5.2. The tender and contract documents for the agreed tender packages will include (indicative):

- Notice Inviting Tenders (NIT) - Formats for tender - Instructions to bidders/ Tenderers


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- General Conditions of Contract (GCC) - Special Conditions of Contract (SCC) - Technical specifications (general and particular) - Bill of Quantities (wherever required) - Tender drawings - Form of contract - Pre-qualification documents - Pre-qualification criteria - Tender evaluation criteria - SHE (Safety, Health, Environment) document - Quality Manual

3.4.5.3. The tenders would be invited by GMRC on the basis of the tender documents prepared by the GEC and accepted by GMRC

3.5. Assistance in preparation of tender documents for procurement of systems, rolling stock

and depot equipment plant and machinery 3.5.1. GEC will review and supplement the design criteria/ specifications given for various systems,

rolling stock, depot, depot equipments, plant and machinery 3.5.2. [NOT USED] 3.5.3. The tender design is required to spell out the basic design covering the propulsion, brake and

auxiliary power supply system in addition to the main structure and safety aspects, in sufficient detail, so as to enable the Bidders to make competitive bids.

3.5.4. The tender documents for the systems, rolling stock and depots equipment plant and machinery

shall be prepared on the same lines as in Clause 3.4.5.2 above, with suitable modifications. The tender documents will provide for the appraisal standard for evaluation of technical proposals from the tenders for supply of railcars and other rolling stocks.

3.5.5. Invitation of tender for supply of the required systems, rolling stock, depot, depot equipments,

plant and machinery will be done by GMRC, based on the tender design, specifications and acceptance criteria as approved by the GMRC on recommendations of the GEC.

3.5.6. There will be separate tender for each item, broadly, as under:

(i) Detailed design of traction and power supply system (ii) Manufacture, supply, installation, testing and commissioning of traction and power supply

system (iii) Design, manufacture, installation, testing and commissioning of signalling system (iv) Design, manufacture, installation, testing and commissioning of telecommunication

system (v) Design, manufacture, installation, testing and commissioning of lifts (vi) Design, manufacture, installation, testing and commissioning of escalators (vii) Design, manufacture, installation, testing and commissioning of automatic fare collection

system (viii) Design, manufacture, installation, testing and commissioning of Platform Screen Door

System (ix) Design of trackwork (x) Installation of trackwork (xi) Design, manufacture, installation, testing and commissioning of rolling stocks (xii) GEC will generate and create data including preliminary Design Basis Report and

Employer's Requirements, prepare the preliminary design/layout of depot, review of detailed design of depot layout and buildings for depot cum workshop including plant, machinery and equipment in order to enable floating of tenders and finalization of the Detailed Design Consultants of Depot works and thereafter check, review, proof-check such data, drawings, etc. of DDC for further implementation in the Construction tender, contracts, Works, etc. of Depot.

(xiii) Construction of depots cum workshop including general electrification


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(xiv) Supply and installation of depot equipments (the number of contracts to be decided by GEC with the approval of GMRC)

(xv) Supply of (a) rails, (b) turnouts, (c) concrete sleepers, (d) expansion joints (xvi) Any other miscellaneous related item

3.6. Review and proof checking of designs prepared by the DDC in respect of works to be awarded to contractors on “construct only” basis and designs submitted by contractors for “design & construct” basis contracts or any other relevant design as requested by GMRC

3.6.1. GEC will review and proof check designs and drawings prepared by the DDC in respect of

works to be awarded to contractors on “construct only” basis and designs submitted by contractors for “design & construct” basis contracts or any other relevant design as requested by GMRC. GEC will proof check the designs and drawings, for their fitness for adoption in the project. The payments to DDC will be certified by GEC.

3.6.2. The GEC shall review and check the design, including drawings and other related documents

submitted by the contractor for the underground portions/ stations and elevated portions/ stations for conformity with the specifications and the GMRC’s requirements and good engineering practices. Particular emphasis shall be given to the system planning and design in respect of impact on the environment and urban activities, as well as effect on the scheduling of works.

3.6.3. While checking the designs, GEC will ensure that designs and drawings, are functionally

complementary for the multi-disciplinary works and the construction activity on such works, is not hampered or delayed for want of timely availability of the designs and drawings.

3.6.4. BOQs will be checked and reviewed by GEC.

3.6.5. The GEC shall perform detailed tasks related to managing Environmental, Social, Health and

Safety (ESHS) impacts and risks according to national regulations and requirements of the Lenders. This shall take into account ESHS related analysis of documentation which has been prepared for the Project in the preparatory stages

3.7. Assistance in supervision and monitoring including construction supervision, contract

administration, safety, quality, environment aspects, programming and monitoring of the statutory obligations, supply and installation of supplies.

3.7.1. The GEC shall be responsible for supervising and monitoring all project activities. Suitable

methods and systems shall be developed by GEC for ensuring implementation to the desired quality and safety, compliance to time schedule and compliance to environmental norms. They shall also design suitable information systems to report to GMRC with latter’s approval. The responsibility of GEC in this regard will include but not be limited to the following:

3.7.1.1. Site Visits

(i) To undertake visits to the construction sites, monitor the contractor’s activities for quality assurance, for safety assurance, for conformity to contract specifications and time frame. It should be noted that though the responsibility for correctness, completeness and adequacy of the works constructed by the contractor and for compliance with statutory obligations remain with the contractors, GEC will be responsible for any deficiency in the performance of the contractors.

(ii) To monitor Contractor’s activities with goal of minimizing adverse effects on public safety,

traffic, residential and commercial activity, and the environment.

(iii) GEC shall keep GMRC informed of their findings and recommendations resulting from these site visits. The responsibility and urgency of taking corrective measures lies with the GEC.


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3.7.1.2. Inspection, testing and commissioning (i) To have close coordination with the manufacturers who will follow the design,

manufacture, installation, testing and commissioning of all plant, equipment, rolling stock, signalling, automatic fare collection, power supply and control equipment, etc. as instructed by GEC

(ii) To advise GMRC on the final acceptance of the system based on the results of the

prototype, serial and/or system test

(iii) During the maintenance period after the Revenue Operation Date of the last section of Phase I, the GEC shall provide adequate and relevant staff to undertake necessary follow-up and monitoring and reporting to GMRC on completeness of all works, proper execution of works of all parties and any construction/ supply contracts.

3.7.1.3. Information programmes

(i) To develop public information programmes in close cooperation with GMRC and inform

the general public on:

a. The project in general b. The design of stations and other passenger facilities, including traffic integration

facilities etc. c. Temporary restrictions on traffic and other encroachments on urban life

(ii) To assist GMRC in maintaining public support of the project and to roster willingness to put up with temporary inconveniences caused by construction.

(iii) Stakeholder coordination (iv) Public Relation activities including an grievance management system.

3.7.1.4. Budgeting and accounting

(i) Estimate overall programmes cost relating to the master implementation schedule as given in Section C of Volume III Project Information

(ii) Assess the financial position and project short term, medium term and long-term financial

statements (iii) Certify all required contract payments required to be made by GMRC and satisfy GMRC

about any observations on the same (iv) Further, GEC will assist GMRC in submission of disbursement claims to funding

agency(ies)

3.7.2. In the course of performing the supervisory functions for the project, GEC will also: (i) Monitor all contract works in progress and identify any schedule or coordination conflicts,

recommend measures to eliminate or mitigate problems and implement the recommended measures with the approval of GMRC.

(ii) Conduct performance reviews and bring in improvement in the designs carried out by

DDC/contractors and certify all work performed by contractors, GEC shall forward two copies of all engineering drawings, calculations and data to GMRC as soon as the documents are available.

3.7.3. Continuous coordination will be required with various local authorities, and government

departments for resolution of issues related to the implementation of the project. While the main coordinating agency will be GMRC, the GEC will be associated wherever required, to provide technical support, by way of data, drawings, sketches and technical aspects of the issues.


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3.7.4. GEC will prepare road traffic diversion plans in consultation and with approval of with traffic police authorities to ensure that traffic flow is not hampered during construction.

3.7.5. GEC will prepare workable, proper, ‘muck disposable plans’ in consultation and with approval of

with relevant authorities, if required. 3.7.6. In addition to above, GEC will be required to programme and monitor the statutory obligations

(including the contract labour regulations and evaluation act and other acts related with labour welfare activities or for whatever activities it may pertain) performed by the Designated (Construction) Contractors, notwithstanding that the primary responsibility for observations and performance of statutory obligations/ responsibilities and consequences thereof rests with the Designated Contractor.

3.8. Assistance in testing including trial runs and commissioning of the entire system

3.8.1. The completed sections of the metro cum regional rail could be opened to passenger

movements only after the sections are certified to be fit for passenger traffic by the appropriate safety certification authority (“safety authority”) and the sanction is accorded by the Government under the relevant law for opening the section for passenger movements. Partial opening of certain sections may be possible prior to full opening.

3.8.2. GMRC will; submit all necessary documents and have discussions, etc. with the safety authority

both at the design stage and construction stage to obtain intermediate approvals. GEC will assist GMRC, in all respects, in obtaining these approvals.

3.8.3. Prior to the invitation to the safety authority for inspection of the line, the sections intended to be

opened for traffic will be required to be subjected to the requisite trial tests. These trial tests will be carried out with the staff provided by the GMRC, well in advance of the trial runs.

3.8.4. GEC will enable GMRC, giving all necessary assistance, to conduct the tests. The shortfalls

noticed during the tests will be arranged to be rectified by GEC through the contractors. In order that the deficiencies are limited to the minimum, the design and construction of the project should take due consideration of the requirements under the relevant laws for opening of a rail system for the public carriage of passengers.

3.8.5. All information as required to be furnished to the safety authority in connection with the section

to be opened to traffic shall be tabulated and furnished to GMRC, for seeking the certification of safety authority for opening of the sections to traffic.

3.9. Preparation of manuals for construction, administration, O&M of Project

The Project would require instruction manuals for all its facets of functioning. GEC would be required to develop draft manuals of instructions for being approved and issued by GMRC for regulating the functioning of the Project. The Manuals to be developed are (indicative): (i) Track manual (ii) Civil works manual (iii) Signalling manual (iv) Telecommunication manual (v) AFC/ PSD manuals (vi) Commercial manual (vii) Operating manual (viii) Depot operation manual (ix) Accident and safety manual (x) Rolling stock manual (xi) Electrical traction manual (xii) Safety, health & environmental manual (xiii) Quality assurance manual


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These manuals are intended to form the basis of the training of operations and maintenance personnel. GEC would also assist in preparation of operation planning of corridors including degraded mode operations and operation plan of depots.

3.10. Planning and arranging training to the personnel of GMRC in operation, maintenance and repair of various equipments, plants and the system as a whole GEC will plan and design the training modules for personnel of GMRC in operation, maintenance and repairs of various equipments and plants supplied by various suppliers, at OEM’s premises. GEC will also plan and design training modules for these personnel and their trainers in operation, maintenance and repairs of the system as a whole and will provide training to them in these areas. The training will have to be arranged before commencement of trails and will continue upto commissioning of the system.

Documents

Gujarat Metrorail Corporation (GMRC) Limited (SPV of Govt. of … · 2020. 4. 30. · EOI No: GMRC/EOI/GEC/SURAT/2020 GMRC Page 4 of 30 Appointment of General Engineering Consultant